James Madison

University

School of Theatre and

Dance

Dance Major

1

Student

Handbook

Table of Contents

1. INTRODUCTION……………………………………………………………….. ……… 4a. Mission Statement for the School of Theatre and Dance…………………………… 4b. Statement of Values for the Dance

Major…………………………………………… 5c. Program Objectives for the Dance

Major…………………………………………... 52. SOURCES OF INFORMATION………………………………………………………..

6a. School Bulletin Boards…………………………………………………………...

6b. Dance Theatre……………………………………………………………………6

2

3. THE B.A. DEGREE IN DANCE……………………………………………………….7a. Admission………………………………………………………………………… 7b. Academic Advising……………………………………………………………….

7c. Course Load……………………………………………………………………… 7d. General Education………………………………………………………………..

7-8e. Dance Ensembles………………………………………………………………...

8f. Bachelor of Arts Degree- Dance Major

Requirements………………............... 9-104. TEACHING LICENSURE IN DANCE………………………………………………..

115. DANCE CONCERTS…………………………………………………………………… 11

a. New Dance Festival………………………………………………………..........11

b. DanceShare……………………………………………………………………… 11c. Senior Dance Concerts………………………………………………………….

12d. Contemporary Dance Ensemble in Concert…………………………………..

12e. Virginia Repertory Dance Company in

Concert……………………………… 12f. American College Dance Association Regional Festival

Adjudications…….. 12g. Studio 1270 Dance Showcase……………………………………………………

13h. Alumni Concert…………………………………………………………….........

13i. Encore Series…………………………………………………………………… 13j. Student Dance Concerts………………………………………………………..

133

6. SCHOOL POLICIES AND PROCEDURES…………………………………………14a. Assessment……………………………………………………………………... 14b. Attendance Policy……………………………………………………………… 14c. Summer Attendance Policy……………………………………………………

15d. Music Rights….……………………………………………………………….. 16e. Complimentary Ticket Policy…………………………………………………

16-17f. Usher Guidelines………………………………………………………………. 17

7. STUDENT DANCE CONCERT POLICIES……………………………………… ..17a. Auditioning Procedure for Student Dance

Concert…………………………. 17b. Adjudicator Panel for Student Dance

Concert………………………………. 18c. During the Run of the Student Dance Concert……………………………..

.. 18d. Checklist for the Student Directors of Dance Concerts in Estes

Center…… 18-198. FORBES CENTER POLICIES……………………………………………………… 20

a. Lost and Found……………………………………………………………….20

b. Poster Policies………………………………………………………………… 20-219. ESTES CENTER (EC) DANCE STUDIOS REHEARSAL SIGN-UP POLICY…

2210. TUITION AND SUMMER SCHOLARSHIPS………………………………………

2311. FACILITIES………………………………………………………………………….....

23a. Dance Studios…………………………………………………………………. 23b. Locker Rooms………………………………………………………………… 24c. Offices………………………………………………………………………….. 24

4

12. EMERGENCY INJURY PROCEDURES-DANCE STUDIOS…………………….24-25a. Severe Injury Procedure……………………………………………………….

25b. Minor Injury Procedure………………………………………………………..

25c. Injury Involving Open Blood Wound…………………………………………

25-2613. APPENDIX……………………………………………………………………………

27a. Student Dance Concert Audition Panel Feedback Form for

Choreographers 27b. Student Dance Concert Audition Panel Scoring

Form……………………..... 28c. Policy for Dance Participation in the Contemporary Dance

Ensemble……..29d. Recommendation and Reference

Requests…………………………………… 30-32

INTRODUCTION

This Student Handbook is designed as a resource for the Dance Major in the School of Theatre and Dance. It is a collection of information, policies and

5

procedures meant to guide you throughout your years in the dance program at James Madison University.

Mission Statement for the School of Theatre and Dance

The School of Theatre and Dance is rooted in the belief that the relevant artist is the thinkingartist who couples the mastery and embodiment of concrete skills with knowledge of andsensitivity to the cultural environments of ideas, artistic forms, and other persons. The Schooltrains and educates artists, scholars, and teachers in the rich traditions and current practices ofdance, theatre, and musical theatre. Dedicated to the value of the intensive BA, the School’sprograms blend liberal arts education and critical thinking with intensive, pre -professionaltraining and practice. Faculty foster an environment that values and cultivates creative,passionate, disciplined, curious, innovative, engaged, articulate, collaborative, and independent -thinking artists and scholars. Committed to a teaching approach that emphasizes mentorship andindividual attention to students, faculty members of the School empower students in thedevelopment of their own personal strengths, provide them with tools and opportunities to realizetheir potential, and equip them for successful work in professional environments, graduateprograms, and as lifelong learners.

To realize this mission, the School of Theatre and Dance strives to: Develop in students the ability to work productively and sensitively in

creativeand collaborative processes

Offer multiple opportunities for students to self-initiate and self-produce work ina context supportive of experimentation

Produce performances and creative experiences of high quality Present performances by and learning experiences with visiting artists Motivate students to take active responsibility for their work, processes,

andcareers

6

Promote, support, and enable faculty professional development so that teacherscontinue to provide the education for students that only growing,

current, andactive creative artists and scholars can provide

Inspire and prepare students to be advocates for the arts Foster an understanding of the roles of the artist and the arts in society Advance dynamic partnerships with diverse communities

In addition to the general mission and goals for the School of Theatre and Dance the Dance Major has the following Statement of Values.

Statement of Values for the Dance Major

The Dance Major at James Madison University is part of a liberal arts program, which leads to a Bachelor of Arts degree. Participation in the dance major provides immediate artistic growth for the individual and encourages a long-range concern for excellence in dance-relatedactivities. Attention is given to the recognition and nurturing of each student’s individual creative potential; the tools necessary to create, perform, produce, and appreciate dance; the historical, philosophical, and cultural significance of various dance forms; and the art ofexpression and movement within the dance experience.

Program Objectives for the Dance Major

The student shall develop an articulate individual choreographic voice, throughcoursework in improvisation and composition, frequent feedback from faculty

andpeers, and substantial opportunities to present work in both formal and

informalsettings.

The student shall develop creative potential as a performer, through training whichemphasizes the integration of technical and expressive skills.

The student shall have opportunities to develop rehearsal and performance skillsthrough participation in one or more of the following: the Associate Group

DanceRepertory, Contemporary Dance Ensemble and the Virginia Repertory DanceCompany in works by self, peers, faculty, and guest choreographers.

7

The student shall demonstrate knowledge of the historical, philosophical, and culturaldimensions of dance past and present, including people, places, and events that

haveinfluenced the development of dance as an art form, and the varying roles of

danceand dance artists in society and world culture through coursework, the Master

ClassSeries, and guest artist residencies.

The student shall demonstrate the ability to analyze, write, and speak about dance,creativity, and artistic processes in course assignments that require the

integration oftheoretical knowledge.

The student shall exhibit knowledge of anatomical terminology and basic principlesof human structure and function, and demonstrate application of that

knowledgetowards more efficient, expressive, and sustainable dancing.

The student shall experience a wide range of dance perspectives through coursework,the Master Class series, workshops, seminars and lectures by visiting

professionals,and the opportunity to view work in performance both on and off campus.

The student shall gain a basic knowledge of the interactive nature of the designprocess through coursework, as well as practical experience with thechoreographic/designer dialogue.

The student shall gain theoretical knowledge and hands-on experience in technicaldance production areas to include: lighting and sound technology, costumeconstruction, make-up design and implementation, set construction, productionmanagement and arts administration.

The student shall gain experience designing and/or implementing movementexperiences for people of diverse ages, backgrounds, and abilities, throughcoursework and additional opportunities within the program and the

community.

The student shall develop individual career goals and gain experience in professionalskills including grant and resume writing, approaches to marketing, creation of

adigital portfolio, and employment placement strategies.

8

SOURCES OF INFORMATION

School Bulletin Boards

Bulletin boards can be found in and outside of the dance studios. Please familiarize yourself with their location and check them regularly. Virginia Repertory Dance Company Schedule and Information - located

outside of the Earlynn J. Miller Dance Theatre, 1270 Contemporary Dance Ensemble Schedule and Information - located

outside of the Earlynn J. Miller Dance Theatre, 1270 Workshops, Training Programs and Opportunities – located outside

dance studio 1298 Audition Announcements and Employment Opportunities - located

outside dance studio 1298 Alumni News – located outside dance studio 1299 Visiting Artists, Master Class Schedule, Announcements – located outside

dance studio 1298 Concert Information – located outside of the Earlynn J. Miller Dance

Theatre, 1270

Dance Theatre

JMU Dance Theatre is the student club organization that is part of the University’s student organization system and is located within the School of Theatre and Dance. JMU Dance Theatre is composed of dance majors and minors and elects a board of officers from within its members. The organization meets once a month to develop and implement projects that benefit the organization, the Dance Program, the School of Theatre and Dance, and the local community. These include sponsoring master classes, community outreach activities, arranging trips to see outside performances, hosting a spring prom evening, and mentoring freshman majors within a “Big/Little” connection program. The organization does fundraising activities through the year to run these activities. All new Dance Majors- Majors should plan on being a part of Dance Theatre as a way to meet and connect with upper class dance majors within the program.

THE B.A. DEGREE IN DANCE

9

Admission

An audition is required for admission to the Dance Major in the School of Theatre and Dance. The Dance Program has two audition days each year scheduled for prospective students who have contacted the STAD office and applied to JMU.

Students who want to become Dance Major candidates after entering JMU, audition and interview during the semester of their request. If they are successful, they will be accepted and advised about major courses for the following semester. Transfer students are expected to participate in the audition/interview process, at which time their transfer credits are also evaluated. If a transfer student is accepted to the Dance Program, they will be advised about courses to take for the next semester. Students who do not appear to have the ability or aptitude to complete the program successfully are counseled by the dance faculty to examine alternative careers.

Academic Advising

During summer orientation, all new students are assigned to faculty or professional advisers who discuss academic policies and procedures, the university’s various programs of study, advanced placement/exemption testing and registration procedures. Second semester of freshman year, dance majors are assigned a dance faculty member for advising. Once a semester, dance majors receive one-on-one advising. Student progress both within and outside the concentration is discussed. Students are highly encouraged to check in and meet with their faculty advisers. Dance majors are not permitted to enroll in dance major courses until they have met with their faculty adviser.

A grade of “C” or better must be achieved in all courses that apply to a major in the School of Theatre and Dance.

Course Load

In all programs, the normal load per semester is 15 or 16 credit hours. A student with a cumulative grade point average of 3.25 or better may register for 21 credit hours per semester. Any student in good standing may take a maximum of 19 credit hours without securing special permission. Students in good standing who wish to exceed these credits per semester limitations must secure permission from Terry Brino-Dean, the director of the School of Theatre and Dance.

General Education

10

The General Education program at James Madison University anchors the academic experience.It requires all students to take 41 hours in cross-disciplinary courses designed to provide studentswith the knowledge and skills that form the basis of study for lifelong learning.

The program is organized around five clusters (Skills for the 21st Century, Arts and Humanities,The Natural World, Social and Cultural Processes, Individuals and the Human Community). Itinvites students to synthesize ideas, information and theories with opportunities to understandhow the concepts of one field can integrate with other fields. In 2009, the JMU GeneralEducation program won the Association for General and Liberal Studies Exemplary Programaward for Improving General Education.

In addition, B.A. students are required to fulfill 0-14 credit hours of foreign language and 3credit hours of philosophy study.

Dance Ensembles

The performance ensemble structure is central to the curriculum. A series of performance groupsprovide rehearsal, performance, choreographic, technical production, design, management, anddirection experiences appropriate to the experience level and interest of the participants. Theensembles provide a forum for other activities central to the mission of the dance program. TheAssociate Group Dance serves as a sort of “freshman orientation” course, introducing students tothe Dance Program and the dance major experience. The faculty director and student assistantdirectors support members in the transition to dance in a university setting. Efforts are made tointegrate new majors into the larger dance major community by encouraging them to join DanceTheatre, the student dance organization, and to audition for pieces being made by the students in

11

the advanced composition class. The Contemporary Dance Ensemble (CDE) requires that eachmember holds a variety of production and leadership positions that are introduced inDANC/THEA 171, the core production course taken by all STAD majors. These positionssupport productions in the Earlynn J. Miller Dance Theatre and the Mainstage Theatre. Theyinclude but are not limited to direction of student concerts, stage management of studio andmainstage productions, box office management, concert publicity, costume and lighting design,rehearsal assistant positions, and backstage crew positions. The CDE also facilitates theproduction of student choreography in both mainstage and studio concerts. The studentchoreography that appears in studio and mainstage concerts is selected by audition. Studentchoreographers selected for the mainstage concerts work with faculty and guest costume andlighting designers. Members of the CDE are given the opportunity to audition and participate inworks by faculty and guest choreographers. It is important to note that members of the VirginiaRepertory Dance Company (VRDC) are required to participate in the Contemporary DanceEnsemble. This integration creates a positive and cooperative learning environment andcircumvents the perception that the VRDC is an elite company separating its members from thecore objectives of the Dance Program. Members of the VRDC learn skills associated withtouring, such as developing an effective personal warm-up and designing lecture-demos andworkshops for schools.

12

Bachelor of Arts Degree - Dance Major Requirements 2016-2017

Major RequirementsAll students pursuing a B.A. degree in the School of Theatre and Dance must complete the core requirements listed below.Core Requirements Credit HoursChoose one of the following: 2-3DANC 142. Elementary Ballet  DANC 143. International Folk Dance  DANC 144. Ballroom Dance  DANC 147.Tap Dance   DANC 325. Dance in Community (3 credits)  DANC 390. New Directions in Dance THEA 251. Acting I. Basic Acting (3 credits)

 

 Complete all of the following below.THEA /DANC 250. The Collaborative Artist: Sophomore Studio

 

THEA/DANC 100. Theatre and Dance Colloquium (4 enrollments)        

3

THEA/DANC 171. Performance Production 0  3

Total Core Requirements 8-9

- See more at: http://www.jmu.edu/catalog/14/programs/theatre-dance.shtml#sthash.PCIwDRXA.dpuf

Dance Major Requirements:DANC 245. Dance Improvisation 2DANC 248. History of Dance 3DANC 320. Anatomy and Somatic Studies for the Dancer 3DANC 345. Dance Composition I 3DANC 445. Dance Composition II 3DANC 449. The Dance Professional 3DANC 479. Methods of Teaching Dance 3

Ensemble CoursesDANC 110. Associate Group Dance Repertory I 1DANC 210. Associate Group Dance Repertory II 1DANC 211. A,B. Contemporary Dance Ensemble Repertory I

2 

DANC 311. A,B. Contemporary Dance Ensemble Repertory II

2

Two semesters for a total of four credits: * 413

DANC 240. Intermediate Modern Dance ITwo semesters for a total of four credits: 4DANC 340. Intermediate Modern DanceOne semester for a total of two credits: 2DANC 440. Advanced Modern DanceSelect four credits from the following courses: 4DANC 242. Intermediate Ballet IDANC 342. Intermediate Ballet II  

 

48-49* The student is required to complete 10 credits in modern and four credits in ballet technique, with placement to be assessed in conference with dance faculty. Modern, ballet and jazz technique classes all have an advanced level course in the curriculum. The requirements listed above are the minimum level expected of dance concentration students. Most majors will take additional technique courses as university electives throughout their study in the dance program.- See more at: http://www.jmu.edu/catalog/14/programs/theatre-dance.shtml#sthash.PCIwDRXA.dpuf

Recommended Schedule for Dance MajorFirst YearDANC 110. Associate Ensemble (fall)  DANC 171. Performance Production  DANC 210. Associate Ensemble (spring)  DANC 240. Intermediate Modern (fall and spring)  DANC 242. Intermediate I  DANC 245. Dance Improvisation  

 THEA/DANC 100. Theatre and Dance ColloquiumSecond YearTHEA/DANC 250. The Collaborative Artist: Sophomore Studio  DANC 143, DANC 144 or DANC 146. Folk, Ballroom or Jazz Dance

 

DANC 211. Contemporary Dance Ensemble Repertory I (fall)  DANC 345. Dance Composition  DANC 311. Contemporary Dance Ensemble Repertory II (spring)

 

DANC 340. Intermediate Modern II (fall and spring)  DANC 342 or DANC 442. Intermediate or Intermediate Ballet IITHEA/DANC 100. Theatre and Dance Colloquium

 

Third YearDANC 320. Anatomy and Somatic Studies for the Dancer  DANC 445. Dance Composition II  DANC 479. Methods of Teaching Dance  

14

DANC 411 or DANC 312. Contemporary Dance Ensemble  Repertory III or Virginia Repertory Dance Company  Other dance technique courses to fit the student's schedule.  

 THEA/DANC 100. Theatre and Dance ColloquiumFourth YearDANC 449. The Dance Professional  Other dance technique courses to fit the student's schedule.  

- See more at: http://www.jmu.edu/catalog/14/programs/theatre-dance.shtml#sthash.PCIwDRXA.dpuf

TEACHING LICENSURE IN DANCE

The goal of the Teaching Licensure in Dance is to provide a specialized area of concentration indance education. In order to obtain a Teaching Licensure in Dance, students major in dance, but additionally must complete the education requirements mandated by the Virginia Department of Education (VDOE). Once a student completes the requirements, s/he is certified to teach dance PreK-12 in the Virginia public school system.

In addition to general education and theatre and dance requirements, students desiring PreK-12teaching licensure in dance must complete 19 credits of additional course work in kinesiology,health science, education and psychology and 12 credits of student teaching. It is necessary to beadmitted to the teacher education program prior to enrolling in professional education courses.

See Faculty Adviser, Suzanne Miller-Corso for more information.

DANCE CONCERTS

The mission statement for the School of Theatre and Dance refers to performance as the point ofintegration, where the theoretical lessons of the classroom are completed in the context ofpractical work in studios and theatres. The ensemble structure is designed to integrate theperformance experience with virtually all aspects of the dance major curriculum. The Dance

15

Program provides each student with substantial and varied opportunities to develop as aperformer/creator of dance. Following is a list of events in our annual performance series, andthe policies/procedures for participation in these events.

New Dance Festival

Presented in the Forbes Center Mainstage Theatre every year at the beginning of the fallsemester as part of the Forbes Center Masterpiece season. Repertory includes work byfaculty artists, guest artists, and guest companies. In recent years, guest companies thatshare the concert with faculty artists have been chosen because of their ability/willingnessto include dance majors and community dancers in one of the works they present. VRDCmembers serve as the crew for this concert. Guest artists often arrive to campus early orstay after the concert to teach and choreograph in the program.

DanceShare

Presented in the Earlynn J. Miller Dance Theatre in mid-October every other year, this isa shared concert with a guest institution, featuring faculty, guest artist, and studentchoreography from each school. A faculty committee selects works from JMU, generallyincluding the premiere of a VRDC guest artist piece set during the previous springsemester, a work performed by faculty members, and two or three student pieces.Auditions for student work are held early fall semester. Because of the early concertdate, selection usually centers on pieces begun during the previous semester incomposition classes or in summer workshops.

Senior Dance Concerts

Presented in the Earlynn J. Miller Dance Theatre each February with a faculty director,

16

each senior dance major presents one choreographic work and often performs in otherstudent works. The concert is a forum for students to display their choreographic/performance development. Preparation for this concert begins during the fall semester. While this is not a requirement of the Dance Program, historically all seniors participate. In addition, all seniors participate in the creation of a group improvisation which is presented at the end of the evening. Typically, the Student Technical Director serves as the lighting designer and participants assume responsibility for all production tasks.

Contemporary Dance Ensemble in Concert

CDE is presented in Forbes Center Mainstage Theatre each spring with a faculty director.Auditions are held in the first semester. The concert is made up of faculty, guest artistsand outstanding student choreography. The director selects work based on quality,programmatic concerns, educational considerations, and the opportunity for as manycompany members to perform as possible.

Virginia Repertory Dance Company in Concert

VRDC is presented in Forbes Center Mainstage Theatre in December with a facultydirector. Features work by faculty and guest artists, with a repertory selected by thedirector.

The Virginia Repertory Dance Company provides further performance opportunities forqualified students. Recently the company has toured to venues in the Harrisonburg/RockinghamCounty area, regionally, and in the metropolitan cities of New York, Richmond, andWashington, D.C. While VRDC is a vital component of dance at JMU, participation in thiscompany is only one of many ways to have a meaningful presence in the program. We reject theelitist structure that prevails in many programs wherein the repertory company members get allthe most exciting experiences. Central to our mission is the belief that each student has

17

something unique to offer, and that we have the responsibility to support a variety of paths. Weinvest a good deal of energy in VRDC, but this is not at the expense of other students ondiffering paths. The ensemble system is structured such that VRDC members are also membersof the larger Contemporary Dance Ensemble, which prevents the sense of separation that sooften surrounds repertory companies in academic settings.

American College Dance Association Regional Festival Adjudications

One or two student works are sent each year to ACDA. Auditions are held in the fallsemester, open to all members of the Contemporary Dance Ensemble. The dance facultymakes selections and serves as a resource to student choreographers.

Studio 1270 Dance Showcase

This is presented in the Earlynn J. Miller Dance Theatre at the end of each semester. TheContemporary Dance Ensemble hosts the event which includes completed works bymajors that were not in the Student Concert. Minimal lighting and a program areprovided. This showcase was recently added to give more majors the opportunity toshow their work.

Alumni Concert

Presented in the Earlynn J. Miller Dance Theatre in January every other year. TheAlumni Concert is presented in the years when we do not produce a DanceShare concert.The concert features the performance and choreography of alumni who are workingprofessionally in the field. The weekend includes master classes by alumni as well as apanel discussion with dance majors on careers in dance held on Saturday.

Encore Series18

This series draws major artists and companies and offers professional level performanceofferings for the community at large as well as providing master classes for CVPAstudents. Students benefit from master classes and are also hired to work on productionsin technical capacities.

Informal performance experiences are built into most courses, serving an integral role incomposition and improvisation classes. Within the ensemble structure, informal showings occurat the conclusion of guest artist residencies, allowing both choreographer and performer to see anew piece. There is an emphasis on the evolution of works, from early stages in classes, throughpresentations in student concerts, and finally in fully produced versions in main stage and otherconcerts.

Student Dance Concerts

The Student Dance Concerts are presented in Earlynn J. Miller Dance Theatre each semester with a student director(s) working under faculty supervision. Auditions are held one month before theconcert. Only dance majors may audition works. Theatre and musical theatre majors may perform in a dance majors work if they are enrolled in a dance technique course the same semester as the concert. In order to audition a work, majors must show proof that music rights have been attained. A student panel representing each class of majors selects works for the concert. Selections usually include a wide range of dance forms, and student concerts serve as a performance arena for the Associate Group Dance Repertory. Ensemble members are responsible for executing every aspect of dance production for these concerts. The Student Technical Director is the lighting designer for most of the works. Select STAD majors are eligible to contribute to these concerts as lighting designers.

SCHOOL POLICIES AND PROCEDURESAssessment

Semester Assessment

19

The dance faculty meets each semester to discuss the progress of each dance major. They make recommendations for which ballet and modern technique course each major should take. These technique directives are suggestions for which classes best suit each student’s needs.

Freshman Pre-Test Dance AssessmentFreshman dance majors are administered a Dance Assessment Pre-Test in a proctored setting the first class meeting of DANC 110.

Senior Exit InterviewSenior dance majors are administered a Dance Assessment Post-Test in a proctored setting during Assessment Day. Senior dance majors submit a curriculum vitae, written work from a past dance course and meet with a dance faculty member to answer questions about their experiences, thoughts and opinions about the dance program.

Attendance Policy

JMU Dance Program Technique & Studio-based Courses (9/7/15)

The following attendance policy applies to all courses taught within the JMU Dance Program in the School of Theatre and Dance.

REQUIREMENTSEach student is expected to be on time for each class and dressed appropriately. No student is allowed to leave class early unless approved by the instructor before class. Early dismissal will count the same as one late arrival.

UNEXCUSED ABSENCESIf a class meets two or three times a week, the student is permitted two unexcused absences.If a class meets once a week, the student is permitted one unexcused absence.

After the allotted number of UNEXCUSED absences per course, your grade will be lowered one letter grade for each Unexcused Absence accumulated.

There are no make–up classes offered for Unexcused Absences .

EXCUSABLE ABSENCESIllness (bedridden and/or contagious) - All illness excuses will require a medical note.Family emergencies as defined by the university.Approved university academic activities with appropriate documentation.

20

If a class meets two or three times a week, the student is permitted two excused absences.If a class meets once a week, the student is permitted one excused absence.

EXCUSED ABSENCE PROCESS FOR APPROVALStudents requesting an excused absence must fill out an Excused Absence Request form in consultation with the instructor. These forms are posted on bulletin boards outside the studios, and are also available from the instructor. All requests must be accompanied by supporting documentation such as a doctor’s note, an official notice of an approved university activity, etc. If the request is for a pre-planned activity, the form should be submitted at least two weeks prior to the event. For an emergency situation, the form should be submitted during the first week the student returns to class. Submission of the request form does not guarantee approval of request. Students enrolled in classes taught by full-time dance faculty will work directly with their instructor to arrange for an appropriate make-up assignment and due date, IF the instructor approves the excused absence request. Students enrolled in classes taught by adjunct dance faculty will discuss the request with their instructor and then submit the request form to Kate Trammell, Dance Program coordinator, in her mailbox in the STAD office. The DP coordinator will either approve or deny the request, and return the form to the instructor, who will notify the student, and if approved, assign a relevant make-up assignment and due date.

LATE ARRIVALS/OBSERVATIONSThree late arrivals (after roll is taken) will count as one Unexcused Absence. It is the responsibility of the student to inform the teacher tat the end of the class hat they arrived late. If a student has a problem arriving on time for class due to prior course location on campus, they should discuss the situation with the instructor. If ill but not contagious, students can ask the instructor to observe class and take notes. These notes should be typed and submitted before the next class. Three observations will count as one Unexcused Absence for all classes. Extended non-participation will require the student to withdraw from the course or take an incomplete grade.

Summer Attendance Policy

Summer Session – Four Week Terms

The following attendance policy applies to all dance technique and studio-based courses taught within the JMU Dance Program in the School of Theatre and Dance. This policy is mandatory because these courses focus heavily on “in class studio instruction”. This policy applies to all technique

21

courses including Ballet, Jazz, Modern, Tap, Folk, Ballroom, African, Flamenco or other world dance forms taught under the New Directions in Dance listing. It also applies to studio-based courses including Ensembles, Improvisation, Composition I & II, Anatomy and Somatic Studies, and Methods of Teaching Dance.

REQUIREMENTSEach student is expected to be on time for each class and dressed appropriately. No student is allowed to leave class early unless approved by the instructor before class. Leaving a class early will count the same as one late arrival.

UNEXCUSED ABSENCESStudents are allowed NO unexcused absences during a Four Week Term.If a student misses one class, then their grade drops one letter for each Unexcused Absence accumulated. There are no make–up classes offered for Unexcused Absences. Therefore, if a student misses a class, the highest grade they can attain is a “B.” Students may want to consider dropping the course if they miss one or more classes.

EXCUSED ABSENCESStudents may only attain ONE Excused Absence during a Four Week Term.Excused Absences are defined as:Illness (bedridden) - All illness excuses will require a medical note.Family emergencies as defined by the university.Approved university academic activities with appropriate documentation.

EXCUSED ABSENCE PROCESS FOR APPROVALIn order for a student to be granted an excused absence, they will need to submit an Excused Absence Request Form to the Instructor and Dance Program Coordinator. These forms can be obtained from the School of Theatre and Dance Office. If the request is for a pre-planned activity, the form should be submitted at least one week prior to the event. For an emergency situation, the form should be submitted as soon after the emergency as possible. An appropriate class assignment and strict due date for assignment will be given to the student to make up for the Excused Absence.Any excused absence request must be submitted with documentation to verify the circumstances for which the student will miss/missed the class. Submission of the request form does not guarantee approval of request and students should not expect all requests to be approved.

LATE ARRIVALS/OBSERVATIONSTwo late arrivals (after roll is taken) will count as one Unexcused Absence for all classes. It is the role of the student to inform the teacher that they

22

arrived late at the end of the class. If a student has a problem arriving on time for class due to prior course location on campus, they should discuss the situation with the instructor. Active participation is imperative in Four Week Term dance courses. Therefore, observing class will not be permitted. If a student comes to class and does not participate, this will be counted as one Unexcused Absence.

Music Rights

Obtaining music rights for choreography can be a very confusing and long process. As of right now choreographers are covered for most uses of music by JMU’s blanket licenses with ASCAP, BMI, and SESAC. If choreography is more theatrical (includes specific characters or dialogue) you may need to obtain Grand and Master Rights to use the song. If a song isn’t covered by ASCAP, BMI, or SESAC you will need to get permission directly from the composer or their administrators. Individual music publishers may have different interpretations and definitions of the kinds of rights you’ll need. Make sure to contact Performing Arts Administrative Specialist, Jonathan Stewart for questions about music.

Useful Websites for Finding MusicASCAP, BMI, and SESAC will have email and phone numbers for publishers or specific songs. For ASCAP, use the ACE/Repertory link at the top right of their website. For BMI, use the Search Repertoire box at the top right of their website. For SESAC, use the Repertory link in the upper middle of the website. Some websites offer royalty free or small fee music. www.ascap.com www.sesac.com www.bmi.com www.emimusicpub.com

Creativecommons.orgFreemusicarchive.orgwww.pdinfo.com--Info on public domain musicwww.freesound.com--Free effects and music-Fully usable and downloadablewww.freeplaymusic.com--Original compositions, copyright freeSocial Media Sites (Facebook…Myspace…Twitter)

Complimentary Ticket Policy

Mainstage/Encore: If a student is credited within the program for a particular show/event, they may receive 1 comp ticket for a single performance of said show. Students cannot receive comp tickets to each performance unless there is sufficient reason and permission to do so. Student Directed/Studio/EJM:  Comp tickets are given on a case by case basis at the director or student groups discretion. A ‘Comp List’ and

23

program must be approved by the Performing Arts Administration Specialist.  No student or group should submit a Comp List directly to the box office.  If no comp list is provided/approved, no comp tickets will be given.  Students may not include names on the Comp List if they are not credited within the program. Usher Guidelines

- Ushers must have gone through a formal training to sign up. - Call time is 1 hour prior to the performance.  Please be on time. - Business casual attire.  No jeans, t shirts, shorts.  Students that are

not appropriately dressed will be sent home.  - No seats are reserved for ushers.- Ushers must stay for the entire show.- All ushers must store their belongings (including their phones) in a

locked closet during the show.- Ushers must remain at their posts before the show, during

intermission, and after the show. - Cellphones and/or texting are not permitted in the venues.

STUDENT DANCE CONCERT POLICY

Auditioning Procedure for Student Dance Concert

A student interested in auditioning a piece for the Student Dance Concert must adhere to the following procedures/policies:

- Choreographers must be dance concentrators in the STAD at JMU.

- Any dance concentrator may perform in the Student Dance Concert.- A STAD major concentrating in theatre or musical theatre may

perform in the Student Dance Concert if enrolled in a dance technique course the same semester as the concert.

- Choreographers must have obtained music rights for any music used for the piece prior to auditioning. Refer to copyright procedure section for further information on music rights.

- Once music rights are obtained, print the email confirmation or other documentation (could include a screen shot of ASCAP, BMI, or SESAC website showing the music is covered by them) and then acquire the Performing Arts Administration Specialist (Jonathan Stewart) signature as proof that rights have been granted. Jonathan’s office is located in the STAD main office.

24

- A choreographer without music rights and the Performing Arts Administration Specialist’s clearance may NOT audition the piece.

- During the audition, only the performers and choreographer (s) of the auditioning piece may be in the room. Choreographers and performers for other pieces may NOT watch the auditioning pieces.

Adjudicator Panel for the Student Dance Concert

The two student directors for the Student Dance Concert, selected through the Contemporary Dance Ensemble class, choose two dance concentrators per academic year from the STAD to adjudicate auditioning pieces for submission into the Student Dance Concert. For example, two freshmen, two sophomores, two juniors, two seniors and the two student directors serve on the adjudication panel. The student directors may choose up to two additional students in the theatre and/or musical theatre concentrations to serve on this panel. Panel members should NOT be auditioning or performing in pieces when possible.

ResponsibilitiesThe students that serve on the Adjudicator Panel must take their job seriously. Students are asked to assess the pieces based on originality, movement vocabulary, execution and performance quality, title and costuming. Panel members are asked to provide thoughtful, insightful feedback to choreographers by completing a Student Dance Concert Audition Panel Feedback Form for each choreographer. To make the process as objective as possible, panel members complete a Student Dance Concert Audition Panel Scoring Form for each piece. The scores are tallied and then averaged based on the number of scoring panel members. Panel members in a piece as either the choreographer and/or performer are removed from the scoring process for the piece they are associated with. The Student Dance Concert Audition Panel Feedback Form for Choreographers and the Student Dance Concert Audition Panel Scoring Form can be found in the Appendix.

During the run of the Student Dance Concert:

- A choreographer with work in the concert may NOT sit in the house to watch his/her work. He or she may watch the piece from backstage as long as it is not disruptive.

- A cast member cannot sit in the house without a ticket.

25

- A performer may NOT purchase a ticket for him/herself to sit in the house. It is unprofessional for a performer to sit in the theatre before or after his/her performance.

- A cast member may NOT purchase a ticket for him/herself for a Friday and/or Saturday night performance. If the concert has not been sold-out by 7:45pm, a cast member may purchase a ticket for the Friday and/or Saturday performance.

Checklist for Student Directors of Dance Concerts in Estes Center

As the director of this concert, you are in charge of the smooth running of the entire process leading up to the performance. Work closely with the Student Technical Director to avoid conflicts and make sure every student worker is aware of their responsibilities. If you have any questions, contact your Faculty Advisor.

4 Weeks Out o Set audition dates (set by FACULTY).o Post dates on the hallway bulletin board with a sign-up sheet for

choreographers. Make sure you include music right requirements.o Obtain running crew list from Studio Technical Director.o Choose audition panel (ideally one student representative from each

class).o Supervise any funding procedure for costumes, photo shoots, or

expenses occurred by the performance that will be paid out of dance area funds. These expenses must be approved beforehand by the Faculty Advisor.

o Create a program order with assistance from studio technical director 1 week after audition.

2 Weeks Outo Supervise Poster Design _______________(Name of Student Poster

Designer).o Supervise Poster Title. If a title for the concert is not decided on by 2

weeks out, Student Directors will title the concert Fall Student Dance Concert or Spring Student Dance Concert depending on the semester.

o Refer to Poster Policies in the FORBES CENTER POLICIES section

o Arrange Press Release.o Hand-out program information forms to all choreographers.

1-2 Weeks Out26

o Supervise execution of program ____________(Name of Student Program Designer).

o Arrange technical rehearsals with technical director and make a clear schedule to hand out to choreographers to announce to dancers.

o Contact The Breeze about doing a story. Send them a Press Release.

10 Days Before Concerto Have posters stamped at Warren Campus Center and posted

throughout campus.

REHEARSALS AND PERFORMANCESo Supervise execution of bulletin board or easel display for the hallway

during the concert.o Supervise video recording set-up for dress rehearsal and 1st night

performance.o Supervise reception set-up and arrange for reception person to meet

with dance secretary for proper system funding.o Work with Student Technical Director to ensure that the studio space

is clear and clean and ready to use on the next day of classes.o Notify the Faculty Advisor or other dance faculty immediately of

emergency situations during rehearsals and performances including injuries and damage to space.

o Assist Faculty Advisor in an emergency.

FORBES CENTER POLICIES

Lost and Found

There will be three permanent locations in the Forbes Center for Lost and Found collections.  

 1)      The Forbes Center Box Office – for valuables, cell phones, jewelry

found in all performance venues following public performances and in all locations throughout the Center.  The Housekeeping staff has been instructed to return these items to the box office with a note attached re: where the item was found and when.  The house managers will walk through the performance venues (Recital Hall, Concert Hall, Mainstage Theatre) at the end of every performance and collect any found objects.   For the Studio Theatre, the house manager should check the space after every performance.  If they find valuables, they should bring them to the Forbes Box Office.  If they find clothing, backpacks, and other items, they

27

should deposit them in the receptacle on the theatre/dance side (see below).   

2)      Theatre/Dance Side adjacent to vending downstairs behind the Studio Theatre – A large blue receptacle will be located near the vending area downstairs near the Studio Theatre.  This will be labeled Lost and Found. Clothing, books, backpacks and other “non-valuables” found throughout the Theatre/Dance side including classrooms, dressing rooms, green rooms, rehearsal rooms, dance studios and other spaces will be put into this receptacle.   Students can then search through these items to find their property.  If the item is not there, please encourage students to check the Music side Lost and Found receptacle. If they still haven’t found the item, then they should assume it was not found by housekeeping.   

3)      Music Side located near the vending area downstairs – A large blue receptacle will be located near the vending area downstairs.  This will be labeled Lost and Found.  Clothing, books, backpacks and other “non-valuables” found throughout the Music Side including rehearsal rooms, practice rooms, green rooms, etc., will be put into this receptacle.  Students can then search through these items to find their property.  If the item is not there, please encourage students to check the Theatre/Dance side Lost and Found receptacle. If they still haven’t found the item, then they should assume it was not found by housekeeping.   All items found in the Grand Lobby will be sent to the Music side Lost and Found.All items found in the Mainstage Lobby will be sent to the Theatre/Dance side Lost and Found. Every two months, all  unclaimed lost and found items will be collected by housekeeping and be given away to local charitable organizations like the Salvation Army and Mercy House.   

Poster Policies

Choreographers are required to work with the faculty Performing Arts Administrative Specialist on matters of publicity and to submit posters, programs and any other material for approval.

All School of Music and School of Theatre and Dance posters (including those for Experimental Theatre and other Studio productions) must contain the following elements in order to be approved:

- An official Forbes Center logo (one of four)

28

- A James Madison University word mark (as found on the http://www.jmu.edu/identity/wordmark.shtml web page)

- Name of performance and playwright, in compliance with the publisher’s mandates withrespect to size of fonts, specific credits and other such conditions outlined in the contractualobligations such as: “produced by special arrangement with…”

- Pre-approved photo or imagery associated with or designed for the performance

- Date, time and location of performance (Example below)October 5, 2013 @ 8p.m.Earlynn J. Miller Dance Theatre Forbes Center for the Performing Arts

- Ticket prices (established by the Forbes management and announced annually)

for Adults for JMU Faculty & Staff/Seniors (62+) for Youth (18 & under) for JMU Students with JAC card*NOTE: Ticket prices for 2011 studio productions are $6 for dramas and $8 for musicals

- Ticket informationFor tickets:www.jmu.edu/JMUarts(540) 568-7000Forbes Center Box Office147 Warsaw AvenueHarrisonburg, VA 22807

- A contact email address

- Disclaimer language for Theatre and Dance posters (i.e., mature themes, mature language, violence, sexual content, suggested nudity)

29

ESTES CENTER (EC) DANCE STUDIOS REHEARSAL SIGN-UP POLICY

Dance majors within the School of Theatre and Dance (STAD) may sign up for 3 hours of studio space per week, a week at a time. Students enrolled in the Contemporary Dance Ensemble and/or Composition I or II courses, may sign up for 3 hours of studio space per week for the entire semester.

Musical Theatre and Theatre majors within the School of Theatre and Dance that are not enrolled in a dance course may sign up for 1 hour of studio space per week WITH PERMISSION FROM THE DANCE PROGRAM COORDINATOR (Kate Trammell).

Students enrolled in dance classes may sign up for 1 hour per week TO WORK ON DANCE COURSE MATERIAL ONLY.

THE STAD DANCE STUDIOS ARE NOT FOR ACTIVITIES OF NON-DANCE PROGRAM STUDENT GROUPS, SOCIAL ORGANIZATIONS, AND OFF-CAMPUS PERFORMING OR NON-PERFORMING ENSEMBLES. VIOLATIONS OF THE STATED POLICY WILL RESULT IN THE OFFENDERS BEING RESTRICTED FROM FUTURE USE OF THE SPACE. VIOLATING THE POLICY MAY ALSO BE CONSIDERED AN HONOR CODE VIOLATION.

Instructions for Sign-upIn order to sign-up for studio space, please come to the STAD office and request the studio sign-up book from Irma Housden, the STAD administrative assistant, sitting behind the large desk in the office. When you sign up for space, please put your full name and phone number on the time slot you are requesting. The time frame to sign-up is from 9-3, Monday-Friday. No one may sign up for space when Irma is not at her desk. Also, if you are willing to share your space, place a slash next to your name and phone number so another person may sign up for space.If you sign-up for space and for any reason cannot use it, PLEASE remove your name or call Irma at 86511 or email her housdeid@jmu.edu and ask her to remove your name so that other dancers may use the space.

All users of the EC Dance Studios are expected to respect the facilities and leave the spaces undamaged and clean. Do not remove anything from the studios. All STAD equipment may not be used without prior permission from dance faculty including the tower sound/computer/video systems in the studio, lighting system, and pianos. Boom boxes located in the studios are available for use by students.

30

Students should be aware of their personal safety during the use of the studios during evenings and on weekends. Students are encouraged to work in pairs.

TUTITION AND SUMMER SCHOLARSHIPS

In the spring, dance concentrators may apply for partial tuition and/or summer study scholarships.

TuitionA dance concentrator may apply for a tuition scholarship if they have a cummulative grade point average of 3.0 Applications are posted outside the Earlynn J. Miller Dance Theatre bulletin board.

Summer StudyA dance concentrator may apply for a summer study scholarship if they have a dance concentration grade point average of 2.5. Applications are posted outside the Earlynn J. Miller Dance Theatre bulletin board.

FACILITIES

The School of Theatre and Dance is almost exclusively housed in the Dorothy Thomason Estes wing of the Forbes Center for the Performing Arts. This brand new facility provides the school with three performance venues (Mainstage, Earlynn J. Miller Dance Theatre and Studio Theatre), and three dance studios.

Dance Studios

Earlynn J. Miller Dance Theatre, Estes Center 1270

The Earlynn J. Miller Dance Theatre Performance Theatre is a 200 seat multi-use performance space used for both dance classes and dance performances. A shock absorbent hardwood floor spans the entire space. The theatre is equipped with a motorized retractable seating area, allowing the space to rapidly convert from classroom to performance space. The space has a dedicated complement of "marley" type flooring providing a 30’ x 60’ dance surface. The space hosts 3 student dance concerts, and a number of guest artist performances.

Dance Studio, Estes Center 1299

31

This large dance studio is used for dance classes and rehearsals for dance concerts, as well as serving as a choreography room for Mainstage musical theatre dance rehearsals. The studio has a shock-absorbent floor covered with a permanent marley-type surface and features a 48’ mirrored wall with retractable curtains. A media console complete with a digital projector, DVD/CD player, sound system, and automated projection screen allows interface with laptops, iPods and external playback devices for multi-media presentations in classes and rehearsals. It also has a dedicatedBoston/Steinway piano for classes and rehearsals.

Dance Studio, Estes Center 1298

This small dance studio is used for dance classes and rehearsals for dance concerts. The studio has a shock absorbent floor covered with a permanent marley-type surface and features 48’ mirrored wall with retractable curtains. A media console complete with a digital projector, DVD/CD player, sound system, and automated projection screen allows interface with laptops, iPods and external playback devices for multi-media presentations in classes and rehearsals. It also has a dedicatedBoston/Steinway piano for classes and rehearsals.

Locker Rooms

Students are assigned lockers in the dance wing area at the beginning of freshman year during the first Dance Concentrators meeting for the fall semester. Freshman choose the smaller lockers. The larger lockers are reserved for the upper classman. Upper classman must re-sign the locker sign-out sheet during the first Dance Concentrators meeting held at the beginning of the year. At this time, upper classman may choose to keep a previously chosen locker, choose a new one or upgrade from a smaller locker to a larger locker. Students are required to clean and clear-out lockers by the end of the second semester. Any locks must be removed and contents must be removed. If locks are not removed, the will be cut off and all contents thrown away or given to Goodwill.

Offices

The School of Theatre and Dance main office is located on the second floor on the east side of the building, along with all STAD faculty offices. Nancy Kupec, Administrative Assistant, provides access to the studio sign-out book and collects completed Excused Absence Forms.

EMERGENCY INJURY PROCEDURES – DANCE STUDIOS32

Severe Injury Procedure

In case of an injury to a student during classes that meet during normal TAD office hours the instructor in charge of the class will notify the TAD main office that an injury has occurred and then will call Campus Emergency at 540-568-6911. Campus emergency will dispatch an ambulance and campus police. Campus emergency will assess the injury and provide necessary care. The faculty member in charge of the class will also need to report the injury and its treatment process directly to the TAD main office.When an injury occurs during a course that meets after TAD office hours, such as performance ensembles, the instructor should follow the above procedures and notify the TAD office the next day.

In case of an injury to an instructor during classes that meet during normal TAD office hours a student from the class will notify the TAD main office that an injury has occurred and the office will call Campus Emergency at 540-568-6911. The office staff will also contact another dance faculty member or staff to go to the studio to supervise the situation. Campus emergency will dispatch an ambulance and campus police. Campus emergency will assess the injury and provide necessary care. The faculty member assisting the injury situation will also need to report the injury and its treatment process directly to the TAD main office. When an injury occurs to an instructor during a course that meets after TAD office hours, such as performance ensembles, a student should follow the above procedures and the faculty member or student should notify the TAD office the next day.

In case of an injury to a student during rehearsals that meet outside TAD office hours the choreographer or other student will call Campus Emergency at 540-568-6911. Campus emergency will dispatch an ambulance and campus police. Campus emergency will assess the injury and provide necessary care. The choreographer or student in charge should also attempt to contact the Dance Program Coordinator or other dance faculty to inform them of the situation. The Coordinator or faculty member will assess the situation and respond accordingly if they are needed to be present to handle the emergency. The next day the Coordinator or faculty member contacted will report the incident to the TAD main office.

Minor Injury Procedure

In normal dance courses and rehearsal activities minor injury situations may occur that do not require campus emergency dispatches. These

33

include situations such as minor cuts, abrasions, bruises, slight sprains, soreness and fatigue. There is a fully stocked first aid kit located within the Dance Program Production Room. There are ice packs located in the refrigerator in the Production Room.There are also first aid kits and ice located within the TAD Scene Shop and Green Room.The following procedures should be taken by the student or faculty member when minor injuries occur:

Rest: Stop using the injured area as soon as you experience pain or soreness. Sit down and assess the injury.

Ice: If there is inflammation or bruising, apply ice immediately to the injured area for 10 to 15 minutes.

Cuts: All cuts or abrasions that release blood should immediately be cleaned, swabbed with antiseptic lotion then covered before returning to dancing.

Elevation: Raise the injured part to decrease the blood supply to the injured area.

Injury Involving Open Blood Wound

In normal dance courses, rehearsal activities, and performances minor injury situations may occur that do not require campus emergency dispatches but involve cuts or abrasions that have open blood wounds. Only the person with the wound should take actions to clean off the blood from studio floor and on the wound. If the person with injury is not able to do the clean up, another person may do so but first must put on sterile latex gloves before attending the situation. There is a fully stocked first aid kit located within the Dance Program Production Room. There are also first aid kits located within the TAD Scene Shop and Green Room. All include sterile latex gloves. Blood should be completely removed off any surface with soap and water on a paper towel and disposed of immediately in the garbage. The student with the injury should cover wound with a band aid or gauze and tape to prevent the wound from opening again.

In the case of an injury with severe blood flow, any one working with the injured student should first put on sterile latex gloves and work with the injured to stem the flow of blood. Then the above policy for severe injury should be followed as written above.

34

APPENDIX

35

Student Dance Concert Audition Panel Feedback Form for Choreographers

Title of Piece: __________________________________________________

OriginalityComments:

Movement VocabularyComments:

Execution and Performance QualityComments:

TitleComments:

CostumingComments:

Additional Comments:

36

Student Dance Concert Audition Panel Scoring Form

Title of Piece: Score:1. 1 2 3 4 5

2. 1 2 3 4 5

3. 1 2 3 4 5

4. 1 2 3 4 5

5. 1 2 3 4 5

6. 1 2 3 4 5

7. 1 2 3 4 5

8. 1 2 3 4 5

9. 1 2 3 4 5

10. 1 2 3 4

5

11. 1 2 3 4

5

12. 1 2 3 4

5

13. 1 2 3 4

5

14. 1 2 3 4

5

15. 1 2 3 4

5

37

16. 1 2 3 4

5

17. 1 2 3 4

5

18. 1 2 3 4

5

Policy for Dance Participation in the Contemporary Dance Ensemble (CDE)

Adopted as Dance Program Policy in May, 2014

Fall Semester

CDE members may participate in up to three dances. This includes student, faculty and guest artist work being created for the CDE concert.

Spring Semester

CDE members may audition for dances including faculty and guest artist work if after the CDE concert selection they are in less than 3 dances.

Choreography

There will be no limit placed on the number of dances that a CDE member may choreograph. However, if the faculty determines that no limits on

38

student choreography is having a detrimental effect on student physical and mental health, academic performance, professional behavior/attitudes, and the ability to live up to Dance Program commitments, limits on choreography will be initiated by the dance faculty.

Special Residencies

All dance majors may audition for special residencies (such as the Tim Miller and Dairakudakan residencies) if they meet the criteria set out for the residency and if they obtain permission from the directors of the companies they are in. Directors will not grant permission if the special residencies conflict with rehearsals (including rehearsals for student works) and activities and/or events scheduled for that company.

References and Letters of RecommendationMaking Requests of Faculty

Faculty are here to support your efforts to pursue your career goals. We are able and willing to serve as references and write letters of recommendation for you provided you make requests in a respectful and timely manner. Please follow the guidelines found in this document when requesting letters of recommendation for jobs, internships, graduate schools, summer study, and/or other opportunities that require references.

Before making a request, consider your choice of references carefully. First, consider the type of position or program for which you are applying. For instance, if you are a double-major applying for a job as a computer programmer, is your theatre or dance professor the best person to ask for a reference? Additionally, just because you have taken a class or worked with a faculty member does not mean that individual will be able to provide a positive reference for you. Take a moment and ask yourself what mutual

39

experience you have with the faculty member. Did you do well in her/his class? Are you a dependable employee or crew/cast member? Does the faculty member actually know you? If there is any doubt in your mind, the best thing to do is to ask the faculty member prior to making the request: “Do you believe you would be able to write a positive letter for me?” It would be professionally unethical for the individual to say “yes” and then write a scathingly negative letter for you. If we are not able, for whatever reason, to write you a positive letter or serve as a positive reference, then we will politely suggest that you ask someone else instead.

Requests for Letters of Recommendation:In order to assist faculty in the writing of an effective letter you should provide the following information:

1. Complete title of the job or graduate program and a brief description of probable responsibilities and/or a description of the program of study. (Publicity Intern -- “I'll be assisting the PR Director,” or, “I'll be working on PR with a team of interns,” or “I'll be responsible for all PR,” or “I'll probably be making copies, filing, and picking up dry cleaning.” MA in Arts Administration – “I’ll be taking a lot of business classes and interning in their theatre,” or “I’ll be focusing on performing arts administration with an emphasis on artistic leadership.”

2. Name of company/institution and web address. If the company is large, be sure to indicate for which division or program you would be working.

3. A copy of your current resume. You may also be asked to provide an unofficial copy of your current transcript. The combination of these two items helps us to see “the big picture” of you so we can write a more effective letter without accidentally leaving something out.

4. Name and title of person to whom we should address the letter or who may be contacting us to check your references. Look carefully in your materials for this information; if there is no specific person, we will address the letter “To Whom It May Concern,” but the letter will be more effective if it is addressed to a specific person. Additionally, we may KNOW THE PERSON, which is obviously to your advantage.

5. Deadline for the application and your requested date for completion of the letter.

40

6. Method that the letter should be delivered (by you in one package or separately by from us or electronically via e-mail or a website) and relevant address (e-mail, web, or US mail), stamped/addressed envelopes if necessary, etc.

7. Qualities or accomplishments that you might suggest be highlighted as part of your recommendation. In other words, explain what makes you a good fit for the position or graduate program.

8. Ask your recommender for additional requirements she/he may have for writing the letter.

Other factors to keep in mind . . .

A. Writing a good letter of recommendation takes time. Try to make the request 3 or 4 weeks (or more) ahead of the due date when the situation allows. Sometimes job opportunities come up on short notice; that is understood. It will benefit you to give your recommender as much time as possible to write your letter.

B. Be sure to follow up with the faculty member to be sure she/he has all the information she/he needs to write a good letter.

C. If the due date is only a day or two away, and you have not heard that the letter is done, please e-mail and/or call to remind us. Like other important things, mentioning it in the hall or in class is not a good way to be sure it gets remembered.

D. Regardless of whether we give the letter to you or whether we send it in directly, we deliver hard copies of letters in sealed envelopes, often with our signature across the seal of the envelope, or we e-mail letters directly to the appropriate recipient without copying you on the e-mail. This is done to assure the people to whom you are applying that this letter was written confidentially without you having the ability to read it. This gives the impression that the recommender was able to be more honest and forthright about you since we wrote the letter thinking you would never see it. As a result, the letter has more gravitas, and its contents will be taken more seriously than if we delivered an open letter to you.

Requests to Serve as a Reference:

Some applications only require that you provide a list of references and their contact information as part of your application. Companies and organizations then write, call, or e-mail us to request our input about you; usually they then request this information in an informal, conversational

41

way, but sometimes they then ask us to provide a letter. As such, in order to prepare us to serve as a good reference, follow items 1-4 of the guidelines above in order to prepare faculty to serve as an effective reference. Additionally, please do the following:

1. On your application or resume where you list your references, include the faculty member’s name, official title, school address, office phone number, and, if required, e-mail address. If you do not know an official title, you should ask us. NEVER provide our personal addresses or home/cell phones.

2. Give us an idea of when we might expect to be contacted by the organization or company. If we will be out of town or not available for a period of time, you will want to be aware of this and, in some cases, notify the people who will be trying to contact us.

3. Make sure you never list us as a reference unless and until you have asked us first and provided the requisite information. We will be ineffective in advocating for you unless we are prepared to receive the call/e-mail.

9/10/15

42