JCI London

Council Roles

2010

GET INVOLVED!!

JCI Vision

To be the leading global network of young active citizens

JCI Mission

To provide development opportunities that empower young people to create positive change

Overview

A role with JCI is a great addition to any CV. It is a great way of expanding your experiences and many of our previous JCI London Council members have moved on to more rewarding jobs based on their experience gained with our organization

A council role with JCI gives you:– Learning opportunities– Project management– Career development– Management (team/Deputy)– Networking opportunities– Hands on experience: Learning by doing– Fun!

Deputies & Teams

• If you think being a Director is too much to handle, being a Deputy or on one of the teams could be an option

• Talk to Solveig about what the options are to be one of the deputies or if you want to be on one of the teams

How?

Let us know!

• Contact Solveig Malvik, Marco van den Heuvel or Sarah Beckwith

• Come to the AGM the 7th October at Swan House when Directors and other officers will be elected

JCI London Council Roles 2010

•Local President•Immediate Past President •Deputy President•Secretary General•Strategic Partnership Director•Membership Director

•International Director•Marketing Director•Treasurer•Business Director•Social Director•Community Director•Training Director

Local President

• Day-to-day management and facilitating the smooth running of the JCI London chamber, including to responding to emails from (potential) members and other approaches within a limited time line.

• Chairman of monthly council meetings• Communicating with members by email, newsletters and at events.• Coordinating the planning of regular events for our members• Overseeing the planning and organisation of all major events and

projects in the Chamber• Mentor to less experienced members and helping them reach their

full potential• Ambassador of JCI as an organisation to potential members,

sponsors, patrons, and speakers• Liaising with JCI alumni and senators, JCI (council) members from

other chambers and the national board• Organising knowledge transfer to Deputy President and future

council members

Deputy President

• Be the deputy of the President, be present at events if the President is unable to be there

• Support the President in his/her activities • Manage and follow up Awards submissions• Plan and prepare next year’s council until election of

next year’s Local President at the AGM• Plan transfer of knowledge and activities for next year’s

chamber • Be a representative of the organisation, be present at

most events and taking on a responsibility towards new members and others wanting to learn about the organisation

• Supervise/support management of JCI events

Secretary General (new) This is a very important organizational role that looks good on any CV for anyone interested in management

• Constitutional oversight • Compile and distribute agenda for council meetings• Compile and distribute minutes from council meetings• Collate spreadsheet of director updates for council

meetings• Transfer of knowledge: Responsible for central

depository for council documents • Post event descriptions provided by directors on JCIL

website/Eventbrite/Facebook/ASW etc• Respond to/direct general enquiries from

members/potential members

Strategic Partnership Director (new) • Identify and make contact with potential partners and

sponsors (local and regional companies, service providers, Senators, professional organizations, development and training organizations, student organizations)

• Maintain and develop JCI London’s existing relations with London Chamber of Commerce & Industry

• Maintain and develop JCI London’s relations with existing partners (Canary Wharf, Starbucks etc)

• Make sure sponsors and partners are recognized by JCI London in marketing material and through other benefits

• Maintain and develop contacts and relations with partners and sponsors

• Create template sponsor agreements • Explore the option of “chamber card” agreements

Treasurer/Company Secretary

• Annual budgeting • Preparation and completion of accounts • Liaison with JCI UK with regards to membership fees • Project book-keeping • Administering day to day finance functions• Maintaining relationship with external advisors• Manage the chamber’s investments

Membership Director

• Maintain membership database - information on new/potential/past members

• Respond to queries from potential members• Liaise with JCI UK admin/finance re membership

numbers/queries• Send welcome e-mail/new member welcome pack to all

new members• Remind members about membership renewal • Ask for feedback/reasons for members leaving• Update new member welcome pack• Organise open evenings

Marketing Director • Develop and execute JCI London marketing strategy

through any media available; networking, media, online…

• Develop marketing material and marketing strategy for JCI

• Develop social media marketing strategy, incorporate the JCI website into the strategy

• Make sure all project teams and council members are up to date on marketing strategies, where to market events, and have the material they need

• Find partners and sponsors for marketing materials• Create a budget for marketing materials• Promote JCI London in the media

Training Director

• To initiate and oversee a programme of personal development events for the Chamber over the course of a calendar year.

• To build relationships with potential training contacts both within and outside the Chamber.

• To attend and ensure the smooth running of training events during the calendar (e.g. confirm venue bookings, introducing and thanking speakers/trainers, purchasing refreshments)

• To contribute to the growing reputation of JCI London as a resource for young professionals seeking personal development opportunities

Business Director

• Collect ideas for new events, develop event schedule• Contact existing and new business partners, use the

network of other (council) members• Plan, organize and market events• Identify partner companies and locations• Liaise with local businesses for development

opportunities for members • Allocate roles and responsibilities to team members,

especially concerning the organization on the day• Create networking opportunities for JCI members and

companies and corporations in Greater London for the mutual benefit of both

Social Director

• Develop JCI London’s social strategy making sure it is interesting, fun and innovative in accordance with the strategic intent of JCI London

• Marketing of social events• Liaison with the other directors of JCI London• Organise JCI London’s social events

– Annual Dinner– Christmas Dinner– Thirsty Thursdays– Picnic

Community Director

• Responsible for making sure JCI has an appropriate number and balance of interesting community events over the year

• Internally and externally promote the Community part of JCI

• Liaise with external organizations/people in order to identify/arrange joint events

• Attend and lead community project meetings• Prepare budget/event management plans for events• Identify and appoint project managers• Oversee project managers/mentoring• Market community events

International Director • Promotion of JCI International Events to members• Maintaining existing international relationships as well as

identifying and responding to queries about new relationships

• Liaison with international event organizers (world conference, European conference, KHT etc)

• Managing JCI London’s twinning relationships (major European capitals)

• Managing the international project team for JCI London • Organization of international events in London (twinning

weekends, World Language Day, etc) • Promoting JCI’s international aspect, partners and

activities• International networking on behalf of JCI London

Contacts

Solveig.malvik@gmail.com

www.JCILondon.org.uk/job_board.php