IT Accessibility CommitteeIT Accessibility Committee

Posting Proprietary Posting Proprietary

FormatsFormats

Prepared by the NYS Forum IT Accessibility CommitteePrepared by the NYS Forum IT Accessibility Committee

http://www.nysforum.org/accessibility/resources/curriculum/proprietaryhttp://www.nysforum.org/accessibility/resources/curriculum/proprietary

Presented by Lisa Hebert RyanPresented by Lisa Hebert Ryan

May 11, 2006May 11, 2006

TopicsTopics

PowerPointPowerPoint PDFPDF

Reasons given for using Reasons given for using PDF or PowerPointPDF or PowerPoint

Maintain the integrity of an official Maintain the integrity of an official form or documentform or document

SecuritySecurity Maintain the “look”Maintain the “look” It’s easyIt’s easy Other…..Other…..

PowerPoint on the webPowerPoint on the web

PowerPoint is not a web-friendly formatPowerPoint is not a web-friendly format How to convert to accessible HTMLHow to convert to accessible HTML

PowerPoint Add-on (Windows only)PowerPoint Add-on (Windows only) University of Illinois: Office Accessibility Wizard University of Illinois: Office Accessibility Wizard

(www.rehab.uiuc.edu/office/download.html)(www.rehab.uiuc.edu/office/download.html)

[Now a commercial product - $39.95; free download is [Now a commercial product - $39.95; free download is crippled]crippled]

Copy the outline to an HTML page & format by Copy the outline to an HTML page & format by handhand

Use HTML slide program such as Use HTML slide program such as WimpyPointWimpyPoint, , SlidemakerSlidemaker or Opera’s or Opera’s Opera ShowOpera Show

Create your own HTML slides from scratchCreate your own HTML slides from scratch

PowerPoint “Make PowerPoint “Make Accessible” Accessible”

add-onadd-on How it worksHow it works Caution: does not convert scripts or Caution: does not convert scripts or

links into accessible HTMLlinks into accessible HTML Need to modify the HTML after the Need to modify the HTML after the

conversion to reactivate themconversion to reactivate them See tutorial on WebAIM site (See tutorial on WebAIM site (

www.webaim.orgwww.webaim.org))

PDF (Portable Document PDF (Portable Document Format)Format)

Adobe Acrobat Reader Full Version Adobe Acrobat Reader Full Version 6.06.0 Embedded speech synthesizerEmbedded speech synthesizer Accessible w/ limitationsAccessible w/ limitations

If document was not created with If document was not created with accessibility in mind, it will still pose accessibility in mind, it will still pose significant accessibility challenges to significant accessibility challenges to blind users (eimages w/o alt text)blind users (eimages w/o alt text)

PDFPDF

The The most reliable waymost reliable way to make to make a PDF file accessible a PDF file accessible

is to convert it to is to convert it to

accessible HTML.accessible HTML.

Accessible PDFAccessible PDF

PDF files must be PDF files must be createdcreated with with accessibility in mindaccessibility in mind

Document must:Document must: Contain real text (not scanned image)Contain real text (not scanned image) Be in Tagged PDF format*Be in Tagged PDF format* Be marked up for accessibility*Be marked up for accessibility*

User must:User must: Have either JAWS or Window EyesHave either JAWS or Window Eyes Have Acrobat 5.0 or greaterHave Acrobat 5.0 or greater

Tagged PDFTagged PDF

3 ways to generate tagged PDF3 ways to generate tagged PDF

1.1. Use MS Word to create the Use MS Word to create the document, then convert to PDFdocument, then convert to PDF

2.2. Run “Make Accessible” plug-in, Run “Make Accessible” plug-in, then clean it upthen clean it up

3.3. The hard way: create the tags The hard way: create the tags yourselfyourself

To Learn MoreTo Learn More WebAIM (Web Accessibility in Mind)WebAIM (Web Accessibility in Mind)

http://www.webaim.org/techniques/acrobat/http://www.webaim.org/techniques/acrobat/ Adobe Acrobat AccessibilityAdobe Acrobat Accessibility

www.adobe.com/products/acrobat/www.adobe.com/products/acrobat/access_info.htmlaccess_info.html

AccessIT (National Center on Accessible AccessIT (National Center on Accessible Information Technology in Education) Information Technology in Education) http://www.washington.edu/accessit/articles?2http://www.washington.edu/accessit/articles?2

California Community Colleges High Tech California Community Colleges High Tech CenterCenter http://www.htctu.fhda.edu/trainings/http://www.htctu.fhda.edu/trainings/

manuals/web/Creating_Accessible_PDFs.pdfmanuals/web/Creating_Accessible_PDFs.pdf