jane fry, carleton university michelle edwards, university of guelph jane fry, carleton university...
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Jane Fry, Carleton UniversityJane Fry, Carleton UniversityMichelle Edwards, University of GuelphMichelle Edwards, University of Guelph
Jane Fry, Carleton UniversityJane Fry, Carleton UniversityMichelle Edwards, University of GuelphMichelle Edwards, University of Guelph
<odesi> <odesi> Best Practices DocumentBest Practices Document
<odesi> <odesi> Best Practices DocumentBest Practices Document
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Where did we start?Where did we start?
<Guelph & Carleton tagset documents
<Queen’s started working on their document
<A number of other institutions interested • wanted to join and contribute
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Did NOT want to re-invent the wheel
and
Did NOT want to duplicate efforts
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International DDI “Standard”International DDI “Standard”
<All three documents began with the complete DDI 2.x codebook
<Each document contained the required tags for DDI Light
<Therefore, didn’t need to start from scratch
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Summer 2007: Summer 2007: How we joined effortsHow we joined efforts
<Three meetings:
• June – Guelph
• July - Queen’s
• August - Carleton
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Goal of our meetingsGoal of our meetings
<To produce one document
• Consistent and easy to interpret tag definitions – based on DDI “bible”
• Consistent formatting for Ontario files
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Process (Logistics)Process (Logistics)
<Tag by tag – each of 5 DDI sections
• Definitions
• Examples
• Formatting
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CollaborationCollaboration
<Three different points of view
<Two different servers to view
<Three different documents to examine
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And then …And then …
Lots of discussion … more discussion … DDI break … a few of us lost our minds along the way … more discussion … emails to DDI … more discussion … eventually a decision … more discussion … and then …
The Best Practices Document
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Structure of the Document (BPD)Structure of the Document (BPD)
<Introduction
<Main document• Five sections of DDI
<Appendices
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BPD IntroductionBPD Introduction
<Overview of <odesi> project
<Overview of DDI 2.x
<What is a tag and how to set it up
<Questions, comments and contact info
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Structure of Each DDI SectionStructure of Each DDI Section
<Overview of each section<Table of all tags<Each tag• Mandatory / optional & repeatable
& attributes• Description• Formatting notes• Examples
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Structure of Each DDI SectionStructure of Each DDI Section
<Same structure for each of the 5 DDI codebook sections• Document Description• Study Description• File Description• Variable Description• Other Material
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Tag FormattingTag Formatting
<BPD recommends common formatting for all tags
<Any unique formatting highlighted with
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Tag Example:Tag Example:
Formatting Note: • Format for Agency/Institution and
Place of Work/Department:Name of Agency/Institution. Name of Place
of Work/Department(yes, that is a period between the two place names!)
• Format for Names: Last name, First name
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Many examples for tags:Many examples for tags:
<rspStmt> <AuthEnty affiliation="University of Guelph.
Data Resource Centre">Edwards, Michelle</AuthEnty>
<AuthEnty affiliation="University of Guelph. Data Resource Centre"> Fair, Aaron</AuthEnty>
<AuthEnty affiliation="University of Guelph. Data Resource Centre"> Brett, Jan</AuthEnty>
</rspStmt>
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To end each DDI sectionTo end each DDI section
<Complete html example at the end of each section
<Why?• To show how all the tags fit
together
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BPD Appendices:BPD Appendices:
1. Glossary
2. Related Information
3. Data Documentation Initiative
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1. BPD Glossary1. BPD Glossary
<Always helpful for a quick reference
<Contains:• DDI• CDATA• OntarioBuys• XML Schema• …
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2. BPD Related Information2. BPD Related Information
<Two sections:• Statistics Canada• Sources – where to find tag
content
• Nesstar• a list of Nesstar-related issues• Tag number differences
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3. BPD Data Documentation 3. BPD Data Documentation InitiativeInitiative
<An overview of the Data Documentation Initiative (DDI)
<Basis of this project
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Where is the BPD?Where is the BPD?
<Document is loaded and available on a Wiki
http://www.odesi.ca
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BPD FeedbackBPD Feedback
<Received some feedback to date
<Looking for more
<More feedback and community participation = a more comprehensive document
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BPD Updates ComingBPD Updates Coming
<Appendices to be revised to include information on other DDI tools
<Additional tags to be included, especially variable format
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Version 2 of BPD to be released by the end of
January 2008