j-1 initial validations - ecfmg · 2016 . visa and visa status . visa status: the legal condition...

@ECFMG® Educational Commission for Foreign Medical Graduates

J-1 Initial Validations Arrival and Reporting of Initial J-1 Physicians

Copyright © 2018 by the Educational Commission for Foreign Medical Graduates. All rights reserved.

What is Validation of Initial Arrival?

• ECFMG, as J-1 program sponsor, must: – notify the U.S. Department of State (DoS) of the arrival of

all newly-sponsored J-1 exchange visitors – confirm each J-1’s arrival in SEVIS

Specific documents evidencing arrival in J-1 status are required before a SEVIS record can be validated

Copyright © 2018 by ECFMG. All rights reserved.

Who Needs to be Validated?

All foreign national physicians who have newly acquired J-1 visa status must be validated

Foreign national physicians continuing under ECFMG sponsorship in the same or a different training program do not require validation


Validation of Arrival

• Upon arrival to the training program, a J-1 physician must provide the TPL with evidence of J-1 visa status

Evidence of J-1 status includes copies of: • J-1 visa stamp in passport issued by U.S. Consulate,

unless a Canadian citizen • J-1; D/S (Duration of Status) on I-94 card



•

Visa and Visa Status Visa: The physical stamp affixed to a passport page that permits a foreign national to enter the United States in a specific visa classification • May only be obtained at U.S. consulates outside of the U.S. • Only required if applicant is physically outside U.S. and wishes to reenter • The expiration of the “visa” in a passport will not affect a physician if he or

she is maintaining J-1 visa status in the United States

Visas are not required of Canadian citizens entering the U.S. with a Canadian passport


Visa Stamp Issued by U.S. Consulate *Entry Document Only*

Confirms • Visa type/class • Number of entries

o Single or multiple

• Issue date • Expiration date for entry

o May expire while in the U.S.


2016

Visa and Visa Status Visa Status: The legal condition or manner under which a foreign national is present in the United States

• Determines an individual’s purpose for being in the U.S. and the objectives he or she is authorized to pursue while in the U.S., such as training, studying, or working

• Reflected on Form I-94 (Entry/Departure Record) which is issued at the U.S. port-of-entry to every entering nonimmigrant

• ECFMG sponsored physicians Form I-94 should always reflect “J-1” status with the notation of “D/S,” (Duration of Status.)

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I-94 Arrival/Departure Record

Upon arrival to air and sea ports of entry to the U.S., foreign visitors are no longer issued paper I-94 cards

However: – Stamp is still placed in the passport – Land ports of entry will still issue paper I-94 cards

Electronic arrival/departure record can be obtained at www.cbp.gov/I94


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Exceptions to Visa Issuance

I-797

Citizens of Canada are not required to have a U.S. Consulate visa stamp

J-1 exchange visitors who change status within the U.S. through U.S. Citizenship and Immigration Services (USCIS) will have a Form I-797, “Notice of Action” (not a J-1 visa stamp in passport)


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Form I-797

Approval Notice (CoS to J-1)


What to Upload for SEVIS Validation 1. Completed and program-signed Initial Validation form

https://www.ecfmg.org/evsp/arrival.pdf

2. Copy of I-94 Arrival / Departure Record – Physician must print copy

www.cbp.gov/I94

– J-1s entering by land port of entry will be issued paper I-94 card

3. Copy of I-797 (for change of status applicants only)

4. Copy of J-1 Visa – n/a for Canadian citizens or change of status applicants

Documents must be uploaded to EVNet (TPL) or OASIS (J-1 Physician)


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Non-Validated Physicians


Initial Applicants Facing Delays

Communicate with EVSP!

• Is the contract still valid? • Program willing to wait? If so, how long?

• Visa delayed or denied?

2018CCooppyyrriighghtt ©© 2016 bbyy EECCFMFMGG.. AlAlll rriighghttss rreesseerrvveedd..


Delays in Start Date

J-1s must start training within 30 days of arrival to the U.S. 30 • Communication with Program Coordinators &

Program Directors – When and why to notify the TPL



Applying for a SS Number

• Before applying for a SSN J-1 physicians must:

1. Wait 10 days after the U.S. in J-1 status (or approval to J-1 status by USCIS); AND

2. Confirm Validation by ECFMG of the SEVIS record

Applying for a SSN prior to SEVIS validation may cause significant delays in issuance of the SSN

• J-1 applicants receive this info in the “Welcome Letter” via email from ECFMG after initial DS-2019 form is issued



'

Travel Outside the U.S. • EVSP Travel Information

https://www.ecfmg.org/evsp/applicants-current-travel.html

• Request for Duplicate Form DS-2019 https://www.ecfmg.org/evsp/ds2019dup.pdf

• Re-entry to the U.S. as a J-1 requires: – Travel validated DS-2019 Form – J-1 visa in passport as issued by U.S. Consulate* * Except for Canadian citizens


Questions?

(215) 823-2121

[email protected]


mailto:[email protected]