itp
DESCRIPTION
2014/2015TRANSCRIPT
Procedure forIndustrial
Training Program(ITP)
ITP Procedures
• Phase 1 (in FOE)
• Phase 2 (in company)
• Phase 3 (in FOE)
Phase 1 Registration (ITP webpage) CV fill-in (ITP webpage) CV submission (ITP webpage) Placement• Insurance• Documents collection• ICEMS registration
Phase 1:
• Student who has submitted offer letter is NOT ALLOWED to change the company.
Phase 1:• Student who is still searching for
company can visit the advertisement section of ITP webpage for more opportunities.
• Student can view advertisement without logging in ITP webpage.
Phase 1: Insurance
• Student MUST be covered by insurance during ITP.
• Student will claim from insurance company if necessary. MMU does not handle any claims.
Phase 1: Documents Collection
• Date: 16-24 Jan 2014
• Time: Office Hours
• Venue: FOE office (refer to announcement)
• Student can collect documents only when student status is ‘hired’ in ITP webpage.
• Those with 77 credit hours, please see Dr.SLLim for documents collection
Phase 1: Documents Collection
• Student collects the following:
1. Log book (student keeps)
2. Letter to student (student keeps)
3. Letter to company (student gives to supervisor)
4. Company Assessment Form (student gives to supervisor near to the end of ITP period)
Phase 1: ICEMS Registration• Student needs to register ITP
(EPE3026) in ICEMS, by following the same procedure as registering a normal subject.
• Registration date: 17 – 30 March 2014 (first 2 weeks of Tri 3, 2013/2014).
• Student cannot register other subjects after registering ITP in ICEMS.
Phase 1: ICEMS Registration• If student is unable to register, it
could be due to two reasons:
1. Financially barred2. Have not obtained 78 CH
• Student who is financially barred is unable to register. The only solution is to pay the fees before you can register.
Phase 1: ICEMS Registration• Student who do not obtain 78 CH
are only able to register after the release of results of Tri 2, 2013/2014 (assuming student has been approved by the Dean to do ITP).
• Please contact ITP Chairperson after the release of results, expected in mid of March.
Phase 1: ICEMS Registration
• Registration period: 17-30 March
• Missing the deadline due to ignorance is not acceptable.
Phase 2: ITP in Company
• Day 1: student is highly advised to start ITP on 3 March 2014.
• Student may start early or late, but the ITP period of 12 weeks MUST be followed.
Phase 2: Information Update• Week 1-3 (3 Mar - 23 Mar 2014):
student logins to ITP webpage to update the company information, example: supervisor name and contact.
• If new ITP location is different from the offer letter, student must update the address of the new location.
Phase 2: Information Update
• If student has limited Internet access during ITP, student can ask friends to update. Do not lose contact with friends or isolate oneself during ITP. Keep in touch with ITP and MMU matters.
Phase 2: Lecturer Visit
• Week 5-9 (1 Apr – 30 Apr 2014): ITP visit by lecturer.
Announcement will be made in bulletin board or ITP webpage. Visiting lecturer and student will discuss about the date and time of visit.
Phase 2: Lecturer Visit
• FET student may be visited by FOE lecturer, and vice versa.
Phase 2: Lecturer Visit• If student does not hear from
visiting lecturer by Week 6, please contact:
Mdm. Nur Azlina Tajei(FOE Assistant Manager)
[email protected] 5259
Phase 2: Lecturer Visit
• Usually, student doing ITP in Malaysia will be ‘physically’ visited by lecturer (on-site visit). Student’s supervisor should also be present during the visit.
Phase 2: Lecturer Visit• Usually, student doing ITP
outside Malaysia will be ‘virtually’ visited by lecturer by conducting telephone interview or video conferencing with student and supervisor.
Phase 2: Lecturer Visit• During the physical visit, visiting
lecturer meets student and supervisor, asking about student performance, company environment, etc.
• Visiting lecturer also checks and signs the log book. Thus student must show the log book during lecturer visit.
Phase 2: Lecturer Visit• Lecturer may also request for a
tour around the student workplace and company, subject to the approval of the company.
Phase 2: End of ITP• 25 May 2014: last day.
• Student must get the signature of supervisor at several key locations in the log book.
• Company Assessment Form must also be collected from supervisor in a sealed envelope.
Phase 3: Back in FOE• 2-6 Jun 2014 (Week 1 of
Trimester 1, 2014/2015): student submits ITP report, log book and Company Assessment Form to the examiner (as announced in bulletin).
• 16-20 Jun 2014 (Week 3 of Trimester 1, 2014/2015): student does presentation in FOE.
Assessments• ITP is a ‘pass or fail’ subject (no
grade).
• After passing, student obtains FIVE credit hours , but is not counted in CGPA.
Assessments• To pass ITP, each component
below must pass separately:
1. Evaluation by visiting lecturer
2. Evaluation by employer
3. Student log book (evaluated by employer)
4. Student report (evaluated by lecturers)
5. Student Presentation in FOE (evaluated by lecturers)
• The email address provided in CV must be active (check regularly).
• Add ITP Chairpersons email ([email protected], [email protected]) to contact list so that student can receive email from them. Some emails may require urgent reply.
Short Advice, Note or Tip
Short Advice, Note or Tip• Visit MMU Bulletin Board, ITP
webpage, and check email at least ONCE A DAY, during ITP.
• Student must not ISOLATE one self during ITP. Student should keep in touch with friends (for ITP announcements, social purpose, etc).
Pass all Exam subjects in Tri 2 so that there is no worry of Supp Exam during ITP.
Short Advice, Note or Tip
Short Advice, Note or Tip
• If Supp is unavoidable, student must come back and take Supp, subject to the guides given by Exam Unit. Please notify the company and obtain their approval on this matter.
Short Advice, Note or Tip• Company can expel a student if
the student does not perform up to the expectation of the company. If so, the student may fail ITP.
• If student has limited Internet access during ITP, student must keep in touch with friends, or contact ITP Chairperson.
Short Advice, Note or Tip• Ignorance is not an excuse for
not getting the latest announcement.
• State your NAME, ID and MAJORING when sending email to ITP GL/AGL, or Chairperson.
Chairperson: Dr. Lim Sin Liang
Deputy Chairperson: Ms. Lee Yee Lien
Secretary: Mdm. Azlina Tajei (FOE Assistant Manager)
Group Leader(GL) and Assistant Group Leaders(AGLs)
FOE ITP Committee 2013/2014
TM Scholars GL: Dr. Sarina MansorAGL: Mr. Gan Ming Tao
Electrical / Computer / Microwave& Communications
GL: Mr. Mohd. Hairi bin HalmiAGLs: Mr. Lo Yew Chiong/Dr Ng Yin Hoe/Mr. Hafidz
Telecommunications GL: Mr. Mohd FikryAGLs: Mr. Khairil/Mr. Foo Yee Loo/Ms. Yip Sook Chin
ElectronicsGL: Mr. Tiang Jun Jiat AGLs: Ms. Yong Yun Fen/Ms. Low Pei Ling/Ms. Kuan Lee Choo
Multimedia /BMM/Optical/Nano
GL: Mr. Mohd. Haris LyeAGL: Ms. Ranusha Rajakrishnan /Ms. Katrina Dambul/Mr. Lee Chu Liang
FOE ITP Committee 2013/2014
Polite email examplesDear Dr. Lim, I am Cheong John Yeong 10XXXXXXXX, Delta student which will attend for ITP Trimester 3 2013/2014.I would like to meet you for MMU Support Letter verification.Can I go to your office on Friday 2/11/2013 morning? Thank you.
Best regards,Cheong John Yeong
Polite email examplesDear sir, My name is Siti Waidad Mansor,id:10XXXXXXXX.Currently taking Telecommunication Engineering and would be doing my ITP next trimester.I would like to inquire if it would be a problem to change the Industrial Training duration from : 18 February 2014 - 12 May 2014 (12 weeks) to : 11 February 2014 - 2 June 2014(16 weeks) in the Support Letter. This is because the organization I am interested in applying are more incline to accept interns who are available for the period of 4 months. Sincerely,Siti Waidad Mansor
Not-so-polite email examplesSir, I was just informed by a Singapore company that they did not accept any internship student for training in their country. They said their government have changed the policy few years ago. It is true? Is there really no way for MMU engineer student to intern in Singapore anymore?If the answer is yes, I'm wondering why there are still having the companies list in the MMU ITP Open list.Hope to get your reply soon. Regards. Your sincerely,XXXX XXXX XXXX10XXXXXXXXMechanical Engineering
Not-so-polite email examples
Not-so-polite email examples
Sir , i have heard rumours of the rm2000 fees. is it true ?it was rm600 when my friends took it .why the change?
Not-so-polite email examples
Mr.BehI would like to make an appointment with you this afternoon regarding appeal to do ITP in trimester 3.
Sent from my iPhone
Not-so-polite email examples
Q: I actually have subjects to take in Trimester 1. What should I do?
Ans: You must follow course structure. If you plan to change study plan, please discuss with AA.
FAQ
Q: I am doing ITP overseas. What are the procedures?
Ans: You must apply for all travel documents by yourself. You must ensure that you have no problem entering and leaving the country, also leaving and entering Malaysia.
FAQ
Q: Can I start ITP other than 3 Mar?
Ans: Yes, but you must get approval from the company. Also, ITP period must not overlap Exam week of Tri 2 2013/2014, or Week 1 of Tri 1 2014/2015. You cannot use ITP as an excuse for not able to attend classes in week 1.
FAQ
Q: I am stuck overseas due to visa problem. Can I postpone log book and report submission?
Ans: Yes, but you must inform ITP Chairman as soon as possible, preferably before 31 May 2014. Please also inform the coordinators of the subjects you will take in Tri 1, to avoid being accused of attempting to skip class.
FAQ
Q: Can I do more than 12 weeks of ITP?
Ans: Yes, but NOT ENCOURAGED. If the company insists, you must ensure that the extension period does not overlap Tri 1, 2014/2015.
FAQ
Thank YouAll the Best in ITP
http://fet.mmu.edu.my/itp