JIU/NOIE/74/i

FUTURE ACCOMMODATION OF THE INTERNATIONAL COMPUTING CENTRE (ICC;

by

C.E. King

Joint Inspection Unit

GE074»6362

Geneva July 197

JIU/NOTE/74/VCorr. 1

FUTURE ACCOMMODATION OF THE INTERNATIONAL COMPUTING CENTRE (ICC)

Corrigendum

Page 2 of Annex C should be page 3 of Annex A

GE. 74-7613

FUTURE ACCOMMODATION OF THE INTERNATIONAL COMPUTING CENTRE (ICC)

INTRODUCTION

1. In a letter to the Chairman of the Joint Inspection Unit dated 7 January 1974, the

Under-Secretary-General for Administration and Management stated that at a meeting held

In November 1973 the Management Committee of the International Computing Centre in

Geneva (ICC) had agreed on the scope and terms of reference of a study to be carried

out on the future accommodation of the ICC and had also agreed "to seek the assistance

of an impartial person or body not immediately connected with the ICC to assist the

Management Committee in obtaining and analysing the relevant information required, In

order to enable the Management Committee to meet the request of the Administrative

Committee on Co-ordination for a report on the question''.

2. The Under-Secretaiy-General for Administration and Management, writing on behalf

of the UN, WHO and UNDP as the ''major participants in the ICC" invited the Joint

Inspection Unit to undertake the study in question on "a high priority basis" and as

early as possible in 1974-. The letter added that "it would be understood that the

information ana analysis provided by the JIU, which could be submitted to the Secretary-

General as a JIU Note, would be Incorporated in, or aopended to, the report of the

Management Committee to the ACC'.

3. Inspector CE. King agreed to carry out the proposed study in response to the above

request and in the light of the terms of reference proposed by the Management Committee

of the ICC, which read as follows:

"The purpose of the study Is the development of f'acual information for evaluation of alternatives, and would consist of the identification of alternative sites, including the present one, a consideration of costs for relocation and site preparation, including recovered or avoided costs and a definition of other limiting or constraining factors in its location, such as present or clearly foreseen needs for available space'

- ii -

4. The Inspector's Note is attached. Reference to areas of offices, etc. are in 2

square metres using the symbol m . Swiss francs are converted into dollars at an

exchange rate of 3 francs to the dollar, unless otherwise stated. The present (mid-

1974) ILO building is referred to as the "old" ILO building.

5. The Inspector gratefully acknowledges the willing help he received from all

concerned in the pursuit of his enquiries.

Chapter I

GENERAL BACKGROUND

1. As a result of a recommendation by the Auditor-General of Canaaa In a report on

Electronic Data Processing in the UN Family of Organizations, issued in 1970, the

International Computing Centre (ICC) was set up jointly as from 1 January 1971 by the

United Nations, the United Nations Development Programme and the World health Organiza­

tion as an inter-organization facility to provide electronic data processing services

frt tnemseives and others on a cost-sharing basis.

2. The 1970 report expressed the view that "in the long term, the Palais (des Nations)

may be desirable as the site of the new computing facility due to its location at the

centre of UN activity in Geneva", but that there were practical advantages in locating

it in WHO, where space would be available which had been specifically designed to

accommodate a computer facility.

3. WHO agreed to house the ICC on a provisional basis and, after the necessary

structural alterations etc. had been completed, the Centre became operational in its

existing premises in WHO on I March 1971. A Memorandum of Agreement signed jointly by

the UN, the UNDP and WHO in December 1971 contains inter alia the following clauses:

"4. The agreement is for a minimum period of five years. A Participating Organization may terminate its participation on giving two years' notice to the other participants.

9. The administrative, financial and other services such as personnel administration, purchasing, contractual maintenance, etc. will be provided by the organization on the premises of which the Centre is located. The pertinent Regulations and Rules of that organization will apply.

10. Initially, the Centre will be established on the premises of WHO1',

4. In a Memorandum of Understanding signed in December 1971 by the Assistant Director -

General oí' WHO and the Director of ICC, WHO undertook to provide accommodation for ICC

without, rental charge, on tne understanding that clearly identifiable additional costs

of utilities, repairs and maintenance provided to the Centre, including air conditioning,

spares and consumables, would be reimbursed by the Centre. WHO also agreed to provide

norma J office furniture and equipment and standard small office supplies without

charge; any specialized equipment would be paid for by the Centre which would also

reimburse to WHO the cost of commun!cations services (pouches, telephones, etc.) and

document copying, reproduction and distribution facilities.

- 2 -

5. The Inspector was informed that the administrative arrangements referred to in

paragraphs 3 and 4 above had been working smoothly, and that the premises provided by

WHO were fully satisfactory from the operational point of view despite the need to

accommodate some of the staff elsewhere. A change of WHO office hours which took place

at the beginning of April 1974 might, however, give rise to difficulties owing to the

fact that ICC's services to the UN family of organizations are based on a rather tight

daily time-table of deliveries and collection of programme material. The matter is

under study in ICC.

6. As explained in Chapter III below, enquiries into the possibility of housing the

ICC on a long-term basis, i.e. elsewhere than in WHO, whose commitment was generally

regarded as limited to five years under the terms of the 1971 Memorandum of Agreement,

began in 1971 but led to no definite conclusions. The question was revived at the

eighth meeting of the ICC Management Committee in February 1973 and was given added

urgency by the request made subsequently by WHO, in a letter dated 8 June to the

Director-General of the UN Office in Geneva, that in view of WHO's own office space

problems, which were expected to become acute after 1974» plans should be made to

accommodate ICC elsewhere after 1975. (For details of WHO's additional space require­

ments after 1974? see the Director-General's report of 30 November 1973 (EB53/23) to

the 53rd session of the Executive Board.)

Chapter II

ICC SPACE REQUIREMENTS

7. The original requirements by UN Headquarters in New York, formulated in 1970 when

the Centre was In the project stage, laid down that the area of the proposed Centre,

exclusive of the offices needed for the Director, his secretary, the computer support 2

staff and the programmers, should cover 910 m , of which the computer room would take 2 2

up 350 m , the library (i.e. tape and data storage) 100 m and "archival storage of 2 2

cards and listings" 250 m . WHO, however, could offer only 598 m , or two-thirds of

the area asked for by the UN, plus office space covering a further 163 m - a total of

761 m . This offer was accepted and, in addition to the computer etc., the present

premises provide accommodation for 29 of the staff of 42 belonging to the Centre, the remaining staff being housed elsewhere.

S. The I97O UN request for 910 m" contained no specific reference to space needed for

the air-conditioning plant, nor was such space included in the 76l m offered by WHO.

When the Centre was established In the WHO building, the air-conditioning plant was

Installed in an underground chamber specially built close to the comouter room, but 2 1/

j io chamber has a floor area of 218 m , — so that the total

area occupied by the Centre is 979 m •

outside the bui iding.

2/ 9. In March 1973 the Director prepared an analysis by "modules" of the minimum

space requirements of the Centre, of which the following is a summary:

Module No. Purpose

1 (3 rooms) Office of the Director

2 (5 rooms) Production Control

3 (l room) Input Terminal

4 (10 1 oomsj User Services Branch

5 (<¿ rooms) educational Development

6 (l room) Ancillary equipment (decollators, bursters, output printers)

7 ( l room) Data üj i t ry F a c i l i t y

o" ( l room) !• regrammer Work Area

9 \2 rornis) Sof tware Development

10 (1 room) S t a t i o n e r y e t c . s u p p l i e s

11 ( l rcom) Computer Main Frame 2Gi

12 ( l r o i i ) Tape and Dates, S t o r a g e

S t a f f i n g Area(m ) P r i n c i p a l s p e c i a l r e q u i r e m e n t ,2/

1D,4GS -

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50

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10GS 10 60

(4 visitors) 30

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80

2 120

80

Air conditioning (6,500 Kcai/hr ) Sound proofing , Floor load 1,000 K/m

Normal office

ti 11

Air conditioning (6,500 Kcal/hr) Sound proofing „ Floor load 1,000 K/m

Air conditioning ^, 500 Kcal/hr ) Floor load 1,000 K/m

Normal office

•I 1!

Floor load 2,000 K/m 2 ¿/

Raised floor (1,000 K/m ) Air conditioning (50,000 Kcai/hr " circulation 450m^/minute

Sound proofing

Air conditioning ((tu maintah environment at 73 +?f) Floor load 1,500 K/m

39 735

l/ The discrepancy between tnls and the figure of 234 m given in Annex A appears lo tx due to the fact that the latter measurement Is external, i.e. includes the surrounding walls.

2/ J he rerm "module', as used by the Director ir this context, means a r >om or gr^up of rooms whose s izo is determined by functional requirements.

2/ These omit security and fire prevention insta llatioiio which are necessary In

certain tmonles.

/,/ The Director has informel the Inspector that he hopes to reduce the stock of stationery kept In the centre, ano consequently the require! floor loan caoaclty.

- 4 -

10. It wil^ o-5 noted that the Director asks foi only 120 n for the cooputer room, or

little over one-third of the UN requirement in 1970, and that his total requirement of

200 m for the computer room and tape and data storage (modules 11 and 12) Is not nuoh

more than half the area actually occupied for those purposes n'i t\> pr;smt Centre

The Director's estimate of space requirement for the entire Centre, including offices

for all the staff, but excluding space required foi the air-conditioning plant, adds up 2 2

to 735 m~, or 26 m les 3 than the area of the present Centre which houses onlr 29 of

the total authorize! sxaff of 4¿.

11. According to information supplied to the Inspector by the Director of ICC, the

minimum staff required to work close to the present computer assuming that three shifts

are in operation, is 10, and the minimum space required to enable the present computer 2

and its essential staff to function effectively would be 25) rn , i.e. moJules 11 and I 5

2 2

retailing 200 m , plus 55 m for stationery etc. and offices. The remaining staff

(including the Director) and eq;ipment could be ac VM>ndated elsewhere, although -H "tai i

modules should be adjacent, e.g. Nos. 3, 6 and 7 to No. 2 and No. 4 to No. 3, anl the

printer should be i i No. 3 or No. 6

Chapter .III

AVAILABILITY OF AnTFRNATItfji PREMISES »X)A ICC

12. Enquiries into the possibility of housing ICC elsewhere than in WHO were beg ui 1 i

August 1971, when the Director corresponde! witn th^ Assistant Director-General of the.

UH Office in Geneva about possible premises whihi he had seen in the Palais des Nations.

In a memoraodnm dated September 1971 to tie Assistant Di eotor-Geiv -al, the Chief of

the Buildings and Engineering Branch stated that the area referred to by the Director

of 10 J would be an uns îitable choice on account of:

(a) the need to strengthen the flooring in order to increase its load capacity

from 250 kilogrammes per square metre (the normal capacity in the Palais des

Nations) to 1,000-1,500 kilogrammes per- square metre;

(b) the lack of room for expansion; "it is very eas/ ti enl xp with ha/iig to

double the required area";

(c) the noise of the machinery, which woul 1 be audloie In the nearby Secretadla^

offices ;

(d) the lack )f room fjr storage of cards, tap^s, discs, etc.;

(e) the la'k u a i ia o i [ Tn'c spa-e i' ,,• I tie ^afl;

(f) the d l l'f i o il t r and hi h cr-s' > ' meeli ig llr rechnloal rcqdiPmmi L, pa-diojla

as ro rawJs air con JI t i wuiru',

13. In view of the difficulties summarized in the preceding paragraph, the idea of

transferring the Centre to the Palais des Nations wat not pursued at the time.

14. In March 1973, the Director of ICC wrote to the UN Office In Geneva, WHO, ILO,

ITU and WMO stating that the Management Committee oí ICC had decided at its eighth

meeting on 5 February 1973 that a long-range plan was needed to meet the Centre's

housing needs, and enclosing the analysis summarized in paragraph 9 above of the

Centre's requirements in the form of twelve "accommedation modules", with a note for

each moaule explaining its functions, the number of staff and of offices contained in

it, its area in square metres, which of the other- modules it must be close to, and what

if any special installations it required. The addressees were asked to state whether

they would consider housing any or all of the modules.

15. WMO replied on 2 April 1973 that it was unable to offer any accommodation to the

ICC. No written reply was received from ITU, buu the Inspector understands that this

agency was likewise unable to offer any accommodation. There has since been no change

in the position of either agency.

16. The UN Geneva Office replied on 9 April that it saw no possibility of providing

accommodation for ICC in the Palais des Nations in the foreseeable future, but that

suitable facilities "might be found" when additional space became available for the UN

in Geneva, i.e. "hopefully in the course of 1975". A decision could hardly be made

before the beginning of 1974- Ihe Director of ICC was informed verbally on 12 April

that it was unlikely that accommodation would be available in the Palais des Nations

Itself.

17. WHO's reply, dated 27 April 1973, stated that:

(I) in the Memorandum of Agreement creating ICC, WHO had agreed to house the

Centre's hardware plus 29 of its staff for five years, which period would

expire In early 1970;

(il) WHO had since provided offices for aoditional members of the ICC staff;

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- 7 -

WHO ends on 1 March 1976". The letter went on to say that the writer understood from

previous correspondence and from conversations with a senior UN official that neither

the old nor the new Palais des Nations building could be seriously considered as a

potential site, and that the only possibilities were the old ILO building, the ILO

annex In Petit Saconnex and the present GATT buildings (Villa Le Bocage and Villa La

Fenêtre). He asked to be put in touch with an appropriate official in order to work

out the required estimates.

21. In a reply dated 2/+ September 1973? the Director of Conference and General Services

Informed the Director of ICC that it was not yet possible, in advance of a decision by

the General Assembly on the question whether the UN should take over the ILO annex in

Petit Saconnex, to indicate which premises could be made available to ICC, and that It

would therefore be premature to attempt to work out cost estimates. The UN would get

in touch with ICC again as soon as possible after the General Assembly's decision was

known.

22. In a memorandum (CIC/XI/3) submitted to the eleventh meeting of the Management

Committee of ICC on 1 November 1973, the Director reported on the results of his

enquiries regarding possible alternative premises for the Centre. Ten possibilities

had been considered, nine of which Involved the use of existing buildings; the tenth

was the construction of completely new premises. The report stated that it appeared

from the replies to the Director's enquiries that the feasible alternatives were the

old ILO building, the ILO annex in Petit Saconnex and the two villas In the UN compound

at present occupied by GATT (Le Bocage and La Fenêtre). The report referred to the

letter of 2.1+ September 1973 from the Director of Conference and General Services in the

Palais des Nations (see preceding paragraph), a copy of which was attached.

23. As a possible alternative to re-housing the Centre, the report suggested that ICC

might return its office space to WHO, but retain the computer room against payment to

WHO of a rent, which it was suggested should be $J+, 000 a month. This proposal is dis­

cussed in Chapter VII below.

24.. In the course of his Investigations the Inspector was informed that:

(a) While space for normal office use could probably be made available to ICC

without great difficulty (e.g. in the old ILO building or the ILO annex at

Petit Saconnex after ILO's move to its new building), serious problems would

a i l se le rop-aj J ' c accoTiiroaatinp ICG's "hardware", with i t s special require­

ments ~ic égaras ctlr coidit i oninp, floor load capacity e tc .

<" ( uirxiobi )i foJ.ic.r tiran OJ flee space) could not be made available In

eithe t ie rod or the new wing )i the Palais des Nations without unacceptable

dlsrujoLon of txlsurng occupancy plans and unacceptably heavy expenditure on

tLe st u .oural modifications that would be necessary; the most costly of

i. e_o roch'íhcc I ^ro wuld be the strengthening of the floors, which were

rt^slg ^'x \n' a "axim im load of SO Kilogrammes per square metre, to carry

one si n o t a r i a l l y nigl er loacts required for certain sections of ICC. ( I t

«'I-i. « seen Iron rhe summary of the Centre's minimum space requirements

i--"1 ven ' pa ap\iaph 9 above that 280 square metres of flooring are requi^d

wi11 a Mpaci+y oí 1,000 íilograrames per square metre, 80 square metres with

a apa n y -•[ 1,500 kilogrammes per square metre and 80 with a capacity of

, J00 xxlogrammes per sqaare metre - a t o t a l of ¿¿±0 square metres requiring

str^irro rerl ig).

fir b j ' ' l_nt>s n t re UN compoune a t pnesent occupied by GAT1 but due to be

" r C ru o br "A n i n urommotaihio In the oi J ILO budding becomes available

I ±)/ v. i 1 ieqjI-o ver_v ex'encive and expensive s t ructura l modification

o cerner nem LO f a n a n e pic ni s es for ICC, having regard both to teennicat

aid i se ru ' lv xeqairemenis. This also applies to xhe other buildings in the

co ni of u J d le Socage, which are of very l igh t construction and some of

w ch ot ^ i 'H lusea oo^at^e of" theii no ;>r condition. I t would be as

evpei^r" o vOir/e i rhe vl t lao or Fheii outbuildings as to build new

prerm oee J] -eovor, pidos have beer made for thei r i uturo use after tLie

depa_ i i i? e GiiJ»

^iiiih' oi e:Lr o s arpl </ to the p e-iabrlca ' ^ 1 build ogs of the ILO anne-c In

he It "ao"-is7.. j u • i a-e H ie r oe vacate! by IhO when tne la t i e r ' s new

hull A. r ' s 'an for o c ¿patio > at f e cut oi ±T7Ji, and the acquisition of

M u dx j n 3 TJU vas ip,1" ved loy die Ge o oa i Asj^rably a t -its twenty-eignth

scstr M, A r u g i i i o g-od coidil lon, thes? ^ T i l i n g s are of l ight cons tx re ti n

w_ tn / jar u c s, an TH adaptât i n t ) mee t~>e re 4 il^crr nts of ICC, at

io t o _, j . i > ia t Cc^i^i „, a' o n i tinning, e tc . wo id be dlspi opo. tlona tely

i n ou s c V v"^nfaiv°, rhe - o i toai ior msKres them pa" t tuj lar ly vulnerable

- 9 -

from the security point of view. Moreover, security of tenure of these

buildings is limited by the fact that the ground site belongs to the Can1 no

of Geneva, which will be entitled to reclaim It in 12 years' time and may

wish to do so.

(e) In a letter to the Inspector dated 19 June, the Director-General of ILO

confirmed the position of ILO as regards the suggestion made in 1973 that

ICC might be located in whole or in part in t ie new ILO building (see

paragraph 18 above). He added that, as a participant in ICC, ILO woull be

willing to pay its slnare of such reasonable rent as ICC might agree to pay to

WHO for the use of its premises (see Chapter VI below).

As regards the old ILO building, the Inspector understands the situation to be as

ows :

(a) The building is due to be vacated by ILO at the end of 197/+, but will not be

ready for re-occupation before the latter half of 1976.

(b) The buildiig has become the property of Fonds des immeubles pour les

organisations internationales (FIPOl), a Swiss organization.

(c) GATf has negotiated with FIPOI a long-term lease for the northern wing of

the building and plans to occupy all the space available in it, Inelurii n r

the basement and the rooms at present housing the ILO computer facility, in

which GATT may install its own EDP facility.

(d) The UN has negotiated a long-term lease for the southern wing, where normal

office space could doubtless be made available to ICC. The lease, howe/er,

excludes the basement, which is to be taken over by a Swiss organisât!>n for

storing archives, etc.

(e) Except for the basement, the floors In both wings of the building have a load

capacity of only 200 kilogrammes per m , which could not be substantially

increased without costly constructional work, including the strengthening r>f

the building's support pillars down to the foundations.

(f) The six rooms at present housing the ILO computer facility have a tooal area 2

of only 157 m and are less than 5 metres wide. Although the removal of

partitions could lengthen the largest room and so increase its area from 2 2

62.50 m to 93-5 m , the room could not be widened.

- 10 -

(g) The basement has a rather low ceiling (2.25 metres) and is divided by

numerous support pillars approximately three metres apart. People working

in It would depend on artificial lighting and ventilation. The extent to

which IOC ootid use If, If at all, would require further Investigation.

26. in the light of the facts set forth In the preceding paragraph, it seems unlikely

that ICC could satisfactorily be housed in the old ILO building, except to the extent

that its requirements can be met by normal office accommodation. À final decision

would depend on the answers to the following questions:

(ij whether or not the basement is a suitable place for the computer and

other nea py equipment, or can be adapted without great expense;

(il) if the basement is suitable, whether the prospective occupants (i.e. GATT

in the northern wing, or, in the southern wing., the organization refer"- d

to in. paragraph 25 (d) above) are willing to surrender the necessary space,

and if so on what terms,. In the case of the southern wing, an amendment of

the lease agreement between the UN and FI.P0I would presumably be necessary.

27» If", as seems likely to be the case, the old ILO building Is ruled out, the only-

practical alternative in the light of the situation summarized in paragraph 24 above

appears to tie the construction of a separate building on a UN site» The Inspector Is

Informed that a suitable site could be made available within the perimeter of the

Palais des Nations., subject to the approval of the authorities concerned.

Cha,2te r Ji. V

ICC START-UP COSTS IN 1971

'/„ h ( A <h> the General Assembly at Its twenty-fifth

s ^ > ' , ' ' ' ? Jj the "global start-up costs" of ICC weru

j , i_ i i - ai , conversion of the premises offered by WHO,

plus the travel expenses of staff transferred to Geneva from the UN Computing Centre

in New York, The ACA.3Q report stated, that WHO had agreed to pay 55 per cent of the

conversion costs because the work would, result in the Improvement of part of Its

premises. The UN would pay 30 per" cent plus the whole of the staff travel expenses,

and UNDP would pav 15 per cent.

- 11 -

29. In a statement of account for the fiscal year ended 31 December 1972 Issued by WHO

In January 1973? the actual costs of installing ICC in its present location in WHO in

1971 are given as follows:

$

Release of registry and archives space 23,700.00

Rehousing of workshops 102,277.98

Expansion and preparation of site, including installation of new air conditioning 329»l64.32

455,H2.30

30. The premises in which the Centre was installed had previously been occupied by WHO's

own computer, but needed enlarging and adapting to suit a different and physical]y

larger machine, and office space had to be found for- as many of the Centre's staff as

possible. Walls, etc. had to be denolished or built, and additional expendit ire was

incurred on accommodating elsewhere the arcliives, registry offices and workshops which

had to be displaced to make way for the Centre. The underground chamber which, as

explained in paragraph 8 above, had to be constructed to house the air-conditioning

plant, accounted for $178,100 of the above total.

31. In August 1971 the Director of 100 informed the Assistant Director-General of the

UN Office in Geneva in writing that an area in the Palais des Nations, whi^h ne had

seen, would be la^ge enough for the Centre's "hardware" requirements, but that a "great

deal of work" would be necessary to bring it up to the specifications essential for a

computer, which were indicated In an annex to the Director's letter. According to this,

the principal requirements were: power, 68.3 KVAj heat dissipation, 4.8,4-23 Kcal/hr;

air circulation, 369 m /min. The total weight of the computer and its associated

equipment was 13,400 kgs. The letter added that additional space would be required for

tne 40-odd staff members of t ie Centre.

32. In a memoran Lin dated September 1971 to the Assistant Director-General, to which

reference has already been made (see paragraph 12 above), the Chief of the Buildings

and Engineering Branch in the Palais des Nations estimated the cost of adapting the 2

area in question, which covered 500 m , to house the ICC "hardware" at approximately

Sw.Fr. 1.49 million (equivalent to about $363,000 at the then prevailing rate of

exchange), exclusive of the cost of desks, shelving etc. Owing to the high cost of

adapting the area, and to other objections to its use by ICC (Including the lack of

nearby office accommodation), this suggestion was dropped (see paragraph 13 above).

- 12 -

33 . The memora^d ¿m i e n on t o d i s cus s the cos t of b u i l d i n g e n t i r e l y new premises for

ICC, somewhere w ' t n l . .tie JN compound. This was es t imated a t approximately

Su.I -, J ,15 ir-l_-inn i c d i u $~68,000 a t trie then p r e v a i l i n g r a t e of exchange), con the

b a s i s of a iota I s u face of 1,000 m , Inc lud ing o f f i ce s fot a s t a f f of 40. ( i t w i l l 2

be " eca i l ea tha toe area a t p resen t occupied by the Centre In WHO i s 979 m , Inc lud ing the a l ' ooudl t ier l ag r . lant out with o f f i ce accommodation for only 29 s t a f f . )

?4« l^e moor -arcum i u r t h e r est imated tha t p rov i s ion for an eventual t o t a l area of

2,000 m , i oruoL v. provide for p o s s i b l e expansion, would b r ing the cos t of

conste r t ing new prerm ses up to about Sw.Fr. 4°81 m i l l i o n ($1,1 73>000 a t the then

pi ova 11 ing ~a ' e or e-> una¡ige).

35» I i i l s '•"• n ^ of November i_973 to the e leventh meeting of fine Management Committee

of ICC, r e fcu .eo Jo if pararpaplis ¿2 and ¿3 above, the Director d iscussed the cost of

p r e p s i i n g a l t e r n a t i v e accommodation for the ICC, so fa r as t h i s could be est imated

wither-i refer orce tc any p a r t i c u l a r p l a c e . Tne r e p o r t pointed out t h a t normal o f f i ce

accommodation war s u i t a b l e for e igh t of the twelve ''accommodation modules" I n t o which

tne Centre ~onld Do d viced (see paragraph ) above) , covering 425 of the t o t a l oí 735 m

rcpuLved ipcnj r . a ' o i n i t i o r ' ^ g won! J b° requi red for t h r e e of the enabl ing modules; 2

oiilv 0n n__rs l iu i_e h,_ > 20 ra^ reqnl reo to louse ilie computer, r equ i red s p e c i a l

p r e p a r a t i o n . Tie ep > i suggested tha t ^his prepa r tory work shoul i n'ut cos t no .e than,

a id m n pr ope p r u i n g rnoull cos t wall under, $200,000, even aJlorfiic r' r I i c reased

c s t s o/ c m s o r i r o n repayment of a loan of ^200,000 over 5 yeav ,e, a t , sav, 7 pef> cc-it,

wou. i > > ¡ re a o.aL payment of $242,000 or approximately $4.000 k,c?'" nont i , which, i f

app "-oLonau s ^ ^ J; i.o j i m t ie e"uf -LJJ Ion ppr r rUd^ u & of ^ne p re sen t p a r t i c ' p a n t s

tc t i e r n it i-' . 3 ->r t i > "e""-''", would Inc rease t h e i r montii/- oxpe i i i ^u re \

t eLd i ive iy , J e s i cuwuits ranging from ¡px,700 in the case of the ud to $25 an the casQ op

WL\u

36. ]Ï ^ I I rectc> mrormea ..he Inspector t h a t h i s es t imate was based on tne assumed

a v a i l a r l l r f y of t b u l ' d - i g in good cond i t ion , in which a computer of the type requi red

by LGC o i L a oe .u s t aL tod withou1 major s t r u c t u r a i m o d i f i c a t i o n s ; i t r epresen ted the

a o p r c i t L e c o a . O O. necessary a d a p t a t i o n s an J ins fall a t icons ( spec i a l a i r cond i t ion ing ,

r a i s e d Mcoi > s<~ nr-01 oofing i f r e q u i r e d , e t c . ) , The ef t ímate was not based on any a c t u a l

c a l c u l a t i o n of ' n^ c ^ t ui u ie w <rk involved but was deduced fi m the f a c t t ha t , 01 the

$3-0*5 ^00 ope on a d a p t ! ig xne former WHO ccrnputer p¡ enxses fo the ICC, $173,100, or

n >r i than -a l f . I au been spent on excava 1 m > an J f f" A aj out a specia l ur iergto ¿id

cnamber foi t _e a i r - c o n l ' cloning plan (3 t. paiagrapn 30 above J » Moreover, tne auao ta t i on

- 13 -

of the computer room had had to be carried out with great caution, and the -efore verv

siowly, in order not to disturb tne ICC compufer, which had been Installed before the

completion of the work, and some of the air-conditioning equipment supplied proved to

be in excess of actual needs. These circumstances had led the Director to conclude

that, on the assumption that a structurally adequate building was available, including

space for the air-conditioning plant, the cost of installing the ICC computer in other

premises, including the necessary technical preparations, should not exceed $200,000.

37. Whether or not the above estimate is unduly optimistic is an academic question,

since it rests on an assumption which is unfortunately Invalid - namely, that a

structurally suitable building is available which could be adapted to the ICC's

requirements without undue expense. As explained in Chapter H E above-, no such buil-

dingis available among those occupied by, or available to, the UN or the specialize J

agencies in Geneva.

Chapter V

THL COST TODAY OP MOVING ICC

38. In the light of the conclusion reached in paragraph 27 above, that the only

practical alternative to leaving tne ICC in its present location is to build separate

premises within the perimete" of the Palais des Nati JOS, the Inspector invited I ne

General Services Division to provide estimates of the prooable cost of construe'nng a

building based on the "minimitm requirements" itemized by the Director of ICC In his

memorandum of Ma^ch 1973, summarized in paragraph 9 above.

39. In replv, the General Services Division submitted two memoranda, translations of

whion are attached as annexes A and B to this note. The first of them, which may be

regarded as constituting a substantive reply to the .equest by the Director of ICC or

20 September 1973 referred to in paragraph 20 above, estimates the cost of constructing

a building suitable for housing the ICC as a whole, including its staff, at

Sw.Fr. 5,765,000, or approximately $1,920,001 at the present (Ap^il 1974) rate 0

exclnange. Tine second nn-w an i im estimates at Sw.Fr. 3,505,000 (approximately $1,170,000)

the cost of constructing on¿ y the five modules (i.e. Nos. 3, 6, 7, 11 and 12 as listed

in paragraph 9 above) which required spenial treatmert as regards air conditioning etc.

40. Attention is drawn to the fact that the estimate at annex A, unlike the 197J

estimate referred to in paragraphs 33 and 34 above, makes no provision for possible

expansion. The Director of the Centre informed the Inspector that he could foresee

no need for expansion on the technical or "hardware" side (modules 3, 6, 7, 10, 11 and 12),

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- 15 -

Sw.p~. 132,400 per annum, plus savings on a messenger (Sw.Fr. 41,000),

totalling Sw.Fr. 173,400 ($57,800) per annum. In addition to these identi­

fiable savings, there would be other benefits resulting from better internal

communications, lower transportation and servicing costs, etc.

(b) Although the space at present occupied by the ICC computer and the tape and

data store could not be converted into normal offices, with natural lighting

except at a disproportionate cost, it could be used in such a way as to enable 2

some 350 m of space elsewhere in the building to be released for use as

offices, with a possible saving of Sw„Fr. 154,400 ($51,460) per annum on out­

side offices which would otherwise have eventually to be rented.

44- The WHO note explains that the savings, totalling some $109,000 per annum, which

would or could result from re-occupation of the ICC premises are calculated on the basis

of Sw.Fr. 4,000 ($1,330) per 10 square metres per annum, this being the expected cost,

including cleaning, of net usable office space which WHO is planning to hire on a

temporary basis in the new ILO building.

45. The transfer of ICC to other premises would of course affect the administrative

arrangements for the staff. Apart from the Director, who is an established UN official

on secondment to the Centre, the staff have ICC contracts signed by the Director, but

are treated administratively as though they were WHO staff (see clause 9 of the 1971

agreement, quoted in paragraph 3 above). If ICC were located in premises owned or con-

controlled by the United Nations, the staff would presumably be administered in the same

way as other inter-organizational staff working in Geneva. This does not seem likely to

give rise to serious problems. The status of the Centre vis-à-vis the Swiss authorities

might also need to be revised, but here again there should be no difficulty.

Chapter VI

POSSIBLE ALTERNATIVES TO COMPLETE WITHDRAWAL

46. This study has so far been concerned with the possibility, and the cost, of moving

the whole of ICC to new premises. Attention is drawn, however, to the possibility of

partial withdrawal, already referred to in paragraph 23 above. This would involve

leaving the computer and the tape and data archives in the room which they occupy at

present, and moving in a proportion (to be determined) of the stationery stocks, plus

the staff needed to run the unit. In terms of the organizational analysis given in

- 16 -

paragraph 9 above, the modules involved would be No. 9, part of No. 10 and Nos. 11 and 2 2

12, with a combined minimum area (allowing, say, 40 m for module 10) of 255 m , compared 2

with the 380 m of the existing computer room. The total staff involved, assuming three shifts in operation, would be about ten, of whom about four would be present at any one

time.

47. The remainder of the space at present occupied by the Centre would revert to WHO. 2

It would consist of about 22 office modules of 10 m each, with movable partitions, plus 2

about 100 m of storage space, some of which might be convertible into offices - a total 2 2

(including 50 m of corridor space) of about 357 m , or nearly half the total area (excluding the air conditioning plant) occupied by ICC.

48. The Director has assured the Inspector that the separation, both of equipment and

staff, involved in this proposal is administratively practicable, even on a long-term

basis, and would not entail heavy additional expenditure.

49- The proposal has obvious advantages. It would leave the computer undisturbed in

premises which have proved satisfactory and which, as WHO have acknowledged (see

paragraph 43 (b) above), could not be converted to normal office use wilhout dispropor­

tionate expense. It would thus preserve a substantial capital Investment, in addition

to saving the cost of providing new accommodation. It would restore to WHO that part

of the space now occupied by ICC which is the more immediately useful from WHO's point

of view, requiring as it does little or no structural alteration to adapt it to îormal

office use.

50. There are of course disadvantages. WHO would recover only half of its space, and

although, as already noted above, the space retained by ICC would not be suitable for

normal office use, it could still be used In such a way as to relieve pressure on space

elsewhere in the building, thus reducing the need to hire outside space. This objection

could, however, be net by adopting the Director's suggestion (see paragraph 23 above)

that ICC should pay rent to WHO for the space retained. Assuming a rental charge of

Sw.Fr. 10 a day for a single office (which is what ICC has hitherto been paying for

office space rented by it in other UN buildings), and a T-ate of exchange of Sw.Fr. 3 to

the dollar, the rent of $4,000 per month suggested by the Director would pay for about

40 offices - or more if office space could be made available at a cheaper rate, as the

Inspector understands may be possible in the Petit Saconnex annex when it has been taken

over from ILO. The amount paid to WHO could, moreover, be adjusted so as to include, in

- 17 -

addition to the actual rent paid by WHO for outside space hired as a -esult of the

continue! occupation of the computer room by ICC, an element to cover identifiable

indirect costs, such as the provision of a messenger service if this proved necessary.

Whatever sum was agreed would, of course, be an additional oiarge on the ICC budget.

51 o A further disadvantage of the proposal that ICC should retain its present

computer room, while returning the rest of its premises to WHO, would be that

accommodation would have to be pro id. P>1 fjr lie ICC staff and eqiipment which would

lsavj the M O building. This wouli invol/e modulas 1 to S inclusive uni p'ort of

Tiodul3 10. The Inspector is informed by the General Services Division of the Palais

des Nations that no e-fstinj aco îm odaf i on Is available, el^oe- in the Palais deo

Nations or in the additional premises in the present ILO building and the Petit

Saconnex annex which are due to be taken over by the UN, which would meet the technical

requirements involved, particularly as regards floor load capacity, and tnat i t wouli

be necessary to construct a new building. At annex C is an estimate of tne cost of

such construction, totalling Sw.Fr. 3,895,250 ($1,298,417). As in the caoe of the

estimates in annexes A and S (see paragraph 42 above), this estimate must be regarded

as a theoretical exercise, subject to revision in the light of the practical requiremen

of the operation.

52„ A variant of the compromise proposal discussed above would be for ICC to retain

the whole of the space which it now occupies in WHO against payment of a rent which

could be calculated to cover:

(i) the direct cost to WHO of outside space hired as a cons^pueice of ICG's

occupation of space in the WHO building;

(il) indirect costs attributable to (i), so far as they can be identified (e.g.

the provision of messenger services) ;

(iii) the cost of the services provided by WHO to the ICC staff, so far as these

can be satisfactorily identified and assessel.

53. The proposal outlined ii the preceiing paragraph would have the advantage of

allowing ICC to continue to function In its present pre lises and of avoiding the

disruption and expense of a complete or partial transfer, while compensating WHO

financially- for the space and other facilities which It has hitherto provided free of

charge.

ANNEX A

MEMORANDUM

To: Mr. C E . King, Inspector, Joint Inspection Unit Ref: G.AD/511/221(2)

Through: Mr. R. Pointe, Chief, General Services Division

From: A. del Bubba, Chief, Geneva, 11 April 1974 Buildings and Engineering Branch

Subject: International Computing Centre

Pursuant to our various conversations, I attach herewith the comments I am able to

make on the accommodation of the International Computing Centre if it were to be trans­

ferred from its present premises in WH0o

1. Layout of the Centre

(a) Villas and ancillary buildings, Petit Saconnex building

Having obtained the opinion of consulting engineers and architects, I can

confirm that it would not be possible to install the ICC in the Villa Le Bocage and its

annexes (prefabricated buildings), or its outhouses, the Villa La Fenêtre or the Petit

Saconnex buildings. Apart from anything else, all the structures and foundations

would have to be rebuilt, for they are not strong enough to house the Centre's special

equipment.

(b) United Nations - ILO

Moreover, the ICC cannot be installed in:

the Palais des Nations (original and new buildings), since there are no

premises there with an adequate structure;

the present ILO building, without incurring very heavy expenditure on the 2

alteration of structures that are calculated to support loads of 200 kg/m .

(c) New building

One might consider putting up a new building to house the ICC. The space for

such a building could no doubt be found on one or other of the United Nations properties,

but the first step would be to obtain the agreement in principle of the Director-General

of the Office to the erection of such a building, should that be regarded as the only

way of solving the problem of housing the Centre.

- 2 -

2. Cost of a new building

(a) Basis for calculating the estimate

The estimate was based on:

the letter from Mr. W.A. Mackay to Mr. E. Renlund of 21 March 1973,

your memoranda of 15, 18 and 22 February 1974-•

(b) Analysis of modules

We first analysed the various modules required, as indicated in Mr. Mackay's

letter of 21 March 1973, from the standpoint both of surface areas and of the inter­

dependence of the various modules.

On this point you will find attached the following documents:

modules : analysis of surface areas

modules: interdependence

calculation of volume.

(c) Calculation of surface areas and volumes

(i) Surface areas 2

Total surface area to be provided 1,300 m

of which:

premises for computers and similar equipment, 2

offices and storage areas: 772 m

air conditioning equipment premises like those 2

now existing in WHO: 234- m 2

corridors, closets, toilets, stairs, etc.: 300 m

(ii) Volumes

In accordance with the rules of the Swiss Society of Engineers

and Architects, the following must be allowed for in determining

the height needed (measurements in metres):

accessible roof terrace 1 m

height of rooms, including thickness of floor slab 4 m

sink hole 1 m

foundations i m

Total height 7 m

which gives a cube of:

1,300 m 2 x 7 m = 9,100 m3

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ANNEX B

MEMORANDUM

To: Mr. R. Pointe, Chief, General Services Division Ref: G/AD/511-22l(2}CMN/am.

From: C. Monteiro Neves, Deputy Chief, Buildings and Engineering Branch Geneva, 11 April 1974

Subject : International Computing Centre

Please find below the total cost of accommodating the International Computing Centre -

Solution B.

1. Calculation of surface areas

module surface area in m

3 50

6 50

7 o.. 60

(11 120

(12 80 2

4 modules = 360 m */ 2

Corridors, closets, etc. 30%- 109 m 2

Air conditioning 234 m TOTAL 703 m2

2. Calculation of volumes 700 m2 x 7 m1 = 4,900 m3

3. Cost estimate

construction of a special building with floating slab

and all the finishings essential for housing costly

equipment 4-,900 m3 x 4-50 Sw. Fr. = 2,205,000,— Sw.Fr.

air conditioning equipment 800,000,— Sw.Fr.

outside work such as:

access roads, parking area, lighting,

electricity and telephone cables 400,000,— Sw.Fr.

fees of consulting engineers (civil engineering) 60,000,— Sw.Fr.

fees of consulting engineers (technicians) 40,000,— Sw.Fr.

TOTAL 3,505,000,— Sw.Fr.

*/ This is the standard figure used for building estimates.

cc. Messrs. del Bubba Prahov Monteiro-Neves Pallas Le Corguillé n . , Garcia Registry

x

- 2 -

Estimated costs Swiss francs

(a) Construction of a special-purpose building with

all essential finishings: 6,545 m x 4.50 Sw.Fr. 2,945,250.—

(b) Air conditioning plant 400,000„—

(c) Site improvements such as: access roads, parking space,

lighting, laying on electricity and telephones, drains, etc.

(Cost depends on site selected for new building) 400,000.—

(d) Fees for consultant civil engineers and technicians 150,000.—

Total: 3,895,250.—

cc. Messrs. del Bubba ce. M. Prahov Monteiro Neves Le Gorguillé Garcia Pallas

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Estimate

On the basis of the foregoing data an estimate can be made:

construction of a special building with floating slab and all the

finishings essential for housing costly equipment requiring premises

that provide every guarantee of security

9,100 m3 x Sw.Fr. ¿50 = 4,095,000 Sw. Fr.

air conditioning equipment 1,000,000 Sw. Fr.

outside work such as access roads, parking area,

lighting, electricity and telephone cables 500,000 Sw. Fr.

The exact cost of this work, particularly roads

and parking area, would depend on the site chosen

for the new building.

consulting engineers' fees (civil engineering) 120,000 Sw. Fr.

consulting engineers' fees (technicians) 50,000 Sw. Fr.

Total: 5,765,000 Sw. Fr.

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