january 2003 at 8.00pm. - frittenden parish council€¦ · page 1089 a meeting of the parish...

089

A meeting of the Parish Council was held at Frittenden Memorial Hall, Frittenden on Wednesday 15 th January 2003 at 8.00pm.

Present were: Mr H Lilley (Chairman) Mr C Highwood (ViceChairman) Mr J Mills Mr L Gosbee Mrs J Croucher Mrs J Sims

In attendance: Mrs D A Jenkins (Clerk)

1. APOLOGIES FOR ABSENCE

There were none.

2. MINUTES OF THE PREVIOUS MEETING

The acceptance of the minutes took place being proposed by Mr L Gosbee, seconded by Mr C Highwood and agreed unanimously.

3. MATTERS ARISING FROM THOSE MINUTES

Any Other Business:

Salvessens have written to Mr H Lilley stating that they wrote a letter to TWBC on 18 th December 2002 objecting to the Local Plan and informing the Borough Council of their wish to pursue the Parish Councils idea of a few houses on the site. They have not yet received a reply. The Chairman has also spoken to Mrs Judith Norris who confirmed that she had requested a meeting between TWBC and Salvessens to discuss the future of the brick works site. Mrs Norris informed the Chairman that Salvessens had not appealed earlier as they believed they had a potential buyer for the site. This has not come to fruition. It was also confirmed that the footings already in place for two cottages will not be built upon as these may be useful as a bargaining point to get permission to build other houses on the brown field area of the site. Judith Norris also confirmed the rubbish on the site had been cleared.

Litter Bin:

The Chairman is to chase Mrs Saunders, as he has not heard anything more.

Baby Swing Seat:

The Chairman confirmed that the swing seat had been received and fitted approximately one week ago.

Christmas Decorations:

Mr H Lilley thanked Mr L Gosbee for providing the Christmas tree in the village, which looked very festive. The Chairman has removed the lights and stored them. Many bulbs have blown and will need to be replaced before next year. The wiring is also quite old and will need to be replaced in a year or two. The Chairman has personally thanked Mr Chris Edwards for providing the electricity for the lights. Mr L Gosbee is to remove the tree from the centre of the village as soon as he is able.

Standards:

Some Councillors have yet to complete Declaration forms and return them to the Clerk.

Correspondence:

Mr H Lilley is to write a column in the Parish Magazine regarding the Freedom of Information Act. Parishioners are able to obtain the available information in relation to the Parish Council from the Chairman.

Police Officer:

Mr H Lilley confirmed he receives regular Police reports from Nigel Freeman.

Parked Cars:

Mr J Croucher reported that the illegalparking offenders had recently moved from the flat above the shop. The Chairman felt that parking in the village had got a little better. The abandoned vehicle outside Ivy House is believed to belong to Mr Mac Mehrabian.

Mill Lane:

The Clerk confirmed that she had written to Highways but had not yet received a reply.

Planning Procedures:

The Chairman has spoken to Mr N Eveleigh and requested that all Planning Applications be sent directly to himself, enabling them to be viewed before the meeting. Mr H Lilley suggested that all Councillors contact him a few days before the meeting to update themselves with the applications to be discussed. Mrs J Croucher requested that a list of the applications to be dealt with are circulated with the minutes. This was agreed. The Chairman has not spoken to Cranbrook Parish Clerk regarding their thoughts on the planning procedures.

Meeting Dates:

The Clerk is to contact Frittenden Primary School requesting the use of the school hall for the Parish Council meeting on 14 th May 2003, as the village hall is not available on that date.

Elections:

The Chairman had received a letter from TWBC regarding a Government Consultation Paper for European and Local Elections in 2004 to be held on the same day. This doesn’t directly affect Frittenden as elections here, are to be held in 2003. There were no objections to this paper.

4. GROUNDS MAINTENANCE CONTRACTS

Tenders for the contracts are to be invited. The Chairman suggested that the contracts for mowing the Parish Field and the Mound be combined. This was agreed. The Clerk is to send out letters asking for tenders to be returned in time to be discussed at the next meeting.

5. PLANNING

Applications:

TW/02/02906: Alterations to outbuilding to form granny annex/holiday let at Beale Farm, Sand Lane, Frittenden.

TW/02/02907: Listed Building Consent Alterations to outbuilding to form granny annex/holiday let at Beale Farm, Sand Lane, Frittenden.

It was proposed by Mr C Highwood, seconded by Mrs J Sims and agreed unanimously to Recommend Approval subject to the barn remaining in the curtilage of Beale Farm.

TW/02/02991: Listed Building consent – renewal – change of use from agricultural to residential and refurbishment to a dwelling (TW/97/01932 refers) at Sandhurst Bridge Farm, Staplehurst Road, Frittenden.

TW/02/02994: Renewal – change of use from agricultural to residential and refurbishment to a dwelling (TW/97/01931 refers) at Sandhurst Bridge Farm, Staplehurst Road, Frittenden.

Mr C Highwood declared an interest and subsequently left the room.

It was proposed by Mrs J Croucher, seconded by Mr J Mills and agreed unanimously to Recommend Approval.

TW/02/03014: Listed Building Consent – Internal and external alterations at Broadlake Farm, Mill Lane, Frittenden.

Mr J Mills declared an interest.

It was proposed by Mr H Lilley, seconded by Mr C Highwood and agreed unanimously to Recommend Approval as long as proposals are in line with current conservation policies.

TW/02/03077: First floor extension to existing garage at Wilderness, Coldharbour Lane, Frittenden.

It was proposed by Mr H Lilley, seconded by Mr L Gosbee and agreed unanimously to Recommend Refusal for the following reasons:

1. It is an inappropriate development for the landscape. 2. Change of use from a garage to domestic use.

The Chairman proposed that Councillors give him the latitude to speak to the Planning Officer asking for his advice on this application. He will then refer back to the Councillors if the Planning Office is in favour of this proposal giving the Parish Council a chance to reconsider if they wish. The application will not be returned until this has been done. The application is not due back until 30/01/03.

Decisions:

TW/02/02431: Twostorey side extension and alterations at Pullen Farm, Staplehurst Road, Frittenden.

Permission granted.

TW/02/02598: tennis Court with 2.75m high upvc covered, black or green chainlink fencing with retractable lighting at Poundlands Farm, Biddenden Road, Frittenden.

Permission granted.

TW/02/02639: Retrospective – Replacement garage at Hill Farm, Cranbrook Road, Frittenden.

Permission granted.

Correspondence:

Stopping Up Order, verge at The Bethel, Sand Lane Frittenden, to be heard at Sevenoaks Magistrates Court, on 6 th February 2003 at 2.00pm.

TWBC are to pass a piece of land over to the owners of the Bethel. The Chairman is concerned that drain pipes and other water services pass under this land. He is to investigate the matter further. Councillors also felt that the verge should be kept open for better vision for cars on the corner.

6. CORRESPONDENCE

The Chairman had received and replied to a letter from Ann Widdecombe MP regarding funding for play equipment.

TWBC: Best Value Review update Council Tax Consultation press release Tourism News Various agendas & committee meeting minutes

Kent Highways: Traffic Signs, Frittenden

KAPC: Agenda re Area Meeting 22.01.03 plus October minutes Best Value Development Control & Borough Waste Strategy update Parish News Planning Information Day 15.03.03

Kent High Weald Project: Annual Report

Seeboard: Inventory record

HSBC: Notification of changes to Business Account

Kent Youth: Newsletter

South East in Bloom: Competition details

UK Independence Party: Restructure of local Government opposition

SERPA: Contribution request

K.R.C.C: Events leaflet

Kent Energy Centre: Promoting energy efficiency

NALC: Local Council Review

10. FINANCE

Outstanding Accounts:

It was proposed by Mr J Mills, seconded by Mrs J Croucher and agreed unanimously to pay accounts as follows:

Mrs D Jenkins Salary:..……………………………………………… £113.15 Expenses:……………………………………………. £5.40

Printing at Cranbrook..………………………………………………. £12.87

Seeboard Dec:………………………………………………………. £13.14

Seeboard Jan:………………………………………………………. £13.14

Record Play equipment:.…………………………………………… £137.47

Mike Ashbee:………………………………………………………. £11.00

11. ANY OTHER BUSINESS

The Chairman reported that the Local Elections are to be held on 1 st May 2003. Nominations are required by noon on 1 st April 2003 and notification of the election is to be by 24 th March 2003.

Mr H Lilley felt that more people are needed to stand for Parish councillor so that the voters have a choice. He is to write an article for the Parish Magazine inviting parishioners to stand. Mrs Hazel Gosbee is to do the same in the Kent Messenger newspaper.

Mr C Highwood, Frittenden PCs representative on the Headcorn Airfield Consultative Committee, reported that Jamie Freeman had received a letter from Staplehurst Parish Council requesting one of their Councillors be appointed to the Committee. It was felt that this was a good idea.

Mrs J Croucher read an article from KAPC Parish News that states that Alun Michael MP confirmed that Parish Council's should keep their rights re Planning Applications.

Mrs J Croucher also queried the height of the roof of the new garage at East Lodge, Commenden Manor. The Clerk is to locate the planning application and pass to the Chairman to review.

Mr L Gosbee commented on the speed limit sign, which has been removed from the ground in Mill Lane. It was decided not to replace it until the sewerage works are complete.

Mr L Gosbee also requested a speed trap in Biddenden Road around the Sand Lane entrance area. Mr H Lilley is to speak to PC Derek Beck regarding this.

There being no further business the Chairman closed the meeting at 9.52pm

.

A planning meeting of the Parish Council was held at Manor Way Cottage, Frittenden on Wednesday 29 th January 2003 commencing at 8.00pm.

Present were: Mr H Lilley (Chairman) Mr C Highwood (ViceChairman) Mr L Gosbee Mrs J Croucher


Were received from Mrs J. Sims Mr J. Mills

.

2. STOPPING UP ORDER, LAND AT BETHEL CHAPEL, SAND LANE.

The Chairman explained that following enquiries, he had been advised that if it wished, the Parish Council could object to the proposed order. He had been told by one source that an objection would cause the order to be withdrawn, but another had advised that the likely outcome would be an adjournment of the hearing with the Parish Council being given the opportunity to voice any objections by way of giving evidence to the Magistrate.

The Chairman stated that ownership of the land was confused as the trustees had a deed from 1931 stating that the property “had a frontage of thirty feet”, whilst Land Registry documentation dated 5/11/99 clearly show the boundary as the edge of the building, fronting Sand Lane.

The Chairman stated that he believed that ownership of the verge, the previous grant of planning permission and even the question of drainage and water supply pipes within the site were not the issue.

What the Parish Council had to decide was whether or not the verge, which it believed was part of the Highway should be stopped up or not. He drew members’ attention to Kent Structure Plan Policy ENV 13 which states “Rural lanes which are of landscape, amenity, nature conservation, historic or archaeological importance will be protected from changes which would damage their character, and enhanced”. The Chairman pointed out that under the Planning Permission granted on 27/10/99 a fence, wall or hedge up to 900mm high would be allowed between the building and the road.

After discussion by all members present, the following was proposed by Mr Lilley, seconded by Mr Highwood and agreed unanimously.

The Parish Council feels that the verge at this site is part of the Highway and should remain so. It feels that a Stopping up Order would be contrary to Policy ENV 13 of the Kent Structure Plan, as if allowed this order would take away the historic amenity of Sand Lane which is classified as an important “drove road”. The Parish Council authorises the Chairman if necessary to attend Court and give evidence of the Council’s views.

3. PLANNING

Applications:

TW/03/00103: Singlestory conservatory at Great Bubhurst, Bubhurst Lane, Frittenden. TW/03/00101: Listed Building Consent. Singlestory conservatory at Great Bubhurst, Bubhurst Lane, Frittenden

It was proposed by Mrs Croucher, seconded by Mr Gosbee and agreed unanimously to register no objection as long as the Conservation Architect was consulted, to ensure that the proposed development was in sympathy with this important listed building.

TW/03/00168: Ground Floor extensions to form 2 conservatories, lounge area and bedrooms: First floor extensions to front and rear to form bedrooms. Larchmere House, Biddenden Road, Frittenden.

It was proposed by Mr Lilley, seconded by Mr Highwood and agreed unanimously that the Parish Council is minded to recommend refusal of this application, but before we come to a final decision, we wish to obtain more information and consult with the Planning Officer.

Appeals:

TW/01/01393: Two storey extensions to form new kitchen and bedrooms above: First floor extensions to front and rear to form bedrooms. Conservatory. Larchmere House, Biddenden Road, Frittenden.

The Council has been notified of an appeal lodged with the Planning Inspectorate, as representations are not required until 27 th February, this matter will be dealt with at the next meeting.

There being no further business the Chairman closed the meeting at 8.50 pm

A meeting of the Parish Council was held at Frittenden Memorial Hall, Frittenden on Wednesday 19 th February 2003 at 7.30pm.

Present were: Mr H Lilley (Chairman) Mr C Highwood (ViceChairman) Mr L Gosbee Mr J Mills Mrs J Sims Mrs J Croucher



There were none.


The acceptance of the minutes took place being proposed by Mr C Highwood, seconded by Mrs J Croucher and agreed unanimously.


Litter Bin:

Mr H Lilley has managed to contact Mr Saunders at TWBC again, who has promised to investigate further and report back..

Correspondence:

The Chairman confirmed that he has written a short article in the Parish Magazine regarding the freedom of Information Act. The only Parish Council information he doesn’t currently have is the Councillors declaration forms. The Clerk is to copy them for the Chairman for reference.

Mill Lane:

The Clerk read a letter received from Highways, in reply to her queries, which confirmed that the verges are to be repaired by Southern Water after the wastewater treatment works have been completed. Highways also confirmed that Mill Lane has been included in their summer surface dressing programme. Mr J Mills asked if Green Lane is to receive any repairs as the road is currently breaking up. It was felt this was unlikely.


The Chairman confirmed that he is now receiving all Planning Applications as requested. He is to contact Mr N Eveleigh again regarding procedures. The Chairman stated that at an Audit Commission meeting he attended TWBC did not fair well. The Planning department was singled out as one of the worst performing departments. Mr H Lilley has not yet contacted Cranbrook PC regarding their planning procedures but it was generally felt that they had not changed their system in any way.

Grounds Maintenance Contracts:

Three sealed bids had been received by the Clerk, out of the seven sent, and were opened at the meeting. Kibblewhite Garden Services had written declining the offer to submit a bid and three other potential tenders had not replied. Mr L Gosbee declared an interest and left the room whilst discussions took place. It was proposed by Mrs J Sims, seconded by Mrs J Croucher and agreed unanimously to award the following contracts:

Contract 1 – to mow the Parish Field grass and the Mound within the Parish Field – to KCC Landscape Services @ £507.86 p.a.

Contract 2 – to mow the grass and cut the hedge at the War Memorial – to Mr L Gosbee @ £90.00 p.a.

Contract 3 – to cut the paddock hedge – to KCC Landscape Services @ £62.40 p.a.

Contract 4 – to cut the hedge dividing the Parish Field and Laundry Lane to KCC Landscape Services @ £82.00 p.a.

Any Other Business:

Mr H Lilley has contacted TWBC regarding the election nomination forms but these have not been printed yet. He has also written a small article, inviting parishioners to stand for Councillor, to appear in the next edition of the Parish Magazine. One interested party has already contacted him.

The Chairman confirmed that the height of the garage at East Lodge, Commenden Manor is the same as on the plan. However, Mr C Highwood has noticed that an additional window has been inserted at the end of the garage. The Chairman is to query this with TWBC planning office.

The Chairman confirmed he has spoken to PC Derek Beck regarding a speed trap in the village but has not heard anymore back.

9. PLANNING

Planning Meeting:

Stopping Up Order at the Bethel, Biddenden Road:

The Chairman confirmed that he had spoken to various people at both TWBC and KAPC. The hearing on 6 th February had been adjourned. A hearing is to be held on 28 th February. The Chairman has been advised he does not need to attend this, as it is only to set a date for the full hearing. Mr H Lilley had contacted KAPC with a number of questions including the Parish Councils legal position in the matter. A reply received from NALC Solicitor was read out at the meeting, which states that under Section 116 of The Highways Act if a Parish Council refuses permission then the order is disallowed. A reason does not have to be given but is advisable. The Chairman is to contact the Borough Solicitor following this news. He will report back at the next meeting.

Larchmere:

As proposed the Chairman had sent a letter to the Planning Officer stating that the application would be discussed fully at this evenings meeting but it was felt the Parish Council would be minded to refuse the proposal.

Wilderness:

Mrs J Croucher asked the Chairman the outcome of his conversation with the Planning Office. The Chairman replied that following a site visit and speaking to the Planning Officer he had returned the application with the original decision by the Council to recommend refusal.

Applications:

TW/03/00168: Ground floor extension to form two conservatories, lounge area and bedrooms; first floor extension to front and rear to form bedrooms at Larchmere House, Biddenden Road, Frittenden.

Mr L Gosbee declared an interest and subsequently did not take any part in the discussions.

It was proposed by Mr H Lilley, seconded by Mrs J Croucher and agreed unanimously to strongly Recommend Refusal on a number of grounds. (Refer to application)

98

TW/01/01393: Appeal Two storey side extension to form new kitchen and bedrooms above, first floor extension to rear, front and side to form new bedrooms at Larchmere House, Biddenden Road, Frittenden.

Mr L Gosbee declared an interest and subsequently did not take any part in the discussions.

It was proposed by Mr H Lilley, seconded by Mrs J Sims and agreed unanimously to strongly Recommend Refusal on a number of grounds. (Refer to Planning Application)

TW/03/00277: Demolition of existing outbuilding and erection of single storey extension to side and rear of property at 2 Weald View, The Street, Frittenden.

It was proposed by Mr H Lilley, seconded by Mr L Gosbee and agreed unanimously to Recommend Approval providing that the rear extension is reduced in width so that there is a minimum of 1.5meters between it and the boundary of the adjoining property, No1 Weald View.

TW/03/00300: New workshop at Grandshore Wood Farm, Grandshore Lane, Frittenden.

It was proposed by Mr C Highwood, seconded by Mr J Mills and agreed unanimously to Recommend Approval.

Decisions:


Permission Refused.

TW/02/02537: Change of use to unrestricted B8 use at Four Acres, Cranbrook Road, Frittenden.

Permission Refused.

TW/02/02886: Renewal (TW/97/01968 refers) – Conversion of barn to dwelling at Buckhurst Farm, Biddenden Road, Frittenden.

Permission Granted.

TW/02/02906: Alterations to outbuilding to form granny annexe/holiday let at Beale Farm, Sand Lane, Frittenden.

Permission Granted.

TW/02/02907: LBC Alterations to outbuilding to form granny annexe/holiday let at Beale Farm, Sand Lane, Frittenden.

Permission Granted.

TW/02/02991: LBC – renewal – change of use from agricultural to residential and refurbishment to a dwelling (TW/97/01932 refers) at Sandhurst Bridge Farm, Staplehurst Road, Frittenden.

Permission Granted.

TW/02/02994: Renewal – change of use from agricultural to residential and refurbishment to a dwelling (TW/97/01932 refers) at Sandhurst Bridge Farm, Staplehurst Road, Frittenden.

Permission Granted.

Correspondence:

None.

10. CORRESPONDENCE

The Chairman had received a letter from Cranbrook Consulting regarding a meeting on 17 th March 2003 regarding CRIC, Community Resource and Information Centre. He felt this could be useful in his capacity as Chairman of the local Transport sub committee. However, he is unable to attend this meeting himself.

Mr H Lilley has received an invitation to a civic dinner.

A letter had been received by the Chairman from Mr Andrews of Street Farm Oast, expressing his interest in becoming a Parish Councillor at the next election.

KAPC – a draft paper on regulations for Local Authorities (Members Allowances) had been received. This states that Parish Councillors can be paid for their work. However, a regulatory committee would have to be set up and paid for if this was decided to be the way ahead. It was proposed by Mr H Lilley, seconded by Mrs J Croucher and agreed unanimously that Frittenden Parish Councillors would continue to do their work on a purely voluntary unpaid basis.

TWBC: Rural Warden Bid Mori poll re Fear of Crime Draft Local Cultural Strategy 2003/8 Inclusion features request for Borough News Precept acknowledgement Taxbase 2003/4 Local Plan Review 2 nd Deposit October 2002 reply re Brickworks omission Parks and open spaces improved services review Financial assistance for seasonal planting form Pride of the Borough nomination request Best Value Review update Various agendas & committee meeting minutes

KCC: Bus route K3 withdrawal Rural Revival grants

Kent Highways: Mill Lane update

KAPC: Draft RegulationsLocal Authorities (Members Allowances) NHS patient liaison service poster Traffic information Playing Field Association newsletter Playgrounds Annual inspection form Councillors behaving badly leaflet Minutes 22/01/02 meeting Parish News

KRCC: Village of the Year entry pack

Cranbrook Consulting: Developing the Voluntary Sector meeting 17 th March 2003

Kenward trust: Donation request

YWCA: Donation request

Kibblewhite Garden Services: Grounds Maintenance tender declining letter

Thank you letters re donations from: Hawkhurst cottage hospital Cranbrook Citizens Advice Bureau Frittenden Pre School Frittenden Parochial Church Council Hospice in the Weald British Red Cross Cranbrook Branch Frittenden Primary School Victim Support

11. FINANCE


It was proposed by Mr L Gosbee, seconded by Mr J Mills and agreed unanimously to pay accounts as follows:

Frittenden Memorial Hall:…………………………………………... £22.00

Angley School Farm:………………………………………………... £50.00

KAPC Honorarium:…………………………………………………. £26.00

R Duke:……………………………………………………………… £216.78

Mrs D Jenkins Salary:..……………………………………………… £116.80 Expenses:……………………………………………. 11.37


Seeboard Feb:………………………………………………………. £13.14


Mr L Gosbee asked if there had been any progress regarding the road sign on the Staplehurst Road. The Chairman confirmed that he had spoken to Highways with a suggestion of where the sign should be placed but they haven’t reported back to him as yet. Mr L Gosbee also asked if the road sign at the crossroads in the village would ever be replaced. The Chairman stated that as there is no logical place for it to be positioned it was unlikely but that visible name signs on the roads at the junction may be more viable.


.

A meeting of the Parish Council was held at Frittenden Memorial Hall, Frittenden on Wednesday 19 th March 2003 at 7.30pm.

Present were: Mr H Lilley (Chairman) Mr C Highwood (ViceChairman) Mrs J Croucher Mrs J Sims Mr J Mills



Apologies had been received from Mr L Gosbee.


The acceptance of the minutes took place being proposed by Mr C Highwood, seconded by Mrs J Sims and agreed unanimously.


Litter Bin:

The Chairman confirmed that Mr Saunders had contacted him to inform him that a bin is to be placed at the field entrance. No cost was mentioned. It is hoped that the bin will be emptied at the same time as the bins for Bakery Close.

Correspondence:

The Chairman confirmed that his article regarding the Freedom of Information Act has appeared in the Parish Magazine. He had also written a piece inviting parishioners to stand as Parish Councillors at the forthcoming elections. Mr Graham Lee and Mr Nicholas Andrews are two definite candidates. Six of the current Councillors have confirmed their intentions to stand again. Mr H Lilley felt approximately twelve candidates standing for election would be a good number. Mr C Highwood stated that Mr Stephen Jenner had expressed an interest in standing.

Mill Lane:

Mill Lane is currently closed whilst under going repairs. The road between Lambourne Way and the Gould is being patched, and a new pipe is being laid along the verge as a cracked pipe was found in this area. Although this won’t alleviate the problem of flooding, it will aid the water to drain away more efficiently. Patching is also taking place between the sewerage farm and the cemetery. These remedial works are taking place in advance of the surface dressing of the full length of Mill Lane to take place in the summer. Mr J Mills confirmed that Green Lane has also been patched. The Chairman felt that his aim of getting Highways to commit to one project a year in Frittenden seems to be working.


The Chairman has still not heard from Mr N Eveleigh, and no new planning forms have been received. It is assumed that planning procedures have therefore remained the same.

Grounds Maintenance Contracts:

The Clerk confirmed that acceptance letters have been sent.

East Lodge, Commenden Manor:

The Chairman stated that the additional window inserted at the end of the garage was passed in an amended plan.

Speed Trap:

It was confirmed that there had been a speed trap outside the village hall one morning between 7.10am and 8.00am. Approximately twelve warnings were given, the fastest speed being 45mph. Another trap in the Sand Lane area will take place at later date.

Larchmere:

The Chairman confirmed that all letters regarding planning had been sent.

Stopping Up Order:

The Chairman has spoken to Mr Hitchcock in the legal department at TWBC highlighting the Parish Councils jurisdiction under Section 116 of the Highways Act. Mr Hitchcock conceded that it is not now possible to proceed, and he is to notify the court to cancel the hearing.

Cranbrook Resource and Information Centre:

Mr H Lilley attended a meeting on 17 th March 2003. Two other Parish Councillors also attended on behalf of other organisations. Part of the Vestry Hall, Cranbrook would be used as a resource centre housing computers and secretaries available for clerical duties, for local voluntary organisations. A sum of £5 or £10 will be charged each month, depending on the services required. It was felt this could be useful for the Parish Council in copying and distributing minutes. Mrs Angela Parish had spoken to Mr J Mills proposing that smaller village organisations could perhaps use the services through the Parish Council. However, it was felt this could become complicated especially where VAT is involved. The Chairman is to investigate this further. It was agreed that the Chairman should write a letter expressing an interest and further discussions regarding the Parish Councils requirements.

Any Other Business:

There has been no further progress regarding the siting of the sign on the Staplehurst Road following complaints by the Chairman to the Road Signs department.

16. HEADCORN AIRFIELD

The Vice Chairman attended the AGM held on 4 th March 2003. There were no changes from last year.

Airfield Development:

1. This is the 70 th year of the Tiger Moth Club and Headcorn will be hosting morning tea for 70 moths flying from Rochester on 28 th June 2003.

2. It is also the 100 th anniversary of aviation. Headcorn will be exporting 220 micro lights to Calais. They will be arriving on Friday 22 nd August 2003 and will be despatched in batches to France over the weekend. Some of them will return on Monday.

3. Radio Kent will be holding a concert in the sheep shed on 21 st June 2003 between 7pm and 12pm. 1,000 to 3,000 people are expected. Maidstone Borough Council confirmed that planning is required for change of use of the shed.

4. The single helicopter application has been withdrawn. An application is expected for fuel and charter, which could possibly be used for weddings. It will not include training. This could be used once or twice a week, maybe more. A fiveseat turbine to come in and out as required. The intention is to bring Headcorn in line with other airfields. A permanent register would be used for named types only. Some of these are noisy although specified as not, and vice versa. This will not be known until they are using the airfield. Use is limited because of parachuting.

5. The museum is currently on hold. 6. There are plans to rebuild the toilets this year. Permission has previously been granted but the funds

have not been available. 7. Aerobatics free days are the 11 th and 17 th May, the 1 st and 7 th June, the 12 th and 27 th July and the 9 th

and 31 st August.

8. A member from Staplehurst has been agreed, plus one from the airfield to balance numbers. There are now fourteen committee members. One each from Frittenden, Headcorn, Smarden and Staplehurst Parish Councils, Ashford and Maidstone Borough Councils and Kent County Council plus seven from the airfield.

9. There was concern over a report in the Times regarding a LET without a tail used for parachuting in Eastern Europe. EEC regulations are much tougher and this would not be allowed to happen in Western Europe.

17. PLANNING

Applications:

TW/02/03077: Notification of revised planning application details proposed 1 st floor extension to existing garage at Wilderness, Coldharbour Lane, Frittenden.

It was proposed by Mr J Mills, seconded by Mrs J Croucher and agreed unanimously to Recommend Refusal.

TW/03/00392: Rear conservatory and first floor extension over existing garage at The Dials, Cranbrook Road, Frittenden.

It was proposed by Mr C Highwood, seconded by Mrs J Sims and agreed unanimously to Recommend Approval.

TW/03/00577: Part retrospective – Construction of garage block comprising four open garaging bays, enclosed machinery store, domestic office, secure store, W.C./shower room with domestic storage above at Whitsunden Farm, Cranbrook Road, Frittenden.

It was proposed by Mr H Lilley, seconded by Mrs J Sims and agreed unanimously to Recommend Refusal on the grounds that it is out of scale to the existing dwelling and an over intensification of the site. We also object to the idea of dormer windows on a garage.

Decisions:

TW/03/00101: LBC – Single storey conservatory at Great Bubhurst, Bubhurst Lane, Frittenden.

Permission Refused.

TW/03/00103: Single storey conservatory at Great Bubhurst, Bubhurst Lane, Frittenden.

Permission Refused.

TW/03/00277: Demolition of existing outbuildings and erection of a single storey extension to side and rear of property at 2 Weald View, Cranbrook Road, Frittenden.

Permission Granted.

TW/03/00456: Article 10 Consultation – The formation of a new access onto the A229, together with access track at Knoxbridge Farm, Knoxbridge, Frittenden.

No Objection.

Correspondence:

The Chairman has received strong letters of opposition from Dr. Dutton to the application at Larchmere. The Chairman has requested notification of the date the application will be presented to the planning committee, assuming this will happen, so that he can be present and exercise his right to speak.

18. CORRESPONDENCE

TWBC: Parish Charter update and revision Borough Landscape Character Area Assessment SPG and Guidance Notes (Seminar 3 rd April) Planning for Telecommunications Installations Training Seminar 25 th March Household Refuse and Recycling Seminar 15 th April Tunbridge Wells Farmers Market flyers Electoral Register Election timetable and Nomination papers Various agendas & committee meeting minutes

KCC: Social Economy & Supported Employment Parish Plan request

KAPC: Bethel Chapel Stopping Up Order Area Committee meeting date amended Honorarium request Parish Charter update & revision

Frittenden Primary School: Letter re wall between school & churchyard (forwarded onto FPCC)

CPRE: Community not concrete campaign

Access Group: Disability Discrimination Act 1995

Applause: West Kent Rural Touring Scheme

Kent High Weald Project: Gardening for Wildlife leaflets & posters

Kent Youth: Donation letter of thanks

Park Leisure: Play equipment leaflet

Playdale: Play equipment brochure


NCDL: Posters re Canine Care Card

19. FINANCE




K.A.P.C. Subs:…….………………………………………………... £229.90

Mrs D Jenkins Salary:..……………………………………………… £107.68 Expenses:……………………………………………. 5.40


Seeboard Mar:………………………………………………………. £13.14

Mr M Ashbee:………………………………………………………. £80.00


There was none.


.

A meeting of the Parish Council was held at Frittenden Memorial Hall, Frittenden on Wednesday 16 th April 2003 at 7.30pm.

Present were: Mr C Highwood (ViceChairman) Mrs J Croucher Mr L Gosbee Mr J Mills



Apologies had been received from Mr H Lilley and Mrs J Sims.


The acceptance of the minutes took place being proposed by Mrs J Croucher, seconded by Mr J Mills and agreed unanimously.


Litter Bin:

The litter bin has still not yet been installed at the Parish Field. Mrs J Croucher reported that the litter bin outside the shop has not been emptied in some time and is currently overflowing. The Clerk is to contact TWBC to enquire who is responsible for emptying it.

Mill Lane:

Work is still in progress.

Any Other Business:

There has been no further progress regarding the siting of the sign on the Staplehurst Road. The Clerk was requested to write to Highways asking if it is possible to pipe the ditch and concrete the sign above in its original position, where it can be seen from all directions.

Mr L Gosbee reported that the loss of the road sign at the crossroads in the centre of the village is also causing problems for motorists. Various suggestions were made as to where or how this sign could be placed. Mr C Highwood suggested a site meeting might be useful in this case. It was decided to defer this matter until the next meeting. Councillors are to bring their suggestions to the next meeting having looked at possible sites for the sign.

24. ITEMS FOR ANNUAL PARISH ASSEMBLY

A recent meeting regarding fund raising for an all weather court to be built at Frittenden C of E Primary School, also to be open for the use of villagers, was attended by Mr C Highwood on behalf of the Parish Council whose views and support were welcomed. Young people living in the village who had recently attended the school had also been invited. Two boys went who, when asked for their opinion on village facilities, requested an area where BMX bikes could be ridden. Following this request Mr C Highwood felt that the APA would be a useful time to ask if any land is available in the village for a track to be made.

Apologies Minutes of the previous Assembly Matters arising from those Minutes To receive the accounts of the Charities Parish Chairman’s report Recycling – Speaker to be invited from TWBC Village School – Mr N Andrews School Governor to be invited Land for BMX Track Any Other Business

25. PLANNING

Applications:

TW/03/00655: LBC – repairs to garden wall at Lowlands Farm, Sand Lane, Frittenden.

It was proposed by Mrs J Croucher, seconded by Mr J Mills and agreed unanimously to Recommend Approval.

TW/03/00682: Proposed extension to existing to provide new twostorey facility comprising storage and administration offices for Olivers Gourmet Foods Ltd at Havisham House, Bell Lane, Frittenden.

It was proposed by Mr L Gosbee, seconded by Mr C Highwood and agreed unanimously to Recommend Approval.

TW/03/00706: Detached garage at Windmill Lodge, Staplehurst Road, Frittenden.

Mr C Highwood declared an interest and took no further part in the discussion.

It was proposed by Mr J Mills, seconded by Mrs J Croucher and agreed unanimously to Recommend Approval.

TW/03/00732: LBC – Internal and external repairs and maintenance at Street Farm Cottage, Cranbrook Road, Frittenden.

It was proposed by Mr C Highwood, seconded by Mr J Mills and agreed unanimously to Recommend Approval providing the alterations comply with the Listed building regulations.

Decisions:

TW/02/03014: LBC –Internal and external alterations at Broadlake, Mill Lane, Frittenden.

Permission Granted.

TW/03/00392: Rear conservatory and first floor extension over existing garage at The Dials, Cranbrook Road, Frittenden.

Permission Granted.

Correspondence:

Mr C Highwood wished it to be noted that an article in the Courier newspaper confirmed that TWBC have agreed to apply for a court injunction at Pork Pie Farm, Grandshore Lane, Frittenden, forcing Mr Redford to comply with existing enforcement notices.

A new application for a hospital to be built at Knights Park, Tunbridge Wells, has recently been submitted.

An invitation received from Gatwick Airport to Councillors to attend an exhibition regarding future options for the airport. A new runway at the airport will affect air traffic over the village as it is under the flight path.

26. CORRESPONDENCE

The Clerk had received and email from TWBC regarding our opinion for receiving all Council Agendas and Minutes by email rather than by post as at present. It was decided that the suggestion from TWBC for receiving notification that a meeting has taken place by email, with minutes to be printed from their web site if wanted, would be the better option for the Parish Council for a trial period. The Clerk is to notify TWBC.

The Clerk reported that the annual increase in pay for Clerks notification has been received from NALC. It was proposed by Mrs J Croucher, seconded by Mr J Mills and agreed unanimously that that the Clerk should increase by one spinal column point to SPC 18 from 1 st April 2003.

Mr C Highwood had received an invitation to a presentation by the Royal Air Force on 8 th May 2003 at Spa Hotel, Tunbridge Wells.

TWBC: MultiSport Activities Easter 2003 posters Reply re Parish Charter update and revision Cranbrook Office Best Value Review update Various agendas & committee meeting minutes

KCC Highways: Surface Dressing Programme

Kent Police Authority: March News

KAPC: Agenda re April Meeting and Minutes from January Meeting Clerks Information Day leaflet Parish News

NALC: Local Elections topic note Clerks Salaries from April

Department for Transport: South East Airports Consultations

DEFRA: Quality Town & Parish Council Initiative

KRCC: Kent Calor Village of the Year update

Taylor Made: Play equipment leaflet

Angley School Farm: Letter of thanks re donation

Mr M Ashbee: Acknowledgement of cheque

27. FINANCE




Allianz Cornhill Insurance…………………………………………... £665.19

Mrs D Jenkins Salary:..……………………………………………… £117.74



Mr L Gosbee stated that although he appreciated the Chairman is a very busy man, two bench seats have been sitting in Mr Gosbee’s barn waiting to be placed in position in the Parish Field for two years now. He asked if perhaps a builder should be employed to erect the seats on our behalf. Mrs J Croucher asked how much this would cost. However, this had not been investigated. Mr L Gosbee is to ask for the Chairman’s advice on his return from holiday. Mrs J Croucher reported that the back of the bench at Bakery Close has been broken.

Mr L Gosbee reported that there had been a number of complaints from residents regarding abusive children from a family living at no. 4 Chestnut Close, Frittenden, who had also been caught running around on private property. The children’s parents, when having a complaint made to them, had threatened one parishioner. Mrs J Croucher had agreed to speak to the Local Community Police Officer following a Village Hall Committee Meeting where it was reported that the same children had caused damage to the Hall. Mr L Gosbee asked if the Clerk could write a letter to the Housing Association on behalf of the Parish Council stating that village housing is not suitable for everyone. The Clerk is to do so.


A meeting of the Parish Council was held at Frittenden C of E Primary School, Frittenden on Wednesday 14 th May 2003 at 7.30pm.

Present were: Mr H Lilley (Chairman) Mr C Highwood (ViceChairman) Mrs J Croucher Mr L Gosbee Mrs J Sims Mr N Evelegh Mr S Jenner


Before the meeting began the Clerk welcomed the two new members to the Parish Council. Following the recent election all members were requested to complete a Declaration of Acceptance of Office and Written Undertaking before the meeting could proceed. Register of Interest forms were also handed out, to be returned to the Clerk at the next Parish Council meeting. As the Parish Councillors Declaration book dates back to 1894 this was also signed by all members for posterity reasons.


There were none.

30. ELECTION OF CHAIRMAN

Following the excellent job Mr H Lilley has performed in this position in the past it was proposed by Mr C Highwood, seconded by Mr L Gosbee and agreed unanimously that Mr H Lilley be elected Chairman.

Mr H Lilley thanked every one for nominating him.

31. ELECTION OF THE VICECHAIRMAN

The Chairman stated that Mr C Highwood had expressed his willingness to stand for the position for another year, although it is his intention to retire in the not too distant future. It was proposed by Mr H Lilley, seconded by Mr N Evelegh and agreed unanimously that Mr C Highwood be elected ViceChairman.

The Chairman welcomed Mr N Evelegh and Mr S Jenner onto the Parish Council and congratulated everyone else on their successful reelection. Mr H Lilley also thanked Mr J Mills, who did not stand for reelection but attended the meeting as a member of the public, for his 18 years of support and service to the Parish Council.


The acceptance of the minutes then took place being proposed by Mr C Highwood, seconded by Mr L Gosbee and agreed unanimously.


Litter Bin:

The additional Litter Bin has finally been installed on the Parish Field.

Mill Lane:

The Chairman confirmed the resurfacing of Mill Lane has now taken place, having been completed today. A decision will have to be taken as to which road should be the priority next year.

Any Other Business:

The Chairman is to telephone Highways regarding the sign on the Staplehurst road.

With reference to the sign at the crossroads in the centre of the village, Mr C Highwood suggested a replacement in the same position. However, instead of the arm pointing towards Biddenden hanging over the highway, he suggested this arm be erected on the Poplar House side with an arrow pointing towards Biddenden marked on the sign. He also felt this could be considered at Sandhurst Cross. It was generally felt this was a very good idea and Mr H Lilley is to ask for a meeting with Highways to put forward this suggestion.

The ViceChairman reported that the chevrons on the bend at Brook Wood Farm, Headcorn Road had been stolen in the night recently. He asked if they could be replaced before the winter, as this is a dangerous bend in bad weather. The Chairman is to mention this to Highways when he speaks to them.

Items for Annual Parish Assembly:

The Chairman has printed of some notices advertising the APA. He requested Mrs J Croucher copy and encapsulates them, and Mr H Lilley will then place them around the village. Mrs Hazel Gosbee is to place a notice in the Kent Messenger newspaper.

Planning Correspondence:

The Chairman had received a letter from the Planning Investigation Officer with reference to a complaint he had received from Mr Redford at Pork Pie Farm this concerned other farms in the village whom Mr Redford felt were breaking the law. The Planning Investigation Officer confirmed that he had answered all of Mr Redford's complaints.

Correspondence:

The Clerk confirmed that she had contacted TWBC regarding the Parish Councils preference for receiving minutes of Borough Council meetings in notification form only to be printed from the web site as and if necessary.

Any Other Business:

The Chairman apologised for the delay in installing the two benches. He now has the correct drill and some large bolts and is able to source some metal to make some brackets. He requested some help from Councillors in transporting the benches to the field and in the installation process. He will ask Mr Henry Macfarlane for the use of his electricity. It was agreed that one bench should be situated by the children’s play area, and the second by the tennis court. Mrs J Croucher felt the bench at Bakery close could possibly be repaired rather than replaced by one of the two benches. Mr S Jenner offered his services by means of a small generator for electricity, and a trailer to transport the benches. Mr H Lilley thanked him for both and welcomed the use of the trailer, but felt the generator wouldn’t be necessary.

4 Chestnut Close:

The Clerk read out the letter she had written and the reply received from High Weald Housing Association, who are aware of the problems and are trying to deal with it sympathetically. The Chairman stated that if any criminal damage occurs, then the police will have to be involved. It was felt the long summer holidays would be the real test as to whether any advice has been heeded by the occupants.

Mrs J Croucher was unsure of the Community Officer she is to contact following conflicting information. The Chairman is to attend a Police Liaison meeting tomorrow evening and will inform Mrs Croucher which Officer is attached to Frittenden after the meeting.

34. ACCOUNTS FOR THE YEAR ENDING 31 ST MARCH 2003

All Councillors had received a copy of the accounts. The Clerk gave a quick explanation. The Accounts are to be passed to Mr B Millard for an internal Audit before being sent to the external Auditor by the 16 th June 2003. A notice is currently displayed on the notice board inviting members of the public to view the accounts.

It was proposed by Mr C Highwood, seconded by Mrs J Croucher and agreed unanimously to approve the accounts for the year ending 31 st March 2003.

The Clerk presented the Annual Statement of Assurance to the Councillors as required. It was proposed by Mr L Gosbee, seconded by Mrs J Sims and agreed unanimously to approve the Statement of Assurance.

35. VILLAGE FIELD

Mrs J Croucher reported that recently a team of Mothers had cleared a considerable amount of glass from the children’s play area. Unfortunately the following day a child cut himself on a piece of glass in the same area. The Chairman stated that it is very difficult to police what is happening on the field. Mrs J Croucher has spoken to Mr H Macfarlane whose property borders the field but he had heard nothing. Mr Macfarlane did confirm that the mound is the worst area for attracting trouble. The pipes too are used as hiding places. The Chairman felt that there were three options regarding the pipes: 1. Leave as they are. 2. Remove them. 3. Fill them in and cover them. Mrs J Croucher felt that the APA would be a good venue for people to air their thoughts and suggestions. The mound is a more difficult case as it supports the slides. If the mound were removed, the slides would be lost. Although there is now sufficient funds in the Capital Account to fence the play area the cost of a new slide and the safety surface to go with it is out of the question. It was felt that the parishioners might be willing to raise the amount needed. Mr N Evelegh asked if grants were available for such things. The Chairman confirmed that they were for the equipment but the major cost is the safety matting. It was decided to discuss the matter further at the APA.

36. PLANNING

Applications:

TW/03/00836: Entrance hall extension and additional projecting bay and porch at Bellview, Headcorn Road, Frittenden.

It was proposed by Mr C Highwood, seconded by Mr N Evelegh and agreed unanimously to Recommend Approval.

Decisions:

The Chairman confirmed that he had attended the Eastern Area Planning Committee meeting on Monday where the application re Larchmere was discussed and refused by 5 votes to 4.

The appeal re last years planning application at Larchmere is currently being considered and the Inspector is writing his report. A copy of the report, to be sent to the Parish Council, has been requested when it is completed.

TW/02/03077: Proposed 1 st floor extension to existing garage at Wilderness, Coldharbour Lane, Frittenden.

Permission Granted.

The Chairman noticed that although the Parish Council recommended refusal of this application it was granted as an officer decision. He is to write to Mr N Eveleigh asking why the application did not go to Committee.

TW/03/00577: Part retrospective – Construction of garage block comprising four open garaging bays, enclosed machinery store, domestic office, secure store, W.C./shower room with domestic storage above for Whitsunden Farmhouse, Cranbrook Road, Frittenden.

Permission Refused.

Correspondence:

The Chairman had received a letter from Ms Judith Norris confirming that Salvessens are proceeding with their challenge to the Local Plan regarding the Brick Works site. In a previous telephone call to Mr H Lilley, Ms J Norris had floated the idea to him of building just one very large house in a park like surrounding on the site rather than the original idea of seven houses. He felt the Parish Council would be responsive to this idea, as anything to tidy up the site and remove the industrial rating would be welcomed.

In her letter Ms J Norris also referred to the opposition of the Parish Council to change the restriction on the barn at 4 Acres, for which she is also agent, from furniture storage to general storage. Ms J Norris stated that the barn would fall into disrepair if it is not used, and a change of use would be beneficial for her client. In a resubmission of the application they would agree to landscape the area to make the barn less obtrusive if that helped in the Parish Councils decision. However, the Chairman stated the only application he would support on the barn at present would be to have it removed. The Parish Council had recommended refusal, and was over ruled, to the change of use of the barn in the first instance. Mrs J Croucher asked what would be stored in the barn if the condition was removed. The Chairman is to write to Ms J Norris asking for more information. He will report back at the next meeting. He also suggested that following a letter, a meeting between himself plus one other Councillor, Ms J Norris, and a Planning Officer might be appropriate.

37. CORRESPONDENCE

The Chairman had received a number of publications relating to Energy from the SE Regional Assembly. Mr N Evelegh took these to read and will report any necessary information to the next meeting.

Mrs J Croucher offered to take the publications regarding Sport and Tourism from the same.

Mr H Lilley had received a publication from the Countryside Agency regarding a Parish Plan. A Village Appraisal by way of a questionnaire was taken in Frittenden some years ago. Councillors were asked their thoughts on whether or not it would be beneficial to have a Village Plan. The Chairman is to read the information received to see what is involved. Councillors are to come back with their thoughts at the next meeting.

Mr H Lilley is to attend the Weald Police Parish Forum on 15 th May 2003.

The Chairman has received an invitation to a Civic Service for the investiture of the new Mayor on 15 th June 2003.

An invitation to the Chairman to attend the annual cricket match had also been received.

TWBC: Review of Parking Enforcement questionnaire Racial Incident ‘phone line posters and leaflets Playing Pitch Provision questionnaire Easter Activities attendance figures Community Safety presentation 27.05.03 Composting leaflets Various agendas & committee meeting minutes

KCC: Kent Police Rural Partnership

KAPC: Updated Practitioners Guide order form Parish news Good Councillors Guide to be passed around to all Councillors Playing Field newsletter – Taken by Mr L Gosbee Invitation to join KRCC Traffic Information Order form re Common Land laws book

NALC: Local Council Review – Taken by Mrs J Croucher

HSBC: Notice re refurbishment and movement of safekeeping

Winged Fellowship Trust: Donation request

Youth 121: Donation request

38. FINANCE

Due to the election it was deemed necessary for a new bank mandate to be signed by all Councillors and the Clerk.

It was proposed by Mr L Gosbee, seconded by Mr S Jenner and agreed unanimously to pay the Clerk the sum of £173.25 for working a total of 22 ½ hours in the last month.


It was proposed by Mr C Highwood, seconded by Mr N Evelegh and agreed unanimously to pay accounts as follows:

Seeboard April & May……………………………………………… £26.28

Frittenden C of E Primary School…………………………………... £11.00

Mr L Gosbee………………………………………………………... £45.00

Mrs D Jenkins backdated salary.…………………………………… £0.56 Expenses £5.40



Mr L Gosbee reported that a caravan is currently parked in the field near Mrs Janice Cranmer and that a number of cars had been seen coming and going from it. Mr N Evelegh stated his wife is keeping an eye on the situation. By law 28 days is the maximum length of time a caravan can be parked before moving on. Mr N Evelegh is to report to the Chairman if the caravan is still around in ten days time at which time Mr H Lilley will speak to the Law Enforcement Officer, Mr Dave Holland, regarding the situation.

Mr L Gosbee also complained about the muck that is running along Biddenden Road after the refuse lorry has emptied and cleaned the wheelie bin at Larchmere early on a Friday morning. The Chairman confirmed that it was actually the waste from the previous collection of the waste company, Real Ice Cream Co, that is being washed down the road. Mr H Lilley believes the seal on the vehicle is not performing properly and waste is escaping when the vehicle is stationary. Mrs J Croucher is to ask her contact at Real Ice Cream Co. as to which company collects their waste and if it is possible to take the registration number of the vehicle that makes the collection. The company in question will then be contacted and asked to rectify the problem. If they do not the Environmental Health Officer will be contacted.

Mrs J Croucher asked if it would be possible to change the Parish Council meetings from the third Wednesday of the month to the third Thursday. At present the village hall is free on those Thursdays. The dance people would like to take over the Wednesday night that the Parish Council uses the hall if possible. It was agreed that the meeting would change to a Thursday night starting in August 2003, but that the start time will move from 7.30pm to 8.00pm. The Clerk is to contact Mrs Eileen Bridges, the new booking officer, to make these amendments.

The Chairman asked Councillors for their opinion on having a separate Planning Committee to hold meetings between Parish Council meetings, to meet time constraints on applications. Councillors are to give their views at the next meeting.

Mr N Evelegh reported on the dumping of sewerage on a field owned by Mr L Bone at the end of Bubhurst Lane. A meeting had taken place that morning between residents and the Environmental Health Officer, as the stench was unbearable. The Chairman thanked Mr N Evelegh for this information.


A meeting of the Parish Council was held at Frittenden Memorial Hall, Frittenden on Wednesday 18 th June 2003 at 7.30pm.

Present were: Mr H Lilley (Chairman) Mr C Highwood (ViceChairman) Mrs J Sims Mrs J Croucher Mr L Gosbee Mr N Evelegh Mr S Jenner



There were none.


The acceptance of the minutes took place being proposed by Mr C Highwood, seconded by Mr L Gosbee and agreed unanimously.


Mill Lane:

There was some concern over the quality of the resurfacing that has recently taken place. There is also still a lot of surface water on the road. Highways are to be asked to in fill the verges adjoining the road with soil where the haunches have fallen away. However, it was felt there had been an improvement overall to the road. The Chairman confirmed that Highways are currently clearing the gullies in the village.

Road Signs:

The Chairman confirmed that he had met with Highways who had agreed to replace the sign at the crossroads in the centre of the village with a new one in the same place but with the arm pointing towards Biddenden overhanging the frontage of Poplar Cottage rather than the road. Mrs J Sims, as the owner of the property, is to write to Highways confirming her agreement to this proposal. The sign on the Staplehurst road is also to be replaced on a long pole protruding from the ditch. The chevrons on the Headcorn road are to be replaced with plastic ones. Projects in the village for the next six months were also discussed. Although there is no major resurfacing programme needed the Chairman requested Sand Lane be looked at again for minor repairs. White lines on village roads were also discussed. It was reiterated that because of the width of the roads centre lines are not possible. However, there will be a programme to renew sidelines using a new longer lasting and brighter material. These will be wider than the current lines. Mr S Jenner asked if there were any plans for traffic calming measures in the village. The cost of chicanes would be prohibitive. However, Mr H Lilley is to speak to Highways and the police to see what other options are available. The use of temporary electric speed signs when entering the village was suggested. Highways did suggest to Mr H Lilley that the outdated name and speed signs at the gateway to the village be replaced with smaller signs, along with a strip of different coloured tarmac on the road surface at the same point. It was agreed that this should proceed. Mr L Gosbee asked if the speed limit at Pound Hill could be changed from 40 miles per hour to 30. The Chairman is to speak to Highways regarding this matter.

Parish Field and Benches:

The Chairman confirmed that he had installed a brand new bench next to the play area. However, within 48 hours the bolts into the ground had been removed. He then replaced these with expanding bolts but last week the bench was ripped out of the ground and has had obscenities written all over it. It is now residing in Mr Lester Gosbee’s barn. A large amount of broken glass and rubbish is also being found daily in the area. The Chairman is to speak to the local police requesting the use of Hawkeye if it is available to try and catch the culprits. The bench will not be replaced until a concrete base for it to be placed on is made. Until the vandalism stops only one bench is to be replaced in the field. Mr L Gosbee voiced his concern over gaps in the safety surfacing between tiles. The Clerk is to contact the company that

installed the safety surface. The plastic seat on the rocker has also been vandalised requiring removal of the play piece for safety reasons. The Chairman confirmed a notice is to appear in the next issue of the Parish Magazine asking parents to be aware of the children’s whereabouts and activities. The Chairman stated that although the village has had bouts of vandalism in the past it has not been as continuos as at present. He is determined that the culprits will be caught and stopped.

Police Liaison Officer:

Mr H Lilley recently attended a Police Liaison Meeting where it was confirmed that PC Jim Bull has been assigned to Frittenden. PC Bull is a Patrol Officer, manning the police response vehicle, and is only able to visit the village when not being called out for other duties. The Chairman is to speak to him about speed checks and the problems with vandalism in the parish field. PC Bull is contactable at the Community Office in Cranbrook on telephone no. 01892 502008.

Village Field:

It was proposed by Mrs J Croucher, seconded by Mr N Evelegh and agreed unanimously that the pipes on the field should be removed. Mr C Highwood and Mr S Jenner are to remove the pipes from the site at no cost to the Parish Council. It was agreed they should utilise them to their own benefit. It was not felt that the removal of the mound would be beneficial. The cost would also be prohibitive.

Larchmere House:

The Chairman read the appeal decision, which is partially allowed. The twostorey extension is refused but the conservatory, extension to the front and alterations to the lounge are allowed to proceed. There were a number of points made in the decision that could be useful against any further planning applications.

Barn at 4 Acres:

The Chairman has spoken to Mrs Judith Norris asking what items of storage are intended at the barn. Mrs Norris didn’t know other than her clients wanted the use of the property changed to general storage. It was agreed that Mr H Lilley, Mr L Gosbee and Mrs J Norris meet with a planning officer to discuss this matter further.

Parish Plan:

Having read the information received from the Countryside Agency, who are offering grants of up to £5k towards the costs of writing a Parish Plan, the Chairman felt that a huge amount of work would be involved. A large number of villagers would be needed in the setting up of a plan, and to what end. Mr N Evelegh felt that Frittenden with its pub and shop was in good shape against some villages. Mrs J Croucher felt the village wasn’t big enough to warrant the cost and work involved. It was decided not to pursue this at present but to review at intervals and to research further, if and when necessary.

Bubhurst Lane Caravan:

Mr N Evelegh confirmed that although the caravan is still parked up against the hedge it is no longer inhabited.

Refuse Lorry:

Mr L Gosbee confirmed that no further waste has been seen on the road following the cleaning of the wheelie bins at Larchmere.

Correspondence SE Regional Assembly Energy Consultation:

Mr N Evelegh confirmed that having tried to decipher these documents he was unable to comment as they were beyond the understanding of the average person. He is to write a letter in reply to this end.

Meeting Dates:

The Clerk confirmed that from August Parish Council meetings are to take place on a Thursday evening. It was decided the starting time would be flexible but not before 7.30pm.

Planning Committee:

After some discussion it was decided not to have a separate planning committee but to continue as now. If applications are due back before the next Parish Council meeting an extension will be requested. If this is not possible an interim meeting will be called at the Chairman’s house on a Thursday evening. If a site visit is necessary this may have to take place on the weekend.

Dumping of Sewerage:

Mr N Evelegh confirmed that the heap of sewerage was still sitting on the surface of the field at Bubhurst Lane. Following investigations Mr L Gosbee had found out that it is not the intention to plough this in until August. Mr N Evelegh is to contact the Environmental Officer about this matter again.

4. MATTERS ARISING FROM THE ANNUAL PARISH ASSEMBLY

Parish Booklet:

The Chairman asked Councillors to encourage villagers to contact him with updated information regarding village organisations before a new booklet can be published. It was agreed that a date would be printed be on the front cover.

Land for BMX site:

Mr H Lilley has spoken to the boys who requested the track. He has asked them to put their ideas in writing before pursuing this further.

Hedges:

It was confirmed that the hedge at Pound Hill had been cut today.

Speeding:

The Chairman is hoping to set up a speed check in the village soon.

5. AUDIT

The Clerk confirmed that the figures had been sent to the external auditor as required. Mr B Millard had very kindly completed an internal audit on the accounts before this. It was proposed by Mr N Evelegh, seconded by Mr S Jenner, and agreed unanimously to pay Mr B Millard an honorarium of £50 for his services.

6. PLANNING

Applications:

TW/03/01119: New vehicular crossing and parking bay at Forge House, Biddenden Road, Frittenden.

Mr L Gosbee declared an interest and took no further part in the proceedings.

It was proposed by Mr C Highwood, seconded by Mr S Jenner and agreed unanimously to Recommend Approval.

Decisions:

The Chairman confirmed that the decision regarding planning at Wilderness, Coldharbour Lane, Frittenden, was made by the Planning Committee and not by a sole Officer.

TW/01/01393: Appeal – 2 storey extension to form new kitchen and bedrooms above, and 1 st floor extensions to rear, front and side to from bedrooms at Larchmere House, Biddenden Road, Frittenden.

Allowed in part and dismissed in part.

TW/03/00168: Ground floor extensions to form 2 conservatories, lounge area and bedrooms; First floor extension to front and rear to form bedrooms at Larchmere House, Biddenden Road, Frittenden.

Permission Refused.


Permission Granted.

TW/03/00655: LBCrepairs to garden wall at Lowlands Farm, Sand Lane, Frittenden.

Permission Granted.

TW/03/00706: Detached garage at Windmill Lodge, Staplehurst Road, Frittenden.

Permission Granted.

TW/03/0836: Entrance hall extension and additional projecting bay and porch at Bellview, Headcorn Road, Frittenden.

Permission Granted.

Correspondence:

None.

7. CORRESPONDENCE

TWBC: Review of Public Conveniences Facilities for hire survey Corporate Plan draft General consultation latter Register of Financial & Other Interests Cooption of Councillors Cultural Strategy Licensing Bill 2003 Various agendas & committee meeting minutes

KCC: Kentish Village website seminar

Kent Highways: Direction sign

KAPC: Minutes of 30.04.03 meeting Agenda re meeting 03.07.03 Councillors Information Day booking form

DEFRA: Good Councillors guide extract – Mr n Evelegh

Kent Early Years Development: Premises survey

Department for Transport: Correction to SE airports consultation

NHS Maidstone Weald: Summary of meeting re Staplehurst Medical Centre

Frittenden Primary School: Donation thanks

HSBC: Safekeeping charge

Hospice in the Weald: Newsletter

8. FINANCE

It was proposed by Mr L Gosbee, seconded by Mrs J Sims and agreed unanimously to pay the Clerk the sum of £171.33 for working a total of 22 ¼ hours in the last month.


It was proposed by Mr C Highwood, seconded by Mr N Evelegh and agreed unanimously to pay accounts as follows:

Seeboard June…..……………………………………………… £13.14

Frittenden Memorial Hall….…………………………………... £11.00

Mrs D Jenkins:Expenses………………………………………. £5.60

Printing at Cranbrook…………………………………………. £31.97


Mr C Highwood reported on the recent meeting at Headcorn Airfield where it was confirmed the new representative from Staplehurst Parish Council is Mr Roger Mullen. The representative from the airfield to balance sides is Mr Tony Hill who is in charge of balloons. The aerobatics aircraft has been in Spain for some time and will not return until the weather permits. Two complaints had been received. One regarding a French paraglider over Headcorn, whom was reprimanded on his return. The other regarding a twin engine turbo aircraft flying over Forge Meadows, Headcorn at 3.20am. This was nothing to do with Headcorn Airfield and is currently being investigated by the CAA. The runway is sometimes changed with planes taking off in the opposite direction, therefore spreading the load over the surrounding villages. The big band concert has been cancelled. The Tiger Club Garden Party will be held on 21 st June and 70 moths will be arriving on 28 th June.

Mr J Croucher commented on a concrete base that has recently been laid at Waller Hill Farmhouse. The Clerk is to review any planning applications for work at the property.

Mr S Jenner reported on parked cars at the crossroads in the centre of the village reducing visibility when exiting Mill Lane and Biddenden Road. The Chairman confirmed that cars should park 15 meters from a junction by law. Both Mr S Jenner and Mr H Lilley will speak to Mr M Mehrabian regarding his parked vans and Mr H Lilley will hand out stickers to place on illegally parked cars as well as speaking to the police about the problem.

Mr S Jenner also stated that an area of grass outside Bakery Close has not been cut all season. Although it was confirmed the property is privately owned the Clerk is to contact High Weald Housing Association to ask if they have any sway over this.

Mr L Gosbee wished it to be noted that work on the garage block at Whitsunden is continuing even though planning permission was refused. This matter is to be investigated further.

Mrs J Sims commented on the car under a tarpaulin at Bakery Close, which has stood there for some time. Mr S Jenner is to speak to the owner whom is in his employ asking her to either tax it or remove it within one month.


A meeting of the Parish Council was held at Frittenden Memorial Hall, Frittenden on Thursday 21 st August 2003 at 7.30pm.

Present were: Mr H Lilley (Chairman) Mr C Highwood (ViceChairman) Mrs J Sims Mrs J Croucher Mr L Gosbee Mr N Evelegh Mr S Jenner



There were none.


Page 1119 Any Other Business ‘Mr Roger Mullen’ was altered to read ‘Mr Roger Munn’. The acceptance of the minutes then took place being proposed by Mr L Gosbee, seconded by Mrs J Croucher and agreed unanimously.


Mill Lane:

It was confirmed that the water leak had now been repaired.

Road Signs:

The Chairman reported that the road signs for the crossroads in the centre of the village and the Staplehurst Road, and the chevrons for the Headcorn Road are currently being manufactured and should be erected within the next three to four weeks. There had been no further discussion with Highways regarding the sign at the entrance to the village or the change in the speed from thirty to forty miles an hour on the Biddenden Road.


The Chairman stated that the benches would be replaced in the autumn.

Village Field:

The pipes have been removed successfully. Although rubbish has since been found on the field there have been no complaints regarding noise or glass in the area.

Barn at 4 Acres:

The Chairman had left a message for Mrs Judith Norris but as yet has not received a reply.

Bulky Refuse Lorry:

The Chairman reported that due to a mechanical failure the lorry was unable to come to the village on the stated Saturday. However, following a telephone call it did arrive in the village the following weekend.

Dumping of Sewerage:

Mr N Evelegh reported that the sewerage had still not been ploughed in. However, there had been no complaints regarding smells or flies in the area. It was confirmed that the field had been harvested.

Parish Booklet:

This has not yet been re written.

Land for BMX site:

Mr H Lilley stated that nothing further had been heard from the boys.

Speeding:

The Officer involved has been off sick. Therefore nothing further has happened.

Waller Hill:

It was confirmed that the concrete base at Waller Hill does have planning permission.

Parking:

This has not improved.

Whitsunden:

An enforcement notice has been issued.

Bakery Close:

The grass has now been cut and the car parked in the lay by has been taxed.

13. STAPLEHURST DOCTORS SURGERY

Following an invitation from Maidstone Weald PCT five Councillors agreed to attend a further meeting to be held at Staplehurst on Thursday 28 th August. It was felt that the results of these meetings are very important to the village and that better facilities for the community are necessary. It was noted that Staplehurst Parish Council had recommended refusal to the current application.

14. VILLAGE SIGN

The Chairman had received a telephone call from the sign maker who informed him that he had made eleven resin miniatures of the sign. Mr H Lilley had spoken with Mr P Betts who believed that the people involved with this Millennium project should each be given one of the miniatures. Mr L Gosbee declared an interest in the matter as his wife, Mrs Hazel Gosbee, was on the list to receive a miniature. It was proposed by Mr N Evelegh, seconded by Mr C Highwood and agreed unanimously, to present those people involved in the project with the resin miniatures. Although Mr P Betts had felt Mr H Lilley should be one of the recipients Mr H Lilley decided to give this to Mr Chris Edwards for agreeing to site the sign on his land. The Chairman is to present the nominated parishioners with the miniatures.

15. SPEED WATCH

On the 16 th July 2003 the Chairman attended a meeting arranged by Kent Police regarding Speed Watch, an idea initiated by the Somerset Police Authority, whereby town or parish councils can carry out their own speed checks. A minimum of six people is needed to run the operation, and the cost is approximately £300, which includes the monitors, warning signs and yellow tabards for the volunteers. The speeding vehicles are not stopped but registration numbers are taken and then reported, and warning letters are sent out. The police hope to run three or four trials in the county. The Chairman felt that Frittenden alone was not large enough to warrant the programme. However, he had spoken to Cranbrook Parish council to ask whether they were interested in combining efforts, equipment and funds. He had not yet heard back from them. It was proposed by Mr N Evelegh, seconded by Mrs J Croucher and agreed unanimously for the Chairman to negotiate up to a limit of £150 towards shared costs if Cranbrook are interested in the programme.

Mr N Evelegh stated that the electronic speed signs when entering a village did slow traffic down. However, as Frittenden is not on a classified road it was thought it would be unlikely that the village would be given

this type of sign, as they are very expensive. The Chairman is to ask Highways how much they are and if any grants are available. Mr S Jenner suggested coloured rippled tarmac as at Sissinghurst. The Chairman stated that he is still waiting to hear from Highways regarding an earlier discussion on coloured tarmac at the entrance to the village. The Quiet Lanes Scheme is another idea to investigate further.

7. LOCAL PLAN

The Chairman confirmed that following the Brickworks site being omitted, he has requested to speak in opposition to the Local Plan at an enquiry to be held later this year. Mr N Evelegh asked whether the local Borough Councillor would support the Parish Council in this matter.

8. PLANNING

Applications:

TW/03/01625: Conversion of oast house to single dwelling at Park Farm, Cranbrook Road, Frittenden.

It was proposed by Mr H Lilley, seconded by Mr N Evelegh and agreed unanimously to raise No Objection.

Mrs J Croucher, although agreeing to a telephone decision at the time, has had second thoughts about the way the decision for the above application was taken. It was agreed that in future if not all Councillors want to decide on a one off application, that is due back before the next meeting, over the telephone, then a meeting will be held in the Chairman’s home. It was also decided that it was not necessary to bring previous planning applications on a particular property to the meeting as each application is individual and should be decided on it’s own merit.

TW/03/01625: Revised planning application Conversion of oast house to single dwelling at Park Farm, Cranbrook Road, Frittenden.

It was proposed by Mr H Lilley, seconded by Mrs J Sims and agreed unanimously to raise No Objection on the understanding that the new north facing window on the ground floor is removed, with the existing window on the east wall being enlarged if required for building regulations.

TW/03/01637: Certificate of Lawful Use (existing) – Non compliance with condition 3 of WE/5/53/117 (The dwelling shall be used in conjunction with the agricultural holding.) at Shenlands Farm, Ayleswade Lane, Biddenden.

It was proposed by Mr L Gosbee, seconded by Mr C Highwood and agreed unanimously to raise No Objection.

TW/03/01785: Listed Building Consent – Ground Floor extension at Weaversden, Biddenden Road, Frittenden.

It was proposed by Mr S Jenner, seconded by Mr N Evelegh and agreed unanimously to Recommend Approval subject to the views of the Conservation Architect.

TW/03/01939: Listed Building Consent – Single storey conservatory (resubmission) at Great Bubhurst, Bubhurst Lane, Frittenden.

TW/03/01959: Single storey conservatory (resubmission) at Great Bubhurst, Bubhurst Lane, Frittenden.

Mr N Evelegh declared an interest and took no further part in the proceedings.

It was proposed by Mr C Highwood, seconded by Mr S Jenner and agreed unanimously to Recommend Approval.

MA/03/1449: Outline planning for the construction of replacement Lashenden Air Warfare Museum with means of access and siting to be considered at this stage and external appearance, landscaping and design to be reserved for future consideration.

It was proposed by Mr C Highwood, seconded by Mr N Evelegh and agreed unanimously to Recommend Approval.

Decisions:

TW/03/00682: Proposed extension to existing to provide new twostorey facility comprising storage and administration offices for Olivers Gourmet Foods Ltd at Havisham House, Bell Lane, Frittenden.

Permission Granted.

TW/03/01119: New vehicular crossing and parking bay at Forge House, Biddenden Road, Frittenden.

Permission Granted.

Correspondence:

None.

9. CORRESPONDENCE

TWBC: Community Plan Saltex Show invitation Local Plan preenquiry changes MultiActivity sessions summer ’03 Tourism News Borough News Best Value Performance Plan Electronic send out of Agenda’s & Minutes update Various agendas & committee meeting minutes

KCC: Annual Plan Local Transport Plan Reconstitution of School Governing Bodies Kent Trails Magazine

Kent Highways: Thin surfacing programme Lengthsman Pilot Response Unit

Kent Police Authority: July News

Maidstone Weald PCT: Invitation re meeting 28 th August @ 7.30pm News Release re Rose Cottage Surgery

KAPC: Minutes of 03.07.03 Area Meeting Parish News 118/6 & 29/7 Parish Councillors Guide 18 th Edition Order Form – 5 copies ordered Quality Councils Clerks qualification Clerk & Council of the year nomination form Councillors Allowances Country Eye

Traffic Information NALC conference invitation 3 rd 5 th October Review of Highway services I&DeA Guide for new members Working with young people in rural areas leaflet Kent Volunteers awards form Rural Services standards letter Local Council Review

Mid Kent Water: Water supply information

Seeboard: Changes following merger

Pesticides Safety Directorate: Consultation paper

Turftrax: Sports field reconstruction leaflet

Matta Products: Safety surfacing

Tovil Parish Council: South & West Maidstone Traffic Management Partnership consultation

SLCC: Training Day 19 th September

Wickstead Leisure: Disability Disc Act

10. FINANCE


It was proposed by Mr S Jenner, seconded by Mr L Gosbee and agreed unanimously to pay accounts as follows:

Audit Commission…………………………………………….. £141.00

Seeboard …..…..……………………………………………… £17.80

Landscape Services……………………………………………. £335.03

TWBC…………………………………………………………. £518.46


Mrs D Jenkins:Salary July/Aug.………………………………. £173.25 Expenses………………………………………. £1.68


Shaw & Sons………………………………………………….. £60.00


The Clerk reported that the Audit had been completed and was satisfactory. The notice of completion along with the Audit is to be displayed in the village for two weeks.

The Clerk asked if the Pavilion, which no longer belongs to the Parish Council, should be removed from the insurance with Allianz Cornhill. It was proposed by Mr H Lilley, seconded by Mr N Evelegh and agreed unanimously to do so.

A letter had been received by the Chairman from Mr Cyril Thornton concerning the firs in the Parish Field adjacent to his property. Mr Thornton asked if the trees, which are overgrown, could be cut down. It was agreed that the Leylandii should be felled. The Clerk is to request two quotes, one from Mr Duke and one from Landscape Services for felling the trees and sawing them into manageable lengths. Mr S Jenner is to contact a tree surgeon friend for a third quote. The lengths could then be transported and burnt at the village bonfire night.

The Chairman commented on an exhibition in Staplehurst regarding the new Tesco store. He confirmed there would be an increase in car parking spaces.

Mr C Highwood asked why Broadband is available in Headcorn and Cranbrook but not Frittenden. This is due to the number of parishioners registering an interest. A certain level has to be reached before Broadband can be installed.

Mrs J Croucher asked if the Parish Council belonged to NALC, as a number of grants are available for various projects that perhaps the Parish Council could apply for. Although Frittenden PC is not currently a member Mrs J Croucher is to investigate the grants further.

Mr S Jenner voiced his concern regarding current rumours about staff leaving, and funding problems at Frittenden Primary School. The Chairman replied that although he is unhappy about the budget cuts he was unaware of any resignations. The Parish Council has no influence over the school and there was little that could be done other than to quell the rumours and to give moral support.

Mr N Evelegh asked what the current situation is at Pork Pie Farm. The Chairman confirmed that the Borough Council is waiting a date to meet the Barrister in London. An injunction is being prepared which if passed by the judge will mean Mr Redford will be in contempt of the High Court.

Mr L Gosbee raised his concerns regarding an article in the Kent Messenger newspaper stating there would be cuts in consultation meetings between the Borough Council and the Public which currently costs £5k a year. He was assured that this doesn’t affect any consultation the Parish Council has with the Borough Council.

Mr L Gosbee asked who is responsible for stiles in need of repair on public footpaths through privately owned land. The Chairman believed that the landowner is probably responsible. Mr L Gosbee is to contact the Borough Council to confirm this matter.

It was reported that the hedge at Waller Hill, adjoining the A229 is overgrown. The Clerk is to contact the owner.


A meeting of the Parish Council was held at Frittenden Memorial Hall, Frittenden on Thursday 18 th September 2003 at 8.00pm.

Present were: Mr H Lilley (Chairman) Mr C Highwood (ViceChairman) Mrs J Croucher Mr S Jenner Mrs J Sims Mr L Gosbee



Apologies were received from Mr N Evelegh.


The acceptance of the minutes took place being proposed by Mr C Highwood, seconded by Mr L Gosbee and agreed unanimously.


Road Signs:

The Chairman reported that he has spoken to Mr Darren Hickman who confirmed the new signs were on order and after arranging fitting should be in place in two to three weeks. The chevrons for the Headcorn Road come under Maidstone Borough Council and Mr Hickman is to chase these up. It is proposed to replace the gateway signs with a small wooden sign along with coloured tarmac on the road and a speed limit sign. Depending on finances it is hoped to make these changes within the current financial year. Flashing speed limit signs are not an option for the village as the cost of £58k makes them prohibitive.


Following discussions it was agreed that a concrete foundation be laid in the autumn with the benches being placed in position in the spring. Mr L Gosbee stated that a number of intact bottles and glasses had been found on the field but very little rubbish. No nuisance complaints had been received. Mrs J Croucher stated the Laundry Lane hedge is in danger of overgrowing the entrance into the field. This will be trimmed when the hedge is cut in the autumn. The grass has been mown efficiently by Landscape Services. However, the area to the right of the car park is not cut. It was agreed that this would be specified when contracts are put out to tender next time.

Parish Booklet:

The Chairman confirmed that he had made a start on amendments to the Parish Guide but further changes were necessary. He thought that it should be ready for a reprint within the next month.

Staplehurst Doctors Surgery:

Some members attended the meeting at Staplehurst. Although Staplehurst PC had refused the application it was felt that this was the only available site and the final issues would be in the design.

Village Sign:

The Chairman reported that he had not yet handed out the miniatures but he will liase with Mr P Betts before doing so.

Speed Watch:

The Chairman confirmed that he had spoken with Mr David Lambert from Cranbrook PC who is going to discuss it with members at a committee meeting before reporting back. A number of parishioners in Sissinghurst have voiced their support and willingness to help operate the system. The take up would then have to be approved by the police. The Chairman stated that a speed trap would be set up in the village with help from PC Derek Beck as soon as PC Beck is available.

Audit:

It was confirmed that the audit was complete and the relevant information had been displayed on the notice board for the required time.

Tree Felling:

The Clerk is awaiting two quotes for felling trees in the Parish Field. If nothing has been received in the next week then the Clerk is to chase. Mr S Jenner is also obtaining a quote. The Chairman had received a quote from Mr David Anthony, who works for Bridgelands, of £330 plus VAT. As the Chairman is leaving the country for a month he proposed to leave the decision in the hands of the ViceChairman who is authorised to accept a quote up to £350 plus VAT using the most competent but competitive contractor. This was seconded by Mr S Jenner and agreed unanimously.

Grants:

Mrs J Croucher confirmed that having spoken to Wendy Green a Councillor from Staplehurst Parish Council KRCC and KAPC were the organisations offering grants rather than NALC. The Clerk is to investigate the matter further with a view to requesting help with fencing or equipping the play area, or perhaps a computer for the Parish Council.

Stiles:

Mr L Gosbee stated that Mr David Hooker is currently undertaking some repair work.

Hedge at Waller Hill:

Following a letter to Mr and Mrs Sparrowhawk regarding the overgrown hedge it is now believed that the area of offending hedge may belong to another property. It was decided to leave the matter until the autumn in the hope that by then all the hedges will have been cut.

4. WEB SITE

The Chairman had received a leaflet with an accompanying letter from a company called Local Channel offering to set up a free web site for Parish Councils. Mr H Lilley had spoken to the company who confirmed that their money is made through advertising on the site. As the Parish Council no longer has a web site it was felt this service could be beneficial as the minutes, agendas and accounts could all be published on the site along with a village calendar and guide to local services. Apart from time it would cost nothing to set up. It was proposed by Mr H Lilley, seconded by Mr S Jenner and agreed unanimously to adopt the Local Channel. The Chairman is to return the completed form to Local Channel.

5. PLANNING

Applications:

TW/03/01625: Revised planning application for conversion of oast house to single dwelling at Park Farm, Cranbrook Road, Frittenden.

It was proposed by Mr C Highwood, seconded by Mr L Gosbee and agreed unanimously to Recommend Approval.

TW/03/02214: Change of use to unrestricted B8 use, non compliance with condition imposed by inspectors appeal decision 4.3.96 at Four Acres, Cranbrook Road, Frittenden.

It was proposed by Mr H Lilley, seconded by Mr C Highwood and agreed unanimously to Recommend Approval providing the following conditions be met in the interest of local residents and the protection of this rural site: 1. No dangerous or obnoxious goods stored. 2. No goods stored that would attract vermin. 3. A maximum of two lorry movements per day. 4. Hours of use between 8am6pm Monday to Friday, no weekends. 5. Landscaping screen to site. 6. No permanent exterior lighting.

TW/03/02272: New nursery managers dwelling at Gould Farm Nurseries, Gould Farm, Mill Lane, Frittenden.

Mr S Jenner declared an interest and took no further part in the proceedings.

The Chairman stated that he had spoken to the Planning Officer who had advised him to defer any decision until the Agricultural Assessment has been received. This was agreed.

Decisions:

TW/03/01637: Certificate of Lawful Use (Existing) – Non compliance with condition 3 of WE/5/53/117 (The dwelling shall be used as a dwelling in conjunction with the agricultural holding.) at Shenlands, Ayleswade Lane, Headcorn.

Lawful

TW/03/01785: LBC – Ground floor extension at Weaversden, Biddenden Road, Frittenden.

Permission Granted.

TW/03/01939: LBC – Single storey conservatory at Great Bubhurst, Bubhurst Lane, Frittenden. TW/03/01959: Single storey conservatory at Great Bubhurst, Bubhurst Lane, Frittenden.

Permission Granted.

Correspondence:

None.

6. CORRESPONDENCE

TWBC: Sports development newsletter Letter re member interests form discrepancies Private sector house condition & energy profiling survey notification Local plan review enquiry update Various agendas & committee meeting minutes

KCC: Community Paths project Kent & Medway Structure Plan

Mid Kent Water: Water Resources strategy Water for Kent update

Environment Agency: Water abstractionlicensing opinions

Boundary Committee: Draft recommendations periodic electoral review of KCC

DEFRA: Rural services standards 2003 flyer

SE England Regional Assembly: Regional minerals strategy consultation draft

KRCC: AGM 24.10.03 notification

BTCV: Tree warden scheme


Five copies of the Parish Councillors Guide

7. FINANCE


Mr L Gosbee declared an interest and took no part in the proceedings.

It was proposed by Mr S Jenner, seconded by Mrs J Sims and agreed unanimously to pay accounts as follows:

Mr L J Gosbee….…………………………………………….. £45.00

Seeboard …..…..……………………………………………… £8.90


Mrs D Jenkins: Salary Aug/Sept.………………………………. £134.75 Expenses………………………………………. £5.60



The Chairman confirmed that he had read the TWBC Community Plan, which had some very laudable proposals. He felt that the only area lacking was transport for rural areas.

Mrs J Croucher requested that in future any previously received plans for an application that is still outstanding and due to be discussed at the next meeting be brought to that said meeting. It was proposed by Mrs J Croucher, seconded by Mr L Gosbee and agreed unanimously to do so, providing that the Clerk deems it necessary and relevant and the plans are easily retrieved.


A meeting of the Parish Council was held at Frittenden Memorial Hall, Frittenden on Thursday 16 th October 2003 at 8.00pm.

Present were: Mr C Highwood (ViceChairman) Mrs J Croucher Mr L Gosbee Mr N Evelegh



Apologies were received from Mr H Lilley (Chairman), Mr S Jenner and Mrs J Sims.


The acceptance of the minutes took place being proposed by Mr L Gosbee, seconded by Mr N Evelegh and agreed unanimously.


Road Signs:

The ViceChairman confirmed that the road signs at the centre of the village and Sandhurst Cross are now in place. The chevrons are still awaited. Mr L Gosbee asked if the name sign at the entrance to the village on the Headcorn Road, which is due to be replaced imminently, could be erected further out of the village, before rather than after the bend. This would also mean moving the 30mph speed limit boundary. The Clerk is to investigate the issues with Highways.

Tree Felling:

The work has been completed by Bridgelands, the other two quotes from Landscape Services and R Duke were considerably more expensive at £1000 and £548.05 respectively. The original plan had been to leave 4ft of stump in the ground in the event that the roots are removed at a later date. However, on the advice of Bridgelands the ViceChairman agreed to cut the trees to ground level. The ViceChairman has subsequently moved a number of the tree lengths to the Frittenden bonfire site. The owner of the adjacent house thought the trees were being reduced in height rather than felled and now feels rather exposed without any greenery between his house and the tennis court. Mr L Gosbee has offered to donate some silver birch for the owner to plant on his boundary.

Grants:

The Clerk had received an information pack from KRCC and will report her findings at the next meeting.


It is not known whether this has been cut or not. The hedge at Tanyard on the Cranbrook Road is also over hanging the road. However, this matter is in hand.

Web Site:

The Chairman is dealing with this matter.

4. HEADCORN AIRFIELD

The ViceChairman confirmed that he recently attended a Consultative Committee meeting. There are only a few points to report, as things are very quiet at the moment.

1. The planned toilet facilities are currently on hold as the drawings were found to be of an insufficient footprint to accommodate the necessary equipment, and are to be extended by another 15ft.

2. A complaint had been received from Mr Will Day regarding a formation of Tiger Moths. However, this day had been planned and notified to the public well in advance, therefore no further action was taken.

3. A complaint had also been received from the owners of Maplehurst and Exhurst Manor re the over flying of the properties by the parachute plane. The pilot is currently trying to vary his route avoiding flying over the same properties every time.

5. PLANNING

Applications:

TW/03/02322: Alterations to existing garage/store to include rooflight, WC and staircase at Longmeadows, Biddenden Road, Frittenden.

Mr N Evelegh read a copy of a letter sent to TWBC from neighbour Mr Jim Wall of Stonecourt, opposing the WC.

It was proposed by Mrs J Croucher, seconded by Mr N Evelegh and agreed unanimously to raise No Objection to the staircase and window, but to Recommend Refusal to the WC as it is not felt a garage necessitates a toilet.

TW/03/02378: Single storey side extension – renewal (TW/93/1185) refers at 2 Buckhurst Cottages, Biddenden Road, Frittenden.

It was proposed by Mr C Highwood, seconded by Mr L Gosbee and agreed unanimously to raise No Objection.

TW/03/02383: Listed Building Consent – Single storey rear extension at Balcombe Farm, Biddenden Road, Frittenden.

TW/03/02406: Single storey rear extension at Balcombe Farm, Biddenden Road, Frittenden.

It was proposed by Mr N Evelegh, seconded by Mr L Gosbee and agreed unanimously to raise No Objection subject to the views of the Conservation Architect.

TW/03/00577: Notification of Appeal lodged with the Planning Inspectorate – Part retrospective – Construction of garage block comprising four open garaging bays, enclosed machinery store, domestic office, secure store, W.C./shower room with domestic storage above for Whitsunden Farmhouse at Whitsunden Farmhouse, Cranbrook Road, Frittenden.

It was proposed by Mr L Gosbee, seconded by Mrs J Croucher and agreed unanimously to write to the Planning Inspectorate noting the appeal and reiterating the Parish Councils original decision to Recommend Refusal. The PC would however be prepared to consider a maximum of three open, and one closed bay garage. We suggest that the secure store, domestic office and shower room should be attached to the farmhouse itself in order to prevent the possible establishment of a new dwelling in the countryside. The building in its present state is extremely visible from Sand Lane and therefore a screening programme is absolutely necessary.

Decisions:

TW/03/01625: Conversion of oast house to single dwelling at Park Farm, Cranbrook Road, Frittenden.

Permission Granted.

Correspondence:

A revised form for Town/Parish comments on Planning Applications from TWBC.

A letter from Mrs G M Brooker requesting copies of Parish Council minutes dated 29 th January 2003 and 19 th February 2003.

The ViceChairman read a copy of the statement written by the Chairman for his speech at the Local Plan enquiry regarding the omission of the Brickwork’s site. Mr N Evelegh asked if our Borough Councillor is involved in supporting our proposals. Mr C Highwood is to speak to the Chairman about this.

6. CORRESPONDENCE

TWBC: Grants for Christmas decorations Copies of letters to Councillors re receipt of forms LGA3 Homelessness Review Various agendas & committee meeting minutes

KCC: Quote re tree felling Kentish village web site leaflet

KAPC: Councillors Information day form 25/10/03 Finance Information day from 18/10/03 Parish News Code of Practice notes on handling complaints Small grants scheme Playing Field magazine Serpa newsletter Minutes of meeting 3/7/03 and notice of meeting 30/10/03 Notice of AGM 8/11/03

KRCC: Funding guidelines

Bourne: Small jobs flyer

R Duke: Tree felling quote

Angley School: Available facilities leaflet

Mr R Latham: Reply to offer of tree warden job

7. FINANCE


It was proposed by Mrs J Croucher, seconded by Mr L Gosbee and agreed unanimously to pay accounts as follows:

G Bridgeland.….…………………………………………….. £387.75

Seeboard Sept....……………………………………………… £8.90

Frittenden Memorial Hall.………………………………….... £11.00

Mrs D Jenkins: Salary………..………………………………. £100.00 Expenses……………………………………… £5.60



Mr L Gosbee requested, as Bridgelands quote was very competitive for the tree felling could they be asked to quote for the ground maintenance next time around. The Clerk confirmed that they had been asked to quote in the past but had been more expensive than other companies. It was suggested that the quote be initiated by the same route as the treefelling quote i.e. through Mr David Anthony.

Mr L Gosbee has noticed that Mr Farris at Sawlodge is unlawfully using his land to dump rubbish and then covering it with soil to conceal the evidence. This is raising the height of the land at his boundary adjoining that of Mr L Gosbee’s. The Borough Council has investigated this concern in the past, but no action was taken. Parish Councillors are to view the site in question before the next meeting.


A meeting of the Parish Council was held at Frittenden Memorial Hall, Frittenden on Thursday 20 th November 2003 at 8.00pm.

Present were: Mr H Lilley (Chairman) Mr C Highwood (ViceChairman) Mrs J Croucher Mrs J Sims Mr L Gosbee Mr N Evelegh



Apologies were received from Mr S Jenner.


The acceptance of the minutes took place being proposed by Mr C Highwood, seconded by Mrs J Croucher and agreed unanimously.


Road Signs:

The Chairman reported that he spoken to both Tunbridge Wells BC and Maidstone BC regarding the chevrons on the Headcorn Road. He is hopeful that action is at last being taken to replace these signs.

Mr L Gosbee stated that an overgrown hedge at Bettenham Lane is currently obscuring the hump back bridge sign. He also felt that this sign is positioned too close to the bridge and does not give large vehicles enough warning to alter their route. The T. junction with Sand Lane was deemed to be a better option for a warning sign to be sited. Mr H Lilley is to contact Highways regarding this matter. Mrs J Croucher asked if a weight restriction sign would be in order. However, as the local farms need to be accessed for deliveries this wouldn’t be viable. It was felt the best solution would be to place warning signs for the narrow bridge at the Three Chimneys and the junction with Sand Lane.

Tree Felling:

The Chairman proposed a vote of thanks to Mr C Highwood who had cleared all of the tree trunks single handed. The vote was unanimous.

Grants:

The Clerk reported on her investigations into funding for fencing around the play area or towards the cost of a Parish Council computer. However, nothing in the information received applied to the Parishes needs.

The Chairman reported that he had been in contact with Mr Roger Manning who had replaced Mr Tom Veitch as our County Councillor. Mr T Veitch was very supportive of the Parish Council and it is hoped Mr Manning will be too. He apologised for his lack of involvement in the Parish Council so far, but it is taking him a while to settle in his new position. Mr R Manning has held a meeting with all local Parish Council Chairmen, which Mr H Lilley attended. This was found to be a very useful exercise and may become a regular event.


This has not yet been cut.

Web Site:

The Chairman reported that Frittenden Parish Council now has a web site, www.localchannel/frittenden. However, he has been unable to access the site due to some technical problems. The Chairman has had contact with Local Channel through email and the matter is being dealt with. An information pack is awaited on how to write data onto the site. The Chairman is currently still updating the village guide but it was felt that all of this information could be transferred to the web site too. Previous minutes of meetings, the agenda for the forthcoming meeting, copies of budgets and accounts can all be placed on the site, which complies with government regulations to have this information made available to the public. A diary with dates of events or the presence of the skip lorry, photographs of the sign and the millennium map can also be placed on the site. It is hoped that other village organisations will also use the site to publicise their information. A link to purchase the village magazine for ex residents is also possible. The Chairman doesn’t feel that we will receive advertising in a major way as few businesses are run from the village.

Once the site is fully operational Mr H Lilley will write an article in the Parish Magazine about the site and ask other organisations to get involved and write pieces about themselves. The web site is something that can be built on over time and updated regularly.

Local Plan Enquiry:

The Chairman is to speak at the inquiry on the afternoon of 24 th March 2004. Salvessens are speaking on the same issue in the morning of the same day. The Chairman is to liase with Mrs Judith Norris before this date.

Mr N Evelegh asked if the Borough Councillor would give his support. The Chairman is to contact Cllr. John Smith regarding this matter.

Sawlodge:

The Chairman confirmed that he had tried to contact Mr David Holland who is currently on holiday. When Mr Holland returns to work Mr H Lilley will arrange a meeting in the village with himself Mr Holland and Mr L Gosbee.

4. ANNUAL BUDGET

The Chairman explained the figures in the budget to the Parish Council. Mr H Lilley proposed to set the precept for the year 2004/2005 at £5000, the same as last year, this was seconded by Mrs J Croucher and agreed unanimously.

The Chairman also proposed to transfer the sum of £500 from the general fund to the capital account, this was seconded by Mr L Gosbee and agreed unanimously.

Mr L Gosbee proposed a vote of thanks to the Chairman and the Clerk, for all their hard work on the budget, this was agreed unanimously.

5. OFFICE EQUIPMENT

The Chairman outlined the current office equipment owned by the Parish Council, which consists of a redundant electric typewriter. Both the Clerk and the Chairman use their own computers for Parish Council work but it was felt this wasn’t ideal and the purchase of a laptop running on Microsoft XP with a reasonable amount of memory would be beneficial. It could be brought to meetings to access information and would make the work place more flexible. A significant sum of money has accumulated in the capital account part of which was being saved for this very purchase. The chairman had made some investigations through Dell. Mrs J Croucher is also to make enquiries through her contacts at Printing at Cranbrook. It was generally agreed that it was a good idea, as the Parish Council does need to have its own system. The Chairman suggested a budget to a maximum of £900 inclusive of VAT as being fair. This was proposed by Mr L Gosbee, seconded by Mr N Evelegh and agreed unanimously.

http://www.localchannel/frittenden

6. PLANNING

Applications:

TW/03/02517: Variation of Condition 8 (03/01625 refers) – insertion of enlarged window in east elevation at Park Farm, Cranbrook Road, Frittenden.

It was proposed by Mr N Evelegh, seconded by Mr C Highwood and agreed unanimously to Recommend Approval.

TW/03/02547: First floor extension and conservatory at 2 Sawmill Cottages, Dig Dog Lane, Frittenden.

A letter of objection had been received from the immediate neighbour. The Chairman has spoken to the applicants who advised him that a set of amended plans have been submitted. It was decided to write a letter to TWBC stating that the current plans are unacceptable as they stand. The conservatory plans look more like a ground floor extension and would have an adverse effect on the neighbour. However, the Parish Council will not turn the application down as we have been advised that revised plans are imminent. Therefore, we would like to defer our decision. However, if revised plans were not received then we would recommend refusal. A copy of the letter is to be sent to the applicant and the neighbour.

TW/03/02383: Notification of Revised Planning Application Details Listed Building Consent – Single storey rear extension at Balcombe Farm, Biddenden Road, Frittenden.

TW/03/02406: Notification of Revised Planning Application Details Single storey rear extension at Balcombe Farm, Biddenden Road, Frittenden.

Noted.

Decisions:

TW/03/02214: Change of use to unrestricted B8 use, non compliance with condition imposed by inspectors appeal decision 4.3.96 at Four Acres, Cranbrook Road, Frittenden.

Permission Refused.

MA/03/1449: Outline application for the construction of replacement Lashenden Air Warfare Museum with means of access and siting to be considered at this stage and external appearance, landscaping and design to be reserved for future consideration.

Approved with conditions.

Correspondence:

Gould Farm Nurseries Agricultural Report received. Waiting amended plans.

7. CORRESPONDENCE

A letter sent to the Chairman re Mayors Carol Service at St. Dunstans Cranbrook on 14 th December.

An invitation to the Chairman to attend the Mayors Christmas reception.

TWBC: In Bloom questionnaire Grants for Christmas decorations Parish/Town Council training days Various agendas & committee meeting minutes

KCC: Redesign of KCC Strategic Planning Directorate

Kent Police Authority: Minutes of previous meeting

KAPC: Minutes of Area Committee meeting 30.10.03 AGM additional item Local Council Review

Cranbrook Parish Council: Chairman’s Forum idea – HL replied in favour

EDF Energy: Festive lighting 2003/04

FWAG: Annual subscription letter to Sussex Farming & Wildlife Advisory Group

English Nature: Community Strategies & Kent’s natural environment

Gravity: Skate park leaflet

SMP Playgrounds: Upgrading grounds

8. FINANCE


It was proposed by Mr N Evelegh, seconded by Mr C Highwood and agreed unanimously to pay accounts as follows:

Seeboard Oct ……………………Cheque No. 101131 £8.90

Frittenden Memorial Hall ………Cheque No. 101133 £11.00

Mrs D Jenkins: Salary ………….Cheque No. 101134 £136.68

Printing at Cranbrook …………..Cheque No. 101132 £5.75


The Chairman reported that the village guide has had a number of amendments and that he still awaits responses from a few organisations before it can be completed. However, he does expect it to be published in the next month or two.

Mr N Evelegh asked the Chairman what the situation is at Pork Pie Farm. Mr H Lilley replied that he had received a report of a couple of caravans being moved onto the site next to the barn. The Enforcement Officer is currently away but TWBC are on the case and Mr H Lilley is awaiting an update on what course of action is being taken. Mr N Evelegh feels that Borough Councillor John Smith should be involved on our behalf.


A meeting of the Parish Council was held at Frittenden Memorial Hall, Frittenden on Thursday 11 th December 2003 at 8.00pm.

Present were: Mr H Lilley (Chairman) Mr C Highwood (ViceChairman) Mrs J Croucher Mrs J Sims Mr L Gosbee Mr N Evelegh



Apologies were received from Mr S Jenner and Cllr. John Smith.


The acceptance of the minutes took place being proposed by Mrs J Croucher, seconded by Mr N Evelegh and agreed unanimously.


Road Signs:

The Chairman confirmed that he had spoken to Maidstone BC regarding the chevrons. If they are not in place within a few weeks he will contact them again.

Regarding the signs at Bettenham the Chairman had spoken with Mr Bryn Kemp who advised him that a weight and width restriction sign would not be appropriate. However, he is to investigate the matter further.

Grants:

The Chairman confirmed that Cllr. Roger Manning is to hold a second meeting with eastern area Parish Council Chairman in the New Year.

Web site:

The Chairman has not yet received the booklet and is to chase.

Broadband is to be received in Frittenden and should be live in February.

Local Plan Enquiry:

The Chairman had a very useful meeting with Cllr. John Smith who agreed that housing on the Brickwork’s site is the only option. Cllr. Smith is also to investigate why TWBC are ignoring the issue.

Pork Pie Farm was also discussed and Cllr. Smith agreed that it is intolerable that effective action is not taken. It is hoped that he will be able to put pressure on the Planning Officers regarding this matter.

Sawlodge:

The chairman confirmed that he had spoken with Mr David Holland who is to contact the Environment Agency. Mr H Lilley is to chase if nothing is heard within a month.

Office Equipment:

The Chairman had made investigations on the Internet where a Dell computer for £699 provided all the necessary equipment. Mrs J Croucher is to give Mr H Lilley a contact number for Printing at Cranbrook supplier. Mr L Gosbee believed Mr Chris Edwards might also be able to help.

4. GROUNDS MAINTENANCE

Tenders for the usual contracts are to be sent by the Clerk with Contract 1 to include mowing under trees and surrounding areas. Mr H Lilley is to contact Bridgelands before a letter is sent to them and Mr L Gosbee is to discuss hedge cutting with the Clerk.

5. IDENDEN CHARITY

The Clerk had received a letter from Mr C Highwood regarding the appointment of Trustees. It was proposed by Mr L Gosbee, seconded by Mrs J Croucher and agreed unanimously to reappoint Mr J Mills and Mr D Hooker as Trustees. Mr C Highwood declared an interest.

6. 2004 MEETING DATES

The following dates were agreed for meetings to be held in 2004. The Clerk is to contact the Lettings Secretary:

January 15 th February 19 th March 18 th April 15 th May 13 th May 20 th (APA) June 17 th July 15 th August 19 th September 16 th October 21 st November 18 th December 16 th

7. PLANNING:

Applications:

TW/03/02272: Notification of Revised Planning Application Details for New Nursery Manager’s dwelling at Gould Farm Nurseries, Gould Farm, Mill Lane, Frittenden.

It was proposed by Mr H Lilley, seconded by Mr C Highwood and agreed by 5 votes to 1 to Raise No Objection providing that a Section 106 in entered into that ties the land and house together, and that on completion all mobile homes on the site are removed.

TW/03/02214: Notification of Appeal Lodged with the Planning Inspectorate for change of use to unrestricted B8 use, non compliance with condition imposed by inspectors appeal decision 4.3.96 at Four Acres, Cranbrook Road, Frittenden.

Noted.

Decisions:

TW/03/02322: Alterations to existing garage/store to include roof light, WC and staircase at Longmeadows, Biddenden Road, Frittenden.

Permission Granted.

TW/03/02378: Single storey side extension at 2 Buckhurst Cottages, Biddenden Road, Frittenden.

Permission Granted.

TW/03/02634: Article 10 Consultation – Erection of detached toilet block at Headcorn Aerodrome, Shenley Road, Headcorn.

No Objection.

Correspondence:

Notice of withdrawn application nos. TW/03/2383 and TW/03/02406 for single storey extension at Balcombe Farmhouse, Biddenden Road, Frittenden.

8. CORRESPONDENCE

The Chairman had received a letter from Frittenden School regarding the appointment of Governors. A request was made to appoint either from the Parish Council or other suitable person from the village. Mrs J Sims showed an interest and is to investigate further. Mrs H Gosbee is to write a notice in the Kent Messenger newspaper.

An invitation to the Mayors charity quiz night.

TWBC: Electoral Register Local Plan Review Appearances Programme Sports News Various agendas & committee meeting minutes

Kent Highways: Lengthsmen Pilot Response Units update

CAB: Donation request

Kent Sports Volunteer Project: Becoming a Volunteer poster

DEFRA: Equine issues

Wild Wood Tree Care: Information leaflet

KAPC: Parish News Kent Rural Strategy framework questionnaire World leprosy week Playing field newsletter Local heritage news Kent highways questionnaire Serpa conference newsletter and leaflet

9. FINANCE


It was proposed by Mr L Gosbee, seconded by Mrs J Sims and agreed unanimously to pay accounts as follows:

Mr H Lilley…….…………………………………………….. £25.80

Seeboard …..…..……………………………………………… £8.90


Mrs D Jenkins: Salary Nov/Dec.………………………………. £100.00


Donations:

It was proposed by Mr N Evelegh, seconded by Mr C Highwood and agreed unanimously to pay donations to the following organisations under Section 137:

Hawkhurst Cottage Hospital £50 Cranbrook Citizens Advice Bureau £50 Frittenden Pre School £50 Frittenden Parochial Church Council £300 Hospice in the Weald £30 British Red Cross £30 Kent Youth £30 Frittenden Primary School £50 Victim Support £25

After much discussion it was agreed to pay FPCC the same as last year as it may be that the churchyard will formally close in the coming year and responsibility will therefore pass to the Parish Council, costing considerably more than £300. The Chairman has spoken to the Churchwarden who is currently investigating the process. The PC will have to wait for a formal notice to be received. The Chairman has spoken with a couple of other Parish Councils and in most cases cemeteries are the responsibility of the Parish Council. Some income is attained through burials, however this would not cover the total sum of maintenance and the precept would have to increase. The cost of maintaining the churchyard has become too onerous for the PCC who relies on donations. If the PC is to take it over then a decision on the leaning gravestones will have to be taken, as they could be a risk to the public.

Transfer:

It was proposed by Mrs J Croucher, seconded by Mrs J Sims and agreed unanimously to transfer the sum of £500 from the current account to the deposit account for the year 2003/2004.


Mr L Gosbee reported on the Planning Procedure meeting he attended on behalf of the Parish Council as follows:

Meetings will now be held every three weeks rather than monthly. There will be more enforcement. Officers are available to attend Parish Council meetings. There will be new wording on the planning form. 90% of applications are approved. Planning records go back to 1977.

Mr L Gosbee asked if the damaged seat on the rocking horse is to be replaced and two bars on the climbing frame are missing. Mr H Lilley is to view the items with Mr L Gosbee.

Mr N Evelegh reported that three cars, parked outside a caravan in a field on the corner of Bubhurst Lane, need monitoring. Mr H Lilley advised the local Enforcement officer, Mr Dave Holland, be contacted.

Mr N Evelegh also asked what action the Parish Council would take if Mac leaves the village shop. As Mac has yet to confirm his intentions the Chairman replied there is little the PC can do as yet.

Mrs J Croucher reported that the street lighting appears to be dim. The Chairman advised her to contact Mr Mike Ashbee who maintains the lighting.

Mr C Highwood reported on his findings after reading the Kent Structure Plan. He had highlighted a number of points in the book which maybe useful in the future.

The Chairman wished everybody a happy Christmas and prosperous new Year.


january 2003 at 8.00pm. - frittenden parish council€¦ · page 1089 a meeting of the parish...

Documents