jeanne clery campus security policy & crime statistics disclosure act commonly referred to as...

Jeanne Clery Campus Security Jeanne Clery Campus Security Policy & Crime Statistics Policy & Crime Statistics

Disclosure ActDisclosure Act

Commonly referred to as Commonly referred to as “The Clery Act”“The Clery Act”

What you need to know if you are What you need to know if you are a Campus Security Authority at a Campus Security Authority at

MTSUMTSU

What is the Clery Act? What is the Clery Act?

Jeanne Clery was raped and murdered in her dorm room at Jeanne Clery was raped and murdered in her dorm room at Lehigh University in 1986. Her killer was another student. Lehigh University in 1986. Her killer was another student. Her school had not informed students about 38 violent Her school had not informed students about 38 violent crimes on campus in the three years preceding her murder. crimes on campus in the three years preceding her murder. Her parents believe she would have been more cautious or Her parents believe she would have been more cautious or made a different school choice if she had known about made a different school choice if she had known about other violent crimes at Lehigh. The law enacted in her other violent crimes at Lehigh. The law enacted in her memory is intended to ensure that students and other memory is intended to ensure that students and other campus community members are informed about campus campus community members are informed about campus crime so they can make informed decisions.crime so they can make informed decisions.

The Clery Act requires that universities The Clery Act requires that universities distribute crime statistics to current distribute crime statistics to current students and all campus employees by students and all campus employees by October 1 each year. October 1 each year.

Crime statistics must be made available to Crime statistics must be made available to all perspective students and staff upon all perspective students and staff upon request.request.

What’s included in the report?What’s included in the report?

Crime reporting policy, procedure, and Crime reporting policy, procedure, and responsesresponses

Access to campus facilities and residence hallsAccess to campus facilities and residence halls Security considerations used in maintenanceSecurity considerations used in maintenance Enforcement and arrest authority of campus Enforcement and arrest authority of campus

policepolice Working relationship with state and local policeWorking relationship with state and local police Encouragement of prompt reporting of crimesEncouragement of prompt reporting of crimes Drug and alcohol abuse prevention informationDrug and alcohol abuse prevention information

The report will also includeThe report will also include:

Campus and community crime statisticsCampus and community crime statistics Policies for reporting crimes and emergenciesPolicies for reporting crimes and emergencies Campus Security Authorities and ResourcesCampus Security Authorities and Resources Campus Sexual Assault ProgramsCampus Sexual Assault Programs Registered Sex Offender InformationRegistered Sex Offender Information Emergency Notification and Timely Warning Emergency Notification and Timely Warning

PolicyPolicy Missing Student Notification PolicyMissing Student Notification Policy Annual Fire Safety ReportAnnual Fire Safety Report

Crime Log InformationCrime Log InformationCampuses that maintain a police department are required Campuses that maintain a police department are required to maintain a daily crime log that contains specified to maintain a daily crime log that contains specified information about any and all crimes that occur within the information about any and all crimes that occur within the patrol jurisdiction of the campus police and that are patrol jurisdiction of the campus police and that are reported to the campus police department. The campus reported to the campus police department. The campus must make the crime log for the most recent 60-day period must make the crime log for the most recent 60-day period open to public inspection during normal business hours, open to public inspection during normal business hours, while crime logs containing material more than 60-days old while crime logs containing material more than 60-days old must be retained for seven years for public inspection upon must be retained for seven years for public inspection upon two days’ notice.two days’ notice.

But what does this have to do But what does this have to do with YOU?with YOU?

Many crimes (especially sexual assaults) go unreported Many crimes (especially sexual assaults) go unreported to police but may be reported to others.to police but may be reported to others.

Data is collected from Data is collected from Campus Security AuthoritiesCampus Security Authorities to to get the most accurate crime statistics possible – That’s get the most accurate crime statistics possible – That’s where you come in.where you come in.

Timely WarningsTimely Warnings

Information provided by CSAs will assist Public Safety in issuing Timely Warnings to alert the campus to crimes that pose a serious or continuing threat.

What makes you a Campus What makes you a Campus Security Authority (CSA)?Security Authority (CSA)?

The law defines four categories of Campus The law defines four categories of Campus Security Authority:Security Authority:

University PoliceUniversity Police Non-police security staff responsible for monitoring university Non-police security staff responsible for monitoring university

propertyproperty People or offices designated by our policies as those to whom People or offices designated by our policies as those to whom

crimes should be reportedcrimes should be reported Officials with significant responsibility for students and campus Officials with significant responsibility for students and campus

activities – THAT’S YOU!activities – THAT’S YOU!

Campus Security Authorities Campus Security Authorities are:are:

Defined by function, not title. CSAs have: Defined by function, not title. CSAs have:

Significant responsibility for student and campus Significant responsibility for student and campus activities;activities;

Regular contact with studentsRegular contact with students

The category of “Campus Security Authority” is defined The category of “Campus Security Authority” is defined broadly to ensure complete coverage and thorough broadly to ensure complete coverage and thorough reporting of crimes.reporting of crimes.

Examples of Examples of Campus Security Authorities:Campus Security Authorities:

- Student housing staff- Student housing staff

- Athletic coaches- Athletic coaches

- Student activities coordinators- Student activities coordinators

- Student judicial officers - Student judicial officers

- Faculty advisors to student organizations- Faculty advisors to student organizations

- Health Services staff- Health Services staff

Who ISN’T a Who ISN’T a Campus Security AuthorityCampus Security Authority

Administrative staff not responsible for students (e.g., Administrative staff not responsible for students (e.g., payroll, facilities)payroll, facilities)

Clerical StaffClerical Staff

Individual faculty who do NOT serve as advisor to a Individual faculty who do NOT serve as advisor to a registered student organizationregistered student organization

Who is EXEMPT from reporting Who is EXEMPT from reporting requirements?requirements?

Licensed professional mental health counselors

• Pastoral counselors (employed by a religious organization to provide confidential counseling) who are working within the scope of their license or religious assignment at the time they receive the crime report

So you’re a CSA – What do you So you’re a CSA – What do you have to do?have to do?

If someone tells you about a crime or an incident that may If someone tells you about a crime or an incident that may be a crime, you must record the information and submit a be a crime, you must record the information and submit a report to MTSU Public Safety.report to MTSU Public Safety.

Just get the facts, experts will determine the crimeJust get the facts, experts will determine the crime Fill out the CSA reporting formFill out the CSA reporting form Tell the victim about options to report and how to do Tell the victim about options to report and how to do

soso Offer help by connecting to campus programs that Offer help by connecting to campus programs that

assist victims of sexual assault and other assault.assist victims of sexual assault and other assault.

WHAT do you have to report?WHAT do you have to report?

These crimes must be reported:These crimes must be reported: HomicideHomicide Sex OffensesSex Offenses Aggravated AssaultAggravated Assault RobberyRobbery BurglaryBurglary Motor Vehicle TheftMotor Vehicle Theft ArsonArson

(Definitions provided separately)(Definitions provided separately)

WHAT do you have to report? WHAT do you have to report? (continued)(continued)

You must also report: You must also report: Hate crimes, including any of the seven previously Hate crimes, including any of the seven previously

listed crimes, and; Larceny-Theft, Simple Assault, listed crimes, and; Larceny-Theft, Simple Assault, Intimidation, or Destruction/Damage/Vandalism of Intimidation, or Destruction/Damage/Vandalism of Property if motivated by bias Property if motivated by bias (race, gender, religion, sexual (race, gender, religion, sexual orientation, ethnicity/national origin, disability)orientation, ethnicity/national origin, disability)

Liquor, drug and weapons violations– both Liquor, drug and weapons violations– both arrestsarrests

AND AND disciplinary referralsdisciplinary referrals

When in doubt - When in doubt -

report it!report it!

Timing is criticalTiming is critical

Be sure to document when the crime or Be sure to document when the crime or incident occurred and when it was reported to incident occurred and when it was reported to you.you.

The law requires that the crime be reported for The law requires that the crime be reported for the calendar year in which it was the calendar year in which it was first reported first reported to a Campus Security Authorityto a Campus Security Authority, not when it , not when it was reported to police by a CSA.was reported to police by a CSA.

Location, location, location, location, location

A crime must be reported if it occurred

On campus On campus In In on-campuson-campus student residences student residences On public property adjacent to campus (e.g., On public property adjacent to campus (e.g.,

roads, sidewalks)roads, sidewalks) On certain off-campus property . . . On certain off-campus property . . .

Location Location (continued)(continued)

The law includes some off-campus locations The law includes some off-campus locations that are a part of, or so closely related to, the that are a part of, or so closely related to, the University that crimes occurring at those University that crimes occurring at those locations are included in campus crime locations are included in campus crime statistics.statistics.

Examples: Crimes occurring at student Examples: Crimes occurring at student organization-owned or controlled properties organization-owned or controlled properties and at University owned or controlled facilities and at University owned or controlled facilities “frequently used by students”“frequently used by students”

How to report crime statistics to How to report crime statistics to be included in the Clery Report:be included in the Clery Report:

For emergencies and crimes in progress, call 9-1-1For emergencies and crimes in progress, call 9-1-1

MTSU Public Safety (615) 898-2424MTSU Public Safety (615) 898-2424

Fill out Campus Security Authority Crime & Incident Fill out Campus Security Authority Crime & Incident Report Form found on the MTSU Website: Report Form found on the MTSU Website: www.police.mtsu.edu under the CSA Worksheet link under the CSA Worksheet link

A direct link to the worksheet is: A direct link to the worksheet is: http://police.mtsu.edu/CSA_Worksheet.pdf

Crimes Crimes notnot connected to connected to MTSU are MTSU are notnot included included

For example, A student tells you about a crime that occurred at a

different college before he transferred to MTSU; or

A student reports an assault that happened while she was away from campus and not involved in a campus activity – e.g., at home on spring break, on vacation, or at a summer job with a private company

Just report the factsJust report the factsPolice will categorize the reported incidents. Your job is to get the information the person is willing to tell you. Remember:

You are not a police officer or detective. You don’t have to prove what happened, determine

who was at fault, or classify the crime. You aren’t supposed to find the perpetrator.

Use the CSA report form available on the MTSU Public Safety web page, but DON’T identify the victim.

Describe OptionsDescribe Options

Let the person know about options to report Let the person know about options to report crimes to the policecrimes to the police

A person who talks to you may not want to talk to A person who talks to you may not want to talk to police – police – and doesn’t have to.and doesn’t have to.

Exception: when the victim reports a Exception: when the victim reports a crime to a professional who is mandated by law crime to a professional who is mandated by law to report specific crimes; for example, child to report specific crimes; for example, child abuse.abuse.

Offer referrals to campus Offer referrals to campus resources includingresources including

MTSU Title IX Coordinator, Carol Clark (615) 898-5133

MTSU Student Affairs, KUC 212 (615) 898-2440

MTSU Student Health Services (615) 898-2988

MTSU Counseling Services, KUC 329 (615) 898-2670

Filling out the Report form:Filling out the Report form:Is a violent crime in progress? If so, call Is a violent crime in progress? If so, call

police immediately!police immediately!

Describe the incident or crime -Describe the incident or crime - What What happened? How, when, and where did it happened? How, when, and where did it happen? happen?

Answering questions on the form will help police Answering questions on the form will help police determine the correct categorydetermine the correct category

Write a description of the incident Write a description of the incident Even incomplete information can helpEven incomplete information can help

Filling out the form: Filling out the form: you’re not the you’re not the expert, and you don’t have to beexpert, and you don’t have to be

You don’t have to know the crime classificationYou don’t have to know the crime classification

Indicate the crime that seems most likelyIndicate the crime that seems most likely Provide as much detail as possible; helps prevent Provide as much detail as possible; helps prevent

double reporting of the incidentdouble reporting of the incident

Public Safety will make the final determination Public Safety will make the final determination and classify the crimesand classify the crimes

Definitions of CrimesDefinitions of Crimes

Aggravated Assault: unlawful attack upon Aggravated Assault: unlawful attack upon another with intent to inflict severe or another with intent to inflict severe or aggravated bodily injury, using a weapon or aggravated bodily injury, using a weapon or some means likely to produce death or great some means likely to produce death or great bodily harm.bodily harm.

Arson: willful or malicious burning or attempt Arson: willful or malicious burning or attempt to burn a dwelling house, public building, to burn a dwelling house, public building, vehicle, personal property, etc.vehicle, personal property, etc.


Burglary: unlawful entry of a structure to Burglary: unlawful entry of a structure to commit a felony or a theft.commit a felony or a theft.

Criminal Homicide: murder, non-negligent Criminal Homicide: murder, non-negligent manslaughter manslaughter (willful killing of a person);(willful killing of a person); and, and, negligent manslaughter (including negligent manslaughter (including vehicular manslaughter) vehicular manslaughter) (killing of another (killing of another through gross negligence.)through gross negligence.)


Disciplinary Referrals: Incidents in which Disciplinary Referrals: Incidents in which a student was not arrested, but was a student was not arrested, but was referred for campus disciplinary action for referred for campus disciplinary action for liquor or drug law violations or illegal liquor or drug law violations or illegal weapons possession.weapons possession.

Drug Law Violation: Violations of state and Drug Law Violation: Violations of state and local laws related to the possession, sale, local laws related to the possession, sale, use, growing, manufacturing, and making use, growing, manufacturing, and making of narcotic drugs.of narcotic drugs.

Definitions of CrimesDefinitions of Crimes Hate Crimes: Any of the 7 listed crimes, or Hate Crimes: Any of the 7 listed crimes, or

Larceny-Theft, Simple Assault, Intimidation, or Larceny-Theft, Simple Assault, Intimidation, or Destruction/Damage/Vandalism of Property Destruction/Damage/Vandalism of Property where there is evidence that: where there is evidence that:

- the crime was motivated by bias; and,- the crime was motivated by bias; and,

- the victim was intentionally selected - the victim was intentionally selected because of the victim’s actual or perceived because of the victim’s actual or perceived race, race, religion, gender, sexual orientation, religion, gender, sexual orientation, ethnicity/national origin or physical/mental ethnicity/national origin or physical/mental disability. disability.

Intimidation: Unlawfully placing a person Intimidation: Unlawfully placing a person in reasonable fear of bodily harm through in reasonable fear of bodily harm through the use of threatening words and/or other the use of threatening words and/or other conduct, but without displaying a weapon conduct, but without displaying a weapon or subjecting the victim to actual physical or subjecting the victim to actual physical attack.attack.

Provided as a Resource to UCLA Campus Provided as a Resource to UCLA Campus Security AuthoritiesSecurity Authorities


Larceny/Theft: Unlawful taking, carrying, Larceny/Theft: Unlawful taking, carrying, leading, or riding away of property from leading, or riding away of property from the possession of another.the possession of another.

Liquor Law Violation: Violation of laws Liquor Law Violation: Violation of laws prohibiting the manufacture, sale, prohibiting the manufacture, sale, transporting, furnishing, possessing of transporting, furnishing, possessing of intoxicating liquor or furnishing liquor to a intoxicating liquor or furnishing liquor to a minor.minor.


Motor Vehicle Theft: Theft or attempted Motor Vehicle Theft: Theft or attempted theft of a motor vehicle.theft of a motor vehicle.

Robbery: Taking or attempting to take Robbery: Taking or attempting to take anything of value from a person by anything of value from a person by force or violence.force or violence.


Sex offenses, forcible and non-Sex offenses, forcible and non-forcibleforcible

Forcible sex offenses: rape, sodomy, Forcible sex offenses: rape, sodomy, forcible fondling, and sexual assault with forcible fondling, and sexual assault with an objectan object

Non-forcible: statutory rape and incestNon-forcible: statutory rape and incest


Simple Assault: Assaults or attempted Simple Assault: Assaults or attempted assaults where no weapon was used with assaults where no weapon was used with no serious injury to the victim.no serious injury to the victim.

Vandalism: To willfully destroy, injure, Vandalism: To willfully destroy, injure, disfigure, or deface any public or private disfigure, or deface any public or private property without consent of the owner.property without consent of the owner.

Weapons Law Violation: The violation of Weapons Law Violation: The violation of laws or ordinances regulating weapons.laws or ordinances regulating weapons.


Questions re: sex offenses:Questions re: sex offenses:

Was the act committed forced and/or Was the act committed forced and/or non-consensual?non-consensual?

Was the victim incapable of giving Was the victim incapable of giving consent because of temporary/permanent consent because of temporary/permanent mental/physical incapacity, or because mental/physical incapacity, or because underage?underage?

Was assault facilitated by (including Was assault facilitated by (including intoxicated persons) drugs/alcohol?intoxicated persons) drugs/alcohol?


Questions re: robberyQuestions re: robbery Was force or a weapon used or Was force or a weapon used or

threatened?threatened? Was victim injured?Was victim injured? Did victim feel fearful, threatened or Did victim feel fearful, threatened or

endangered?endangered?


Questions regarding burglary:Questions regarding burglary:Was item taken from inside residence Was item taken from inside residence halls, classroom, office, store, lab, or halls, classroom, office, store, lab, or other structure?other structure?Was structure, room, store, or office Was structure, room, store, or office open, closed, or locked?open, closed, or locked?How did thief get into the structure/ How did thief get into the structure/ room etc.?room etc.?

It’s important to establish the elements of burglary It’s important to establish the elements of burglary because theft is not reportable under Clerybecause theft is not reportable under Clery


Hate crimes questions: Hate crimes questions:

Was the target personal property, a personal Was the target personal property, a personal residence, house of worship, or ethnic organization?residence, house of worship, or ethnic organization?

Did the incident involve any expression of hatred (e.g. Did the incident involve any expression of hatred (e.g. graffiti, comments) re: race, gender, ethnicity, religion, graffiti, comments) re: race, gender, ethnicity, religion, sexual orientation, or disability?sexual orientation, or disability?

Did any personal injury result from the incident?Did any personal injury result from the incident?

Report ANY vandalism to property that is the Report ANY vandalism to property that is the result of a hate crimeresult of a hate crime


Liquor, drug, and weapon law violations:Liquor, drug, and weapon law violations: Police report statistics on arrests for liquor, drug, and Police report statistics on arrests for liquor, drug, and

weapons-related crimesweapons-related crimes Report statistics on disciplinary referrals for drug, liquor, and Report statistics on disciplinary referrals for drug, liquor, and

weapon weapon law violationslaw violations (except when the individual was also (except when the individual was also arrested for the same act)arrested for the same act)

Statistics must reflect number of persons involved (head Statistics must reflect number of persons involved (head count), not just number of incidents (for these crimes only)count), not just number of incidents (for these crimes only)

Annual Clery ReportAnnual Clery Report

To get more information on campus safety and To get more information on campus safety and to read the Clery Report go to:to read the Clery Report go to:

http://police.mtsu.edu/stats/2012MTSUAnnualSecurityReport.pdf

Questions?Questions?

Contact:Contact:

Major Jason Morton, Asst. Director Public Safety Major Jason Morton, Asst. Director Public Safety

[email protected]

615-898-2424615-898-2424

Heidi Zimmerman, University CounselHeidi Zimmerman, University Counsel

[email protected]

615-898-2025615-898-2025

THANK YOU

jeanne clery campus security policy & crime statistics disclosure act commonly referred to as...

Documents

campus crime

campus facilities

campus employees

campus security authority

campus police department

campus community members

responses crime

crime logs