SAMPLEJUSTICE OF THE PEACE APPOINTMENT

APPLICATION FORM

JANUARY 2019

FILING INSTRUCTIONS

Please read carefully before completing.

The Justices of the Peace Appointments Advisory Committee (the “Committee”) welcomes the interest of qualified persons seeking appointment as a justice of the peace.

The Committee’s responsibility under the Justices of the Peace Act is to classify candidates for appointment as “Not Qualified”, “Qualified” or “Highly Qualified”. Classifications will be based on a thorough review and evaluation process. The evaluation process may or may not include an interview. Classifications are reported to the Attorney General, who recommends candidates for Order-in-Council appointments to the Ontario Court of Justice.

All applications, whether sent by courier or mail, must be sent to:

The Coordinator Justices of the Peace Appointments Advisory Committee c/o Ministry of Government and Consumer Services Mail Delivery Room M2B-88, Macdonald Block, Queen’s Park 77 Wellesley Street West Toronto ON M7A 1N3

IMPORTANT: Applications must be received by the end of business on Tuesday,February 19, 2019. Applications that arrive after that date, regardless of when shipped, will NOT be accepted. It is the responsibility of the applicant to ensure their application is received by the specified date. HAND-DELIVERED APPLICATION PACKAGESWILL NOT BE ACCEPTED. The provincial government internal mail service is not to be used to send application packages. Application packages are to be sent by mail or courier only.

All applications received become the property of the Justices of the Peace Appointments Advisory Committee and will NOT be returned.

Additional information about how to complete the application is contained in the Frequently Asked Questions section of the Committee’s website: www.ontariocourts.ca/ocj/jpaac/.

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Before you submit your application:

Check that the application form is the most recent version (JANUARY 2019) posted on the JPAAC website. (NOTE: Submissions using the wrong version of the application form will not be considered by the Committee.)

Sign the Authorization/Attestation (Page 1).

Confirm the region(s) of the base court(s) to which you are applying and make the appropriate number of copies.

Check spelling and grammar as well as the word count restrictions (for applicable questions.)

Remove the Filing Instructions, Filing Checklist, General Selection Criteria and Endnotes pages in order to submit the application form beginning on Page 1 with “Candidate Information.” DO NOT include letters of reference, resumes or any other materials or documents other than those specified in the filing instructions or application form.

If applicable, attach one photocopy of your post-secondary degree, diploma, certificate or official transcript (with official translation, if necessary) to the back of the signed original application form you are submitting. (Provide an explanation in the box provided in section 7B if this document is not included.)

Print the application on 20-lb. white bond paper using 11 pt. Arial font and black ink. DO NOT highlight, use coloured ink, or otherwise embellish the application. Applications must be typed or word processed. DO NOT USE ALL CAPS.

Staple each copy of the application form in the top left corner. No other fastener is acceptable.

Submit one original application form and all required copies.

If applying to a vacancy/vacancies in one region, submit your signed original application form plus eight (8) copies of this signed application form, for a total of nine (9) application forms in your complete submission. For example, if you are applying to vacancies in Ottawa and Cornwall, both base courts are located in the East Region and, as such, one (1) original plus eight (8) copies would be submitted.

If applying to vacancies in more than one region, submit one (1) signed original application form. Then submit eight (8) copies of this signed application form for each of the regions to which you are applying. For example, if you are applying to vacancies in Ottawa, Cornwall and Brampton, two regions are involved and, as such, one (1) original plus 16 copies would be submitted, for a total of 17 application forms in your complete submission.

Completed application forms and copies may be double sided.

Failure to follow these instructions may result in rejection of your application.

SAMPLE

GENERAL SELECTION CRITERIA FOR EVALUATING CANDIDATES

Throughout the application process, candidates shall provide evidence that they meet all of the Selection Criteria. In addition, the candidate review process will consider the desirability of reflecting the diversity of Ontario’s population in appointments of justices of the peace and an assessment of the skills, abilities, and personal characteristics of candidates against those desired in a justice of the peace.

1. Skills and/or education that are clearly relevant and transferrable to the work of a justice of the peace

2. Work, volunteer or other experience that is clearly relevant and transferrable to the duties and responsibilities of a justice of the peace

3. An understanding of, and the skills, abilities, and personal characteristics applicable to, the base court vacancy, including the pace of court, geographic and community needs

4. Awareness and understanding of the breadth and depth of the role of a justice of the peace

5. Keen interest in people and humanity, including cross-cultural experience and community engagement

6. An ability to apply superior interpersonal skills in the courtroom and maintain decorum in adversarial circumstances

7. A high level of achievement in the area(s) of employment and/or community service 8. Experience providing functional advice, guidance and assistance to/at multiple levels

of authority 9. Ability and willingness to learn, substantiated through the candidate’s record of life-

long learning 10. Demonstrated good judgement in the face of real or perceived conflict of interest 11. Proven ability and experience in making sound, practical and timely decisions with

complex factors 12. Proven reputation for punctuality, reliability, organization skills and preparedness 13. Highly developed intellectual and analytical skills 14. Demonstrated flexibility and adaptability to change 15. Ability to work both co-operatively and independently 16. Ability to manage people, time and resources 17. Ability to present a clear, concise and well-written application that is reflective of the

candidate’s interest and ability 18. Ability and willingness to travel as required 19. Bilingual ability (if applicable)

In its review process, the Committee recognizes the importance of reflecting the diversity of Ontario’s population in appointments of justices of the peace as is required by

Section 2.1 (12) 6 of the Justices of the Peace Act.

SAMPLE

SAMPLECONFIDENTIAL

Justice of the Peace Appointment Application Form – JANUARY 2019 Page 1

JUSTICE OF THE PEACE APPOINTMENT APPLICATION FORM

JANUARY 2019

1. CANDIDATE INFORMATION LAST NAME FIRST NAME MIDDLE NAME(S)

If you wish to be addressed by a name other than your first name, please insert an asterisk (*) beside that name.

BIRTHNAME or other name used (if this is what appears on official documents, such as diplomas) DATE OF BIRTH (optional)

2. AUTHORIZATION / ATTESTATION

I, ( INSERT FULL NAME ), certify that I have performed paid or volunteer work equivalent to at least 10 years of

full-time experience.1 authorize the Justices of the Peace Appointments Advisory Committee to make discreet

inquiries with respect to my suitability and qualifications for appointment as a justice of the peace at the appropriate stage of the Committee’s deliberations.2

attest that the information provided in this Application is accurate, and that this Application has been authored and submitted by me.

understand that failure to complete the Application according to the instructions could result in the rejection of my Application or a lower classification.

have read and understand the base court description and meet the requirements for the vacancy(ies) to which I am applying.

Signature

X Date

3. APPLICATION FILING INFORMATION

A. Complete the Preference Box below by selecting and numbering the locations (cities) to which you are applying up to a maximum of 6 vacancies in order of preference (e.g., 1 is your most preferred vacancy.)

CENTRAL EAST

CENTRAL WEST

EAST NORTHEAST Vacancies in order of preference:

1

2

3

4

5

6

Barrie Newmarket Newmarket (Bilingual)

Brampton Hamilton Milton St. Catharines

Ottawa Ottawa (Bilingual)

Timmins (Indigenous)

NORTHWEST TORONTO WEST

Kenora Kenora (Indigenous)

Sioux Lookout Thunder Bay

Toronto Kitchener London London (Indigenous)

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B. Have you previously submitted a Justice of the Peace Appointment Application Form?

Yes No

If “Yes,” what was the year of your last application?

C. How did you hear about the application process?

E-mail notification LinkedIn Newspaper: Online Twitter Word of mouth

4. CONTACT INFORMATION

Residential Address

Street No. & Street Name

City, Province, Postal Code

Telephone Number Alternate Telephone No.

(e.g., Cell Phone)

Business Address

Street No. & Street Name

City, Province, Postal Code

Telephone Number

E-mail E-mail Address

5. LANGUAGES

The official languages of the courts of Ontario are English and French. You may be required to perform a language proficiency test in the language(s) in which you indicate proficiency.

A. Do you have a high degree of proficiency to read, write and speak English?

Yes No

B. Do you read, write and speak French at a superior3 level? Yes No

C. Have you previously undergone French language testing as part of the JPAAC application process? Yes No

If “Yes,” when?4

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6. SELF-IDENTITY (Optional)

The Justices of the Peace Appointments Advisory Committee recognizes the desirability of reflecting the diversity of the population of Ontario in the appointment of justices of the peace.

Please select as appropriate:

Indigenous Visible Ethnic/Cultural Disabilities LGBTQ2 Woman Minority Group

Please provide any additional relevant information that you are comfortable revealing.

(Maximum 50 words)

.

7. QUALIFICATIONS

A candidate shall not be considered by the Advisory Committee unless he or she has performed paid or voluntary work equivalent to at least 10 years of full-time experience and,

(a) has a university degree; OR

(b) has a diploma or advanced diploma granted by a college of applied arts and technology or community college following completion of a program that is the equivalent in class hours of a full-time program of at least four academic semesters; OR

(c) has a degree from an institution, other than a university, that is authorized to grant the degree

i) under the Post-secondary Education Choice and Excellence Act, 2000; or

ii) under a special Act of the Assembly that establishes or governs the institution, or

iii) under legislation of another province or territory of Canada;

OR

(d) has completed a program designated as an equivalency under subsection (16) of the Justices of the Peace Act:

(16) …The Attorney General may designate programs that involve training in the justice system, including programs designed to enhance diversity in the justice system, as programs that meet the educational equivalency, and shall make the list of programs so designated public; OR

(e) meets the equivalency requirement set out in subsection (17) of the Justices of the Peace Act. 5

7A. Secondary/High School Education

Provide an outline of your formal secondary/high school education, including date completed, location, name of institution, and diploma/certificate obtained.

Year Completed

Diploma/ Certificate Institution City, Province, Country

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7B. Post-secondary Education

Starting with the most recent, list your post-secondary school qualifications. Add a new row for each separate certification.

Year Completed

Degree/Diploma/Certificate and Program

Institution City, Province, Country

To demonstrate that you meet the education requirement, you must attach:

a copy of all (or the highest) post-secondary degree(s) or diploma(s) or certificate(s) you have earned (together with a certified translated copy(ies) 6, if applicable), OR

an official transcript (together with a certified translated copy 6, if applicable).

If neither a copy of a degree/diploma/certificate nor an official transcript is available, you must provide an explanation in the box below as applicable:

At the time of application submission, you are unable to provide evidence of completion of post-secondary education. You must indicate that you have requested the documents and include the dates of your request. Upon receiving the documents, mail copies with a covering letter to the JPAAC Coordinator.

OR

You cannot provide evidence of completion of post-secondary education. Explain the circumstances.

EQUIVALENCY REQUIREMENT NOTE: If you do NOT have post-secondary education, you must demonstrate below how you meet the “Equivalency Requirement”. Explanation of “Equivalency Requirement” can be found in Endnote #5.

(Maximum 400 words)

7C. Academic Recognition / Scholastic Awards

Starting with the most recent, list significant recognition or awards related to scholastic pursuits at the post-secondary level.

Year Achievement / Certificate Institution

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7D. Continuing Education and Training (non-employment related)

Starting with the most recent, list up to five significant additional educational achievements and/or certificates attained within the last 10 years. Include dates, institution and location.

Year Achievement / Certificate

(if applicable) Institution City, Province, Country

7E. Continuing Education and Training (employment-related)

Starting with the most recent, list up to five substantial professional training programs completed within the last 10 years. Include dates, a description of the training, your title/position and employer.

Year Training Title / Position Employer

8. EMPLOYMENT HISTORY

Starting with the most recent position, complete the table below by providing a concise account of your work experience.7

Add a new row for each employment.

a) From – To (MMM/YY) b) Title / Position c) Employer d) Location (City, Prov., Country)

Key Responsibilities (Use bullet points)

9. COMMUNITY SERVICE

Starting with the most recent activity, complete the table below by providing a concise account of your community, civic and volunteer experience (paid and unpaid), including the nature and dates of your involvement with each organization.

Add a new row for each role/organization.

a) From – To (MMM/YY) b) Role c) Organization d) Location (City, Prov., Country)

Nature of Involvement (Use bullet points)

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10. UNDERSTANDING AND PREPARATION

For the purpose of this application process, you are advised to observe different types of courts where justices of the peace preside at the base court locations to which you are applying.8 In the chart below, describe what you specifically learned about the role of a justice of the peace from each specific observational visit.

Starting with the most recent, add a new row for each court visit.

DATE DD/MMM/YY COURT ADDRESS

TYPE OF COURT

YOUR KEY LEARNING (Maximum 75 words for each court visit)

11. TRANSFERABLE QUALIFICATIONS

Considering the roles, responsibilities and qualities of a justice of the peace as you understand them, how will your education, skills, experience and character make you an excellent justice of the peace?

(Maximum 400 words)

12. COMMUNITY AWARENESS

A. Describe your experiences with, or substantive knowledge of, the challenges and social issues that people face in the communities to which you are applying.

B. As a consequence of these circumstances, describe the challenges that may arise in the courts to which you are applying.

(Maximum 400 words)

13. RELEVANT EXPERIENCE

Justices of the peace must have demonstrated ability and experience in making practical and timely decisions that involve complex factors, including conflicting information and interests.

A. From your professional or community experience, please provide an example of a complex situation that required you to make a decision. Briefly outline the relevant circumstances.

B. Briefly describe the process you used to reach your decision, the decision itself, and the impact this decision had on you and others.

(Maximum 400 words)

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14. PERSONAL AND OTHER MATTERS

A. Please answer each of the following questions:

1) Have you ever been found guilty of a criminal offence? Yes No

2) Are you currently involved, or expect to be involved, in any litigation in the near future? Yes No

3) Are you in default of a family support obligation? Yes No

4) Have you ever declared bankruptcy that has not been discharged? Yes No

5) Are you in arrears with Canada Revenue Agency or a similar provincial agency?

Yes No

6) Are you the subject of any current court order? Yes No

7) Have you ever been the subject of a claim, complaint, review, suspension, sanction or any disciplinary action by a professional organization or regulatory body?

Yes No

8) To your knowledge, do you have any outstanding claim, complaint, review, suspension, sanction or any disciplinary action by a professional organization or regulatory body?

Yes No

B. If you answered “Yes” to any of these questions, please provide a detailed explanation.

C. Please disclose any matters that you reasonably and objectively feel might adversely reflect on the Ontario Court of Justice should you be appointed.

15. TRAVEL AND JUDICIAL DUTIES

Assignments for justices of the peace are at the direction of the regional senior judge or regional senior justice of the peace. Justices of the peace may be required to sit in varying locations across a region or, occasionally, elsewhere in the province. This may involve holding hearings in premises with varying degrees of accessibility. While most duties fall within a regular business day, a justice of the peace is on duty 24 hours a day and may be required to work at any hour of the day and on weekends or holidays.9 Overnight travel may be required.

Do you have any limitations on when and where you are prepared to work?

Yes No

If “Yes,” then please explain.

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16. COMPUTER SKILLS

On appointment, each justice of the peace is equipped with a computer. You are expected to have basic computer skills. Please indicate your level of skill:

None Basic Advanced Expert

17. MEMBERSHIP AND/OR PARTICIPATION IN PROFESSIONAL ASSOCIATIONS

Starting with the most recent, provide information on your membership in any professional associations. Briefly describe your involvement and the length of time of such involvement.

From MMM/YY

To MMM/YY Role Association

18. RECOGNITION / AWARDS

Starting with the most recent, provide information on any employment or community-related recognition or awards.

Year Recognition / Award Organization

19. PUBLICATIONS

List up to 5 materials you have authored and published. The publications you list here need not be confined to writings on legal topics. Year Title Publication

1

2

3

4

5

20. SUPPLEMENTARY INFORMATION

If you have additional, relevant information NOT included elsewhere on the application, please indicate in the space below.

(Maximum 300 words)

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21. REFEREES

You must provide the names of four referees—two persons who have had direct experience with your professional work and two persons who have an understanding of your participation in community activities.10

You must provide current and complete contact information for all referees.

DO NOT SUBMIT REFERENCE LETTERS

PROFESSIONAL WORK – REFEREE #1

Name Title and Company

Address Business Phone Number

Residential Phone Number E-mail Address

Nature of Relationship to Applicant

PROFESSIONAL WORK – REFEREE #2

Name Title and Company

Address Business Phone Number

Residential Phone Number E-mail Address

Nature of Relationship to Applicant

COMMUNITY ACTIVITIES – REFEREE #1

Name Title and Company

Address Business Phone Number

Residential Phone Number E-mail Address

Nature of Relationship to Applicant

COMMUNITY ACTIVITIES – REFEREE #2

Name Title and Company

Address Business Phone Number

Residential Phone Number E-mail Address

Nature of Relationship to Applicant

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ENDNOTES

1 In accordance with the Justices of the Peace Act, section 2.1(15). 2 Candidates for appointment as a justice of the peace who are or have been members of a

professional organization or are governed by a regulatory body are required to permit disclosure by the organization to the Committee or to the Attorney General of any complaints, charges, insurance or compensation claims made against them to that organization. Please note that candidates will also be required to provide permission for the Committee to conduct various security and disclosure checks. The Committee may also wish to obtain information from other sources. In making these inquiries, every effort will be made to maintain confidentiality.

3 The Ministry of Government and Consumer Services (MGCS) ascertains that if a vacancy indicates a level of French language proficiency, your ability to communicate and/or write in French may be assessed and rated against a superior standard. French proficiency tests are valid for five years (as per the French Language Services Office of the Ministry of the Attorney General). If you have been tested as part of the JPAAC application process and wish to be re-tested within the five-year period, you may do so independently and at your own expense. Contact the JPAAC Coordinator at JPAAC.Info@ontario.ca for information on how to arrange for Ontario government-approved French language testing. Details regarding your testing outcomes may be provided in the Supplementary Information section of this application form. You may also be asked to submit a copy of the evaluator’s report.

4 If you wish to provide further information regarding French language skills and/or testing, you may do so in Question #20, under “Supplementary Information.”

5 A candidate may be considered to have met the equivalency requirement if he or she demonstrates exceptional qualifications, including life experience, but does not have the educational requirements indicated in the list of Qualifications. (ref: Justices of the Peace Act, subsection 17)

6 Candidates who hold a university degree and/or college diploma from outside Canada are required to supply the Committee with a translated certified copy of the degree/diploma/transcript when submitted in a language other than English or French.

7 If you wish to provide information regarding gaps in work experience, you may do so in Question #20, under “Supplementary Information.”

8 In addition to previous professional and/or personal court experiences.

9 The JPAAC’s policies and processes for review and evaluation of candidates are in compliance with accessibility provisions under the Ontarians with Disabilities Act, 2001.

10 All information will be kept in confidence by the Committee. The Committee may wish to obtain information from other sources. In making these inquiries, every effort will be made to maintain confidentiality. The Committee may or may not contact your referees.

DO NOT INCLUDE THIS PAGE IN YOUR APPLICATION PACKAGE