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  • Its new,its improved,

    and its easier . . . .

    RECORDKEEPING

    Employers now have a new system fortracking workplace injuries and illnesses.OSHAs new recordkeeping log is easier tounderstand and to use. Written in plainlanguage using a question and answerformat, the revised recordkeeping ruleanswers questions about recordingoccupational injuries and illnesses andexplains how to classify particular cases.Flowcharts and checklists make it easier tofollow the recordkeeping requirements.

    How can I get moreinformation onrecordkeeping?

    The full preamble and text of the new ruleis available online. You can find it bysearching the Index on OSHAs website athttp://www.osha.gov. You can also receive acopy of the regulation from OSHAs Office ofPublications, P.O. Box 37535, Washington,DC 20013-7535; phone (202) 693-1888.

    If your workplace is in a state operatingunder an OSHA-approved plan, state planrecordkeeping regulations, although similarto federal ones, may have some morestringent or supplemental requirements suchas reporting fatalities and catastrophes.Industry exemptions may also differ. Forfurther information and assistance, you maycall OSHA at 1-800-321-OSHA.Teletypewriter (TTY) number is 1-877-889-5627. Also visit OSHAs website atwww.osha.gov to get contact information forthe following states: Alaska, Arizona,California, Hawaii, Indiana, Iowa, Kentucky,Maryland, Michigan, Minnesota, Nevada,New Mexico, North Carolina, Oregon,Puerto Rico, South Carolina, Tennessee,Utah, Vermont, Virginia, Virgin Islands,Washington, Wyoming.

    In other states, contact the nearest OSHARegional Office listed here and ask for therecordkeeping coordinator:Atlanta .......................... (404) 562-2300Boston .......................... (617) 565-9860Chicago ........................ (312) 353-2220Dallas ........................... (214) 767-4731Denver .......................... (303) 844-1600Kansas City ................... (816) 426-5861New York ...................... (212) 337-2378Philadelphia .................. (215) 861-4900San Francisco ................ (415) 975-4310Seattle .......................... (206) 553-5930 U.S. Department of Labor

    Occupational Safetyand Health Administration

    OSHA 31692001

    Its new, its improved, and its easier . . . .

  • Its new,its improved,

    and its easier . . . .

    RECORDKEEPING

    Employers now have a new system fortracking workplace injuries and illnesses.OSHAs new recordkeeping log is easier tounderstand and to use. Written in plainlanguage using a question and answerformat, the revised recordkeeping ruleanswers questions about recordingoccupational injuries and illnesses andexplains how to classify particular cases.Flowcharts and checklists make it easier tofollow the recordkeeping requirements.

    How can I get moreinformation onrecordkeeping?

    The full preamble and text of the new ruleis available online. You can find it bysearching the Index on OSHAs website athttp://www.osha.gov. You can also receive acopy of the regulation from OSHAs Office ofPublications, P.O. Box 37535, Washington,DC 20013-7535; phone (202) 693-1888.

    If your workplace is in a state operatingunder an OSHA-approved plan, state planrecordkeeping regulations, although similarto federal ones, may have some morestringent or supplemental requirements suchas reporting fatalities and catastrophes.Industry exemptions may also differ. Forfurther information and assistance, you maycall OSHA at 1-800-321-OSHA.Teletypewriter (TTY) number is 1-877-889-5627. Also visit OSHAs website atwww.osha.gov to get contact information forthe following states: Alaska, Arizona,California, Hawaii, Indiana, Iowa, Kentucky,Maryland, Michigan, Minnesota, Nevada,New Mexico, North Carolina, Oregon,Puerto Rico, South Carolina, Tennessee,Utah, Vermont, Virginia, Virgin Islands,Washington, Wyoming.

    In other states, contact the nearest OSHARegional Office listed here and ask for therecordkeeping coordinator:Atlanta .......................... (404) 562-2300Boston .......................... (617) 565-9860Chicago ........................ (312) 353-2220Dallas ........................... (214) 767-4731Denver .......................... (303) 844-1600Kansas City ................... (816) 426-5861New York ...................... (212) 337-2378Philadelphia .................. (215) 861-4900San Francisco ................ (415) 975-4310Seattle .......................... (206) 553-5930 U.S. Department of Labor

    Occupational Safetyand Health Administration

    OSHA 31692001

    Its new, its improved, and its easier . . . .

  • What has changed?

    The new rule: Offers flexibility by letting employers

    computerize injury and illness records;

    Updates three recordkeeping forms:

    OSHA Form 300 (Log of Work-Related Injuries and Illnesses);simplified and reformatted to fit legalsize paper.

    OSHA Form 301 (Injury and IllnessIncident Report); includes more dataabout how the injury or illnessoccurred.

    OSHA Form 300A (Summary of Work-Related Injuries and Illnesses); aseparate form created to make it easierto calculate incidence rates;

    Continues to exempt smaller employers(employers with 10 or fewer employees)from most requirements;

    Changes the exemptions for employers inservice and retail industries;

    Clarifies the definition of workrelationship,limiting the recording of pre-existing casesand adding new exceptions for somecategories of injury and illness;

    Includes new definitions of medicaltreatment, first aid, and restricted work tosimplify recording decisions;

    Eliminates different criteria for recordingwork-related injuries and work-relatedillnesses; one set of criteria will be used forboth;

    Changes the recording of needlestickinjuries and tuberculosis;

    Simplifies the counting of days away fromwork, restricted days and job transfer;

    Improves employee involvement andprovides employees and their representativeswith access to the information; and

    Protects privacy for injured and ill workers.

    Simplified, clearer definitions also make it easier foremployers to determine which cases must berecorded. Posting an annual summary of workplaceinjuries and illnesses for a longer period of timeimproves employee access to information, and asemployees learn how to report workplace injuries andillnesses, their involvement and participation increase.

    How can I tell if I am exempt?OSHA uses the Standard Industrial Classification (SIC) Code to determine

    which establishments must keep records. You can search for SIC Codes bykeywords or by four-digit SIC to retrieve descriptive information of specificSICs in OSHAs online Standard Industrial Classification Search, available onOSHAs website at: http://www.osha.gov/oshstats/sicser.html.

    Establishments classified in the following SICs are exempt from most ofthe recordkeeping requirements, regardless of size:

    525 Hardware Stores542 Meat and Fish Markets544 Candy, Nut, and Confectionary Stores545 Dairy Products Stores546 Retail Bakeries549 Miscellaneous Food Stores551 New and Used Car Dealers552 Used Car Dealers554 Gasoline Service Stations557 Motorcycle Dealers56 Apparel and Accessory Stores573 Radio, Television, and Computer Stores58 Eating and Drinking Places591 Drug Stores and Proprietary Stores592 Liquor Stores594 Miscellaneous Shopping Goods Stores599 Retail Stores, Not Elsewhere Classified60 Depository Institutions (Banks and Savings Institutions)61 Nondepository Institutions (Credit Institutions)62 Security and Commodity Brokers63 Insurance Carriers64 Insurance Agents, Brokers, and Services653 Real Estate Agents and Managers654 Title Abstract Offices67 Holding and Other Investment Offices722 Photographic Studios, Portrait723 Beauty Shops724 Barber Shops725 Shoe Repair and Shoeshine Parlors

    726 Funeral Service and Crematories729 Miscellaneous Personal Services731 Advertising Services732 Credit Reporting and Collection Services733 Mailing, Reproduction, and Stenographic Services737 Computer and Data Processing Services738 Miscellaneous Business Services764 Reupholstery and Furniture Repair78 Motion Picture791 Dance Studios, Schools, and Halls792 Producers, Orchestras, Entertainers793 Bowling Centers801 Offices and Clinics of Medical Doctors802 Offices and Clinics of Dentists803 Offices of Osteopathic Physicians804 Offices of Other Health Practitioners807 Medical and Dental Laboratories809 Health and Allied Services, Not Elsewhere Classified81 Legal Services82 Educational Services (Schools, Colleges, Universities,

    and Libraries)832 Individual and Family Services835 Child Day Care Centers839 Social Services, Not Elsewhere Classified841 Museums and Art Galleries86 Membership Organizations87 Engineering, Accounting, Research, Management, and

    Related Services899 Services, Not Elsewhere Classified

    Whats so importantabout recordkeeping?

    Recordkeeping is a critical part of anemployers safety and health efforts forseveral reasons:

    Keeping track of work-related injuries andillnesses can help you prevent them in thefuture.

    Using injury and illness data helps identifyproblem areas. The more you know, thebetter you can identify and correcthazardous workplace conditions.

    You can better administer company safetyand health programs with accuraterecords.

    As employee awareness about injuries,illnesses, and hazards in the workplaceimproves, workers are more likely to followsafe work practices and report workplacehazards.

    OSHA compliance officers can rely on thedata to help them properly identify and focuson injuries and illnesses in a particular area.The agency also asks about 80,000establishments each year to report the datadirectly to OSHA, which uses theinformation as part of its site-specificinspection targeting program. The Bureauof Labor Stat