Jewellery Management

Version 1.0

Introduction: VASUDHA SoftAim Innovations Pvt. Ltd., Rahul Enclave, Atul Nagar, Waraje, Pune -58, M.S. India.

email-contactus@softaiminnovations.com, Ph: +91-020-30421077

www.softaiminnovations.com

Introduction:

We provide an affordable true Windows based program to fully manage every

aspect of your Jewellary business. Inventory and bar-coding that is 100% integrated with

your accounting software and customer and vendor database.

Jewellary Management software does it all and makes it easy. With a fast and

easy use graphical environment, taking control of your business has never been so

easy.

Using detailed inventory, customer, vendor, and invoicing forms, you'll be able to

manage your business and quickly find just the product your customers are seeking

Jewellary Management Software. The software supports bar-code scanning for quick

invoice creation and TWAIN scanners to illustrate the inventory lists; multiple printers for

invoices, tags, labels, and routine printing; and catalog creation with the optional Sharp

Catalog module. The program handles inventory, customers, invoices, vendors, and

point-of-sale (POS) details, with multifield search capability in all the data tables.

Features:

• Print professional sales receipts and other business documents with customized

company logo and signature block.

• Search for a specific customer by first or last name, street or phone number.

• Customer database stores important information such as addresses, phone

number, spouses birthdays, anniversaries, ring sizes and more.

• Customer lay-away program - store incoming payments and final payouts.

• Customer purchase history - shows previous purchases and detailed item

information.

• Keep track of repairs, item information, sending and receiving dates etc.

• Supplier details such as supplier name, part number and original PO number.

• Inventory information on all items or selected item categories, parts and loose

stones.

• View sales information for a certain month and receive statistics on your sold

items, item categories, top customers and top sales associates.

• Day End Statistics - featuring complete list of payment methods, summary of all

sales and returns as well as lay-away payments.

• Financial Information Screen displays details about transactions made within a

selectable time period.

Module Description:

1. Admin

Admin module is developed for admin to control the flow of system. In this

module admin is having all the rights to access all the functionality provided in this

project; that is add, edit, and delete any information for particular purpose.

Features:

• Add role, set the password as per requirement.

• Viewing all information about the department.

• Add any information as per requirement.

• Add daily normal expenses.

• Viewing all stock information.

• Viewing the login detail.

• Register all cards.

2. Sale

In this module we have introduced Smart Card System. Every new customer

comes along with the smart card issued by doorkeeper, a sales person writes code of

the item choose by customer and sales person ID on the smart card. A cash counter

person reads all the item codes and with the base of this item information Counter

Person generates a bill.

Features:

• Viewing all information from card on screen.

• Add Regular Customers information.

• Customer Specified Item: e.g. Customer requires a chain of a particular length,

but existing is somewhat bigger than the requested, so first we complete the

requirement of customer and then we add that remaining part of the chain in

the stock of the scrap.

• Sales Bill contains all the details of Item, that is its weight, labour charge, stone

cost, gross weight, net weight, gross total and grand total.

• Add the expenses.

3. Stock

Only the admin is having all the rights to add and generate the new item and

item code respectively in Stock. Item code consists of short form of item name and 6

digit auto incremented number.

Another thing is that we can delete the code which is not used and not in the stock.

Advantage of code to every item is very fast stock entry of each item and very less

chances of wrong entry.

Features:

• Day to day stock monitoring.

• Add new code for new design.

• Delete the code, item as we want.

4. Box

Box Module is developed to add item from main stock to the box. Box module

gives the information about the stock in that particular box. And the box which is gives

to the particular department. At the closing of the day we return that box to the main

stock.

Boxes are use for each and every type of items. And each box is having particular

number, with which we enter the stock in that particular box. This system is having

different departments as per the different items and so Boxes get divided as per the

departments.

Features:

• Viewing all box.

• Add item to particular box.

• Add the box to department.

• Return the box from department.

5. Order

Order Module is developed to get the order from customer. In the order module

we can add the order detail and customer detail. If the customer is new customer then

we can add the customer information in the customer form. And add that customer to

the order.

Another important thing is that we can search the previous completed order as

per the order number. We apply rates to that order as per the rates of the day on which

the order was placed.

Features:

• Viewing all order.

• Add new order as per customer requirement.

• Complete order and add rate as per situation.

6. Jangad

Jangad is nothing but the system in which Sales person presents all the required

jewellery items in front of the customer at his place, customer choose as per his

requirement . And it is not a sale purpose; it will be return to shop. It is only to display

design to the customer at his home. Person who work in shop goes to customer place

and the item is give to that worker risk.

Features:

• Viewing all Jangad.

• Search and return the Jangad item.

7. Report

Report Module is developed for display all information in reports. In this

module we can see all about stock as per metal wise , Item wise , we can see all item in

date wise. In this module we display sale in date wise, Jangad report as per date, we

can display the order in the report. We can display the report fro the balance and

advances form the customer.

Because of the report we can tally all the items information and get the report

for that. Reports can display the all information as per stock, box, sale and expenses.

We can get report of customer also so that it is very easy to maintain information.

Features:

• Viewing all information.

• Display recorder as per stock, box, sale, Jangad, order.

• Because of report we can tally the sale as per stock.

Advantages:

• Improved customer service through greater access to accurate information.

• Increased productivity and job satisfaction among staff members as it eliminates

duplication of effort.

• More economical and safer means of storing and keeping track of information.

• Easier access to Information like management reports and stock etc, as well as

more accurate and faster results from statistical analyses.

• Reduces errors and eliminating the ennui of long and repetitive manual

processing.

• Greater accountability and transparency in operations.

• Improved efficiency and effectiveness in administration and management as it

has unprecedented access to real-time information.

• More reliable security for sensitive and confidential information.