jackson county commissioners 010312 agenda

8/3/2019 Jackson County Commissioners 010312 Agenda

1/41


2/41

PROCEEDINGS OF THE COUNTY BOARD

December 27, 2011

The County Board of Jackson County met in regular session in the Courthouse in the City ofJackson on December 27, 2011. The following members were present: David Henkels, Roger

Ringkob, Rosemary Schultz and Kim Hummel, Commissioners; County Coordinator, JaniceFransen and Trish Schulz, Human Resources Technician. Commissioner Bill Tusa was absent.

Motion was made by Commissioner Ringkob and seconded by Commissioner Schultz toadopt the agenda. Motion carried unanimously.

CONSENT AGENDA

Motion was made by Commissioner Ringkob and seconded by Commissioner Hummel toapprove the Consent Agenda. Motion carried unanimously.

Resolution 11-431 approving the December 13, 2011 Proceedings of the County Board.

Resolution 11-432 approving all Commissioners disbursements in accordance with MinnesotaStatutes 130.01, subd. 4(b), recorded on warrants numbered 54157 through 54281 in the amountof $407,952.21 - for Revenue Fund, $66,771.38; Road and Bridge, $340,458.95; Ditch Fund,$721.88. All Human Services warrants numbered 54106 through 54156 in the amount of$6,139.40. All Social Services warrants numbered 53987 through 54003 in the amount of$33,620.90, and warrants numbered 54047 through 54105 in the amount of $132,792.48. Adetailed list of claims paid is available at the Auditor/Treasurers Office upon request.

Resolution 11-433 approving Lease Agreements with the following individuals for storage ofpersonal property at the Jackson County Fairgrounds.

East BuildingJeff Fiala $135.0073696 Petersburg RoadJackson, MN 56143

Jeff Fiala $240.0073696 Petersburg RoadJackson, MN 56143

West BuildingGreg Ahrens $210.0052760 790th St.Jackson, MN 56143

Dennis Laabs $252.0073071 490th Ave.Jackson, MN 56143

$178.00


3/41

Scott Olson110 Bryon RoadJackson, MN 56143

Sr Citizen BuildingChad Peterson $20.00

1528 Sayles DriveJackson, MN 56143

Anderson BuildingDon Brands $330.001240 Maplewood DriveWorthington, MN 56187

Janice Nelson $384.0090637 480th Ave.Windom, MN 56101

Red BuildingCoast to Coast $2,000.00502 2nd StJackson, MN 56143

Blue BuildingJohn Gee $270.00815 Brown St.Jackson, MN 56143

Casey Heser $135.00924 South St.Jackson, MN 56143

Jeff Heser $135.00924 South St.Jackson, MN 56143

Resolution 11-434 approving the following Purchase of Service Contracts: Lutheran SocialServices for Meals on Wheels; Good Samaritan Pines for assisted living services; SouthwestMental Health for Crisis Line services; Southwest Mental Health for domestic abuse group

therapy sessions; Jackson Center for Psychological Well Being for counseling; WesternCommunity Action for transportation services; CORE for adult foster care; Greater MinnesotaFamily Services for in-home family therapy and diagnostic assessments; MRCI for payrollservices for CSP and visitation; Jackson County DAC for day activity and treatment fordevelopmentally disabled; and Paula Traphagen-Bossert for contracted case management.

Resolution 11-435 approving the 2012/2013 DNR Snowmobile Enforcement Grant for theSheriffs Department.


4/41

Resolution 11-436 approving Tobacco Licenses for Luverne Supermarket D/B/A Sunshine Foodsand Caseys Retail Company D/B/A Caseys General Store #1660 effective January 1, 2012through December 31, 2012. Motion carried unanimously.

Resolution 11-437 approving 2011 Commitment and Assignment of Fund Balances per GASB54.

RESOLUTION 11-437

WHEREAS, the Governmental Accounting Standards Board (GASB) has issued Statement No.54, which changes the terminology used for fund balance reporting on balance sheets ofGovernmental Funds, and;

WHEREAS, the new terminology has been reviewed as follows; Committed funds use isrestricted to a specific purpose by the County Board (action required); Assigned funds use isintended to be used for a specific purpose, intent expressed by either the County Board or anotherdesignated party (action required), and;

WHEREAS, the Auditor recommends that the Revenue from charges for services andmiscellaneous sources from the Road and Bridge Special Revenue Fund be committed for wages,equipment, services and supplies for the public purpose of Road and Bridge activities and;

WHEREAS, the Auditor recommends that the Revenue from charges for services andmiscellaneous sources from the Human Services Special Revenue Fund be committed for wages,equipment, services and supplies for the public purpose of Human Services activities and;

WHEREAS, the Auditor recommends that the Revenue from charges for services andmiscellaneous sources from the Library Special Revenue Fund be committed for wages,

equipment, services and supplies for the public purpose of Library activities and;

In order to provide support for the proper determination of the reporting status of each fund, thecounty board makes the following findings with respect to the resources available in the listedgeneral funds.

Dept Acct Title Resource Determination Ref #.2731 Change Funds $850 Committed01.002 Commissioners Professional & Technical Services Assigned 2861

Cumulative -Budget amount allocated to Compensation Study

Subtract Actual Expenses Relating to Compensation Study01.061 Information Systems Conference,Training,Registration Assigned 2844

Cumulative Amt Budgeted vs Expense01.061 Information Systems Data Processing Services Assigned 2844

Cumulative Amt Budgeted vs Expense01.061 Information Systems Computer Software Assigned 2844

Cumulative Amt Budgeted vs Expense01.061 Information Systems Non-Expendable Supplies < $300 Assigned 2844

Cumulative Amt Budgeted vs Expense01.061 Information Systems Capital Outlay $300 to $4999 Assigned 2844

Cumulative Amt Budgeted vs Expense


5/41


6/41

_____________________________David J. Henkels, Chairman

ATTEST: ___________________________________Janice Fransen, County Coordinator

Resolution 11-438 re-appointing the following employees to the Policy Committee for three-yearterms to expire December 31, 2014: Rhonda Hines, Sherry Haley, Greg Ahrens, RogerHawkinson and Susan Vileta.

Resolution 11-439 appointing Gordon Olson to the CIP Committee for a three year term effectiveJanuary 1, 2012 through December 31, 2014.

Resolution 11-440 adopting the revised Plan Document for the Nationwide 457 DeferredCompensation Plan, and authorizing County Coordinator Janice Fransen, as Plan Administrator,to execute the necessary documents.

Resolution 11- 441 adopting the revised Plan Document for the ING 457 Deferred CompensationPlan, and authorizing County Coordinator Janice Fransen, as Plan Administrator, to execute thenecessary documents.

Resolution 11-442 adopting the revised Plan Document for the Hartford 457 DeferredCompensation Plan, and authorizing County Coordinator Janice Fransen, as Plan Administrator,to execute the necessary documents.

SHERIFF

Motion was made by Commissioner Hummel and seconded by Commissioner Schultz toadopt Resolution 11-443 accepting the bid of $164,704.20 from Independent Emergency Services(IES) pending County Attorney approval. Motion carried unanimously.

PLANNING AND ENVIRONMENTAL SERVICES

Motion was made by Commissioner Ringkob and seconded by Commissioner Hummel toadopt Resolution 11-444 approving the following 2012 Solid Waste Licenses: WasteManagement, and Schaap Sanitation; and the following 2012 Recycling Licenses: Ron Rehnelt,Kevin Pohlman and Schaap Sanitation. Motion carried unanimously.

PUBLIC HEARING

Chair Henkels opened the public hearing regarding the Jackson County Solid Waste Assessmentat 9:17 am.

Planning and Environmental Services Officer, Ben Crowell presented information regarding aSolid Waste assessment for Residential Recycling Fees. The Board received comments frommembers of the public and answered questions.


7/41

After all persons who wished to do so had stated or filed their views on the Solid WasteAssessment, Chair Henkels declared the public hearing closed at 10:00am.

Motion was made by Commissioner Ringkob and seconded by Commissioner Schultz toadopt Resolution 11-445 adopting the Jackson County Residential Recycling Fees. Motioncarried unanimously.

RESOLUTION 11-445

JACKSON COUNTY RESIDENTIAL RECYCLING FEES

WHEREAS, Minnesota Statute 400.08 and Section XVIII of the Jackson County Solid WasteOrdinance authorizes the Jackson County Board of Commissioners to establish service fees byresolution for solid waste management services provided to the various parcels of land in theCounty, and such charges may result in an assessment levy payable with real estate taxes; and

WHEREAS, Jackson County has established a goal to recycle 50% of its waste stream; and

WHEREAS, Jackson County has evaluated its recycling program and determined that offering acountywide single-sort recycling program to all single-family residential dwelling units will helpJackson County move closer to achieving its goal of recycling 50% of its waste stream; and

WHEREAS, Jackson County recognizes that municipalities within Jackson County currentlyhold residential recyclable material collection contracts and Jackson County is not establishing aresidential recyclable material collection contract that will supersede those contracts during theterms of those contracts; and

WHEREAS, Jackson County has requested proposals from haulers to provide single-sortresidential recyclable material collection services and has completed the selection process; and

WHEREAS, Jackson County has selected Waste Management of MNs proposal and the partiesare negotiating a contract that will start March 1, 2012, and will cost Jackson County $47 perresidential dwelling unit per year for curbside service and $25 per residential dwelling unit peryear for rural drop-off site service.

NOW THEREFORE, the Jackson County Board of Commissioners resolves that the JacksonCounty Auditor/Treasurer starting in the year 2012 is authorized to place an assessment of $47per year per residential dwelling unit on parcels receiving curbside service under the residentialrecyclable material collection contract currently being negotiated with Waste Management ofMN; and

BE IT FURTHER RESOLVED, that the Jackson County Auditor/Treasurer starting in the year2012 is authorized to place an assessment of $25 per year per residential dwelling unit on parcelsreceiving rural drop-off site service under the residential recyclable material collection contractcurrently being negotiated with Waste Management of MN; and

BE IT FURTHER RESOLVED, that a seasonal dwelling, including a seasonal dwelling taxedas either real estate or personal property, shall be assessed the same fee as a residential dwellingunit in the same township or city; and


8/41

BE IT FURTHER RESOLVED, that the Jackson County Auditor/Treasurer shall proraterecycling assessments on properties that do not receive a full calendar years service under therecyclable collection contract currently being negotiated with Waste Management of MN; and

BE IT FURTHER RESOLVED, that this Resolution does not replace or supersede the JacksonCounty Commercial Recycling Resolution passed December 28, 1998.

Duly Passed and Adopted this 27th Day of December 2011.

JACKSON COUNTY BOARD OF COMMISSIONERS

_____________________________________________David J. Henkels, Chairman

ATTEST: ____________________________________Janice Fransen, County Coordinator

AUDITOR/TREASURER

Motion was made by Commissioner Hummel and seconded by Commissioner Schultz toadopt Resolution 11-446 making a one-time transfer of Wind Production Tax Revenues to taxrelief. Motion carried unanimously.

RESOLUTION 11-446MAKING ONE-TIME TRANSFER OF WIND PRODUCTION TAX

REVENUES TO TAX RELIEF

WHEREAS, the Jackson County Board of Commissioners, by Resolution 10-202 dated July 27,2010, resolved that all wind production tax revenues received over $350,000 be dedicated to acapital projects fund to be used for future building and road construction needs; and

WHEREAS, the repeal of the Homestead Market Value Credit, which was replaced with theHomestead Market Value Exclusion, will result in higher property taxes for many taxpayers inJackson County; and

WHEREAS, the County Board deems it to be in the best interest of the County to allocate anadditional $100,000 of the wind production tax revenue to tax relief in 2012 to help off-set theeffect of the shift from the Homestead Market Value Credit to the Homestead Market Value

Exclusion.

NOW, THEREFORE, BE IT RESOLVED, that the Jackson County Board of Commissionershereby allocates a one-time transfer of wind production tax revenue of $100,000 to tax relief inthe 2012 Budget, in addition to the $350,000 previously dedicated for tax relief.

Adopted this 27th day of December 2011.


9/41



Motion was made by Commissioner Henkels and seconded by Commissioner Ringkob toadopt Resolution 11-447 adopting the proposed 2012 Tax Levy. Motion carried unanimously.

RESOLUTION 11-447

TAX LEVY 2012 TAX YEAR

BE IT RESOLVED that the tax capacity rate for the County Revenue Fund be calculated to raisethe sum of $ 4,361,478 exclusive of the amounts to be received from Power and Light Tax;

BE IT FURTHER RESOLVED that the tax capacity rate for the Road and Bridge Fund becalculated to raise the sum of $1,529,813;

BE IT FURTHER RESOLVED that the tax capacity rate for the Human Services Fund becalculated to raise the sum of $375,410;

BE IT FURTHER RESOLVED that the tax capacity rate for the Social Services Fund becalculated to raise the sum of $ 1,550,992;

BE IT FURTHER RESOLVED that the tax capacity rate for the General Obligation Bond Fundbe calculated to raise the sum of $ 551,181;

BE IT FURTHER RESOLVED that the tax capacity rate for the county Library Fund be

calculated to raise the sum of $ 334,886; and

BE IT FURTHER RESOLVED that the tax capacity rate for the county Fleet ManagementFund be calculated to raise the sum of $ 0.

Duly passed and Adopted this 27th Day of December 2011


_____________________________________________David Henkels, Chair

ATTEST: _______________________________Janice Fransen, County Coordinator

Motion was made by Commissioner Ringkob and seconded by Commissioner Hummel toadopt Resolution 11-448 adopting the Jackson County Summary Budget for 2012. Motioncarried unanimously.


10/41

PUBLIC NOTICE

The following is a summary budget for the 2012 fiscal year for Jackson County, Minnesota.

This summary is published in accordance with Minnesota Statute 375.169. The detail of theCounty budget is on file in the County Auditor's Office at the Courthouse in the City ofJackson, Minnesota, and may be viewed during normal business hours.

JACKSON COUNTY SUMMARY BUDGET

Budgeted Governmental Funds 2012 2011

Revenues

County Portion of Tax Levy 8,702,860 8,395,374

State Paid Portion of Tax Levy 175,958 125,350

Total Tax Levy 8,878,818 8,520,724

Licenses and Permits 14,385 13,675

Intergovernmental-

Federal 951,991 906,681

State 7,977,807 9,161,433

Other --- ---

Charges for Services 962,002 434,910

Fines and Forfeits 3,000 2,000

Interest on Investments 52,000 92,000

Miscellaneous 1,329,199 1,276,858

Other Sources

Proceeds from Bond Sales - -

Budgeted Use of Available Fund Balances (407,602) (2,494,734)

Total Revenues and Other Sources 19,761,599 17,913,547

Expenditures

General Government 2,294,831 2,217,034

Public Safety 2,382,645 1,867,383

Highways and Streets 7,792,815 6,745,000

Human Services 4,034,932 4,131,913

Health 139,869 139,869

Culture and Recreation 971,675 723,347Conservation of Natural Resources 424,012 424,953

General Obligation Debt Service 562,325 555,658

Other/Unallocated 1,158,495 1,108,390

Total Expenditures 19,761,599 17,913,547


11/41

INFORMATION SYSTEMS

Motion was made by Commissioner Schultz and seconded by Commissioner Hummel

to adopt Resolution 11-449 approving the purchase of a new Watchguard firewall from Syntax,Inc. for $2,591.72 from IS Equipment Reserves. Motion carried unanimously.

Motion was made by Commissioner Hummel and seconded by Commissioner Ringkob toadopt Resolution 11-450 designating five laptops as surplus and approving the donation of thoselaptops to the Wills for Heroes Program. Motion carried unanimously.

HIGHWAY DEPARTMENT

Motion was made by Commissioner Henkels and seconded by Commissioner Hummel toadopt Resolution 11-451 awarding project SAP 32-599-93 and SAP 32-599-94 to Civil AgGroup, LLC of St James, Minnesota for $176,155.00 pending construction easements. Motioncarried unanimously.

Motion was made by Commissioner Henkels and seconded by Commissioner Schultz toadopt Resolution 11-452 approving use of Highway Department funds to purchase forfeitedParcel R 11.035.0900 by the Jackson County Highway Department for public purpose. Motioncarried unanimously.

JACKSON COUNTY RESOLUTION 11-452

WHEREAS, Parcel R 11.035.0900, described in Exhibit A, was Forfeited to the State ofMinnesota via the County Auditors Certificate of Forfeiture filed June 15, 2011 at 9:40 AM asDocument #A262122; and

WHEREAS, the County Highway Department had determined that a need for a maintenancestockpile site and future motor grader shed in the area of said parcel was necessary prior to theforfeiture; and

WHEREAS, the County Assessors Office determined that improvements were no longercontributing to the value of the land and the cost of demolition of the site would be $30,000 to$40,000 with a scrap value of $2,000 to $4,000, a cost that exceeds the estimated market value ofthe property; and

WHEREAS, on August 29, 2011 the Jackson County Highway requested to withhold the non-

conservation parcel from sale for six months in order to have the option to purchase the parcel forthe authorized public purpose of maintenance stockpile site and future motor grader shedlocation; and

WHEREAS, the County Highway Department has already paid costs of demolition totaling$12,838.22, consisting in manpower hours, equipment, supplies; and

WHEREAS, the Township of LaCrosse has determined no need or capability of takingownership of the parcel at this time;


12/41

NOW, THEREFORE, BE IT RESOLVED that the Jackson County Board of Commissionersapprove to use the funds expended for the costs of demolition of $12,838.22 by the HighwayDepartment as the purchase price for parcel R 11.035.0900 and authorize the Jackson CountyHighway Department to purchase the parcel per Minnesota Statute 282.01, subd. 1a. par (b) forthe public purpose of maintenance stockpile and future motor grader shed location.

Adopted this 27th day of December 2011.



Attachment 11-452-A

R 11.035.0900

LACROSSE TOWNSHIPPremise situation in Miloma, more particularly described as follows:Commencing at that certain iron stake, the location of which is ascertained as follows:Commencing at the Southwest corner of Section Thirty-Five (35), in Township One HundredFour (104) North, Range Thirty-eight (38). West of the Fifth Principal Meridian, thence Southerlyalong the section line between Sections 2 and 3 of Township 103, Range 38 to the center of therailroad track of the Chicago, Milwaukee and Omaha Railroad, a distance of 283 feet 5 inches,thence Northeasterly along the center of said railroad track a distance of 1,015 feet 2 inches,thence Southeasterly at a right angle to the fence line along the Southeast side of the said railroadproperty a distance of 49 feet 7 inches, to said iron stake of 1x1x 18 inches;Starting from said described iron stake thence Northeasterly along the Southeast side of said

railroad property a distance of 330 feet, thence Northeasterly along the South side of the siteformerly leased from said railroad company by the grantee herein a distance of 155 feet, thenceNortherly along the East side of said formerly leased site to the West Side of Jackson CountyHighway property line, a distance of 40 feet, thence South and Southeasterly along the West sideof said Jackson County Highway property a distance of 219 feet to a point marked with a 1 x 1x 18 inch iron stake on the Southwest side of said County Highway property, said iron stake beingtied with measurements as follows: (Northeasterly to Government Elevation Monument Marker512, distance from stake 363 feet 1 inch and Northwesterly to center of Chicago, St. Paul,Milwaukee and Omaha Railroad track 241 feet 1 inch, and 300 feet Northeasterly along the centerof railroad track to the intersection center of the two railroads), thence Southwesterly from saidiron stake a distance of 617 feet 3 inches to the place of commencement, comprising a measured

area of 1.06 acres, all lying and being in the Southwest Quarter of Section 35 in Township 104,Range 38, Jackson County, Minnesota.Containing approximately 1 acre.

Motion was made by Commissioner Hummel and seconded by Commissioner Ringkob toadopt Resolution 11-453 approving the final payment of $136,450.08 to Knife River, SaukRapids, MN for SAP 032-614-043, SAP 032-618-007 and SAP 032-620-021. Motion carriedunanimously.


13/41


14/41

RESOLUTION 11-458

SETTING ELECTED OFFICIALS SALARIES FOR 2012

WHEREAS, Minnesota Statutes require the County Board of Commissioners to annually set byresolution the salary of the elected officials of the County.

NOW, THEREFORE, BE IT RESOLVED that the 2012 salary for Jackson County electedofficials shall be as follows, effective January 1, 2012:

County Attorney $98,404.80County Auditor/Treasurer $69,909.70County Recorder $52,812.64Sheriff $83,912.27

Duly Passed and Adopted this 27th

day of December, 2011.

Jackson County Board of Commissioners

______________________________David J. Henkels, Chair

ATTEST: ______________________________Janice Fransen, County Coordinator

Motion was made by Commissioner Henkels and seconded by Commissioner Ringkob toadopt Resolution 11-459 setting the County Commissioner's salary at $16,000 for 2012 andsetting the Board Chair's salary at $16,500 for 2012. Voting in favor of the motion wereCommissioners Henkels, Schultz and Ringkob. Voting against the motion was Commissioner

Hummel. Motion passed.

Motion was made by Commissioner Schultz and seconded by Commissioner Hummel toadopt Resolution 11-460 setting the per diem rate for 2012 at $75 per day for CountyCommissioners, or their designee, appointed to or attending meetings of the following boards,committees or commissions, or for the performance of services to the County when required bylaw. Motion carried unanimously.

Association of Minnesota Counties (AMC)National Association of County Officers (NACO)Extension Committee

Fair BoardHistorical SocietyLaw Library BoardLibrary BoardPlum Creek Regional Library Board of DirectorsSW Regional Development CommissionChief Elected Officials Board to Private Industry CouncilRevolving Loan Fund Advisory BoardPrairieland Economic Development CorporationBioterrorism Task ForceCottonwood-Jackson Community Health Services Board


15/41

Family Services NetworkHuman Services Advisory CouncilCottonwood/Jackson Joint Human Services Advisory CommitteeJuvenile Detention CommitteeLocal Mental Health Advisory CouncilSouthwest Mental Health Consortium

Southwest Mental Health Center Governing BoardRed Rock Ridge Learning Center Joint Powers BoardWestern Community Action CouncilComprehensive Water Mgmt. Advisory CommitteeCoteau des Prairies RC&D CouncilCounty Lakes Planning TeamDepartment of Natural Resources mattersDistrict 8 Land Use & Environment Advisory Task ForceHeron Lake Watershed DistrictHeron Lake-Worthington Water Issues CommitteePlanning, Zoning & Parks Board

Greater Blue Earth River Basin alliance (GBERBA)Rural MN Energy BoardSW Regional Solid Waste Commission & Waste to Energy ProjectHighway & Drainage matters & inspectionHighway 60 Action CorporationMinnesota Transportation AllianceU.S. Highway 71 AssociationBenefits CommitteeBuilding Project CommitteeBudget CommitteeCIP Committee

Information Systems CommitteeLabor Relations/Personnel Committee & Merit Step CommitteePolicy CommitteeSafety CommitteeEmergency 911 CommitteeRadio BoardRegional Radio BoardFort Belmont/JCT Inc.Regional Trail CommitteePrairie Ecology Bus Center BoardStatewide Health Improvement Program (SHIP)

Jackson Martin Rural Water System Steering CommitteeLincoln Pipestone Regional Water LiaisonDrug Court LiaisonLaw Enforcement Liaison CommitteeSouthern Prairie Health Purchasing AllianceJackson/Cottonwood Transit Advisory BoardGravel CommitteeSpecial or Emergency Board MeetingsBoard Work SessionsAny Committee meeting to which a Board member is appointed to represent the County


16/41


17/41

Commissioner Ringkob reported on Law Enforcement Liaison Committee, 457 Plan InvestmentPolicy Committee and Personnel Committee.

Commissioner Henkels reported on HLWD meeting, SW Mental Health Center Governing Board,Personnel Committee, Oak Ridge Landings Ground Breaking, meeting regarding SW MentalHealth Center Building Project Funding and Holiday Open House.

Motion was made by Commissioner Hummel and seconded by Commissioner Henkels toadjourn the meeting. Motion carried unanimously.


_____________________________________________David Henkels, Chair

ATTEST: _______________________________Janice Fransen, County Coordinator


18/41


19/41


20/41


21/41


22/41


23/41


24/41


25/41


26/41


27/41


28/41


29/41


30/41


31/41


32/41


33/41


34/41


35/41


36/41


37/41


38/41


39/41


40/41


41/41

jackson county commissioners 010312 agenda

Documents