iv half yyyearly general meeting02.sri amalranjan chakraborty, vice-chairman a-03/035 2525 8660...

KENDRIYA VIHAR CO-OPERATIVE

HOUSING SOCIETY LTD.

(Regn. No. 21/CMAH dated 22.05.1997)

Mondal Ganthi, V I P Road,

Kolkata - 700 052.

Tel : (033) 2525-7380

AUDIT REPORT : 2014-15

HALF YEARLY REPORT : 2015-16

IVIVIVIVIVththththth Half Half Half Half Half YYYYYearlyearlyearlyearlyearlyGeneral MeetingGeneral MeetingGeneral MeetingGeneral MeetingGeneral Meeting

ON

17 January 2016 (Sunday)

AT

KENDRIYA VIHAR COMMUNITY HALL

INDEXINDEXINDEXINDEXINDEX

SL. NOSL. NOSL. NOSL. NOSL. NO ContentsContentsContentsContentsContents Page No.Page No.Page No.Page No.Page No.

01. Obituary 02

02. Board of Directors 03

03. Notification for the HGM with Agenda 04

04. Minutes of the Annual General Body Meeting 05held on 28.06.2015 & 05.07.2015

05. Accounts & Audit Report : 2014-15 23

06. Rectification/Compliance Audit Report 35

07. Activities Reports of BoD 37

08. Proposal for exterior colour painting of 42buildings of Kendriya Vihar premises andcommon facilities

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O B I T U O B I T U O B I T U O B I T U O B I T U AAAAA R R R R R YYYYY

Hon’ble member of our Kendriya Vihar left usfor heavenly abode.

Suresh Chandra Saha Suresh Chandra Saha Suresh Chandra Saha Suresh Chandra Saha Suresh Chandra Saha (C-4/57)(C-4/57)(C-4/57)(C-4/57)(C-4/57)passed away on 22 September 2015

We have no words to console his family,but do affirm that we share the grief.

May the departed soul rest in peace.

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LIST OF OFFICE BEARERS LIST OF OFFICE BEARERS LIST OF OFFICE BEARERS LIST OF OFFICE BEARERS LIST OF OFFICE BEARERS AND DIRECTORSAND DIRECTORSAND DIRECTORSAND DIRECTORSAND DIRECTORS

OF THE SOCIETYOF THE SOCIETYOF THE SOCIETYOF THE SOCIETYOF THE SOCIETY

SSSSSlllll N N N N No.o.o.o.o. NameNameNameNameName Flat No.Flat No.Flat No.Flat No.Flat No. Ph./Mob. No.Ph./Mob. No.Ph./Mob. No.Ph./Mob. No.Ph./Mob. No.

01. Sri Manoj Kanti Mitra, Chairman B-04/062 98361 37228

02. Sri Amalranjan Chakraborty, Vice-Chairman A-03/035 2525 8660

03. Sri Samir Kumar Banerjee, Secretary C-08/124 2525 8857

04. Dr. Pradip Kumar Bayen, Jt. Secretary C-05/067 2525 0902

05. Sri Eknath H R Benegal, Treasurer B-02/020 90881 58017

06. Sri Sukhendu Choudhury, Director A04/051 2525 1565

07. Sri Paras Nath Prasad, Director B-08/117 2525 1801

08. Dr. Uma Prasad Ganguly, Director B-16/257 2525 2382

09. Sri Bibhas kar, Director B-14/216 2525 5196

10. Sri Dipak Kumar Sanyal, Director B-02/027 2525 0533

11. Sri Hemendra Kr. Endow Director(coopted)C-07/098 2525 0417

12. Sri Anath Bandhu Basu Director(coopted)B-13/203 98306 46615

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Ref. No. KVCHS/HGM-2016/15-16/ Date : 25-12-2015.

N O T I C EN O T I C EN O T I C EN O T I C EN O T I C E

The Board of Directors, KVCHSL in its meeting held on 08-12-2015 has decided tohold the Half Half Half Half Half YYYYYearly General Body Meetingearly General Body Meetingearly General Body Meetingearly General Body Meetingearly General Body Meeting of the members of the KendriyaVihar Co-operative Housing Society Limited on 17 January 2016 (Sunday)17 January 2016 (Sunday)17 January 2016 (Sunday)17 January 2016 (Sunday)17 January 2016 (Sunday) at10-30 10-30 10-30 10-30 10-30 AMAMAMAMAM in the Community Hall of Kendriya Vihar, VIP Road, Kolkata-700052as per stipulation made in the WBCS Act, 2006 Section-30, Govt. of West Bengal.

Following Agenda will be discussed/adopted in the Half Yearly General BodyMeeting. Members are requested to make it convenient to attend the meeting.

Agenda :-Agenda :-Agenda :-Agenda :-Agenda :-

1. Confirmation of the minutes of the last AGM held on 28.06.2015 & 05.07.2015.

2(a). Accounts & Audit Report for the year 2014-2015.

2(b). Rectification/Compliance report of the BoD on Audit Report (2014-15) as per

Section 98(2) of WBCS Act, 2006 sent to the Director of Audit, Govt. of West

Bengal.

3. Report placed by the Board on the activities of the Co-operative Society during

the period : 05.07.2015 to 17.01.2016

4. Proposal : Exterior Painting of Kendriya Vihar buildings.

5. Any other item with the permission of the chair.

6. Vote of thanks.

LUNCH BREAK for 30 minutes (from 1-30 PM to 2-00 PM)LUNCH BREAK for 30 minutes (from 1-30 PM to 2-00 PM)LUNCH BREAK for 30 minutes (from 1-30 PM to 2-00 PM)LUNCH BREAK for 30 minutes (from 1-30 PM to 2-00 PM)LUNCH BREAK for 30 minutes (from 1-30 PM to 2-00 PM)

( S K Banerjee ),Secretary, KVCHSL.

Copy forwarded to :The JRCS, Deptt. of Cooperation, Govt. of West Bengal, 245, B B Ganguly Street,Kolkata-700012 – for information.

(Registered under West Bengal Co-operative Societies Act 1983 West Bengal Act XIV of 1983)

[Regn. No. 21/CMAH of 1997]

VIP Road, Kolkata - 700 052, Telephone No . 2525-7380

Office Time: 12:00 Noon – 8:00 Pm in all days except Tuesday,

Website : www.kendriyaviharkolkata.com, E-mail : [email protected].

KENDRIYA VIHAR CO-OPERATIVE HOUSING SOCIETY LTD.

Website : www.kendriyaviharkolkata.com,

INTRODUCTORY STATEMENT

Year of Audit : 2014-2015

1. Name & address of the Society : Kendriya Vihar Cooperative Housing Society Ltd.

Mondal Ganthi, VIP Road, Kolkata-700052.

2. Registration No. & Date : 21/CMAH of 1997 dated 22.05.1997

3. Type of Society : Pry. Housing with Limited Liability.

4. Name & Designation of the Board of Directors :-

Name Designation Date of Elecion (Office Bearers)

01) Sri M K Mitra : Chairman, 23.05.14

02) Sri A Chakraborty : Vice-Chairman, 08.07.12

03) Sri S K Banerjee : Secretary, 04.03.15

04) Dr. P K Bayen : Jt. Secretary 08.07.12

05) Sri E H R Benegal : Treasurer, - do -

06) Sri D K Sanyal : Director, - do -

07) Dr. U P Ganguly : Director, - do -

08) Sri P N Prasad : Director, - do -

09) Sri B Kar : Director, - do -

10) Sri S Choudhury : Director, - do -

11) Sri H K Endow (co-opted) : Director, 23.05.14

12) Sri A B Basu (co-opted) : Director, 04.03.15

5. No. of members : 576 (Five hundred seventy six).

6. No. of Board Meeting : 15 (fifteen).

7. Date of AGM : 29.06.2014

8. Date of last AGM : 28.06.2015

9. Date of Half Yearly AGM : 22.02.2015

10. Net Loss of the year : Rs.4,64,586.00p

11. UD Profit : Rs.9,44,616.52p

12. Audit fee payable : Rs.17,280.00p

13. Name of previous Audit Officer : Sri D C Ghosh,

Senior Auditor, Grade-I,

Barasat, 24 Parganas (N) Range.

14. Name of present Audit Officer : Sri Pritam Ghosh,

ACS, Gaighata Dev. Block,

24 Parganas (N).

16. Place & date of completion of Audit : locally on 08.07.2015

Audit Officer

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Statutory Statutory Statutory Statutory Statutory Audit ReportAudit ReportAudit ReportAudit ReportAudit ReportKendriya VKendriya VKendriya VKendriya VKendriya Vihar Co-operative Housing Society Ltd.ihar Co-operative Housing Society Ltd.ihar Co-operative Housing Society Ltd.ihar Co-operative Housing Society Ltd.ihar Co-operative Housing Society Ltd.

Mandalganthi, Near Kaikhali, V I P Road, Kolkata-700052.YYYYYear of ear of ear of ear of ear of Audit : 2014-15Audit : 2014-15Audit : 2014-15Audit : 2014-15Audit : 2014-15

Being authorised under section 97(1)(b) of the West Bengal Co-operativeSocities Act, 2006 read with Amendment Act, 2010 and 2nd Amendment Act2013 and in exercise of the power conferred upon me by the Additional Directorof Co-operative Audit West Bengal vide his order No, 1108/1(2)DA dated06.05.2015, I have conducted and completed the Statutory Audit of the abovecaptioned Society for the year 2014-15 on the basis of the relevant books andrecords which were made available to me for verification. In addition to mycertificate at the bottom of the Balance Sheet as at 31.03.2015, I submit myseparate report as under.

This report is based on the observation made in course of checking of thebooks and records of the society and the information and explanations givenby the Management consequently. The responsibility of the undersigned is toexpress the opinion on those Financial Statements based on Audit under therelevant Acts & Rule.

It is also noted that, this report should be read in the Annual GeneralMeeting and a Compliance Report should be sent to appropriate Authoritiesas per Section 98(2) of the West Bengal Co-operative Societies Act, 2006.

VVVVVerification :erification :erification :erification :erification :

Before commencement of this audit, a general notice was issued invitingall Members, Debtors and Creditors to verify their individual balance duringAudit on 15.06.2015 at the registered address of the Society and reportdiscrepancy, if any, to the undersigned. But not a single complaint was receivedfrom any corner in course of this audit. So the balance which appeared in theBalance Sheet stood as final. No individual verification slip was issued.

Preliminary :Preliminary :Preliminary :Preliminary :Preliminary :

The Society is a Primary Co-operative Housing Society bearingRegistration No.21/CMAH of 1997 dated 22.05.1997. The objective is to providedwelling apartments to the members with other allied amenities.

Membership :Membership :Membership :Membership :Membership :

The membership of the society is confined within 576 flats under itsjurisdiction at above mentioned address for its 576 members including their

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family. During the year under audit, 01 (one) change has been occurred dueto death and membership has been transferred to Nominee and 05 (five)changes have been occurred by way of ‘Sale Deed’ and the membership havebeen transferred as ‘new members’. The ‘Membership Register’ is required tobe kept with up to date entries. Total number of members as on 31.03.2015stood at 576 (five hundred seventy six) with last Sl. No. in the MembersRegister as on 31.03.2015 at 701. Society maintains a personal ledger.

Management :Management :Management :Management :Management :

The Management of the Society is vested upon a Board of Directorsconsisting of 12 (twelve) members whose names, designations and date ofselection are mentioned in the Introductory Statement. Former SecretaryLate G. Mukhopadhyay passed away on 8th February, 2015, hence Mr. S. K.Banerjee was selected as secretary on 04.03.2015 vide resolution in the BODMEETING dated 04.03.2015.

Meeting :Meeting :Meeting :Meeting :Meeting :

The Management has convened 15 (fifteen) Board of Directors meetingfor the year 2014-15, an HGM on 22.02.2015 and an Annual General Meetingon 29.06.2014. The last AGM was held on 28.06.2015.

Share Capital :Share Capital :Share Capital :Share Capital :Share Capital :

The authorized share capital of the society is Rs.2,00,000.00. The balanceof the paid-up share Capital as on 31.03.2015 was Rs.1,15,200.00 only. Adetail of share holders’ list has been submitted by the society and attachedto it. A members’ register is required to be maintained.

Share Suspense :Share Suspense :Share Suspense :Share Suspense :Share Suspense :

Rs.17,000.00. This is an unsettled amount. The amount is being broughtforward for a few years. Detailed list in this account head could not beavailable. Previous Audit Officer also gave his observation in this repect.

Capital Fund :Capital Fund :Capital Fund :Capital Fund :Capital Fund :

Rs.42,37,126.00. The amount was handed over to the management byCGEWHO after registration of the society for maintenance purpose. Themanagement invested the same separately in the shape of Fixed Deposit(Gen) amounting to Rs.55,00,000.00.

Statutory Funds :Statutory Funds :Statutory Funds :Statutory Funds :Statutory Funds :The society had the following statutoty funds as on 31.03.2015 :Reserve Fund Rs.1,50,623.00

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Bad Debt Fund Rs.1,97,960.00

Coop. Education Fund Rs.20,986.00

Maintenance Charge Received in advance : Rs.6,41,040.00Maintenance Charge Received in advance : Rs.6,41,040.00Maintenance Charge Received in advance : Rs.6,41,040.00Maintenance Charge Received in advance : Rs.6,41,040.00Maintenance Charge Received in advance : Rs.6,41,040.00

Detailed list in this respect was produced for verification. Total amount ofbalance sheet agreed with the detailed list figure.

Audit fees :Audit fees :Audit fees :Audit fees :Audit fees :

Rs.17,280.00 had been assessed as audit fee for the year 2014-15.

MPLAD MPLAD MPLAD MPLAD MPLAD Fund for TFund for TFund for TFund for TFund for Tube Wube Wube Wube Wube Well : Rs.2,74,400.00ell : Rs.2,74,400.00ell : Rs.2,74,400.00ell : Rs.2,74,400.00ell : Rs.2,74,400.00

From the Audit report of 2014-15 by Sri Dipak Ghosh, SAG-II, it waslearnt that the Tube Well is totally damaged. The amount may be diminishedthrough Income & Expenditure A/c. through proper procedure.

Extension of Flat Funds :Extension of Flat Funds :Extension of Flat Funds :Extension of Flat Funds :Extension of Flat Funds :

In respect of this account head the audit observations of previous year(2014-15) by Sri Dipak Ghosh SAG-II, may kindly be noted. During the yearunder audit, the interest earned for Rs.1,276.00 from the SB A/c. relatingto this head of account has been added for diminishing the negative balancein the balance sheet.

Undistributed profit :Undistributed profit :Undistributed profit :Undistributed profit :Undistributed profit :

The society incurred a loss of Rs.464586.00 for the current year. Hencethe accumulated loss stood as on 31.03.2015 Rs.9,44,616.52.

Investment :Investment :Investment :Investment :Investment :

Investment in the shape of Fixed Deposit as General head and as ReserveFund have been verified and found OK. A detailed list has been attached to it.

Receivable from Members :Receivable from Members :Receivable from Members :Receivable from Members :Receivable from Members :

The society produced detailed lists in respect of various dues relating tomaintenance and other account heads. The book balances are found inconformity with the figures shown in detailed lists.

Cash in hand :Cash in hand :Cash in hand :Cash in hand :Cash in hand :

Cash in hand as on 31.03.2015 was Rs.69.35.

Cash at banks :Cash at banks :Cash at banks :Cash at banks :Cash at banks :

As on 31.03.2015 the balances with different banks have been verifiedand found in order. The required BRS statement has been submitted by thesociety and attached to it.

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Observation :Observation :Observation :Observation :Observation :

a) The books of accounts should be kept as per Cooperative Acts, theRules and the Bye laws of the society.

b) During the course of audit it was observed that Sri Tapas Sikdar, alabour had received more than ten thousand in average per monthfor various labour charge for maintenance and upkeep of the society.He should have an account with the bank and the society is advisedto pay through A/c. payee cheque only in his name.

c) The observation made herein above should be reconciled forthwith.

Finally, I convey my thanks to the Board of Directors, and the staff ofthe Society for the co-operation extended to me in course of this Audit.

Date: 08.07.2015. (Audit Officer)

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Ref. No.KVCHS/Audit & Accounts/15-16/64. Date: 20.08.2015.

ToThe Director of Cooperative Audit,Govt. of West Bengal,11-A, Mirza Ghalib Street (3rd Floor),Kolkata-700087.

Sub : Rectification/compliance report of the BoD on Statutory Rectification/compliance report of the BoD on Statutory Rectification/compliance report of the BoD on Statutory Rectification/compliance report of the BoD on Statutory Rectification/compliance report of the BoD on Statutory Audit ReportAudit ReportAudit ReportAudit ReportAudit Report(2014-15) of the Kendriya V(2014-15) of the Kendriya V(2014-15) of the Kendriya V(2014-15) of the Kendriya V(2014-15) of the Kendriya Vihar Cooperative Housing Society Ltd.,ihar Cooperative Housing Society Ltd.,ihar Cooperative Housing Society Ltd.,ihar Cooperative Housing Society Ltd.,ihar Cooperative Housing Society Ltd.,as per Section 98(2) of the WBCS as per Section 98(2) of the WBCS as per Section 98(2) of the WBCS as per Section 98(2) of the WBCS as per Section 98(2) of the WBCS Act, 2006, submitted to the DirectorAct, 2006, submitted to the DirectorAct, 2006, submitted to the DirectorAct, 2006, submitted to the DirectorAct, 2006, submitted to the Directorof of of of of Audit, Govt. of WAudit, Govt. of WAudit, Govt. of WAudit, Govt. of WAudit, Govt. of West Bengal.est Bengal.est Bengal.est Bengal.est Bengal.

Ref : 1.1.1.1.1. Notice dt.27.05.2015 issued by Sri Pritam Ghosh, Notice dt.27.05.2015 issued by Sri Pritam Ghosh, Notice dt.27.05.2015 issued by Sri Pritam Ghosh, Notice dt.27.05.2015 issued by Sri Pritam Ghosh, Notice dt.27.05.2015 issued by Sri Pritam Ghosh, Auditor of Coop.Auditor of Coop.Auditor of Coop.Auditor of Coop.Auditor of Coop.Societies, Gaighata DevSocieties, Gaighata DevSocieties, Gaighata DevSocieties, Gaighata DevSocieties, Gaighata Dev. Block, North 24 Pgs. Range, Govt. of W. Block, North 24 Pgs. Range, Govt. of W. Block, North 24 Pgs. Range, Govt. of W. Block, North 24 Pgs. Range, Govt. of W. Block, North 24 Pgs. Range, Govt. of WestestestestestBengal.Bengal.Bengal.Bengal.Bengal.

2.2.2.2.2. Audit Report (2014-15) dt.08.07.2015 as handed over by SriAudit Report (2014-15) dt.08.07.2015 as handed over by SriAudit Report (2014-15) dt.08.07.2015 as handed over by SriAudit Report (2014-15) dt.08.07.2015 as handed over by SriAudit Report (2014-15) dt.08.07.2015 as handed over by SriPritam Ghosh, Pritam Ghosh, Pritam Ghosh, Pritam Ghosh, Pritam Ghosh, Auditor of Coop. Societies, Gaighata DevAuditor of Coop. Societies, Gaighata DevAuditor of Coop. Societies, Gaighata DevAuditor of Coop. Societies, Gaighata DevAuditor of Coop. Societies, Gaighata Dev. Block,. Block,. Block,. Block,. Block,North 24 Pgs. Range, Govt. of WNorth 24 Pgs. Range, Govt. of WNorth 24 Pgs. Range, Govt. of WNorth 24 Pgs. Range, Govt. of WNorth 24 Pgs. Range, Govt. of West Bengal.est Bengal.est Bengal.est Bengal.est Bengal.

Dear Sir,

The BoD, KVCHSL in its meeting held on 13.08.2015 at 7-30 PM discussedand reviewed the entire Audit Report for the year 2014-15 and has approvedthe following rectification/compliance report and has also directed theundersigned to submit the same to the office of the Director of Coop. Audit forkind consideration and approval please.

1. Audit Report (2014-15) dt.08.07.2015 handed over by Sri Pritam Ghosh,Auditor of Coop. Societies, Gaighata Dev. block, North 24 Parganas Range,Govt. of West Bengal on 31.07.2015, is attached for your kind considerationand approval please.

2. As regards other points, the compliance report are stated below :-

(i) Membership : Membership : Membership : Membership : Membership : The Membership Register of the Societyu is beingmaintained by cancelling the membership, who have expired/resigned.

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(ii) SSSSShare Suspense : hare Suspense : hare Suspense : hare Suspense : hare Suspense : Action is being taken to reconcile the same towardsthe adjustment of the share amount collected on account of resale/repurchase of flat.

(iii) MPLAD MPLAD MPLAD MPLAD MPLAD & Extension of Flat Fund : & Extension of Flat Fund : & Extension of Flat Fund : & Extension of Flat Fund : & Extension of Flat Fund : Action has already been takenin this regard and copy of resolution taken in the Half Yearly GeneralMeeting held on 22.02.2015 sent to the JRCS, Kolkata MetropolitanArea Housing, Govt. of West bengal, vide this office No.KVCHS/Audit& Accounts/15-16/34 dt.10.06.2015 (copy to your office) for write off asper procedure [copy of the same is enclosed].

3. Observations :Observations :Observations :Observations :Observations :

(i) The books of accounts are being maintained as per West Bengal Coop.Rule and Acts, Bye-laws of Society.

(ii) Regarding payment to various labour charges under maintenance forroutine works of KVCHSL, the said labour contractor as referred inthe report is already being paid by ‘A/c. Payee Cheque’.

Hence, auditor’s observations stands reconciled.

It is further intimated that the Statutory Audit Report for the year 2014-15 hasalso been posted in the website of the Society (www.kendriyaviharkolkata.com)for the awareness and information of all Member of the Society.

Thanking you,

Yours faithfully,

( S K Banerjee ),Secretary, KVCHSL.

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AAAAA Report on the Report on the Report on the Report on the Report on the Activities of the Board of Directors, KVCHSLActivities of the Board of Directors, KVCHSLActivities of the Board of Directors, KVCHSLActivities of the Board of Directors, KVCHSLActivities of the Board of Directors, KVCHSLduring the period 05.07.2015 to 17.01.2016.during the period 05.07.2015 to 17.01.2016.during the period 05.07.2015 to 17.01.2016.during the period 05.07.2015 to 17.01.2016.during the period 05.07.2015 to 17.01.2016.

The Board of Directors, Kendriya Vihar co-operative Housing Society Ltd.,welcome its members in this Half Yearly General Body Meeting on 17.01.2016and wish all members and their family a very happy, healthy and prosperousNew Year 2016.

The BoD, KVCHSL express profound grief and sorrow for the passing awayof its member Suresh Chandra Saha (C-4/57) and convey our heartfeltcondolence and sympathy to the bereaved family.

Some of the important activities of the Society during the period underreference are mentioned below :-

1. General Maintenance :1. General Maintenance :1. General Maintenance :1. General Maintenance :1. General Maintenance :

i) Repairing of a large portion of compound wall and replacement of ironangles and barbed wire fencing adjoining Block B-17/18 was completed.This portion of compound wall was severely damaged due a large wildtree fallen on it during monsoon.

ii) Seven numbers of door shutters which were found damaged due to useover a period of time renovated for closed shafts in Type-B and Type-Cflats.

iii) Work for reinforcements of the open shaft tie beam that were foundnaked, in all blocks ‘A’, ‘B’ & ‘C’ type started. Repairing work has beentaken by applying Sika chemical, concreting and then plastering etc.using conventional method. So far work for Block-C is completed andwork is in progress and likely to be completed for both Type-A and Type-B by this financial year

iv) Footpath leading to Block B-19 to B-20 has been raised upto a heightfor enabling residents to circumvent the water logged area during heavyrainfall. Similarly work for raising the height of side walk path is being







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started in front of Type-A flats of Kendriya Vihar in the financial yearsubject to availability of fund allocation for the year 2015-16 undergeneral maintenance.

v) As suggested in AGM, Technical Sub-committee for painting of exteriorwalls of Kendriya Vihar complex buildings, railings, G I Pipes, Vent Pipesetc. after detail deliberation, has now submitted an estimate amountingto a total of Rs.65,00,000 (Rupees sixty five lakhs only). The detail issubmitted in the booklet along with flat owners’ contribution for eachtype required for this purpose (Annexure-1).

2. W2. W2. W2. W2. Water Tater Tater Tater Tater Treatment Plant (WTP) :reatment Plant (WTP) :reatment Plant (WTP) :reatment Plant (WTP) :reatment Plant (WTP) :

i) Annual operational contract with M/s. Ion Exchange (India) Ltd.renewed @ Rs.1,20,000 plus Service Tax for one year effecting from01.07.2015 to 30.06.2016 with same terms and conditions.

ii) As suggested in AGM, test report of water quality of WTP was carriedthrough by a accredited water quality testing laboratory. The reportwas displayed on the main notice board. The test report revealed allparameters that were suggested by an expert in this field, are all wellwithin the permissible limit. Following parameters were tested on theadvice of an expert :

Arsenic, Iron, Calcium Carbonate and TDS (total dissolve salt).

It is observed that a total servicing of WTP and replacement of certainparts are now essential as this work is overdue. An estimate for executingthis work has been received and is under scrutiny and the work is likelyto be carried out by this financial year.

iii) During the last AGM, it was committed to members for a alternativepower arrangement, in case of anticipated or otherwise prolong powerfailure for running of submersible water pump to fill overhead tanks.This alternative arrangement has been made in Water Pump House sothat in case of long duration of power failure, by hiring a suitable dieselgeneral set, the pumps can be operated through this changeover switchby connecting to diesel generator-set on hiring basis, as and whenrequired and water supply to Kendriya Vihar complex can be maintainedin case of prolonged absence of power supply.

3. Sewerage T3. Sewerage T3. Sewerage T3. Sewerage T3. Sewerage Treatment Plant (STP) :reatment Plant (STP) :reatment Plant (STP) :reatment Plant (STP) :reatment Plant (STP) :

i) One number new 5 HP Kirloskar make submersible pump was purchasedand installed. This pump is working satisfactorily. One old 5 HP pump

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has now become defective and the same is found beyond economical repairso, it needs to be condemned.

ii) During this period, control panel developed severe fault as consequenceof it, 7.5 HP KSB pump failed to start. The defective control panel gotrepaired through M/s. Allied Green, a sister concern of M/s. Allied Pumpwho originally supplied and installed the 7.5 HP submersible pump.The pump is now operational and optimum performance of STP ismaintained.

iii) Damaged underground sewerage pipe lines of Block B-15/16 replacedas same were found damaged leading to choking the free flow of seweragebetween two manholes. Also three numbers of sewerage pits along thisline were repaired and raised as the same were found caved towardsground level.

4. T4. T4. T4. T4. Tank Cleaning :ank Cleaning :ank Cleaning :ank Cleaning :ank Cleaning :

The underground reservoir and all overhead water tanks of Kendriya Viharcomplex got cleaned by an agency maintaining codal formalities.

During last AGM, members were informed that it may be needed to replace5 nos. of Sintex tanks based on observation during physical inspection. It wasanticipated that some of the tanks may get punctured during tank cleaningoperation. Keeping this in mind, tenders were invited for supply of 5 nos. ofSintex tanks referring the model no. for maintaining compatibility with theexisting one. A good response was received from standard dealers. The orderwas placed with the lowest bidder. But due to strike in Sintex factory, the firmwas not in a position to supply the tanks before cleaning operation tanks. Hence,order to the firm was cancelled.

However, as anticipated, during cleaning of tanks, 6 nos. tanks were foundleaking and the same were repaired with patch fixing and now found workingwell.

5. 5. 5. 5. 5. Anti-larva & MLO TAnti-larva & MLO TAnti-larva & MLO TAnti-larva & MLO TAnti-larva & MLO Treatment :reatment :reatment :reatment :reatment :Anti-lrva & MLO treatment has been carried out in the Kendriya Vihar

campus during October 2015 to December 2015.6. Independence Day :6. Independence Day :6. Independence Day :6. Independence Day :6. Independence Day :Independence day on 15.08.2015 was celebrated with due solemnity.

7. Sharodotsav-2015 :7. Sharodotsav-2015 :7. Sharodotsav-2015 :7. Sharodotsav-2015 :7. Sharodotsav-2015 :Sharodotsav-2015 was celebrated with the spirit of festivity by all residents

of the housing complex. This year, all cultural activities during puja wereperformed by local talents within our housing complex only belonging to variousage groups. Activities of Puja Committee and successful conducting of the

festivity is laudable and well appreciated.

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There after on 31.10.2015, Bijoya Sammelani was celebrated with classicalprogramme performed by acknowledged artists from outside in the CommunityHall.

8. Income T8. Income T8. Income T8. Income T8. Income Tax Return :ax Return :ax Return :ax Return :ax Return :

Income Tax return for the 2014-15 (Assessment Year : 2015-16) of KVCHSLwas filed through chartered accountant on 13.08.2015 and refund of TDSamounting Rs.51,210 (including interest of Rs.2,200) is credited in society bankaccount received from Income Tax Department through SBI cheque.

9. Closure of Post Bank SB 9. Closure of Post Bank SB 9. Closure of Post Bank SB 9. Closure of Post Bank SB 9. Closure of Post Bank SB A/c. No.2120001 of KVCHSLA/c. No.2120001 of KVCHSLA/c. No.2120001 of KVCHSLA/c. No.2120001 of KVCHSLA/c. No.2120001 of KVCHSL : : : : :

Long non-operating savings bank account at Kendriya Vihar Post Officewas closed and a small amount of Rs.1,771 (Rupees one thousand seven hundredseventy one only) that was available, was credited to the Society’s fund.

10. Enhancement of rent for BSNL10. Enhancement of rent for BSNL10. Enhancement of rent for BSNL10. Enhancement of rent for BSNL10. Enhancement of rent for BSNL T T T T Telephone Exchange :elephone Exchange :elephone Exchange :elephone Exchange :elephone Exchange :

With vigorous persuation with BSNL, they have now revised and enhancedthe rent of Kendriya Vihar Telephone Exchange from Rs.4,116 to Rs.4,528 w.e.f.15.04.2014. Society is yet to receive the amount.

111111. Proposed amendment of the Bye-laws :1. Proposed amendment of the Bye-laws :1. Proposed amendment of the Bye-laws :1. Proposed amendment of the Bye-laws :1. Proposed amendment of the Bye-laws :

The Sub-committee constituted for the purpose has two meetings. Theywanted some clarification from JRCS through the Society. The clarification asrequested by the Sub-committee, has been sought from JRCS. Reply is awaited.On receiving clarifications, from JRCS, the Sub-committee will proceed further.

1111122222. Repair of ‘Expansion Joint’. Repair of ‘Expansion Joint’. Repair of ‘Expansion Joint’. Repair of ‘Expansion Joint’. Repair of ‘Expansion Joint’ problem pertaining to T problem pertaining to T problem pertaining to T problem pertaining to T problem pertaining to Type-Aype-Aype-Aype-Aype-A flats : flats : flats : flats : flats :

The Chairman and Secretary of KVCHSL met concerned official atCGEWHO Head Quarters in New Delhi in September 2015 and explained theexpansion joint problem of Type-A flats in detail. This work needs to be carriedout by CGEWHO was emphasised to them. They were considerate with ourconcern. But in view absence of permanent CEO of the organisation for quitesometime, final decision is awaited for our request. The matter is being persued.

13. Legal Case :13. Legal Case :13. Legal Case :13. Legal Case :13. Legal Case :

The Arbitrator constituted by Department of Cooperative has given the finalverdict in the case of Smt. Usha Rani Chakraborty and Sri Omprakash ofMohini. The Society has nothing to do with this case as Party No.1 andvindicated the Society’s stand.

[40]

14. The claim for return of “Development Fees” by 8 (eight)14. The claim for return of “Development Fees” by 8 (eight)14. The claim for return of “Development Fees” by 8 (eight)14. The claim for return of “Development Fees” by 8 (eight)14. The claim for return of “Development Fees” by 8 (eight)members (2members (2members (2members (2members (2ndndndndnd purchaser) : purchaser) : purchaser) : purchaser) : purchaser) :

As committed in the last AGM, all the persons’ money has been refunded as

per Tribunal verdict dt.26.06.2007. The total amount involved was Rs.3,24,401.15. Reappropriation of Budget 2015-16 :15. Reappropriation of Budget 2015-16 :15. Reappropriation of Budget 2015-16 :15. Reappropriation of Budget 2015-16 :15. Reappropriation of Budget 2015-16 :Re-appropriation in different head of accounts within the budgetary limit :

Keeping in view of the demand and the expenditure under head of accountshave been made by the BoD, KVCHSL within the limitation and sanctionedbudget. These are as follows :-Sl. No. Budget head Provision/ Reappropriation Increased Amt

allocated earlier made

a. AGM, SGM & HGM Exp. 1,05,000.00 1,15,000.00 (+) 10,000.00

b. Total Cleaning 5,20,000.00 5,50,000.00 (+) 30,000.00

c .Electricity Charges 17,50,000.00 18,00,000.00 (+) 50,000.00

d. Gardening 2,15,000.00 2,20,000.00 (+) 5,000.00

e. W T Plant 3,50,000.00 5,20,000.00 (+) 1,70,000.00

f. C C Camera 20,000.00 21,000.00 (+) 1,000.00

Total increased amount = (+) 2,66,000.00Re-appropriation amount has been adjusted from the following budgetary

allotment on the above sub-head of the Budget of Kendriya Vihar CooperativeHousing Society Ltd. for the financial year 2015-16 :-Sl. No. Budget head Provision/ Reappropriation Decreased Amt

allocated earlier made

a. Telephone & Broadband 25,000.00 18,000.00 (-) 7,000.00

b. Conveyance 8,000.00 4,000.00 (-) 4,000.00

c. Office Exp. 30,000.00 10,000.00 (-) 20,000.00

d. S T Plant 3,00,000.00 2,50,000.00 (-) 50,000.00

e. Water Pump 3,00,000.00 2,00,000.00 (-) 1,00,000.00

f. Guest Room 10,000.00 5,000.00 (-) 5,000.00

g. Community Hall 40,000.00 15,000.00 (-) 25,000.00

h. ACC 2,00,000.00 1,90,000.00 (-) 10,000.00

i. Security, Service Charge 10,10,000.00 9,85,000.00 (-) 25,000.00

j. Anti-larva Treatment 50,000.00 30,000.00 (-) 20,000.00

Total decreased amount = (-) 2,66,000.00

16.16.16.16.16. Printing of Calendar for 2016 is complete and ready for distributionamong the residents of Kendriya Vihar.

( S K Banerjee ),

Secretary, KVCHSL.

[41]

Kendriya Vihar Cooperative Housing Society Ltd.CASH CASH CASH CASH CASH A/C FOR THE PERIOD FROM 01.04.14 TO 31.03.15A/C FOR THE PERIOD FROM 01.04.14 TO 31.03.15A/C FOR THE PERIOD FROM 01.04.14 TO 31.03.15A/C FOR THE PERIOD FROM 01.04.14 TO 31.03.15A/C FOR THE PERIOD FROM 01.04.14 TO 31.03.15

Receipts Amount(Rs.) Amount(Rs.) Payments Amount(Rs.) Amount(Rs.)

1. Opening Balance : 1. Maintenance Charges: 4589690.00

Cash 1190.35 Total Cleaning 490325.00

Bank 1799642.17 C/Hall 52821.00

UBI 186674.57 G/Room 37948.00

IOB 1088874.60 W T Plant 329663.00

SBM 517956.00 General 702600.00

PO 1126.00 Lifts 163452.00

SBM (Extn.) 5011.00 S T Plant 318233.00

2. Maintenance Charges 3093026.00 Water Pump 205111.00

3. Spl. Mtc. Charges 200700.00 Electricity 1626726.00

4. Comm. Celeb. Contribution 686100.00 Gardening 204994.00

5. Tenancy Charges 490162.00 ACC/VIP Consortium 210194.00

6. Lift Mtc. Charges 160150.00 Lighting 148235.00

7. Service Charges 479200.00 Expansion Joint “A” Type 44105.00

C/Hall 379100.00 Anti-larva Treatment 55283.00

G/Room 100100.00 2. Meeting Exp. 105988.00

8. Security Deposite Recd: C/Hall 30000.00 AGM, Election & SGM 100080.00

9. Int on Bank A/c. (Gen.) 502289.00 Board & Others 5908.00

S/B A/c. 42546.00 3. Accounting Charges 9000.00

F/D A/c. 459743.00 4. Audit Fees 17280.00

10. Application Money 325.00 5. Security Deposit Refund: 61500.00

11. Rent: 342421.00 C/Hall 60500

Post office 65382.00 G/Room 1000

Exchange 57624.00 6. Establishment : 99830.00

Tower 79860.00 Conveyance 6797.00

Canteen 55233.00 Office Exp 27680.00

Milk Booth 63522.00 Printing & Stationery 33154.00

Vegetable Shop 20800.00 Postage 4008.00

12. Transfer Fee 119000.00 Telephone 20691.00

13. Car Parking Fee 76500.00 Website 7500.00

14. Donation 172000.00 7. Security & Service Charges 822292.00

15. Misc. Receipts 12225.00 8. Legal Exp. 50065.00

16. Sale of Tender Forms 1500.00 9. Laying of UPVC Pipe 224890.00

17. Road Repairing - 2012 526300.00 10. Bank Charges 942.00

collected from members 11. Library Books 5388.00

18. Int on S/B A/c.(Extn. - SBM) 1276.00 12. Refund of deposit (Cement Concrete Int. Road) 9200.00

19. EMD Received 28300.00 13. Community Celebration Exp. 615113.00

14. CC TV 93930.00

15. WT Plant (Adjusted) 10000.00

8722306.52 6715108.00

[23]

CASH CASH CASH CASH CASH A/C FOR THE PERIOD FROM 01.04.14 TO 31.03.15A/C FOR THE PERIOD FROM 01.04.14 TO 31.03.15A/C FOR THE PERIOD FROM 01.04.14 TO 31.03.15A/C FOR THE PERIOD FROM 01.04.14 TO 31.03.15A/C FOR THE PERIOD FROM 01.04.14 TO 31.03.15

Receipts Amount(Rs.) Payments Amount(Rs.)

Balance b/f 8722306.52 Balance b/f 6715108.00

20. Fixed Deposit matured 16. Fixed Deposit reinvested

a) Reserve Fund Investment 202011.00 a) Reserve Fund Investment 220399.00

b) General 4128000.00 b) General 5308000.00

21. Closing Balance : 17. Land Tax (BL&LRO) 41960.00

General 18. Invertor (Battery) 9500.00

Bank 29246.00 19. Computer (Printer) 6880.00

SBM 29246.00 20. EMD Refunded 28300.00

21. Closing Balance:

General

Cash 69.35

Bank 745060.17

UBI 12921.57

IOB 731012.60

PO 1126.00

Extension of Flats

Cash 0.00

Bank 6287.00

SBM 6287.00

13081563.52 13081563.52

(M K Mitra), (Dr. P K Bayen), (Eknath HR Benegal),

Chairman, KVCHSL Jt. Secretary, KVCHSL Treasurer, KVCHSL

[24]

Kendriya Vihar Cooperative Housing Society Ltd.PROFIT & LOSS PROFIT & LOSS PROFIT & LOSS PROFIT & LOSS PROFIT & LOSS A/C FOR THE A/C FOR THE A/C FOR THE A/C FOR THE A/C FOR THE YEAR ENDED ON 31.03.2015.YEAR ENDED ON 31.03.2015.YEAR ENDED ON 31.03.2015.YEAR ENDED ON 31.03.2015.YEAR ENDED ON 31.03.2015.

Particulars Amount(Rs.) Amount(Rs.) Particulars Amount(Rs.) Amount(Rs.)

1. Maintenance Charges 4571980.00 1. Maintenance Charges: 3084631.00

Paid 4589690.00 Received 3093026.00

Less: Adv. paid for Elect. 141918.00 (+)Receivable 276120.00

4447772.00 3369146.00

Add: Last A/c. 120208.00 (-)Last A/c. 241980.00

4567980.00 3127166.00

Add: Payable 69405.00 (-)Adv. Recd. 490000.00

4637385.00 2637166.00

Less: Last A/c. 65405.00 (+)Last A/c. 447465.00

2. Meeting Expenses 105988.00 2. Lift Mtc. Charges: 162350.00

3. Accounting Charges 9000.00 Received 160150.00

4. Audit Fees: Provision for 2014-15 17280.00 (+)Receivable 29300.00

5. Establishment 99830.00 189450.00

6. Security & Service Charges 825814.00 (-)Last A/c. 27100.00

Paid: 822292.00 3. Spl. Mtc. Charges: 198360.00

Add: Payable 70073.00 Received 200700.00

892365.00 (+)Receivable 14190.00

Less: Last A/c. 66551.00 214890.00

7. Legal Charges 50065.00 (-)Last A/c. 7530.00

8. Bank charge 942.00 207360.00

9. Land Tax (BL & LRO) 41960.00 (-)Adv. Recd. 29940.00

Paid: 41960.00 177420.00

Add: Payable 36960.00 (+)Last A/c. 20940.00

78920.00 4. Tenancy Charges 478512.00

Less: Last A/c. 36960.00 Received 490162.00

10. Laying of UPVC Pipe 224890.00 (+)Receivable 50350.00

540512.00

(-)Last A/c. 77400.00

463112.00

(-)Adv. Recd. 21600.00

441512.00

(+)Last A/c. 37000.00

5. Service Charges: 479200.00

5947749.00 4403053.00

[25]

PROFIT & LOSS PROFIT & LOSS PROFIT & LOSS PROFIT & LOSS PROFIT & LOSS A/C FOR THE A/C FOR THE A/C FOR THE A/C FOR THE A/C FOR THE YEAR ENDED ON 31.03.2015.YEAR ENDED ON 31.03.2015.YEAR ENDED ON 31.03.2015.YEAR ENDED ON 31.03.2015.YEAR ENDED ON 31.03.2015.

Particulars Amount(Rs.) Amount(Rs.) Particulars Amount(Rs.) Amount(Rs.)


11. Depreciation of Assets: 161330.00 6. Rent: 338189.00

Furniture @ 10% 14800.00 Received 342421.00

W/Pump @ 10% 1200.00 (+)Receivable 42622.00

S/Pump @ 10% 2300.00 385043.00

Aquagard @ 10% 150.00 (-)Last A/c. 46854.00

Computer @ 25% 6550.00 7. Transfer Fees 119000.00

Library Books @ 10% 6800.00 8. Donation 172000.00

Inverter @ 10% 1300.00 9. Sale of Tender Forms 1500.00

Visicooler @ 10% 400.00 10. Misc. Receipt 12225.00

Tubewell @ 20% 23000.00 11. Interest of Bank A/c(Gen) 522026.00

W T Plant @20% 89000.00 Received 502289.00

Salt Godown @ 10% 6500.00 (+)Receivable 102455.00

CC TV @ 10% 9330.00 604744.00

(-)Last A/c. 82718.00

12. Car Parking Fee 76500.00

13. Accumulated Loss 464586.00

6109079.00 6109079.00



[26]

Kendriya Vihar Cooperative Housing Society Ltd.BALANCE SHEET BALANCE SHEET BALANCE SHEET BALANCE SHEET BALANCE SHEET AS AS AS AS AS AAAAAT 31.03.2015.T 31.03.2015.T 31.03.2015.T 31.03.2015.T 31.03.2015.

Liabilities Amount(Rs.) Amount(Rs.) Assets Amount(Rs.) Amount(Rs.)

Authorised Share Capital 200000.00 1. General: Cash in hand 69.35

Cash at Bank : 745060.17

1. Share Capital 115200.00 UBI 12921.57

2. Share Suspense 17000.00 IOB 731012.60

3. Capital Funds 4237126.00 P.O. 1126.00

4. Reserve Fund: 150623.00 2. Investment

Last A/c. 150298.00 a) F D(Gen):Last A/c. 4320000.00 5500000.00

Add: 325.00 Less: Matured 4128000.00

5. Bad Debt Fund 197960.00 192000.00

6. Coop Ed. Fund 20986.00 Add: Reinvested 5308000.00

7. Development Fund (Donation:2001-02) 47425.00 b) Fixed Deposit(Reserve Fund) 220399.00

8. Sec. Dep(C/Hall & G/Room) 6400.00 Last A/c. 202011.00

Last A/c. 37900.00 Less: Matured 202011.00

Add: 30000.00 0.00

67900.00 Add: Reinvested 220399.00

Less: 61500.00 3. Mtc. Charges: Receivable 422460.00

9. Outstanding Liablities 176438.00 General 276120.00

a) Maintenance Charges 69405.00 Tenancy 50350.00

b) Service & Security Ch. 70073.00 Special 14190.00

c) Land Tax (BL & LRO) 36960.00 Comm. Celeb. Cont. 52500.00

10. Mtc. Charges: Recd. In adv. 641040.00 Lift 29300.00

General 490000.00 4. Receivable : Reconstruction of Int. Road-12 40400.00

Tenancy 21600.00 5. Fixed Assets:

Comm. Celeb. Cont. 99500.00 a) Furniture 138000.00

Special 29940.00 Last A/c. 152800.00

11. Audit Fee due to Govt.(2014-15) 17280.00 Less 14800.00

12. Payable against inst. of WTP to members 15000.00 b) Water Pump 10000.00

Last A/c. 25000.00 Last A/c. 11200.00

Less: Paid 10000.00 Less 1200.00

13. EMD: Last A/c. [WTP: 2007-08] 14000.00 c) Swerage Pump 22000.00

14. WT Plant Fund from members 936840.00 Last A/c. 24300.00

15. Comm. Celeb. Contribution 259772.00 Less 2300.00

Last A/c. 168685.00 d) Aquaguard 1350.00

Add: 686100.00 Last A/c. 1500.00

854785.00 Less 150.00

Less: 615113.00 e) Computer 26580.00

239672.00 Last A/c. 26250.00

Add: Receivable 52500.00 Less 6550.00

292172.00 19700.00

Less: Last A/c. 28200.00 Add: Purchased Printer 6880.00

263972.00 f) Inverter 21200.00

Less: Recd. in advance 99500.00 Last A/c. 13000.00

164472.00 Less 1300.00

Add: Last A/c. 95300.00 11700.00

Add: Purchased Battery 9500.00

6853090.00 7147518.52

[27]

BALANCE SHEET BALANCE SHEET BALANCE SHEET BALANCE SHEET BALANCE SHEET AS AS AS AS AS AAAAAT 31.03.2015.T 31.03.2015.T 31.03.2015.T 31.03.2015.T 31.03.2015.

Liabilities Amount(Rs.) Amount(Rs.) Assets Amount(Rs.) Amount(Rs.)


16. EMD 0.00 g) Library Books 66588.00

Received 28300.00 Last A/c. 68000.00

Less: Refunded 28300.00 Less: 6800.00

17. Intl. Road-2011 (refundable to members) 12200.00 61200.00

Last A/c. 21400.00 Add: Purchased this year 5388.00

Less: Refunded 9200.00 h) Visicooler 3400.00

18. MPLAD Fund for Tubewell 274400.00 Last A/c. 3800.00

19. SD (Reconst. of Int. Road-12) 324516.00 Less: 400.00

20. Misc. Rcpt(Extn. of Flats) : 2010-11 (LBS) 18553.00 i) Tubewell 91000.00

21. Extn. of Flats Fund(Last A/c.) -11994.00 Last A/c. 114000.00

Last A/c. -13270.00 Less: 23000.00

Add: Int. on SB A/c 1276.00 j) Water Treatment Plant 355000.00

22. Undistributed Profit 944616.52 Last A/c. 444000.00

Last A/c. 1409202.52 Less: 89000.00

Less: Accumulated Loss 464586.00 k) Salt Godown 57000.00

23. General: Last A/c. 63500.00

Cash at Bank (Credit) : 29246.00 Less: 6500.00

SBM 29246.00 l) CC TV 84600.00

Paid 93930.00

Less: 9330.00

6. Rent Receivable 42622.00

7. SD with WBSEDCL 112840.00

8. Extn of Flats :

Cash in Hand 0.00

Cash at Bank 6287.00

SBM 6287.00

9. Prepaid expenses 141918.00

10. Expenditure(Extn. of Flats) : 2010-11 (LBS) 233399.00

11. Int. receivable on F/D(Gen) 102455.00

8444627.52 8444627.52



[28]

AuditorAuditorAuditorAuditorAuditor ’’’’’s Reports Reports Reports Reports Report

I report that I have audited the above Balance Sheet as at 31 March 2015and the Profit & Loss A/c. for the year ended on that date and obtained all theinformation and explanation I have required. In my opinion, the Balance Sheetand Income & Expenditure A/c. have been drawn up in conformity with thelaw and subject to my seperate report of even date. The Balance Sheet exhibitsa true and correct view of the state of Society affairs according to the best ofexplanations given to me and as shown by the books of accounts of the Society.In may opinion, the books of accounts have been kept as required under theAct, the Rules and the Bye-laws of the Society.

Date: 08.07.2015. (Audit Officer)

[29]

KENDRIYA VIHAR CO-OP. HOUSING SOCIETY LTD.(Registered under West Bengal Co-operative Societies Act, West Bengal Act XIV of 1983)

(Regn. No. 21/CMAH of 1997)

V I P Road, Kolkata-700052, Tel. No. (033) 2525-7380,Office Time: 12-00 Noon – 8-00 PM in all days except Tuesday,

Website: www.kendriyaviharkolkata.com, E-mail: [email protected].

——————————————————————————————————

Date: 30.06.2015.30.06.2015.30.06.2015.30.06.2015.30.06.2015.

Minutes of the XIXth Minutes of the XIXth Minutes of the XIXth Minutes of the XIXth Minutes of the XIXth Annual General Meeting of theAnnual General Meeting of theAnnual General Meeting of theAnnual General Meeting of theAnnual General Meeting of theKendriya VKendriya VKendriya VKendriya VKendriya Vihar Cooperative Housing Society Ltd.ihar Cooperative Housing Society Ltd.ihar Cooperative Housing Society Ltd.ihar Cooperative Housing Society Ltd.ihar Cooperative Housing Society Ltd.held at community hall on 28 June 2015 (Sunday)held at community hall on 28 June 2015 (Sunday)held at community hall on 28 June 2015 (Sunday)held at community hall on 28 June 2015 (Sunday)held at community hall on 28 June 2015 (Sunday)

at 10-30 at 10-30 at 10-30 at 10-30 at 10-30 AM onwards.AM onwards.AM onwards.AM onwards.AM onwards.

The XIXth Annual General Meeting (AGM) was attended by 197 membersof the Society. The meeting started as scheduled at 10-30 AM. The Chairmanwelcomed all the members and thanked them for their presence. The meetingstarted with observing two minutes silence to pay homage to two of our membersnamely Late Keya Maitra (B-16/247)Late Keya Maitra (B-16/247)Late Keya Maitra (B-16/247)Late Keya Maitra (B-16/247)Late Keya Maitra (B-16/247) and Late Kalyan Kumar Biswas (A-3/Late Kalyan Kumar Biswas (A-3/Late Kalyan Kumar Biswas (A-3/Late Kalyan Kumar Biswas (A-3/Late Kalyan Kumar Biswas (A-3/40)40)40)40)40), who left us for their heavenly abode during the period between the lastHalf Yearly General meeting held on 22.02.201522.02.201522.02.201522.02.201522.02.2015 till date of the present AGM.

The Chairman thereafter in a brief address to hon’ble members of the House,enumerated the way House may conduct total business as per agenda in thefollowing way:-

a) Members to present their views/suggestions agenda wise and requestthem to submit their name and flat no. in slip,

b) Members to place their views/suggestions in short and precise referringand limited to concerned agenda point,

c) Finally, he requested the members to maintain decorum warranted forsuch meeting and not to interupt the speakers in between theirsubmission to the House.

With above opening remarks, the Chairman requested the Secretary of theKVCHSL to proceed with the discussion/deleberations in the order of agendaas published in the notice of the meeting.

Thanking the Chairman, the Secretary said that since the booklet of“Activity Report” and other items were published and handed over to hon’ble

[5]

members well in advance, it is presumed that, everyone has gone through thebooklet and studied the report. Hence, he requested the members who want tospeak on Agenda No.1, “Confirmation of Minutes of last HGM held on 22.02.2015”as per seriatim.

Agenda No.1 : Confirmation of the minutes of the last HGM held onAgenda No.1 : Confirmation of the minutes of the last HGM held onAgenda No.1 : Confirmation of the minutes of the last HGM held onAgenda No.1 : Confirmation of the minutes of the last HGM held onAgenda No.1 : Confirmation of the minutes of the last HGM held on22.02.2015 –22.02.2015 –22.02.2015 –22.02.2015 –22.02.2015 –

Sri Sri Sri Sri Sri AAAAA K Pal (B-16/251) K Pal (B-16/251) K Pal (B-16/251) K Pal (B-16/251) K Pal (B-16/251) : While referring to Page No.40 of the bookletunder reference, Audit Report for the year 2012-13, he brought to the notice ofthe House that, “there is no post of Auditor General in West Bengal”. Heindicated, the Director of Cooperation, Govt. of West Bengal is the finalauthority to whom all the audit reports related to housing society reports aresubmitted.

Sri Sri Sri Sri Sri AAAAA K Saha (B-8/121) K Saha (B-8/121) K Saha (B-8/121) K Saha (B-8/121) K Saha (B-8/121) referred to Page No.8 of the report objecting theway in which his view was reflected in the last AGM held on 29.06.2014. Onceagain he blamed the Board of Directors and specially the previous Chairmanfor framing charges against him.

Sri B Misra (C-4/52)Sri B Misra (C-4/52)Sri B Misra (C-4/52)Sri B Misra (C-4/52)Sri B Misra (C-4/52) said that the decision of expulsion of a member ofthe Society can only be taken by the AGM and not by the BoD. He said this incontext to Sri A K Saha’s insinuation on the subject. He also pointed out that inthe HGM only the Agenda items as per Coop. Rules can be discussed.

Sri S R Mitra (B-15/230)Sri S R Mitra (B-15/230)Sri S R Mitra (B-15/230)Sri S R Mitra (B-15/230)Sri S R Mitra (B-15/230) stated that what Sri A K Saha of B-8/121 hadsaid in the last AGM has not been properly recorded and reproduced in theminutes. He alleged that Sri A K Saha has only been condemned by the BoDwhich he objects.

Sri J Banerjee (C-4/63)Sri J Banerjee (C-4/63)Sri J Banerjee (C-4/63)Sri J Banerjee (C-4/63)Sri J Banerjee (C-4/63) regretted that his proposal for conversion of theIndian type commode in the toilet of the Society office (first floor) building intothat of a western type as he proposed in the last AGM has not yet been takenup.

The Secretary/Chairman in their replies to the above, informed the Housethat, Sri A K Pal (B-16/251) observation is correct and the minutes of the saidmeeting will be corrected accordingly by replacing the designation of theconcerned Audit Officer of the Govt. of West Bengal. Regarding Sri A K Saha’sobservation, the Chairman refuted that what has been recorded briefly was infact aimed to put a stop to the overt and covert attempt of slander mongeringby individuals and small group of individuals to difuse the still existing ill

[6]

feelings for maintaining a cordial ambience in the housing complex to the extentpossible. No further discussion is needed.

The observation of Sri B Misra (C-4/52)Sri B Misra (C-4/52)Sri B Misra (C-4/52)Sri B Misra (C-4/52)Sri B Misra (C-4/52) regarding the proceeding of theHouse as per the Agenda item only is taken note of seriously.

The Secretary told Sri J Banerjee (C-4/63)Sri J Banerjee (C-4/63)Sri J Banerjee (C-4/63)Sri J Banerjee (C-4/63)Sri J Banerjee (C-4/63) that, since the first floor toiletis being often used by various persons during the day time, maintenance of thewestern type system in its proper shape would be a difficult task and hence thework has not been taken up after due consideration.

Since there was nobody to say anything on the Agenda No.1, the Houseadopted the minutes of the Half Yearly General Meeting held on 22.02.2015 aspublished and circulated as confirmed with some amendments.

Agenda No.2 : Felicitation of Senior Members of the KVCHSL –Agenda No.2 : Felicitation of Senior Members of the KVCHSL –Agenda No.2 : Felicitation of Senior Members of the KVCHSL –Agenda No.2 : Felicitation of Senior Members of the KVCHSL –Agenda No.2 : Felicitation of Senior Members of the KVCHSL –

Four of our hon’ble members whose particulars are published in the Reportof the AGM as given below, having attained the age of 80 were proposed to befelicitated by the Society in this occasion. They were specially invited by theSecretary to kindly make it convenient to attend the brief ceremony. Since twoof them are bed ridden, one in Mumbai and another in Bangalore, theyexpressed their inability to be present physically. The Secretary contacted themover the telephone and requested that they may kindly depute their son/daughter to receive the memento and a small gift presented to honour them ontheir behalf. Two of our senior members, Sri B BSri B BSri B BSri B BSri B B Guhathakurta (B-4/52)Guhathakurta (B-4/52)Guhathakurta (B-4/52)Guhathakurta (B-4/52)Guhathakurta (B-4/52)and Sri P K Das (B-15/235)Sri P K Das (B-15/235)Sri P K Das (B-15/235)Sri P K Das (B-15/235)Sri P K Das (B-15/235) did attend the function in person and Sri DipyanBasu, son of Sri Sri Sri Sri Sri AAAAA K Basu (B-4/59) K Basu (B-4/59) K Basu (B-4/59) K Basu (B-4/59) K Basu (B-4/59) attended on behalf of his father. Each ofthe two former respected members were garlented and handed over a bouquet,a packet of sweets and a shawl and the memento in the midst of clapping by themembers present. Dr. Samiran Basu (C-8/123) could not attend and unabledepute any of his representative. The Chairman, on behalf of the members ofthe Society wished all of them a long and healthy life.

The Chairman then requested the Secretary to present the Budget proposalbefore the House for discussion.

Agenda No.3 : Budget of the Society for the year 2015-16 –Agenda No.3 : Budget of the Society for the year 2015-16 –Agenda No.3 : Budget of the Society for the year 2015-16 –Agenda No.3 : Budget of the Society for the year 2015-16 –Agenda No.3 : Budget of the Society for the year 2015-16 –

The Secretary then requested the members as per list who want to placetheir views on the various proposals as laid down in the budget heads.

Sri M K Roy (B-16/244)Sri M K Roy (B-16/244)Sri M K Roy (B-16/244)Sri M K Roy (B-16/244)Sri M K Roy (B-16/244) stated that, the Car Parking Charge cannot belevied and it cannot be linked to the Maintenance Charge.

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Sri D Misra (A-3/44)Sri D Misra (A-3/44)Sri D Misra (A-3/44)Sri D Misra (A-3/44)Sri D Misra (A-3/44) opposed the increase in the General MaintenanceCharge. He said Rs.40 per month (70–30) was too much a hike, he proposed anincrease of Rs.10 only per month. He also proposed that if required, the increasein the Maintenance Charge should be proportionate for Type ‘A’, ‘B’ & ‘C’ inview of the carpet areas of the respective types of flats. He also said that ‘TransferFee’ of flats charged by the Society is wrong, it cannot be more than 0.5% and‘Car Parking Fee’ in the open space as proposed cannot be justified even ifsupported by 3/4th of the members favouring for it in an opinion poll. He alsosuggested that if any development work has to be undertaken, it should havethe concurrence of 3/4th majority of the members.

Sri P K Bose (B-13/204)Sri P K Bose (B-13/204)Sri P K Bose (B-13/204)Sri P K Bose (B-13/204)Sri P K Bose (B-13/204) asked why Rs.30 per month collected by theSociety as Special Maintenance Charge to meet the legal expenses is proposedto be discontinued. He also wondered about the court case for which that amountwas being collected. He also enquired about the Community CelebrationContribution, and the amount being distributed to the Puja Committee. Healso questioned why Community Celebration Contribution should figure in thebudget. He finally expressed his view against charging Car Parking Fee in theopen space.

Sri C R Bose (B-5/69)Sri C R Bose (B-5/69)Sri C R Bose (B-5/69)Sri C R Bose (B-5/69)Sri C R Bose (B-5/69) started his presentation with a strong opposition tothe proposed ‘Car Parking Fee’. he accused the BoD for befooling the membersthen in a wild feat of rage he started attacking the Board with a volley ofunparliamentary language with choicest defaming and derogatory adjectives.At this stage, the Chairman asked him repeatedly to withdraw the objectionablewords used which he refused to do. The Chairman then gave his ruling not toput on record everything that he said.

DrDrDrDrDr. . . . . AAAAA G Das (B-4/51) G Das (B-4/51) G Das (B-4/51) G Das (B-4/51) G Das (B-4/51) wondered how the budget for the year 2015-16 beput up for approval without the audit report for the year 2014-15 was notsubmitted to the House. He said that imposing ‘Car Parking Fee’ goes against averdict of the Supreme Court. Moreover, he is of the opinion that the ‘CarParking Fee’ cannot be tagged with the recovery of the general maintenancecharges.

Sri S Bhattacharya (A-2/27)Sri S Bhattacharya (A-2/27)Sri S Bhattacharya (A-2/27)Sri S Bhattacharya (A-2/27)Sri S Bhattacharya (A-2/27) opposed the imposition of ‘Car Parking Fee’and at a certain point of time asked the BoD to resign.

DrDrDrDrDr. B C Mehta (B-8/1. B C Mehta (B-8/1. B C Mehta (B-8/1. B C Mehta (B-8/1. B C Mehta (B-8/115)15)15)15)15) wanted to know if the water supplied to theresidents has ever been tested and what is the results of the tests, if any, andwhat components of the impurities have been tested for. On request of theChairman, he agreed to provide a list of parameters to be taken for testing.

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Sri R P Chakraborty (B-4/50)Sri R P Chakraborty (B-4/50)Sri R P Chakraborty (B-4/50)Sri R P Chakraborty (B-4/50)Sri R P Chakraborty (B-4/50) opined that only de-ironing of the watersupplied to the residents is sufficient. He suggested that water testing kit fortesting pH, Chlorine and Iron may be procured and the Society may do awaywith the services of M/s. Ion Exchange.

Sri Sri Sri Sri Sri AAAAA K Saha (B-8/121) K Saha (B-8/121) K Saha (B-8/121) K Saha (B-8/121) K Saha (B-8/121) stated that an increase of Rs.70 per month in theMaintenance Charges is too high. Never did any BoD increased such a hikebefore. At most, the BoD should propose an increase between Rs.10 and Rs.20if at all necessary.

In reply to all the above various points raised by the speakers related to theBudget, the Secretary and the Chairman in turn justified the proposal in thefollowing way :

Regarding imposing of ‘Car Parking Charges’ on common area and openspace, the Chairman reiterated that –

1. Booklet of AGM of 2008-09 dt.21.06.2009AGM of 2008-09 dt.21.06.2009AGM of 2008-09 dt.21.06.2009AGM of 2008-09 dt.21.06.2009AGM of 2008-09 dt.21.06.2009 : Page No.20: Page No.20: Page No.20: Page No.20: Page No.20 – Car parkingwas first passed in the 12th AGM on 06.07.2008 @ for small car=Rs.200p.m. and for big car-Rs.300 p.m. No parking of car is allowed in non-stilt area, the so called no man’s land.

2. Booklet of HGM on 05.02.12 : Page No.10HGM on 05.02.12 : Page No.10HGM on 05.02.12 : Page No.10HGM on 05.02.12 : Page No.10HGM on 05.02.12 : Page No.10 – Secretary explained &clarified the entire background of Car Parking fees which was approvedby the House previously but not implemented by the previous BoD.However, the proposal for introduction of Car Parking fees will be placedin the next AGM.

3. Booklet of AGM on 17.06.12 : Page No.6AGM on 17.06.12 : Page No.6AGM on 17.06.12 : Page No.6AGM on 17.06.12 : Page No.6AGM on 17.06.12 : Page No.6 – Car Parking fees for parkingcar (four wheeler) in the open space of Kendriya Vihar @ Rs.300 p.m.per car is approved. Car parking fees will be effective from March 2012onwards. Accordingly more than 30 members paid the car parking fees.

4. Booklet of AGM on 14.04.13 : Page No.30 dt.09.09.12AGM on 14.04.13 : Page No.30 dt.09.09.12AGM on 14.04.13 : Page No.30 dt.09.09.12AGM on 14.04.13 : Page No.30 dt.09.09.12AGM on 14.04.13 : Page No.30 dt.09.09.12 – Secretaryinformed that, the present position of the car parking space andincreased number of non-stilt cars required complete review, hence theBoD has decided to keep the matter on pre February condition till it isfinalised and settled. We will form a Sub-committee to review the matterin depth and in details and submit its report to the next HGM fordecision. The House approved the proposal unanimously.

5. Booklet of AGM on 14.04.13 : Page No.17AGM on 14.04.13 : Page No.17AGM on 14.04.13 : Page No.17AGM on 14.04.13 : Page No.17AGM on 14.04.13 : Page No.17 – In the last SGM held on09.09.12, it was intimated that keeping in view the situation arisenafter issue of the order by the previous Board after the half yearly GM

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held on 05.02.12, and representation from several members, the presentBoard decided to keep the matter in abeyance till the whole subject isproperly reviewed.

The BoD in its meeting held on 16.10.12 constituted a Sub-committee inthis regard comprising of S/Sh Samir Kr. Banerjee, Director, T K Bose, (B-20/307), S L Acharyya (A-2/25) and A R Acharyya (C-10/145) with the Chairmanand the Secretary as ex-officio members of the Sub-committee. The Sub-committee after thorough review of the matter have submitted that maximum86 nos. of car can be parked in the present available space earmarked for opencar parking space.

The BoD in its meeting held on 24.02.13 opined that :- (1) keeping in viewthe entitlement of the common areas, members who are parking their cars inthe open space are also proportionate share holder of the property along withother members. (2) in order to discipline the parking of cars in the open spaceby the members and tenants, a token amount of parking fees can be charged asin practice in other housing societies and accordingly the proposed restructuredfees are :-

1. Members car parking - for first car : Rs.150 p.m.for second car : Rs.200 p.m.

2. For Tenants’ car - for first car : Rs.300 p.m.for second car : Rs.500 p.m.

6. Booklet of HGM on 05.01.14 : Page No.18HGM on 05.01.14 : Page No.18HGM on 05.01.14 : Page No.18HGM on 05.01.14 : Page No.18HGM on 05.01.14 : Page No.18 – Decision of opinion poll –considering the prevailing situation being afraid of the unpleasant end/ugly situation, Chairman stopped counting of hands in favour of carparking fees and declare that the opinion of the members will be obtainedon the issue subsequently.

7. Booklet of AGM on 29.06.14 : Page No.7AGM on 29.06.14 : Page No.7AGM on 29.06.14 : Page No.7AGM on 29.06.14 : Page No.7AGM on 29.06.14 : Page No.7 – Option was called for the‘OPINION POLL’ (by Secret Ballot), the last date of which was 31.01.14.

Page No.19Page No.19Page No.19Page No.19Page No.19

Result of car parking fees : Total ;Option Form’ issued-527, option received-310,valid option-307, Yes-262, No-45.


Provision for car parking fees in Annual Budget of 01.04.14 to 31.03.15. TheAnnual Budget of 2014-15 was approved unanimously by the House.


Explanatory note on budget. The BoD has proposed the car parking fees atrate announced earlier w.e.f. June 2014 for car parking in open car parking

w.e.f.01.04.2013

areas earmarked by the Society. Hence, there is no question of revisiting thiscase as this was a decision of AGM and the BoD is only executing the decision.

With reference to Sri D Misra (A-3/44)Sri D Misra (A-3/44)Sri D Misra (A-3/44)Sri D Misra (A-3/44)Sri D Misra (A-3/44) remarks for proportionate ofMaintenance Charges for various types of flats, the Secretary explained to themembers why appropriation of Maintenance Charges not possible here in termsof Type ‘A’, ‘B’ & ‘C’ with following calculation and reasons :

Floor Ratio of ‘A’, ‘B’ & ‘C’ types of flats

a) ‘A’ Type flat – Super builtup area = 51.30 sqmtr51.30 sqmtr51.30 sqmtr51.30 sqmtr51.30 sqmtr.....

b) ‘B’ Type flat – Super builtup area = 82.15 sqmtr82.15 sqmtr82.15 sqmtr82.15 sqmtr82.15 sqmtr.....

c) ‘C’ Type flat – Super builtup area =109.00 sqmtr109.00 sqmtr109.00 sqmtr109.00 sqmtr109.00 sqmtr.....

Ratio : A Type = 51.30/51.30 = 1.001.001.001.001.00

B Type = 82.15/51.30 = 1.601.601.601.601.60

C Type = 109.00/51.30 = 2.132.132.132.132.13

A : B : C = 1 : 1.60 : 2.13

Cost of flats type wise/floor wise and without stilt or with stilt :

Type-A : a) Ground Floor = Rs.2,71,357.00

b) First Floor = Rs.2,67,406.00

c) 2nd & 3rd Floor = Rs.2,63,454.00

Type-B : a) without Stilt = Rs.4,62,609.00

b) with Stilt = Rs.5,23,859.00

Type-C : a) without Stilt = Rs.6,32,322.00

b) with Stilt = Rs.6,93,572.00

Cost of Stilt for ‘B’ & ‘C’ Type = Rs.61,250.00

Total money deposited by the members @ 1.5% of the basic cost of dwellingunit as seed money of the cooperative and handed over to the Society.

Type-A (96 units) = 3,77,245.00

Type-B (320 units) = 22,90,038.00

Type-C (160 units) = 16,06,112.0042,73,395.0042,73,395.0042,73,395.0042,73,395.0042,73,395.00

Ratio of deposited amount as under :

Type-A = 377245/4273395 = 0.0880.0880.0880.0880.088 (by 96 DU) each

Type B = 2290038/4273395 =0.5360.5360.5360.5360.536 (by 320 DU) each

Type C =1606112/4273395= 0.3760.3760.3760.3760.376 (by 160 DU) each

Money deposited by each flat owner (approx) @ 1.5% of basic cost ofdwelling unit :

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Type-A = Rs.3,930.00Rs.3,930.00Rs.3,930.00Rs.3,930.00Rs.3,930.00

Type-B = Rs.7,160.00Rs.7,160.00Rs.7,160.00Rs.7,160.00Rs.7,160.00

Type-C =Rs.10,040.00Rs.10,040.00Rs.10,040.00Rs.10,040.00Rs.10,040.00

Ratio of ‘A’, ‘B’ & ‘C’ type flats each as seed money share deposited = A : B : C =

1 : 1.82 : 2.55

During financial year 2015-16, the total interest income will beRs.4,50,000.00 (as budget 2015-16) then,

Interest earned by (yearly)

Type-A flat owners = (4,50,000×0.088) = 39,600.00

Type-A each flat owner = (39,600/96) = 412.50 (yearly)

Type-A each flat owner = (412.50/12) = 34.37 or 34.00 (monthly)


Type-B flat owners = (4,50,000×0.536) = 2,41,200.00

Type-B each flat owner = (2,41,200/320) = 753.75 (yearly)

Type-B each flat owner = (753.75/12) = 62.81 or 63.00 (monthly)


Type-C flat owners = (4,50,000×0.376) = 1,69,200.00

Type-C each flat owner = (1,69,200/160) = 1057.50 (yearly)

Type-C each flat owner = (1057.50/12) = 88.12 or 88.00 (monthly)

Monthly contribution of Type-A DU owner = 500.00 (Maint. Ch.)+34.00 =

534.00534.00534.00534.00534.00

Monthly contribution of Type-B DU owner = 550.00 (Maint. Ch.)+63.00 =

613.00613.00613.00613.00613.00

Monthly contribution of Type-C DU owner = 600.00 (Maint. Ch.)+88.00 =

688.00688.00688.00688.00688.00

During cost analysis of monthly maintenance charge, it is found that, thereare various components in which some are common and equal facilities enjoyedevery one or expenditure cost by all types of flats are equal with very littlevariation and depends upon size of flat or super built area.

The common expenditures are (staff expenditure : security men, electrician,plumber, gardener, office staff, security lighting system, maintenance of commonarea like road, park, community hall / office building etc.).

The variables are like expenditure on water procurement, STP charges,Civil maintenance charges of dwelling units etc.).

[12]

With reference to Sri PSri PSri PSri PSri P K Bose (B-13/204) K Bose (B-13/204) K Bose (B-13/204) K Bose (B-13/204) K Bose (B-13/204) about detail of legal expenditurelevied as Special Maintenance Charges and what prompted its withdrawal, theSecretary provided and share with the House Receipts/Expenditures/Balance,the following analysis based on record available with the Society :-

Analysis of Legal Expenses received and payments thereof :Received Expenditure Balance

31.03.07 —— 53875 –53875

31.03.08 92910 137740 –98705

31.03.09 209505 80578 30222

31.03.10 470 74358 –43666

31.03.11 490 95848 –139024

31.03.12 830 276398 –414592

31.03.13 —— 38280 –452872

31.03.14 53190 25100 –424782

31.03.15 200700 50065 –274147

10.06.15 44160 1500 –231487

FD against Legal Expenses

28.03.09 1,00,000

28.03.11 1,18,017 (reinvested)

30.09.12 1,34,937 (reinvested)

30.10.13 1,48,212 finally encashed and transferred to SB A/c.

The Secretary informed, at present, there is no such legal case pending thatwarrants hiring of advocate. If situation demands, this Special MaintenanceCharges as legal expenses may be reintroduced.

The Secretary further stated that ‘Community Celebration Contribution’is a part of monthly dues collected by the Society and as such that receipts andexpenditure for the year on the account linked to the Society are to be reflectedin the budget for information of all members.

Considering the above facts, the present contribution (MaintenanceCharges) structure is justified.

Regarding DrDrDrDrDr. . . . . AAAAA G Das (B-4/51) G Das (B-4/51) G Das (B-4/51) G Das (B-4/51) G Das (B-4/51) query and wondering on why audit reportfor 2014-15 was not submitted to the House. The Secretary informed themembers that the audit for 2014-15 is under progress and this report issubmitted in Half Yearly General Body Meeting. While Dr. Das was not able to

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answer/recall the Case No. and detail of the Supreme Court verdict againstCar Parking. His utterance was not based on any facts and evidence. Asexplained, since car parking charges forms a part of Budget and the same is tobe linked as monthly dues.

Further, regarding quiry of Sri D Mistra (A-3/44)Sri D Mistra (A-3/44)Sri D Mistra (A-3/44)Sri D Mistra (A-3/44)Sri D Mistra (A-3/44), “Transfer Fee”, theSecretary assured the said member that as per provision of West BengalCooperative Acts and Rules, only 0.5% of the deed value is being charged as“Transfer Fee” as and when such transfer takes place. He also informed themember that no such guidance of ‘¾’ of the members’ affirmation or otherwisefor any development work is prerequist, it is only majority view present in theHouse that is guiding and abiding on the BoD. It seems, the member wants touse ‘¾’ version support notion as per individual interest, while the said memberexpresses unwillingness to accept “Car Parking Fees” even with ‘¾’ notion andnext instant same individual forceful putting ‘¾’ notion for development work.This is simply a fallacy and at best can be said as desultory remarks.

DrDrDrDrDr. B C Mehta (B-8/1. B C Mehta (B-8/1. B C Mehta (B-8/1. B C Mehta (B-8/1. B C Mehta (B-8/115)15)15)15)15) was informed that in February 2015, the waterquality test was obtained, the standard test reports revealed parameter werewell within limit. However, Dr. B C Mehta was requested to provide guidanceon other various parameters required to be tested by the Society that same willbe tested for. Though Sri R PSri R PSri R PSri R PSri R P Chakraborty (B-4/50) Chakraborty (B-4/50) Chakraborty (B-4/50) Chakraborty (B-4/50) Chakraborty (B-4/50) suggestion was positive,it will take sometimes to dispense with the present system.

Sri Sri Sri Sri Sri AAAAA K Saha’ K Saha’ K Saha’ K Saha’ K Saha’s (B-8/121)s (B-8/121)s (B-8/121)s (B-8/121)s (B-8/121) observation was refuted by the Chairman bysaying during one of his tenure of office, the hike of monthly maintenancecharges was much more i.e. Rs.90 from July 2011 (please refer Booklet of HGMdt.05.02.2012, Page11).

After a detail deliberation on various aspect of the Budget, the Chairmanrequested members who do not endorsed the Budget placed, may raise theirhands. Only 9 (nine) members raised their hand. Hence, in view of majoritysupport, the Chairman declared the Budget for 2015-16 was passed with hugemajority voice vote in the House.

After passage of Budget for 2015-16 in the House, the Chairman requestedthe Secretary to take up the next agenda point which was “Report for activitiesof the BoD”. While the Secretary started reading the report, suddenly a groupof members rushed to the dais and started shouting at the top of their voices

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with high pitch against the Budget (mainly ‘Car Parking’) that was adopted bythe House. The Chairman requested the group to take up their respective seatsand calm down. But this group of members continued with their shouting andvirtually gheraoed the Chairman and members of the BoD. Because of thisintransigent few members with obstructing attitude further proceeding of theHouse was not possible. Hence the Chairman had no alternative but to adjournthe House for the day and as per West Bengal Coop. Rule, declared the adjournedmeeting to be held next Sunday i.e. 05.07.2015 at the same time and venue fordiscussing and deliberation on the rest of the agenda.

( M K Mitra ),Chairman, KVCHSL.

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KENDRIYA VIHAR CO-OP. HOUSING SOCIETY LTD.(Registered under West Bengal Co-operative Societies Act, West Bengal Act XIV of 1983)

(Regn. No. 21/CMAH of 1997)

V I P Road, Kolkata-700052, Tel. No. (033) 2525-7380,Office Time: 12-00 Noon – 8-00 PM in all days except Tuesday,

Website: www.kendriyaviharkolkata.com, E-mail: [email protected].

Date: 07.07.2015.07.07.2015.07.07.2015.07.07.2015.07.07.2015.

Minutes of the Minutes of the Minutes of the Minutes of the Minutes of the Adjourned General Body Meeting ofAdjourned General Body Meeting ofAdjourned General Body Meeting ofAdjourned General Body Meeting ofAdjourned General Body Meeting ofXIXth XIXth XIXth XIXth XIXth Annual General Meeting dt.05.07.2015.Annual General Meeting dt.05.07.2015.Annual General Meeting dt.05.07.2015.Annual General Meeting dt.05.07.2015.Annual General Meeting dt.05.07.2015.

Adjourned meeting started as per schedule with the Chairman welcomingall the members and requested to the Secretary to take up remaining agendaas per notification. The Secretary informed the House that, next agenda i.e.Agenda No.4 that relates to the BoD’s report on various activities of the Societyfrom 22.02.2015 to June 2015, was circulated with the booklet of XIXth AGM, itis presumed that all members have gone through the same. He then requestedmembers for their valuable comments and views.

Agenda No.4 : BoD’Agenda No.4 : BoD’Agenda No.4 : BoD’Agenda No.4 : BoD’Agenda No.4 : BoD’s report on various activities of the Society froms report on various activities of the Society froms report on various activities of the Society froms report on various activities of the Society froms report on various activities of the Society from22.02.2015 to June 2015 –22.02.2015 to June 2015 –22.02.2015 to June 2015 –22.02.2015 to June 2015 –22.02.2015 to June 2015 –

DrDrDrDrDr. . . . . AAAAA G Das (B-4/51) G Das (B-4/51) G Das (B-4/51) G Das (B-4/51) G Das (B-4/51) requested the BoD to take necessary action to amendthe Society’s Bye-laws.

The Secretary informed the members that as indicated in the report, acommittee has been constituted and report is likely to be placed in the HalfYearly General Meeting, if committee is through with the report.

Sri B Chakrabarti (C-6/95) Sri B Chakrabarti (C-6/95) Sri B Chakrabarti (C-6/95) Sri B Chakrabarti (C-6/95) Sri B Chakrabarti (C-6/95) stated that all the members of the Board arecarrying out their activities/duties sincerely and honestly. He requested all themembers to come forward to help the Board of KVCHSL to maintain theirensuing activities.

Sri S K Chattopadhyay (B-5/80) Sri S K Chattopadhyay (B-5/80) Sri S K Chattopadhyay (B-5/80) Sri S K Chattopadhyay (B-5/80) Sri S K Chattopadhyay (B-5/80) thanked the Board for the excellentwork it is carrying out and requested the members to act and speak in themeeting in a way more sober and pleasant manner. He also observed that theEx-Secretary and Ex-Chairman should not be blamed openly. As a passingcomment he enquired about individual mutation of land of the Society.

The Secretary while thanking him, informed the members that it is learntthe individual mutation has not yet taken proper shape as the concerned agencyis not yet ready with their software for the purpose.

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Smt. Jyotsna Saha (B-15/232), Sri P Kishore (B-15/236)Smt. Jyotsna Saha (B-15/232), Sri P Kishore (B-15/236)Smt. Jyotsna Saha (B-15/232), Sri P Kishore (B-15/236)Smt. Jyotsna Saha (B-15/232), Sri P Kishore (B-15/236)Smt. Jyotsna Saha (B-15/232), Sri P Kishore (B-15/236) requestedfor more prompt and effective action to be taken by the BoD for removing thegarbage particularly behind B-13 to B-20 Blocks. It is worth mentioning herethat Smt. Jyotsna Saha attended the meeting without signing the AttendanceSheet, that was detected later. A member whether attending as joint memberin the absence of spouse, should sign the Attendance Sheet. Non-signing ofattendance sheet is a gross violation of rules as per Coop. Society’s Act. It isobserved that in some case, non-members attended the meeting which is notin order and should be avoided in the future.

Smt. Jyotsna Saha, w/o Sri G C Saha (B-15/232)Sri G C Saha (B-15/232)Sri G C Saha (B-15/232)Sri G C Saha (B-15/232)Sri G C Saha (B-15/232) reminded about arepresentation she along with some of her neighbours submitted to the BoDregarding the garbage dumped behind B-13/14 Block. She wanted to knowwhat action has so far been taken to remove them.

While replying to Smt. Jyotsna Saha (B-15/232)Smt. Jyotsna Saha (B-15/232)Smt. Jyotsna Saha (B-15/232)Smt. Jyotsna Saha (B-15/232)Smt. Jyotsna Saha (B-15/232), Sri P Kishore (B-Sri P Kishore (B-Sri P Kishore (B-Sri P Kishore (B-Sri P Kishore (B-15/236)15/236)15/236)15/236)15/236), the Secretary informed the House that the garbage is being regularlyremoved on daily basis from the Kendriya Vihar premises but unfortunatelysome members don’t follow the procedure and cooperate with the Society. Fewmembers dump thermocol, plastics and rubbish etc. at various corners, makingthe task of maintenance in some area difficult. In this connection, he soughteverdybody’s cooperation particularly those who are indulging into this practice.The Secretary assured the members that, the Society shall try its best to removegarbage from these areas at the earliest, subject to getting permission fromRajarhat-Gopalpur Municipality to dump the garbage through them. Regardingrepresentation of Smt. Jyotsna Saha, w/o Sri G C Saha (B-15/232), Secretaryinformed her that one day due to some technical problem, garbage could notbe emptied but next day the same was cleared. Further, Secretary informedthat the Society is in correspondence with the Administrator, Rajarhat-Gopalpur Municipality to remove the pile of garbage mostly biodegradable(plant, bag etc.) near one corner of perimeter walls adjoining car parking areaand and B-13/14 Block. Four trips of Municipality trolly were provided by theMunicipality on payment basis to remove the garbage. But it appears thatwas insufficient. Later they verbally informed that whole garbage can beremoved by new corporation only after election and new Mayor body in theCorporation is formed.

Sri R P Chakraborty (B-4/50)Sri R P Chakraborty (B-4/50)Sri R P Chakraborty (B-4/50)Sri R P Chakraborty (B-4/50)Sri R P Chakraborty (B-4/50) stated that the BoD has done a good job,good roads made, necessary repair of buildings has been done but he suspectsproper procedure for this may not have been followed. He is of the opinion

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that a water softening plant is sufficient. He also proposed that before enteringinto a contract for some job, sufficient number of quotations should be takeninto consideration.

The Secretary thanked Sri Chakraborty for his comments and informedhim that his suspicion is unfounded. The Society awards all the contractsafter maintaining standard codal formalities, though some time, due to natureand quantum of work for the Society, not many quotations are received inspiteof best efforts taken by the Society. These cases are very few and amountinvolved are also small in nature.

Sri Sri Sri Sri Sri AAAAA K Saha (B-8/121) K Saha (B-8/121) K Saha (B-8/121) K Saha (B-8/121) K Saha (B-8/121) asked a specific question to know as to what is thepresent status of individual mutation.

The Secretary informed that it is learnt that the concerned agency is notyet ready with proper software and hence, individual mutation has not taken aproper shape. Land Tax is still deposited in the name of CGEWHO by the Society.

Sri S R Mitra (B-15/230)Sri S R Mitra (B-15/230)Sri S R Mitra (B-15/230)Sri S R Mitra (B-15/230)Sri S R Mitra (B-15/230) stated that in the Water Treatment Plant, thesoftener outlet – regeneration should be kept under observation. He alsosuggested that attempt may be made to pump the water out that accumulatein the campus during monsoon months to the drain near the rear gate to bedischarged to the khal to get away from our dependence to the ACC. He alsorequested the Board to reconsider the proposal to enhance the MaintenanceCharge.

The Secretary informed Sri Mitra that, in view of the last few experienceand observation during monsoon, it is found that, till Khal is desilted and cleanedby the Municipality, this may not be possible. However, at present, there is noissue with ACC because they have put new pumps and operating efficientlyand period of water logging has reduced significantly. The whole drainageoperation has to be taken in totallity.

Sri S Bhattacharya (A-2/27) Sri S Bhattacharya (A-2/27) Sri S Bhattacharya (A-2/27) Sri S Bhattacharya (A-2/27) Sri S Bhattacharya (A-2/27) stated that the court case between SriOmprakash and Smt. Usharani Chakraborty of C-9/132 could be mutuallysettled outside the court. He alleged that the Society has taken the case as itsown. He also suggested that the present Board may not take up any furtherdevelopment work in the Society.

The Secretary informed him that, the Society has nothing to do with thiscase. In fact this case is between two individuals, one happens to be a memberof this Society and the matter is sub-judice. He further informed that he iswrong in his assumption that the Society has taken the case as its own. His

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dictum on present BoD not to take any development work is as best, to bedescribed as absurd.

Sri B P BhatSri B P BhatSri B P BhatSri B P BhatSri B P Bhattacharya (B-8/128) tacharya (B-8/128) tacharya (B-8/128) tacharya (B-8/128) tacharya (B-8/128) suggested that both the members ofthe Society and those in the BoD should maintain a peaceful environment inthe House to carry on the processedings of the meeting. No one should be allowedto address the House without submitting a ‘slip’ and no one should rush up tothe ‘mike’ to speak.

The House appreciated the work of the BoD in bringing out updated andrevised “Telephone Directory” for flat owners free of cost as this was sponsoredby various advertisers and no money from Society’s funds was needed.

Since there was no speakers to speak on this agenda, the activities of theBoD report was adopted by the House.

Agenda No.5 : Proposal No.1 : to reconsider Development WAgenda No.5 : Proposal No.1 : to reconsider Development WAgenda No.5 : Proposal No.1 : to reconsider Development WAgenda No.5 : Proposal No.1 : to reconsider Development WAgenda No.5 : Proposal No.1 : to reconsider Development Work nearork nearork nearork nearork neararea in front of Tarea in front of Tarea in front of Tarea in front of Tarea in front of Type-A, B-19/20 in the light of last Half ype-A, B-19/20 in the light of last Half ype-A, B-19/20 in the light of last Half ype-A, B-19/20 in the light of last Half ype-A, B-19/20 in the light of last Half YYYYYearly Generalearly Generalearly Generalearly Generalearly GeneralMeeting held on 22.02.2015 as per Meeting held on 22.02.2015 as per Meeting held on 22.02.2015 as per Meeting held on 22.02.2015 as per Meeting held on 22.02.2015 as per Annexure-I based on consultingAnnexure-I based on consultingAnnexure-I based on consultingAnnexure-I based on consultingAnnexure-I based on consultingengineer –engineer –engineer –engineer –engineer –

Sri R K Mukhopadhyay (C-9/134) Sri R K Mukhopadhyay (C-9/134) Sri R K Mukhopadhyay (C-9/134) Sri R K Mukhopadhyay (C-9/134) Sri R K Mukhopadhyay (C-9/134) enquired as to what type ofdevelopment in ‘A’ type is proposed, how much would be the height of thefootpaths. He stated that acceptance of the rate of contract based on only offerof the two contractors is not at all justified. He preferred that the rate acceptedshould be competitive by going through many tender offer for work involving agood amount of fund.

Sri S Bhattacharya (A-2/27)Sri S Bhattacharya (A-2/27)Sri S Bhattacharya (A-2/27)Sri S Bhattacharya (A-2/27)Sri S Bhattacharya (A-2/27) complained that till now no benefit hasbeen given to the Type-A flat owners. He apprehended that the estimatedexpenditure of Rs.11.00 lakhs will go up to Rs.21.00 lakhs. He stated that alldevelopment works should be stopped.

Sri M K Bhattacharya (A-3/33) Sri M K Bhattacharya (A-3/33) Sri M K Bhattacharya (A-3/33) Sri M K Bhattacharya (A-3/33) Sri M K Bhattacharya (A-3/33) stated that in the last 10 years, nodevelopment work has been executed in favour of ‘A’ Blocks flat owners.

Sri J Bandopadhyay (A2/22) Sri J Bandopadhyay (A2/22) Sri J Bandopadhyay (A2/22) Sri J Bandopadhyay (A2/22) Sri J Bandopadhyay (A2/22) reaffirmed that the proposed project workfor the Blocks of Type-A flat and its surroundings should not be scrapped.Development work must be carried out as has been done in the road constructionwork etc.

The Secretary replied since there is no general consensus on this particularissue amongst Type-A flat owners, he informed the House for the time being, thesame is deferred. He, however, refuted the remarks of members’ allegation that nodevelopment of flat ‘A’ owner has taken place, it was a misleading statement.

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Sri J Banerjee (C-4/63) Sri J Banerjee (C-4/63) Sri J Banerjee (C-4/63) Sri J Banerjee (C-4/63) Sri J Banerjee (C-4/63) questioned why a generator has not been procuredand installed.

Sri B Chakrabarti (C-6/95), Sri P K Das (B-6/81), Sri R PSri B Chakrabarti (C-6/95), Sri P K Das (B-6/81), Sri R PSri B Chakrabarti (C-6/95), Sri P K Das (B-6/81), Sri R PSri B Chakrabarti (C-6/95), Sri P K Das (B-6/81), Sri R PSri B Chakrabarti (C-6/95), Sri P K Das (B-6/81), Sri R PChakraborty (B-4/50)Chakraborty (B-4/50)Chakraborty (B-4/50)Chakraborty (B-4/50)Chakraborty (B-4/50) observed that a generator is not required at this pointof time in view of the short period of load shedding these days and the high costof a generator which the Society can ill afford.

The Secretary informed the House that, he agrees with views expressed bySri B Chakraborty, Sri P K Das, Sri R P Chakraborty and informed that powersupply to Kendriya Vihar is good and duration of loadshedding has been reducedto minimum.

The Secretary informed the House that, to ensure proper water supplythrough pump, a changeover switch will be installed for operation of pump byway of hiring a diesel generator set in case of anticipated/actual prolongedloadshedding period. This suggestion was appreciated by the House andapproved.

Agenda No.6 : Proposal No.2 : for exterior painting of Kendriya VAgenda No.6 : Proposal No.2 : for exterior painting of Kendriya VAgenda No.6 : Proposal No.2 : for exterior painting of Kendriya VAgenda No.6 : Proposal No.2 : for exterior painting of Kendriya VAgenda No.6 : Proposal No.2 : for exterior painting of Kendriya Viharihariharihariharbuildings. That was done more than 10 years back. Discussion andbuildings. That was done more than 10 years back. Discussion andbuildings. That was done more than 10 years back. Discussion andbuildings. That was done more than 10 years back. Discussion andbuildings. That was done more than 10 years back. Discussion andapproval from members –approval from members –approval from members –approval from members –approval from members –

Sri K D Saha (B-7/104)Sri K D Saha (B-7/104)Sri K D Saha (B-7/104)Sri K D Saha (B-7/104)Sri K D Saha (B-7/104) and Sri B Chakrabarti (C-6/95)Sri B Chakrabarti (C-6/95)Sri B Chakrabarti (C-6/95)Sri B Chakrabarti (C-6/95)Sri B Chakrabarti (C-6/95) suggestedthat a committee be formed to assess if the painting is required to be done, ifthe recommendation of the committee is positive, the work may be carried outthrough labour contract. In the opinion of Sri B Chakrabarti, the painting isrequired for the safety of the buildings. Sri K D Saha also suggested that if thejob has to be carried out, the Society may directly purchase the materialsrequired from the manufacturing company to reduce the overall cost.

Sri R P Chakraborty (B-4/50)Sri R P Chakraborty (B-4/50)Sri R P Chakraborty (B-4/50)Sri R P Chakraborty (B-4/50)Sri R P Chakraborty (B-4/50) stated that working out for the project ofthe external wall painting, some members of the Society who are supposed tohave sufficient expertise in carrying out such work should be entrusted withthe responsibility to undertake the project.

Sri S Mondal (B-10/147) Sri S Mondal (B-10/147) Sri S Mondal (B-10/147) Sri S Mondal (B-10/147) Sri S Mondal (B-10/147) stated that there are big companies to whomorder may be placed to carry out the job.

Sri S Bhattacharya (A-2/27) Sri S Bhattacharya (A-2/27) Sri S Bhattacharya (A-2/27) Sri S Bhattacharya (A-2/27) Sri S Bhattacharya (A-2/27) stated that painting work may not be done.If necessary, it may be considered after 2 years.

Sri B P Bhattacharya (B-8/128)Sri B P Bhattacharya (B-8/128)Sri B P Bhattacharya (B-8/128)Sri B P Bhattacharya (B-8/128)Sri B P Bhattacharya (B-8/128) wondered if painting is required at all.He also suggested for setting up of an expert committee to decide the issue.

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The Chairman reported that an expert committee has been formed withthe following members :

1. Sri H R Deb, C-10/1522. Sri M R Chattopadhyay, B-14/2153. Sri A R Acharyya, C-10/1454. Sri N K Chakraborty, B-13/2015. Sri A B Giri, B-7/976. Sri K D Saha, B-7/1047. Sri D K Sanyal, Convener

He also requested other members to come forward to join the committeeand share their experience with the expert committee.

Agenda No.7 : Formation of ‘Sharodotsav Committee-2015’ –Agenda No.7 : Formation of ‘Sharodotsav Committee-2015’ –Agenda No.7 : Formation of ‘Sharodotsav Committee-2015’ –Agenda No.7 : Formation of ‘Sharodotsav Committee-2015’ –Agenda No.7 : Formation of ‘Sharodotsav Committee-2015’ –

The Secretary thanked the members, mostly ladies of the Kendriya Viharcomplex for carrying out the celebrations in a befitting manner. He appealed tothe residents to come forward to do so this year too. He also expect the younggeneration to take adequate responsibility with keen interest for the communityfestivals.

Sri Sri Sri Sri Sri AAAAA Ganguly (B-1/13) Ganguly (B-1/13) Ganguly (B-1/13) Ganguly (B-1/13) Ganguly (B-1/13) stated that since tenants in Kendriya Vihar andothers do take active role in the festivals, a meeting of the Kendriya Viharresidents may be convened to form a committee for the purpose.

The House agreed to form “Sharodotsav Committee-2015” separately at alater date as no member came forward for this work.

Agenda No.8 : Miscellaneous –Agenda No.8 : Miscellaneous –Agenda No.8 : Miscellaneous –Agenda No.8 : Miscellaneous –Agenda No.8 : Miscellaneous –

Sri S N Chatterjee (B-9/141), DrSri S N Chatterjee (B-9/141), DrSri S N Chatterjee (B-9/141), DrSri S N Chatterjee (B-9/141), DrSri S N Chatterjee (B-9/141), Dr. . . . . AAAAA G Das (B-4/51), Sri P G Das (B-4/51), Sri P G Das (B-4/51), Sri P G Das (B-4/51), Sri P G Das (B-4/51), Sri P K Bose K Bose K Bose K Bose K Bose(B-13/204), Sri D P Chakraborty (B-5/68)(B-13/204), Sri D P Chakraborty (B-5/68)(B-13/204), Sri D P Chakraborty (B-5/68)(B-13/204), Sri D P Chakraborty (B-5/68)(B-13/204), Sri D P Chakraborty (B-5/68) : Sri S N Chatterjee stated thatcar parking fee may not be linked with the maintenance charge. Sri D PChakraborty cautioned that this car parking fee may face a litigation as hesaid that he is a party to the Advocate Notice served to the Society on this issue.Dr. A G Das supported Sri Chakraborty; he also stated that the said car parkingfee goes against a Supreme Court verdict. Sri P K Bose opposed the levying ofthe car parking fee.

The Secretary informed that these points were clarified and discussed underBudget discussion in the AGM held on 28.06.2015.

Sri S K Das (B-2/30)Sri S K Das (B-2/30)Sri S K Das (B-2/30)Sri S K Das (B-2/30)Sri S K Das (B-2/30) submitted that it becomes very difficult to live in thetop floor of the building because of the heat during the summer months. He

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referred to a representation signed by a good number of members occupyingthe top floor of the building complex with a request to do something/coveringthe roof by the Society to mitigate their sufferings.

The Secretary confirmed receipt of the representation and informed himthat the BoD after discussion and deliberation in the meeting will communicatetheir decision at the earliest possible to the members represented.

Sri Amalranjan Chakraborty, Vice-Chairman, KVCHSL, proposed a vote ofthanks to the chair and the members present in the meeting.

( M K Mitra ),Chairman, KVCHSL.

[22]

Proposal for colour painting of buildings ofProposal for colour painting of buildings ofProposal for colour painting of buildings ofProposal for colour painting of buildings ofProposal for colour painting of buildings ofKendriya VKendriya VKendriya VKendriya VKendriya Vihar premises and common facilitiesihar premises and common facilitiesihar premises and common facilitiesihar premises and common facilitiesihar premises and common facilities

Attention of the members are invited to the Proposal No.2 of XIXth AGM

held on 28.06.2015 and subsequent discussions on the issue in IIIrd HGM held

on 22.02.2015. Since then, there have been further deterioration of the external

concrete surface as well as connecting RCC beams between the blocks, formation

of fungi/algae and salt peter action, cracks, peeling & flaking of paints, anti-

carbonation and many other defects which needs to be corrected immediately

to avoid further damage to the structures.

Consequently, the Board of Directors consulted many leading manufacturers

of paints like M/s. Berger, M/s. Asian Paints and M/s. AkzoNobel (ICI). After

detail inspection of all the buildings in Kendriya Vihar by the manufacturers,

each of them submitted detailed technical proposals for painting and other

immediate remedial action with photographs of damaged surfaces. Based on

their advices, the Board of Directors in consultation with the Technical Sub-

committee comprising of following members :

1. Sri D K Sanyal, Convenor

2. Sri H R Deb, C-10/152

3. Sri M R Chattopadhyay, B-14/215

4. Sri A R Acharyya, C-10/145

5. Sri N K Chakraborty, B-13/201

6. Sri A B Giri, B-7/97

7. Sri K D Saha, B-7/104

formed an estimate which broadly speaking involves (i) repairs to the

damages, (ii) applying a coat of primer, (iii) finished with two coats of acrylic

paints.

A schedule with the description of the item and estimated cost has been

prepared and enclosed as Annexure No.1 The total estimated cost works out to

Rs.65,00,000 for painting 6 blocks consisting of 96 flats in Type-A, 20 blocks

consisting of 320 flats in Type-B and 10 blocks consisting of 160 flats in Type-C.

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In addition, the common facilities like Community Hall, Post Office Building,

Telephone Exchange, S T Plant, Water Treatment Plant, Pump House, Security

Rooms etc. has been included in the proposal. The estimate has been prepared

on the basis of measurements adopted from the paid vouchers of the last painting

done in the year 2005.

As the painting is proposed to be done after a lapse of 10 years, naturally

the contribution from the members will be as under consequent upon the rising

cost of labour and material.

I. Type-A flats : Rs. 5,850

II. Type-B flats : Rs. 9,230

III. Type-C flats : Rs.10,530

Above contribution has been worked out based on the assumption that 20%

of the cost i.e. Rs.13 lakhs will be borne by the Society from its seed fund.

The proposal is placed before the General Body for their consideration and

approval.

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iv half yyyearly general meeting02.sri amalranjan chakraborty, vice-chairman a-03/035 2525 8660...

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