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Sealed tenders are invited on or before 27 January, 2015, 2.00 P.M. from reputed Printers/Supplier experienced in Supply of security feature enabled 70,000 (Approx) degree sheets, printing of data on degree sheets using laser printer. Approximate cost of work is Rs 18.00 Lacs (Rs. Eighteen Lacs only). The details of work, terms and conditions re available in the tender form which cost of Rs. 500/- may be downloaded from the website www.jrrsanskrituniversity.ac.in from 12 January, 2015. A demand draft of Rs. 36000/- (Rs. Thirty Six thousand only) Rupee is also be enclosed for Earnest money with tender form in favour of Registrar, Jagadguru Ramanandacharya Rajasth n Sanskrit University, Jaipur.

Deputy Registrar, GAD JRRSU, Jaipur

P.S. to Honble V.C./Registrar, JRRSU, Jaipur

Accounts, JRRSU, JaipurOfficer Incharge, University website, JRRSU, Jaipur for uploded the tender notice and other realted information.

JAGADGURU RAMANANDACHARYA RAJASTHAN SANSKRIT UNIVERSITY,

Madau, Bhankrota, Jaipur 302026

F.No.(04)JRRSU/Exam./14/ Date 12-01-2015

TENDER NOTICE FOR DEGREE PRINTING

REGISTRAR

F.No.(04)JRRSU/Exam./14/ Date 12-01-2015Copy to for N/A:-

REGISTRAR

1-2-3-4-

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1. Name ------------------------------------------------------ ---------------------------

2. Status of firm------------------------------------------------------ ---------------------

3. Address ------------------------------------------------------------------------------------

------------------------------------------------------------------------------------

Mobile No.-------------------------------------------------------------------------------

E-mail address --------------------------------------------------------------

Bank account no. -------------------------- Name of Bank ---------------------------

IFSC Code -------------------------- (enclosed a cancelled cheque)

Registration No.

Pan No.

4. Authorized Person: Name ---------------------------------------------------------------

Mobile No. ------------------------------------------------------------

5. The Tender fee amounting to Rs. 500/- in the form of DD No. --------------- (Name

of Bank) ---------------------------------------- Dated ------------------------

6. Earnest money amounting Rs. 36000/- (Thirty Six thousand only) Bank Draft/

Bankers Cheque No. ------------------------------ Drawn on (name of the Bank) -----

-------------------------------------------------------- Cash Receipt/Challan No. ----------

For Rs. ------------------- Dated ----------- is enclosed herewith.

7. The Sales Tax Registration Number /Tin No. and Sales Tax Clearance Certificate

are submitted herewith.

8. Latest Audit report (enclosed) year ----------------------

JAGADGURU RAMANANDACHARYA RAJASTHAN SANSKRIT UNIVERSITY, JAIPUR

TENDER FORM

TENDER FOR (DEGREE PRINTING)

........................................................................................

........................................................................................

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9. Experience of reputed University, Board, Education Institute where the firm has executed work orders of similar nature/work of confide al nature with the contact details and copies of POs.

S.No. Name of University Year of work Number of student1

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3

4

5

6

7

8

9

10

(If required enclosed separate sheet)

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The quoted rates per degree for specified work is Rs. (in figure) ------------

Rs.(in words) ----------------------------------------------------------------------

(i.Rates quoted must be included of all taxes & duties etc. whatsoever

ii. Amount of VAT out of the quoted rates --------------------------------)

Note:-1. Enclosed necessary documents for as a proof of details.

2. No condition other than mentioned in the bid may be accepted

Signature of Tenderer

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Sealed tenders are invited for executing Services for niversity degree printingrelated work.

1. Tenders are to be submitted on prescribed tender form ch can be downloaded from the university website. Rs. 500/- in the form of D.D. in the name of the Registrar, J.R.Rajasthan Sanskrit University, Jaipur p ble at Jaipur (which will not be refunded) will have to be deposited while submitting the tender y the tenderer. Tenders not submitted on prescribed form or ceived without D.D. of Rs 500/- will be rejected.

2. Price Preference as per rules will be admissible in th rates tendered. Tenders will not be considered without earnest money. Earnest Money Rs. 36000/- (Thirty Six thousand only) must be deposited in the Form of DD in our of the Registrar, J.R.Rajasthan Sanskrit University, Jaipur payable at J must remain valid for one year from the Date of issued work order.

3. Tenders in a sealed envelope marked conspicuously “tender for degree printing related work“ should reach the Registrar, J.R.Rajastha Sanskrit University, Jaipur on or before The tender can be handed over personally at the above office and a receipt obtained or be sent on registered/speed post. The tenders will be opened on the next (28 January, 2015) day at 2.00 p.m. before purchase committee or by an officer duly authorized in the presence of any intending tenderer or their authorized representative who may be present.

4. The tenderes will have to submit invariably a “(VAT) Sales Tax registration no. /TIN no. and ” from the Commercial Taxes Officer concerned without which the tenders will not be considered.

5. Photo copy of PAN Card must be enclosed issued by the income t x departement.6. Latest Audit Accounts of the firm should be enclosed.7. SSI Units are partially exempted from the payment of earnest money on the basis

of registration and undertaking on Stamp Paper as per the rules of the Department of Industries and shall pay earnest money@ 0.5% of the estimated value of the tender.

8. University is not bound to accept the lowest tender and may reject any tender or any part of the tender without assigning any reason thereof.

9. Tenders received after the prescribed time and date sh stand rejected.10. J.R.Rajasthan Sanskrit University, Jaipur reserves the right to reject any tender

without assigning any reason thereof.11. This tender shall be processed through e-procurement portal of Govt. of

Rajasthan. In case of any failure in this process the Rajasthan Sanskrit University, Jaipur will no be responsible.

Instructions for Tender form

27 January, 2015 at 2.00 p.m.

Sales Tax Clearance Certificate.

REGISTRAR

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1. The firm should be holding experience of of printing of degrees/diplomawith security feature enabled degree sheets, printing of data on degree/diplomasheets using laser printer of any reputed University, Board, Education Institute where the firm has executed work orders of similar nat ork of confidential nature.

2. The firms shall supply the degrees of vairous courses both in Sanskrit and English in good quality of hand made paper in multicolour (size 35cm. x 25cm) of at least 300 GSM & vairous diploma & certificate course degree both Sanskrit and English in good quality of hand made paper in multicolour (size 30cm. x 21cm) of at least 180 GSM using security measures i.e. The word printed in degree and University logo seen in Altra light, water mark of logo, gold foil stamping, embossing seal and anti forgery anti duplicating platem as per direction. Printed in black ink (indelible quality) through laser technology.

3. (a) The firm shall supply the degrees bilingually i.e. in Sanskrit and in English of various examinations of the University in four colours on a good quality hand made paper of size 35 x 25cm of 300 GSM & vairous diploma & certificate course degree both Sanskrit and English in good quality of hand made paper in multicolour (size 30cm. x 21cm) of at least 180 GSM in the approved format, adopting the security measures to avoid any tampering and forgery. The degrees be printed in black ink of high quality which may not be removable.(b) The firm shall provide the security measures free of cost n mely (1) watermark/treat mark with university logo and moto in e centre in bold type (2) Penet rating ink for serial No. (3) Micro lettering i.e. round printing (4) Computer based Security Border (5) Printed words in degree and University logo seen in Al a light.

4. Before taking the printing job the firm shall submit an undertaking alongwith the tender, regarding maintaining the full secrecy and adh ring to the time schedule.

5. The firm shall depute at least one programmer having qualification MCA/BE/Msc. in computer Engineering or equivalent qualification wi experience of similar nature of work who should be present at the time of op tenders for discussion and negotiations, if required.

6. The university will provide necessary data of main and upplementary examinations of the year 2007 to 2014 for printing of 70,000 (Approx) degrees and 5000 (Approx) all exam year diploma/certificate reports etc.

7. The firm shall supply two copies of checklist/update list for checking to the university and shall carry the corrections carefully before printing the degrees.

8. The firm shall also supply three copies of the dispatch statement-college-wise and examination duly packed and labels pasted on each packet of the contents of the degrees.

9. The firm has to check thoroughly the printed document reports before sending it to the university and certify that the documents and reports have been printed as per instructions and direction of the university and there are no mistakes.

10. The firm shall not assign or sublet the work or any pa t of the work to any other agency.

11. The firm has to supply converted data of all Examinations on CD to the university without any extra cost. The firm will supply the data in required format and language with relevant programme so that the university can re-produce the duplicate documents in future as per its requirement.

Terms & Conditions for the Printing and Supplying Degrees of

the Year 2007 to 2014

three years

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12. The tender form must be accompanied by an earnest money of Rs. 36000/- without which tender will not be considered. The amount of earnest money should be deposited in D.D. only in favour of the

and payable at Jaipur. Earnest money deposited earlier, if any of account of earnest money will not be considered.

13. The earnest money will be refunded to un-successful tenderers within one month after the final acceptance and execution of agreement f the tender, in case of successful tenderer, it can be treated as a part of se urity deposit on his request.

14. Successful tenderer shall have to execute an agreement on a non-judicial stamp paper of Rs. 500/- at his own cost, in the prescribed form and deposit se amounting to 5% of the total cost of the work allotted for due performance of the contract within seven days for the date of work order, the successful tenderer is required to deposit security amount in the form of cas or Bank Draft.

15. The security deposit will be returned after two months from the date of satisfactory completion of the agreed contract and final payment. No. interest will be paid on this amount. Advance payment will not be paid.

16. The firm shall pay the expenses of completing and stamping the agreement. If the successful tenderer fails to deposit security money or execute agreement within the prescribed period or when he fails to commence the supply of the items as per supply order within the time prescribed such failure will be treated as a breach of terms and conditions and will result forfeit the earnest money.

17. Notice of reasonable time will be given in case of forfeiture of security deposit. Security amount in full or part may be forfeited in following cases:-(a) When any terms and conditions of the contract is breached.(b) When the tenderer fails to make complete supply satisfactorily.

The decision of the Purchase Officer in this regard shall be final.18. The firm will have to submit invariably sales tax clea ce certificate and

Registration number issued by officer concerned of the ward/area.19. The rates are required to be quoted including all taxes, freight, surcharge, service

tax octri etc. F.O.R. University main office at Madau, Bhankrota, Jaipur The rates shall remain unchanged during the agreement time.

20. The Tenders shall be valid for one year from the date of issuing order. 21. The approved rates shall be valid up to the period of one year. The period can be

extended with mutual agreement/consent.22. If the rates quoted are considered higher/or un-appropriate then negotiations may be

made.23. The university reserves the right to accept/reject any tender in full or part thereof

without assigning any reasons and is not bound to entr st the job to the lowest tenderer.

24. The university may distribute the complete processing to different computing firm (more than one) and it would not be necessary that the work of all examination be assigned to a single firm only.

25. The contract may be terminated at any time due to failure to process the data/report or violation of any terms and conditions by successful firm or the work being fo un-satisfactory by the university. As a result, the security amount-deposited by the firm will be forfeited and the work allotted would be thdrawn, remaining work would be got done at the risk and cost of the Original allottee.

26. If any controversy or claim arising out of the breach here will be settled by the Vice-chancellor of the university. The decision of the vice-chancellor will be final and binding. In case of any dispute, all legal proceeding shall be lodged in the court(s) situated in Jaipur or the Rajasthan High Court bench at Jaipur.

Registrar, Jagadguru Ramanandacharya Rajasthan Sanskrit University

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27. (A) No advance payment shall be made. No payment shall be made before completing the job in all respects. Payment shall be made on the basis of the number of correct degrees printed and supplied to the univers ty. (B) The firm will have to submit the pre-receipted bill in duplicate to the university for making payment after due verification by the controller of examinations/ or other officer authorized for the purpose.(C) No updating/correction charges shall be payable to the firm by the university.(D) The firm shall agree that in case of mistake(s) which ay turnout to be intentionally, besides penalty as per terms and con tions contained in the tender. The university shall be free to take further legal action according to graveness of the mistake(s).(E) For delay in supplying the degrees, reports and docume the liquidated damages will be as follows:-

1 For delay upto one fourth of the stipulated supply period.

2.5% of the value of balance supply.

2 For delay exceeding one fourth but not exceeding half of the stipulated supply period.

5% of the value of the balance supply.

3 For delay exceeding half but not exceeding three fourth of the stipulated period of supply.

7.5% of the value of the balance supply

4 For delay exceeding three fourth of the stipulated supply period.

10% of the value of the balance supply

28. The work of printing and supplying the degrees is of strictly confidential nature as such the firm shall maintain utmost secrecy in processing the job. The university may depute any officer or any committee to inspect the processing work and arrangements made by the firm.

29. The tenderers are also required to send specimen of the printed degree alongwith the tender.

30. The Data List/Information for printing degrees and other required printed material shall be collected by the firm from the Controller of xaminations and printed degrees and material shall be delivered to the Controller of Examination on behalf of the university. No extra payment for transportation will be paid.

31. Degrees supplied by the firm will be as per specification of tender.32. Printed degrees will be supplied by the firm within a period of two months from the

date of supply order.33. The firm shall get the five sample of degrees got approved from the university after

that only the work shall be started and completed within the stipulated period.34. The tenderers shall not be allowed to withdraw/amend or give any new condition

after opening the tenders otherwise the earnest money shall be forfeited.35. The firm should quote the rates both in words and figu s clearly and legibly. There

should not be errors and/or overwriting. Correction if any, should be made clearly and initialed with dates. Wherever necessary.

36. Tender form shall be filled in ink or typed. No tender filled in pencil shall be considered.

37 The firm shall preserve the data till further instruct by the University in this regard.

38 The J.R. Rajasathan Sanskrit University, Jaipur will c out sudden inspection of the Factory/Workshop of the Tenderer before or during e supply contract without prior intimation. If the factory is found un-functional or the details of the plant&

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Machinery if found otherwise than as mentioned in the ender his EMD/Security deposit shall be forfeited.

We declare that we have quoted the rates after careful study of the terms and

conditions without any counter conditions. We shall abide by the decision of the university.

We have signed on each page of the tender documents in token of acceptance of the terms

and conditions.

NB- The terms and conditions not specifically mentioned above shall be as per university rules/GF & AR of Govt. of Rajasthan.

DECLARATION

Place:- Signature & Seal of the firmDated:-

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1. An agreement made this -------------------day of ---------------------between --------------------------------------------------------------(hereinafter called “the approved supplier”, which expression shall, where the context so admits, be deemed to include his heirs successors, executors and administrators of the one part and the ---------------------(herein after called “ the University” which expression shall, where the context so admits, be deemed to include his successors in officer and assigns) of the other part.

2. Whereas the approved supplier has agreed with the Univ ity to supply to the University at its Office all those articles set forth the schedule appended hereto in the manner set forth in the conditions of the tender a d contract appended herewith and at the rates set forth in columns -------------------of the said schedule.

3. And whereas the approved supplier has deposited a sum of Rs. -------------in ------ (1) Bank Draft/Banker Cheque No. -------------------------dated -------------------or (2) Bank Guarantee No. --------------------------------------dated ------------------------

4. Now these Presents witness:(1) In consideration of the payment to be made by the Univ rsity through ----------

---at the rates set forth in the Schedule hereto appended the approved supplier will duly supply the said articles set forth in ------------and ---------thereof in manner set forth in the conditions of the tender and c ntract.

(2) The conditions of the tender and contract for open tender enclosed to the tender notice no. -----------------Dated ------------and also appended to this agreement will be deemed to be taken as part of this agreement and are binding on the parties executing this agreement.

(3) Letters Nos. ----------------received from tenderer and letters nos. ------issued by the University and appended to this agreement shall also form part of this agreement.

(4) (a) The University hereby agrees that if the approved supplier duly supplies the said articles in the manner aforesaid, observes and keeps the said terms and conditions, the University will through --------------pay or cause to be paid to the approved supplier at the time and the manner set forth in the said conditions, the amount payable for each and every consignment.

(c) The mode of payment will be as specified below:-1. -----------------------2. ----------------------3. ---------------------

5.The services shall be effected and completed within the period noted below from The date of supply order: -

6.(1) (i) In case of extension in the delivery period with liquidated damages, the Recovery shall be made on the basis of following perce tages of value of stores Which the tenderer has failed to supply:-(a) Delay up to one fourth period of the prescribed delivery period 2½%(b) Delay exceeding one fourth but not exceeding half of the prescribed delivery

period. 5%(c) Delay exceeding one fourth but not exceeding three fou th of the prescribed

delivery period. 7%.(d) Delay exceeding three fourth of the prescribed delivery period. 10%.

(i) Fraction of a day in reckoning period of delay in supplies shall be Eliminated if it is less than half a day.

a. The maximum amount of agreed liquidated damages shall be 10%.

AGREEMENT

S.No. Items Quantity Delivery Period

Note:

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b. If the supplier requires an extension of time in completion of contractual supply on account of occurrence of any hindrances, shall apply in writing to the authority which has placed the supply order, for the same immediately on occurrence of the hindrance but not after the stipulated date of completion of supply.

(2) Services period may be extended with or without liquidated damages if the delay in the supply of goods is on account of hindrances beyond the control of the tenderer.

7. All disputes arising out of this agreement and all questions relating to the interpretations of this agreement shall be decided by the University and e decision of the University shall be final.

8. All matters & disputes shall be decided as per provising of Rajasthan Transparency in public procurement act & Rules.

9. We accept all terms & conditions of the tender.

In witness whereof the parties hereto have set their h n the ------------day of ------------------2015

Signature of the approved supplier Signature for and on behalf of Vice Chancellor

Date: Date:

Witness No. 1 1. Witness

Witness No. 2 2. Witness

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I/We declare that I am/we are bonaide/Manufactures/Who e Sellers/Sole

distributor/Authorized dealers/Sole selling/Marketing gent in the goods/stores/ equipments

for which I/We have tendered.

If this declaration is found to be incorrect then without prejudice to any other action

that may be taken, my/our security may be forfeited in full and the tender if any to the extent

accepted may be cancelled.

DECLARATION BY TENDERERS

Signature of the Tender

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1. Addressed to:a. Name of the tendering authority Registrar,b. Address J.R.Rajasthan Sanskrit University

Jaipurc. Telephone /Fax 0141-5132021

II. NIT Reference: ----------------------- Dated: --------------------------III. Other related details:

1. Name of Bidder2. Name & Designation of

authorized Signatory3. Registered Office Address

Telephone Nos. Fax :Mobile Email :

4. Rajasthan Center (if any)

AddressPhone Fax:Contact Person

5. Jaipur Center (if any)

AddressPhone Fax:Contact Person

6. Year of Establishment7. Nature of the Firm Company

FirmCompany FirmGovernment Public Private Partnership

Put Tick (v ) mark8. No. of Years providing service9. Is the office owned / leased or

rented.10. Registration No.11. PAN No.12. Whether firms is agreeable to

the Terms & Conditions mentioned in the Tender.

13. Whether Registered with the Industries Department (Enclose Copy of Permanent SSI Unit Certificate or equivalent)

14. VAT/RST/CST clearance certificate form the concerning commercial taxes officer (Enclose copy of certificate year 2012-13

15. Production Capacity (Per day and Per Month) (Attach Evidence)

16. Name of person who will apprise the University about the status of the work with his Phone No.

17. Sample of each item of degree

COVER-A

(TECHNICAL BID)

(To be submitted in the envelop marked Technical Bid)

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intended to be used for printing. Mention the brand and GSM of the Paper-here.

18. Printed sample with all security features of DMCs and Degree as per specifications be submitted with the hard copy.

19. Undertaking for print unit being electronically and physically secured for confidential data.

20. Weight of paper to be used for printing of above stationery.

21. Previous Experience(Attached documents)

22. Any other details in support of your offer.

S.No. EMD Amount DD/Banker’s Cheque No. with Date

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2011-12 2012-13 2013-14 Total Turnover(In Rs.)

S.No. Year Name of Organization Brief Description of the work

IV. Following documents are attached towards the proof of rnest money deposited in favour of the Registrar, J.R.Rajasthan Sanskrit Uni ersity, Jaipur payable at Jaipur.

V. Annual Turnover during last three financial years (as tated in the eligibility criteria, attach proof):

VI. Experience of reputed University, Board, Education Institute where the firm has executed work orders of similar nature/work of confidential n ture with the contact details and copies of POs.

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S.No. Year Turnover (Amt. in Rs.) Value (Amt. in Rs.)

1 2011-12

2 2012-13

3 2013-14

Rs.

Rs.

The net worth of the Company as on 31-03-2014 is Rs. --------------------------

S.No. Name of Equipment

Total No. available in working condition

(is it owned or leased)

Model No./ Technical

Specification1. Digital Press

2. Printer

3. Computer

8. Other

S.No. Name Post Qualification Total experience of Examination work

1

2

3

4

5

6

7

8

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VII. Turnover, Profit

Average Turnover of last 3 years

Average Profit of last 3 years

VIII. Net worth

IX. Details of Technical Infrastructure

X. Details of Technical staff available with firm

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1 Our firm/company has not been defaulter in any banks/institutions loans.2 Our firm/Company has not defaulted in payment of any s autory dues/liabilities.3 Our firm/company has not been blacklisted by any govt. cy/deptt./University.

Declarations:-

It is solemnly declared that:-

For and on behalf of (Name of the Bidder)

Duly signed by the Authorised Signatory of the Bidder.(Name, title and address, of the authorized signatory)

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We quote the rates for supply/execution of the job/service as detailed below:-

x 70000

x A-

5000

We hereby declare that our firm/company/concern is registered for the above

supplies/work/service. We are in the business of the a e work/supplies which can

be verified from our office record and copies of certificates/work orders. We have

all technical infrastructures/know how/ experience. We have not been black listed

by any Government (Central/state), Board/University public undertaking and banks

etc.

FINANCIAL BID (ENVELOP-2)

S.No. Specification of supply/work/service

Rates including all taxes, octorai and transportation etc.etc.FOR-University Store.

Quantity (Approx)

Rate in Figures Rates in words

DECLARATION

Place: For and on behalf of (Name of the Bidder)Duly signed by the Authorised Signatory of the Bidder.(Name, title and address, of the authorized signatory)Dated:

1 pkj jaxks esa mÙke fdLe ds 35 25 lseh- ds gLr fufeZr ¼gS.MesM½ dkxt tks fd de ls de 300th,l,e dk gks] esa fofHkUu ijh{kkvksa dh f}&Hkk"kh; ¼laLdr̀ ,oa vaxzsth½ mikf/k eqnz.k fcuk ysfeus'ku vkiwfrZ djukA

2 pkj jaxks esa mÙke fdLe ds 30 21 ¼ 4½ lseh- ds gLr fufeZr ¼gS.MesM½ dkxt tks fd de ls de 180 th,l,e dk gks] esa fofHkUu fMIyksek@izek.k i= ijh{kkvksa dh f}&Hkk"kh; ¼laLdr̀ ,oa vaxzsth½ mikf/k eqnz.k fcuk ysfeus'ku vkiwfrZ djukA

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