james ball joe larkin james ball joe larkin [email protected] [email protected] changes in...

James Ball • Joe Larkin James Ball • Joe Larkin [email protected] [email protected]@cfl.rr.com [email protected]

Changes in Eagle Service Changes in Eagle Service Project Requirements for 2012Project Requirements for 2012

Eagle Service Project Changes for 2012Eagle Service Project Changes for 2012

Highlight Requirement ChangesHighlight Requirement Changes Introduce New Workbook Structure Introduce New Workbook Structure

& How to use it& How to use it Role of Project CoachRole of Project Coach Explain Changes in the Review Explain Changes in the Review

ProcessProcess Significance for Eagle Service Significance for Eagle Service

Projects & ScoutsProjects & Scouts

ObjectivesObjectives


3 New DocumentsEagle Scout Service Eagle Scout Service Project WorkbookProject Workbook

(#512-927)

Eagle Scout Rank Eagle Scout Rank ApplicationApplication

(#512-728)

Guide to Guide to Advancement 2011Advancement 2011

(#614-448)

All available from:All available from:www.scouting.org/scoutsource/BoyScouts/www.scouting.org/scoutsource/BoyScouts/AdvancementandAwards/resources.aspxAdvancementandAwards/resources.aspx


The RequirementThe Requirement (from p. 4 of the new workbook)…

“While a Life Scout…

TheThe Project ProposalProposal must be approved by the organization benefiting for the effort, your unit leader and unit committee, and the council or district before you start. You must use the Eagle Eagle Scout Service Project WorkbookScout Service Project Workbook, No. 512-927, in meeting this requirement.”

New for 2012, optional for rest of 2011New for 2012, optional for rest of 2011


Additional Guidelines on Additional Guidelines on Choosing a ProjectChoosing a Project

“ “Project Purpose” ExplanationProject Purpose” Explanation (New)(New)

“In addition to providing service…” (p. 4)

Leadership Skills:Demonstrate, Hone, Learn, Develop

Lessons in Project Management Lessons in Taking Responsibility

(Welcome & instructive addition)(Welcome & instructive addition)



“ “Choosing a Project”Choosing a Project” (p. 4) (New)(New) Redefined “your community” to include “community of the world” Emphasis on “…opportunity for Planning, Development, and Leadership”.

(this is a “MUST”!)(this is a “MUST”!) New guidance on “canned” instructions type projects. (references “5 Tests” used in the approval process, p.5)

(very good addition, long overdue!)(very good addition, long overdue!) “…presents a challenge that requires leadership”



“ “Restrictions”Restrictions” (p. 4) (similar to old) Expanded definition of “routine labor” Expanded definition of “commercial” nature

of projectsNot meant to disallow work for community

institutions…that would otherwise be acceptable


New WorkbookNew WorkbookEagle Scout Eagle Scout LeadershipLeadership Service Project Workbook Service Project Workbook

(old)(old)Eagle Scout Service Project WorkbookEagle Scout Service Project Workbook

(new)(new)(same #512-927)New Workbook has (4) sections:

I Project ProposalI Project ProposalII Final Plan II Final Plan (development)(development)III Fundraising III Fundraising ApplicationApplicationIV Project IV Project (closeout)(closeout) ReportReport(even though “Leadership” is dropped (even though “Leadership” is dropped from title, Leadership is emphasized from title, Leadership is emphasized throughout)throughout)


New Workbook also New Workbook also includes:includes: “How to use this workbook”How to use this workbook”(p. 5)

(new)(new) Good explanation of each section Overview of what to expect during approval process (“5 tests”)

New “Contact Info” page New “Contact Info” page w/more information requestedw/more information requested (p. 6)

““Message to Scouts & Parents Message to Scouts & Parents or Guardians”or Guardians” (p. 21) (new)(new) New open communications philosophy let’s everyone know what the “rules” are Overview of what to expect Introduces a revised appeals process


New Workbook also New Workbook also includes:includes: “ “Excerpts & Summaries from Excerpts & Summaries from

Guide to Advancement”Guide to Advancement”(p. 22) (new)(new) Replaces old “12 Steps…” page Introduces concept & importance of

“Project Coaches” Expanded definition of “Give Leadership to

others…” Some guidance given for Eagle Boards of

Review evaluation (Good, could be more)(Good, could be more) Discusses Risk Management & Insurance

issues


I Project ProposalI Project Proposal(pp. 7-10)

•““It is an overview, but also the beginnings It is an overview, but also the beginnings of planning.”of planning.”

•“…“…proposal need only be detailed enough proposal need only be detailed enough to show… you can meet the (5 tests).”to show… you can meet the (5 tests).”•New Council/District New Council/District approval stageapproval stage

Parts include…1)1) Description & BenefitDescription & Benefit (old “Project

Description” + helpful drawings, sketches, details to visualize)

2)2) Giving LeadershipGiving Leadership (new) (new) “What…will be most difficult about leading them?”

3)3) MaterialsMaterials4)4) SuppliesSupplies (new clarification of terms) (new)(new)

5)5) ToolsTools (…and equipment) (new)(new)

6)6) Permits & PermissionsPermits & Permissions (new)(new)


I Project ProposalI Project Proposal(pp. 7-10)

Parts include…7)7) Preliminary Cost EstimatePreliminary Cost Estimate

(+ Fundraising expectations)

8)8) Project PhasesProject Phases (AKA: a “Work Plan”) (new)(new)

9)9) LogisticsLogistics (new)(new) (Transportation, labor, restrooms, etc.)

10)10) Safety IssuesSafety Issues11)11) Further PlanningFurther Planning (Action Steps) (new)(new)

12)12) SignaturesSignatures (significant revisions) New “Scout’s Promise” New explanation of “What” each is

agreeing to(Very good, long overdue)(Very good, long overdue)

(Lots of “What types”, “What kinds”, “Where”, “How”, “Explain”, “Describe”, “List” type questions)


II Final Plan II Final Plan (Development)(Development)(pp. 11-16)

•““This is a tool for your use - no one This is a tool for your use - no one approves it…”approves it…”

• (However) “…you are “…you are strongly encouragedstrongly encouraged to share… with a Project Coach”to share… with a Project Coach”

• (Requirement) “…must also be evidence of “…must also be evidence of planning and development”planning and development” (“Evaluating” p.22)

Parts include…1)1) Comments from your Proposal Comments from your Proposal

ReviewReview2)2) Description & Benefit - ChangesDescription & Benefit - Changes3)3) Present Condition or SituationPresent Condition or Situation4)4) Project PhasesProject Phases (Changes + more detail)

(new)(new)

5)5) Work ProcessesWork Processes (Old “Methods”, step-by-step)Attach drawings, diagrams, maps, pictures, etc.

6)6) Permits & PermissionsPermits & Permissions (new)(new)


II Final Plan II Final Plan (Development)(Development)(pp. 11-16)

Parts include…7)7) MaterialsMaterials (Table)

8)8) SuppliesSupplies (Table) (new)(new)

9)9) ToolsTools (Table) (new)(new)

10)10) Expenses & Revenues Expenses & Revenues (Details)

11)11) Giving LeadershipGiving Leadership (new)(new)(Table w/job assignments + leadership role)

12)12) LogisticsLogistics (How + How + How…) (new)(new)

13)13) SafetySafety (Hazards, precautions, safety briefing)

14)14) Contingency PlansContingency Plans (new)(new)

15)15) Comments - Project CoachComments - Project Coach (new)(new)


III Fundraising ApplicationIII Fundraising Application(pp. 17-18) (all new section)(all new section)

•Only required if raising money/donations…Only required if raising money/donations… (not required if beneficiary/family/unit funded)

•““Procedures & Limitations” explanationProcedures & Limitations” explanation•““All money left over… goes to beneficiary”All money left over… goes to beneficiary”

•Requires Council/District approvalRequires Council/District approval Parts include…1)1) “ “Describe how funds will be raised”Describe how funds will be raised”2)2) Proposed start of ProjectProposed start of Project3)3) Proposed dates for FundraisingProposed dates for Fundraising4)4) “ “How much do you expect to How much do you expect to

raise?”raise?”5)5) If If askingasking for donations, “how”, for donations, “how”,

“who”“who” (MUST attach list of prospective donors)

6)6) “ “Any contracts to be signed?”Any contracts to be signed?” (details)

7)7) ApprovalsApprovals (Beneficiary, unit leaderunit leader, council)


IV Project IV Project (Closeout)(Closeout) Report Report(pp. 19-20)

Parts include…1)1) SummarySummary2)2) ChangesChanges3)3) LeadershipLeadership (demonstrate, experiences)

(new)(new)

4)4) Materials, Supplies, ToolsMaterials, Supplies, Tools5)5) Service Project DataService Project Data (hours) (new)(new)

6)6) FundingFunding (specifics)

7)7) Photos & Other DocumentationPhotos & Other Documentation8)8) Candidate PromiseCandidate Promise (“On my honor…”)

(new)(new)

9)9) ApprovalsApprovals (Beneficiary, unit leaderunit leader)


Project CoachesProject CoachesNew formalized position for someone many New formalized position for someone many

units, districts, councils already use.units, districts, councils already use.

Optional, but highly Optional, but highly recommended…recommended… … …especially those from council/district level

who are knowledgeable & experienced. “Their greatest value comes in the advice

they provide… as a candidate completes his planning”

“… “…does not have authority to dictate changes, withdraw approval, etc.”

Reinforce “method” of positive adult association

“…up to the council(district) to determine who may serve”(selection process to be determined by each council)(selection process to be determined by each council)

must be registered & YPT

Project Coaches offer a Scout Project Coaches offer a Scout the best way to ensure a “successful outcome” the best way to ensure a “successful outcome”

and should be encouraged!and should be encouraged!


Changes in Review Changes in Review ProcessProcessSignatures required…

I Project ProposalI Project Proposal(Scout’s “Promise”Scout’s “Promise” + 4 signatures - similar)

*** Council/District review at this stage*** Council/District review at this stage

II Final Plan (development)II Final Plan (development)(Project Coach review & comments - optional) (new)(new)

III Fundraising ApplicationIII Fundraising Application(Beneficiary, unit leader, council/districtcouncil/district) (new)(new)

IV Project (closeout) ReportIV Project (closeout) Report(Scout’s “Promise”Scout’s “Promise” + beneficiary, unit leader)

Eagle Board of ReviewEagle Board of Review(similar but MORE responsibilityMORE responsibility)


New explanation of “what” each New explanation of “what” each signatory signatory

is agreeing to… is agreeing to… (more accountability!)(more accountability!)


Changes in Review Changes in Review ProcessProcessNew Review Guidelines: “New Review Guidelines: “5 tests”5 tests”

(p. 5)1)1) Provides significant opportunity to meet Provides significant opportunity to meet

Eagle Scout Service Project (requirement Eagle Scout Service Project (requirement #5)#5)

(“…must show that planning. Development, & leadership will take place”)

2)2) It appears to be feasibleIt appears to be feasible (“…must show project is realistic for youyou to complete”)

3)3) Safety issues will be addressedSafety issues will be addressed (“…must show you have an understanding of

what must be done…”)

4)4) Action steps for further detailed planningAction steps for further detailed planning are includedare included

(“…must make list of key steps…(to ensure) your plan has enough details to be carried out successfully”)

5)5) On right track w/reasonable chance for On right track w/reasonable chance for positive experiencepositive experience


Changes in Review Changes in Review ProcessProcessNew Guidelines for Eagle BORsNew Guidelines for Eagle BORs (p.

22)1)1) “…evaluated primarily on impactimpact - the

extent of benefit”2)2) “…and on leadershipleadership providedprovided by

candidate”3)3) “…must also be evidence of planning & planning &

developmentdevelopment”(“However… must not require more planning &

development than necessary to execute the project.”)

In Summary…In Summary… Initial approval at Project Proposal stage

(new)(new) Introduces (formalizes) Project Coach role

(new)(new) New signature pages w/explanations of

“What” each is agreeing to (more accountability) (new)(new)

Fundraising Appl. processed by Council (new)(new)

More review responsibility for Eagle BORs (equals more time, more knowledged & experienced members!)


Changes in Review Changes in Review ProcessProcessRevised Appeals Process:Revised Appeals Process:

New open communications philosophy let’s everyone know what the “rules” are.

If candidate feels Proposal wrongfully rejected… (p. 21) Opportunity for 2nd opinion & Opportunity for 2nd opinion & ApprovalApproval

Process to be determined by CouncilProcess to be determined by CouncilIf a signatory chooses not to approve a project… (p. 22) Scout must be granted a Board of Scout must be granted a Board of ReviewReview

Candidate may submit his paperwork & project workbook without final approvalwithout final approval and request a BOR

If it is thought a unit board may NOT provide a fair hearing, a “BOR under disputed circumstances” may be initiated.

(More detailed info on appeals in the new “Guide to (More detailed info on appeals in the new “Guide to Advancement” sections: 8.0.3 & 8.0.4)Advancement” sections: 8.0.3 & 8.0.4)


Significance & Significance & ConsequencesConsequencesGood Points…Good Points…

Expanded Guidance on:Expanded Guidance on: Choosing a Project Reviewing a Proposal (for unit leaders & district) Eagle BOR project evaluation

More detailed & comprehensive More detailed & comprehensive workbookworkbook Lots more explanations sprinkled throughout More “opportunity” for oversight New explanation of “What” each signatory is

agreeing to

New emphasis on Project New emphasis on Project CoachesCoaches

New Fundraising New Fundraising oversight/approvaloversight/approval

Better appeals/dispute processBetter appeals/dispute process equals less potential for unreasonable approval

hurdles & abuses (“gatekeepers”)


Significance & Significance & ConsequencesConsequencesWhat does this all mean for the Scout…What does this all mean for the Scout…

Easier/faster Proposal approval, Easier/faster Proposal approval, but:but: Although it might appear less detail required up

front, Scout still must prepare Proposal with enough detail to convince all parties he has a handle on what is required to execute successfully

(reference the 5 “tests”)(reference the 5 “tests”) Opportunity for 2nd opinion/approval keeps

everybody honest & reasonable

More responsibility on Scout to More responsibility on Scout to performperform Treats Scout more like an adult, BUT… Increases potential risk of failure IFIF unit leaders

don’t mentor & support the Scout in his efforts(no Project Coach, little unit support = less oversight)(no Project Coach, little unit support = less oversight)

If Scout submits too close to 18th b-day, may not have time to finish planning & execute project


Significance & Significance & ConsequencesConsequencesWhat does this all mean for the Eagle Project…What does this all mean for the Eagle Project…

Increased responsibility for Eagle Increased responsibility for Eagle BORsBORs

More to review implies more time, more knowledgeable & experienced members (especially from district/council)

More responsibility to ensure integrity of Eagle Project & process.

However, remember…““If an approved proposal and subsequent If an approved proposal and subsequent effort represents planning & developmenteffort represents planning & development that wasthat was adequate to the project, adequate to the project, and the and the

project project was well leadwas well lead and and carried out to the carried out to the satisfaction of satisfaction of the unit leader and project the unit leader and project beneficiary, only in very rare cases would beneficiary, only in very rare cases would

rejection result.”rejection result.”-- (Guide to Advancement: 9.0.2.13)

May all your Scouts May all your Scouts become Eagles!become Eagles!

James Ball • Joe Larkin James Ball • Joe Larkin [email protected] [email protected]@cfl.rr.com [email protected]

james ball joe larkin james ball joe larkin [email protected] [email protected] changes in...

Documents

project new

eagle service project

project proposal

new workbook structure

new guidance

project management lessons

role of project coach

guardians new message