National Alumni Meet

Venue-Library GreensMDI, Gurgaon

Date: November 15, 2014(Saturday)THEME FOR THE MEET

Action Replay

Library Greens : Ample space , Stage would be placed facing the entrance In front of the stage we will have round tables(100-120), Each having a sitting capacity of 5-6 Food Stalls would be placed adjacent to library(Utilization of L shape) Lightning -Use of Halogens Use of projectors and White Screen

Minute wise details of the D-day:

18.00 Hrs- Registration19.00 Hrs- Inaugural Function 19.00 Hrs- Arrival of guests

19.05 Hrs- Deep Prajawalan19.10 Hrs- Saraswati Vandana19.15 Hrs - Welcome Address by (Dean), MDI19.25 Hrs- Address by (Chief guest) – Mr.XYZ19.35 Hrs - Presidential Address (By Director)

19.45 Hrs- A short film on life at MDI and the importance of ALUMNI to Institute20.00 Hrs- Release of Souvenir and Alumni Directory20.10 Hrs - Vote of Thanks by (), Treasurer Alumni Association

20.30 Hrs Events 20.30 Hrs – Stage Performances by members of Sanskriti Club as well as engaging the Alumni in voluntarily performances Events- Singing & Instrumental Dancing Drama (Street Play performed amidst the Alumni because this is something which involves them)21.30 Hrs Documentary movie 21.30 Hrs- From the time alumni starts entering we will take some Random interviews asking them how was their life at MDI, what was their most special moment, their good memories etc. This will go on for an hour or two and the whole video will be made and edited in these two and half hours and will be shown to them

21.45 Hrs-22.15 Hrs - Alumni can see the campus; roam around (Relive their College life by recollecting the memories)

22.30 Hrs – After Party (Only if we are able to arrange sponsorship for the Alumni Meet)

Various sub committees would be formed to execute everything mentioned above smoothly on the D-Day:

Sub: - Formation of Working Committees for National Alumni Meet

The following are the committees appointed for the various work of National Alumni Meet, 15 November 2014. The names are of faculty members as well as students:-

Since we are only 30-35 members, there would be an overlap of responsibilities between sub-committees.

1) OVERALL COORDINATION

Faculty MembersProf. XYZ

Preparation of Program, Decoration and stage management5 people

Souvenir & Merchandize 2 people

Oration, Announcement and Video4-5 people

Sponsorship Committee3-4 people

2) CULTURAL PROGRAM COMMITTEESanskriti Club members

3) REGISTRATION3 People (Fee charged Rs.600)

4) HOSPITALITY COMMITTEE7-8 people

5) Website and editorial Team5-6 people

6) Food and other arrangements team8-10 people

7)Coverage (Pre and Post event)Editorial team

Invitation Mailer:

Dear Sir/Ma’am,

Please join us along with your family to celebrate National AlumniMeet-2014 going to be held on 15 November 2014.

Please find attached Alumni Brochure herewith.

Looking forward to seeing you & your family on 15th Nov. at MDI.

Regards,Kushagra GroverSecretaryAlumni Relations CommitteeMDI Gurgaon

Communication with Alumni:

Older batches: Contact through GP office. Get the numbers and email addresses. Shoot out mails and make calls. Try to find contacts of few people and then, get more contacts of others from them to make a chain of contacts and convince them to come. Entire team would have to spend time making calls.Junior batches: Calls, emails and social media platform such as Facebook. Form an event page inviting 1800 alumni base. If we get sponsorship, we would like to host an after party outside the campus which would make the Alumni stay till the end of the event.Middle batches: Calls, emails and social media platforms such as Facebook to be used. Holding events and games for their family members. Involving and engaging them to help them retain till the end.Calls would have to begin a month prior to the event along with the mails.Creating Alumni Meet Event Page on FacebookAlums would also be contacted using LinkedIn

Sponsorship: Target Alums, of the companies that have been involved for sponsorships with MDI in the past. Target Alums which are in senior positions of reputed organizations and companies, since they can influence and help rope in money for the event. Target Alums who have recently turned into entrepreneurs and would like to publicize their business venture at a good platform where people from various reputed industries and companies would be present.

Sponsorship Benefits for National Alumni Meet-2014

Platinum Sponsorship Benefits

1. In all the reports published before and during the event in print media, the name of the sponsor as Platinum Sponsor will be prominently displayed.2. The logo of the sponsor will be displayed on the official Alumni Meet website/portal which will be

used by the entire Alumni batches for pre-event registration.3. All the Banners and Posters of Alumni Meet-2014 will prominently feature “the sponsor: Proud Platinum Sponsor of Alumni Meet-2014” which would be placed at strategic locations on the campus.4. All media coverage of the event will prominently include the name of Platinum Sponsor.5. A full page advertisement of the sponsor will be incorporated in Souvenir that is to be distributed

to all the participants.6. Any short video clip/presentation of up to 1 minute duration provided by the sponsor having information about the sponsor`s projects and future work may be played during the meet.7. Regular announcement will be made during the proceedings of the Meet about the Platinum Sponsorship by the sponsor.8. Platinum sponsor can nominate 5 representatives to attend the Alumni Meet-2014.

Gold Sponsorship Benefits

1. In all the reports published before and during the event in print media the name of the sponsor as Gold Sponsor will be prominently displayed.2. All the Banners and Posters of Alumni Meet-2014 will prominently feature “the sponsor: Proud Golden Sponsor of Alumni Meet-2014” which would be placed at strategic locations in the Institute.3. All media coverage of the event will prominently include the name of Golden Sponsor.4. A full page advertisement of the sponsor will be incorporated in Souvenir that is to be distributed

to all the participants.5. Regular announcement will be made during the proceedings of the meet about the Gold Sponsorship by the sponsor.6. Gold sponsor can nominate 3 representatives to attend the Alumni Meet-2014.

Silver Sponsorship Benefits

1. In all the reports published before and during the event in print media the name of the sponsor as Silver Sponsor will be prominently displayed.2. All the Banners and Posters of Alumni Meet-2014 will prominently feature “the sponsor: Proud Silver Sponsor of Alumni Meet-2014” which would be placed at strategic locations in the Institute.3. All media coverage of the event will prominently include the name of Silver Sponsor.4. A half page advertisement of the sponsor will be incorporated in Souvenir that is to be distributed to all the participants.5. Silver sponsor can nominate 2 representatives to attend the Alumni Meet-2014.

Quotations for Merchandizing:

Quotations for the Sweatshirts/Shirts from different vendors are as following:-

Vendor 1 -to White Hope Info Systems Pvt. Ltd. Contact no. (Praveen singh+91-9990097339)

Sweat Shirt With Round Neck Single Color A4 Size print on front and back

Sweat Shirt With ZipSingle Color A4 Size print on front and back

600(Per Piece)

650 (Per Piece)

Vendor 2- Alma Mater Contact no. (080-40858703)

S.no Description Amount [INR]

1) Alma Mater Collar Tee's 10-25 pieces

including complete design services and Single Color A4 Size print on front and back

26 and above pieces including complete design services and Single Color A4 Size print on front and back

Rs. 299(Per Piece)

Rs. 285(Per Piece)

Quotations for the Banners from different vendors are as following:-

Vendor 1 -to White Hope Info Systems Pvt. Ltd. Contact no. (Praveen singh+91-9990097339)

S.no Description Amount [INR]1) Normal Banner 6*6 feet

(QTY 20 – 40) With Frame

Star Flex Banner 6*6 feet(QTY 20 – 40) with Frame

Normal Banner 10*8 feet(QTY 20 – 40) With Frame

Star Flex Banner 10*8 feet (QTY 20 – 40) with Frame

850 (Per Piece)

1150 (Per Piece)

1580 (Per Piece)

2250 (Per Piece)

Vendor 3- Vistaprint

Contact no. (022 67186718)

Banner  Medium size

Large size

Rs 300(Per Piece)

Rs450(Per Piece)

Feedback Forms:

If they give a positive feedback through feedback forms floated by us and indicate the willingness to come back again for industry interactions with students, we have achieved half our goal. We would like to gauge their feedback on the following parameters:

Was the event interesting? Did it add value? Did this event help you network, build contacts and revive the old

ones? Would you attend another such event in future? Would you come back to interact with MDI students through industry

talks? Rate the arrangement on a scale of 10 (1 being the lowest and 10

being the highest) Any suggestions?