It’s in! Now how do we get it back out?

The potential and the pitfalls of reporting from student systems.

Bryan HughesHead of Student Administration Systems Support

Workshop Outline

Purpose of the workshop Leeds Met’s experience Lessons learned Your experiences Conclusion

Leeds Met’s experience pt 1.

Business Objects is the corporate reporting system

Banner is the student records system Business Objects pointed at Banner

in 2002/03 Reports from live Banner

database

Leeds Met experience pt 2.

Expectations raised. “Whatever’s in the system, we can get back out”

Increasing buy-in for the student system

Most demands met (nearly!) Few report-writers, many report

users The exam board period of

2004/05!

Leeds Met experience pt 3.

Increased reporting skills More complex reports Less report-writers ~400 reports available to most users More users (incl. academics and

senior managers) – 950 distinct users in the last 18 months

Report types 1.

Letters (admissions, enrolment, results)

Student lists (module, cohort) Student details (modules attached,

contact details) Assessment (exam candidate lists,

marks sheets)

Report types 2.

Progression (exam board spreadsheets, classifications)

Awards (degree certificates, diploma supplements)

Validation reports Management information

Report examples –

Confirmation of Attendance

Report Examples – Module Tie-up Checklist

Report examples – exam board spreadsheet

Report Example – Diploma Supplement

Report Examples – Results Letters

The Future

Reports rationalisation Upgrade/migration Parallel universe

Business Intelligence!!!

Lessons Learned

Planning is vital Resource must be allocated Implement change control before

things go wrong Must be able to ‘take the strain’ Manage expectations Be consistent

Decisions To Make

Live vs warehousing Technical vs functional ownership Flexible vs controlled Nomenclature

Conclusion

Getting information out is as important as getting information in