job-based pay structures and job evaluation - tex-cetera.ws 5ce ch05.pdf · chapter 5 job-based pay...

LO1 Define job evaluation and explain the different perspectives regarding this activity.LO2 Describe the ranking method of job evaluation and explain two specific methods of ranking.LO3 Discuss the classification method of job evaluation and how benchmark jobs are used in this

method.LO4 Explain the six steps involved in the point method of job evaluation and describe the three

common characteristics of point plans.LO5 Discuss who should be involved in job evaluation.

LEARNING OUTCOMES

Chapter 5

Job-Based Pay Structures and JobEvaluation

How does any organization go about valuing work? At a supermarket, there are many types of work: store manager, producemanager, front-end manager, deli workers, butchers, stock clerks, cashiers, bakers—the list is long, and the work surprisinglydiverse. Specifically, what techniques are used to value work, and do the techniques really matter?

This chapter and Chapter 6 discuss techniques used to value work. Both chapters focus on the “how to”—the specificsteps involved. Job evaluation techniques are discussed in this chapter. Person-based techniques, both skill-based andcompetency-based, are discussed in Chapter 6. The objective of all the techniques is an internally aligned job structureon which to base pay decisions. Ultimately, the pay structure helps the organization sustain its competitive advantage byinfluencing employee behaviours.

LO1 JOB-BASED STRUCTURES: JOB EVALUATION

HRC 60100

Exhibit 5.1 is an elaboration of Exhibit 4.1 in Chapter 4. It describes the process of building a job structure on which tobase the ultimate pay structure. Job analysis and job descriptions (Chapter 4) collected and summarized work information.In this chapter, the focus is on how to determine what to value in the jobs, how to quantify that value, and how to translatethat value into a job structure. Job evaluation is the process of determining and quantifying the relative values of jobs inan organization. The potential to blend internal forces and external market forces is both a strength and a challenge for jobevaluation.

EXHIBIT 5.1 Many Ways to Create Internal Structure

Traditional job-based approaches to creating internal structure (dating back to the 1930s) were predicted by some to becomeobsolete when newer person-based approaches (discussed in Chapter 6) became popular during the 1990s. However, twodecades later, job evaluation is still alive and well, although jobs themselves have changed considerably.1

Business- and Work-RelatedInternal Structure

Person-based

SkillJob-based

PURPOSE

Collect, summarizework information

Job analysisJob descriptions(Chapter 4)

Determine whatto value

Job evaluation:classes orcompensable factors (Chapter 5)

Assess value Factor degrees andweighting(Chapter 5)

Translate intostructure

Job-based structure(Chapter 5)

Competencies(Chapter 6) (Chapter 6)

CHAPTER 5 JOB-BASED PAY STRUCTURES AND JOB EVALUATION 79

Exhibit 5.2 shows how job evaluation fits into the process of determining the internal structure. The process begins with jobanalysis, in which information on jobs is collected. Information collected can then be used to create job descriptions, whichserve as input for job evaluation. Exhibit 5.2 calls out some of the major decisions in the job evaluation process.

EXHIBIT 5.2 Determining an Internally Aligned Job Structure

JOB ANALYSIS JOB DESCRIPTIONS JOB EVALUATION JOB STRUCTURE

SOME MAJOR DECISIONS IN JOB EVALUATION

DEFINING JOB EVALUATION: CONTENT, VALUE, ANDEXTERNAL MARKET LINKS

Job Content and Job ValuePerspectives differ on whether job evaluation is based on job content or job value. A structure based on job content ordersjobs based on the skills required for the job, and the associated duties and responsibilities. A structure based on job valueorders jobs based on the relative contribution of the skills, duties, and responsibilities of a job to the organization’s goals.But can this structure translate directly into pay rates, without regard to the external market, government regulations, or anyindividual negotiation process? Most people think not. Recall that internal alignment is just one of the building blocks ofthe pay model. Job content matters, but it is not the only basis for setting pay. Job value may also include its value in theexternal market and/or its relationship to some other set of rates that has been agreed upon through collective bargaining orother negotiation process or its relationship to government legislation (minimum wage).

Linking Content with the External MarketSome see job evaluation as a process that links job content with external market rates. Aspects of job content (e.g., skillsrequired and customer contacts) take on value based on their relationship to market wages. Because willingness to work moreclosely with customers or higher skill levels usually command higher wages in the labour market, the nature of customercontacts and the skill level become useful criteria for establishing differences between jobs. If some aspect of job content,such as working conditions, is not related to wages paid in the external labour market, then that aspect is excluded in the jobevaluation. According to this perspective, the value of job content is based on what it can command in the external market;it has no intrinsic value.2

But not everyone agrees. A developer of the Hay job evaluation plan (widely used by large corporations) states that the“measures are independent of the market and encourage rational determination of the basis for pricing job content.”3 Hayclaims that job evaluation establishes the relative value of jobs on the basis of their content, independent of any link to themarket.

Other Perspectives on Job EvaluationResearchers, too, have their own perspective on job evaluation. Some say that if job value can be quantified, then jobevaluation takes on the trappings of measurement (objective, numerical, generalizable, documented, and reliable) and canbe judged according to technical standards. Just as with employment tests, the reliability and validity of job evaluation planscan be compared; research will be able to tell us if ten compensable factors are too many, or if three are too few.

• Establish the purpose of the evaluation.

• Decide whether to use single or multiple plans.

• Choose among alternative approaches.

• Obtain involvement of relevant stakeholders.

• Evaluate the plan’s usefulness.

80 PART I INTERNAL ALIGNMENT: DETERMINING THE STRUCTURE

SUPPORTS ORGANIZATIONAL STRATEGY

SUPPORTS WORKFLOW

IS FAIR TO EMPLOYEES

MOTIVATES BEHAVIOUR TOWARD ORGANIZATION OBJECTIVES

Those involved in actually making pay decisions have a different view. They see job evaluation as a process that helpsgain acceptance of pay differences between jobs—an administrative procedure through which the parties become involvedand committed. The process invites give and take—an exchange of views. Employees, union representatives, and managershaggle over “the rules of the game” for determining relative worth. As in sports and games, we are more willing to acceptthe result if we accept the rules and believe they are applied fairly.4 This interpretation is consistent with the history of jobevaluation, which was begun as a way to bring labour peace and order to the wage-setting process.

Some say the content of jobs has intrinsic value that the evaluation will uncover; others say that the only fair measure of jobvalue is found in the external market. Although some claim contemporary job evaluation practices are just and fair, otherssay they are just fair. All of these perspectives will be captured in this chapter.5

“How To”: Major DecisionsThe major job evaluation decisions are depicted in Exhibit 5.2. They are (1) establish the purpose(s), (2) decide on singleversus multiple plans, (3) choose among alternative methods, (4) obtain involvement of relevant stakeholders, and (5)evaluate the usefulness of the plan.

ESTABLISH THE PURPOSE(S)

Job evaluation is part of the process for establishing an internally aligned pay structure. Recall from Chapter 2 that aninternally aligned pay structure supports organizational strategy, supports the workflow, is fair to employees, and directsemployees’ behaviour toward organization objectives.

Job evaluation aligns with the organization’s strategy by stating what it isabout a job that adds value (i.e., contributes to pursuing the organization’s strategy and achieving its objectives). Jobevaluation helps answer the question: How does this job add value?

The job evaluation process supports workflow by integrating each job’s pay with its relativecontribution to the organization and by setting pay for new, unique, or changing jobs.

Job evaluation can reduce disputes and grievances over pay differences among jobs byestablishing a workable, agreed-upon structure that reduces the role that chance, favouritism, and bias may play insetting pay.

Job evaluation spells out for employees what it isabout their work that the organization values, and what it is they do that supports the organization’s strategy and promotes itsultimate success. Job evaluation can also help employees adapt to change by improving their understanding of what is valuedin their assignments and how that value may have changed.

If the purpose of the evaluation is not spelled out, it becomes easy to get lost in complex procedures, negotiations, andbureaucracy. The job evaluation process becomes an end in itself, instead of a means to achieve an objective. Establishingthe objectives can help ensure that the evaluation is actually the rational and systematic process it is meant to be.

SINGLE VERSUS MULTIPLE PLANS

Rarely will an employer evaluate all jobs in the organization at the same time. More typically, a related group of jobs,for example, technical, manufacturing, or administrative, will be the focus. Many employers design different evaluationplans for different types of work because they believe the work content is too diverse to be evaluated adequately by a singleplan. For example, production jobs may vary in terms of manipulative skills, knowledge of statistical control, and workingconditions. But these tasks and skills may not be relevant to engineering and finance jobs. Instead, the nature of contacts withcustomers may be relevant. Consequently, a single, universal plan may not be acceptable to employees or useful to managersif the work covered is highly diverse. Even so, some plans have been successfully applied across a wide breadth and depthof work. The most prominent examples are the Hay plan and the Position Analysis Questionnaire. Caution is advised whenusing multiple plans, which may complicate communication issues and affect perceptions of procedural fairness and internalequity.


Benchmark JobsTo be sure that all relevant aspects of work are included in the evaluation, an organization may start with a sample ofbenchmark jobs. In Exhibit 5.3, benchmark jobs are identified for as many levels in the structure and groups of related jobs(technical, manufacturing, administrative) as possible. The dark shading in the exhibit indicates the benchmark jobs.

EXHIBIT 5.3 Benchmark Jobs

A benchmark job has the following characteristics:

A representative sample of benchmark jobs includes the entire domain of work being evaluated—managerial, technical,manufacturing and administrative, and so on—and captures the diversity of the work within that domain. Diversity in thework can be thought of in terms of depth (vertically) and breadth (horizontally). The depth of work in most organizationsranges from strategic leadership jobs (e.g., CEOs, general directors) to filing and mail distribution tasks in entry-leveloffice jobs. Horizontally, the breadth of work depends on the nature of the business. Relatively similar work can be foundin specialty consulting firms (e.g., compensation or executive search firms). The breadth of work performed in somemultinational conglomerates, such as General Electric, mirrors the occupations in an entire nation. GE owns various lines ofbusiness, with jobs spanning financial services, aircraft engines, medical instruments, power systems, and home appliances.

Typically, a job evaluation plan is developed using benchmark jobs, and then the plan is applied to the remainingnon-benchmark jobs. Selecting benchmark jobs from each level ensures coverage of the entire work domain, thus helping toensure the accuracy of the decisions based on the job evaluation.

The number of job evaluation plans used hinges on how detailed an evaluation is required to make pay decisions and howmuch it will cost. There is no ready answer to the question of “one plan versus many.” Current practice (not always the bestanswer for the future, since practice is based on the past) is to use separate plans for major domains of work: top executive/leadership jobs, managerial/professional jobs, operational/technical jobs, and office/administrative jobs. Some organizations,however, have additional plans for sales, legal, engineers/scientists, and skilled trades. The costs (including time) associatedwith creating, implementing, and maintaining these plans give impetus to the push to simplify job structures (i.e., reducetitles and levels).

Vice Presidents

Managers

Project Leaders

Supervisors

Division GeneralManagers

Clerk/Messenger

AdministrativeGroup

ManufacturingGroup

TechnicalGroup

ManagerialGroup

Note: More heavily shaded jobs have been selected as benchmarks.

Packer

Assembler IInspector I

Assembler II

Drill Press OperatorRough Grinder

Material HandlerInspector II

Machinist ICoremaker

AdministrativeAssistant

AdministrativeSecretary

Word Processor

Principal Adminis-trative Secretary

Head/Chief Scientist

Associate Scientist

Scientist

Senior AssociateScientist

Technician

• Its contents are well known and relatively stable over time.• The job is common to a number of employers; that is, it is not unique to a particular employer.• A reasonable proportion of the workforce is employed in this job.


CHOOSE BETWEEN JOB EVALUATION METHODS

Ranking, classification, and point method are the most common job evaluation methods, though uncountable variations exist.Research over 40 years consistently finds that different job evaluation plans generate different pay structures, so the methodchosen matters.6 Exhibit 5.4 compares three common job evaluation methods. All begin by assuming that an accurate jobanalysis has been translated into useful job descriptions.

EXHIBIT 5.4 Comparison of Job Evaluation Methods

ADVANTAGE(S) DISADVANTAGE

Ranking Fast, simple, easy to explain Cumbersome as number of jobs increases;basis for comparisons not called out

Classification Can group a wide range of worktogether in one system

Descriptions may leave too much room formanipulation.

Point Compensable factors call out basis forcomparisons.

Can become bureaucratic andrule-bound

Compensable factors communicatewhat is valued.

The next section is devoted to these three methods.

LO2 JOB EVALUATION METHODS

A survey of roughly 1,000 members of WorldatWork, the association for compensation professionals, asked for the primaryjob evaluation method used in their organization. As Exhibit 5.5 indicates, using market pay rates was overwhelminglychosen (68 to 74 percent, depending on the job level) as the primary method of job evaluation. What is market pricing?This topic will be covered in more detail in Chapter 8. In general, market pricing means directly matching as many of theorganization’s jobs as possible to jobs described in the external pay surveys used by the organization. To the extent that suchmatches can be made, the pay rate for a job will be based on the survey data. Internal equity is greatly de-emphasized (as isthe organization’s strategy—more on this in Chapter 8).

Note that Exhibit 5.5 does indicate that somewhere between 1 in 3 and 1 in 4 organizations continue to use traditionaljob evaluation approaches as their primary methods. Further, it is likely that job evaluation is also used widely even inorganizations that rely primarily on market pricing, because it is usually not possible to directly match all jobs to marketsurvey jobs. Thus, job evaluation is still needed, and we now discuss three job evaluation methods, with most of our attentiongiven to point or point factor approaches.

RankingRanking simply orders the job descriptions from highest to lowest based on a global definition of relative value orcontribution to the organization’s success. Ranking is the simplest, fastest method to understand and explain to employees,and the least expensive method, at least initially. However, it can create problems that require difficult and potentiallyexpensive solutions, because it doesn’t tell employees specifically what in their jobs is important.

There are two common ways of ranking: alternation ranking and paired comparison. The alternation ranking methodorders job descriptions alternately at each extreme. Agreement is reached among evaluators on which jobs are the most andleast valuable, then the next most and least valuable, and so on, until all jobs have been ordered. The paired comparisonmethod uses a matrix to compare all possible pairs of jobs. The higher-ranked job is entered in the cell of the matrix. Whenall comparisons have been completed, the job most frequently judged “more valuable” becomes the highest-ranked job, andso on.


EXHIBIT 5.5 “What is the primary method of job evaluation used by your organization?”

RANKING CLASSIFICATION POINT-FACTORJOB

COMPONENT*MARKETPRICING

Seniormanagement(n = 616)

3% 6% 16% 2% 74%

Middlemanagement(n = 625)

3% 7% 19% 2% 70%

Professional(n = 625)

2% 7% 20% 2% 69%

Sales(n = 552)

2% 7% 17% 2% 72%

Administrative(n = 623)

2% 8% 20% 2% 68%

Production(n = 543)

3% 10% 17% 2% 69%

*Job component involves evaluating jobs based on a statistically developed model using multiple regression analysis.

Alternation ranking and paired comparison methods may be more reliable (produce similar results more consistently) thansimple ranking. Nevertheless, ranking has drawbacks. The criteria on which the jobs are ranked are usually so poorlydefined—if they are specified at all—that the evaluations become subjective opinions that are impossible to justify inwork-related terms. Furthermore, evaluator(s) using this method must be knowledgeable about every single job under study.The numbers alone turn what should be a simple task into a formidable one—50 jobs require 1,225 comparisons—andas organizations change, it is difficult to remain knowledgeable about all jobs. Some organizations try to overcome thisdifficulty by ranking jobs within single departments and merging the results. However, even though ranking appears simple,fast, and inexpensive, in the long run the results are difficult to defend, and costly solutions may be required to overcome theproblems created.

LO3 ClassificationPicture a bookcase with many shelves. Each shelf is labelled with a paragraph describing the kinds of books on that shelfand, perhaps, one or two representative titles. This same approach describes the classification system of job evaluation.A series of classes covers the range of jobs. Class descriptions are the labels. A job description is compared to the classdescriptions to decide which class is the best fit for that job. Each class is described so that it captures sufficient work detailyet is general enough to cause little difficulty in slotting a job description into its appropriate “shelf” or class. The classesmay be described further by including titles of benchmark jobs that fall into each class.

Writing class descriptions can be troublesome when jobs from several job families are covered by a single plan. Althoughgreater specificity of the class definition improves the reliability of evaluation, it also limits the variety of jobs that caneasily be classified. For example, class definitions written with sales jobs in mind may make it difficult to slot office oradministrative jobs, and vice versa. Including titles of benchmark jobs for each class helps make the descriptions moreconcrete. So, in practice, not only are the job descriptions compared to the standard class descriptions and benchmark jobs,but they also can be compared to one another to ensure that jobs within each class are more similar to each other than to jobsin adjacent classes. The final result is a series of classes with a number of jobs in each. All of these comparisons are usedto ensure that this structure is based on the organization strategy and work flow, that it is fair, and that it focuses behaviourson desired results. The jobs within each class are considered to be equal (or similar) work and will be paid equally. Jobs indifferent classes should be dissimilar and may have different pay rates.


[continued]

LO4 Point MethodPoint methods have three common characteristics: (1) compensable factors, with (2) numerically scaled factor degrees, and(3) weights reflecting the relative importance of each factor.7 Each job’s relative value, and hence its location in the paystructure, is determined by the total points assigned to it.Point plans are the most commonly used approach to establish pay structures in Canada due to pay equity legislationrequirements that consider the four universal compensable factors: skill, effort, responsibility, and working conditions. Theyrepresent a significant change from ranking and classification methods in that they make explicit the criteria for evaluatingjobs—compensable factors. The .Net Worth box here illustrates the ongoing modernization of the classification system usedby the federal government toward the point method of job evaluation.

HRC 60100

.NET WORTHJob Evaluation at the Government of YukonThe Yukon Government is organized into 11 different occupational groups under its classification plan, asfollows:

The criteria for inclusion in any of the above occupational groups are clearly stated in the job evaluationplan. For example,

the Institutional Services and Support Group includes positions engaged in thesupervision of clients normally in an institutional setting. Such clients may includestudents, children and juveniles in care, patients, senior citizens, home residents,and corrections inmates. Specific activities may range from housekeeping,cooking, providing personal and health-related care, routine counselling andrehabilitativeactivities,andprovidinghealthcare treatment.Positionsencompassedby this group include, for example, Ambulance Attendants, Recovery Unit Workers,Corrections Officers, and Nursing Aide staff. Also included are positions where aprimary responsibility is the supervision of other positions in this group. Knowledgeand skills required in these positions will cover a broad range. In some instances,specific licenses or certificates may be mandatory for performance in the job.

• Administrative and Regulatory Group

• Scientific and Technical Group

• Social Scientific Group

• Institutional Services and Support Group

• Purchasing and Supply Group

• Operational Services and Labour Group

• Trades Group

• Education Group

• Legal Group

• Management Group

• Language Translation Group


[continued]

The Education Group includes positions involved in developing and evaluatingeducational standards, programs and techniques and also in administeringeducational and professional support programs in the school and college systems.Also included are positions engaged in curriculum development and instruction.Positions generally require an undergraduate or graduate degree in Education,Psychology, or a related field, or a combination of discipline-related training and anInstructional Diploma or a Teaching Certificate.

The Education Group is divided into three sub-groups: (1) Program Administration, (2) Instructors/Counsellors, and (3) Consultants.

Jobs are evaluated based on their relative size and complexity using the following factor dimensions, eachconsisting of a series of levels. Each higher level represents an increasing level of job content.

FACTOR FACTOR DIMENSION NO. OF LEVELS

Knowledge of Skills Factor Job Knowledge

Managerial Skills

Interpersonal Skills

6

3

4

Mental Demands Factor Independent Judgment

Problem Solving

6

5

Accountability Factor Freedom to Take Action

Size of Impact

Nature of Impact

6

4

3

Working Conditions Factor Physical Effort

Hazard

Discomfort

4

4

4

Source: Government of Yukon Job Evaluation Manual, Public Service Commission, Compensation and Classification Branch,

Yukon Public Service Commission, updated October 13, 2015. Accessed: www.psc.gov.yk.ca/pdf/

jobevaluationmanual_October2015.pdf on August 18, 2016.

Compensable factors are defined on the basis of the strategic direction of the business and how the work contributes tothat strategy. The factors are scaled to reflect the degree to which they are present in each job and weighted to reflect theiroverall importance to the organization. Points are then attached to each factor weight. The point total for each job determinesits position in the job structure.

Exhibit 5.6 lists the six steps involved in the design of a point plan.

1. Conduct job analysis.2. Determine compensable factors.3. Scale the factors.4. Weight the factors according to importance, and assign points to each one.5. Communicate the plan and train users; prepare manual.6. Apply to non-benchmark jobs.


1. CONDUCT JOB ANALYSIS

2. DETERMINE COMPENSABLE FACTORS

EXHIBIT 5.6 The Point Plan Process

STEP 1: CONDUCT JOB ANALYSIS

STEP 2: DETERMINE COMPENSABLE FACTORS

STEP 3: SCALE THE FACTORS

STEP 4: WEIGHT THE FACTORS AND ASSIGN POINTS

STEP 5: COMMUNICATE THE PLAN

STEP 6: APPLY TO NON-BENCHMARK JOBS

The end product of this design process is a job structure that helps develop and explain the pay structure.

Just as with ranking and classification, point plans begin with job analysis. Typically, arepresentative sample of jobs, that is, benchmark jobs, is drawn for analysis. The content of these jobs serves as the basis fordefining, scaling, and weighting the compensable factors.

HRC 60100

Compensable factors play a pivotal role in the point plan. These factorsreflect how work adds value to the organization. They flow from the work itself and from the strategic direction of thebusiness. The four universal compensable factors required in pay equity legislation across Canada are skill, effort,responsibility, and working conditions, and therefore they are present in virtually all Canadian job evaluation plans. Skillrefers to the experience, training, ability, and education required to perform a job. Subfactors indicative of skill may includeeducational levels, years of experience required, technical knowledge, specialized knowledge or training, interpersonal skills,and many others. Effort refers to the physical, mental, or emotional exertion needed to do a job. Common subfactors includediversity of tasks, complexity of tasks, creativity of thinking, analytical problem solving, physical strength requirements,degree of assistance available, amount of emotion regulation required, and so on. Responsibility refers to the extent to whichan employer depends on the employee to perform the job as expected, with emphasis on the importance of job obligation.Subfactors may include decision-making authority, degree of integration of work with others, ability to perform taskswithout supervision, responsibility for financial (budgets) and human (number of employees reporting directly and indirectlyto the position) resources, impact of failure or risk in the job, and others. The working conditions factor is intended to ensurethat value is attached to the difficult or unhealthy aspects of the conditions in which the work is done. Subfactors can vary

• A representative sample of benchmark jobs

• Compensable factor determination based on content of these jobs

• Based on the work performed (what is done)

• Based on strategy and values of the organization (what is valued)

• Acceptable to those affected by resulting pay structure (what is acceptable)

• Examples to anchor descriptions of each degree of the factor

• Can reflect judgment of organization leaders, committee

• Can reflect a negotiated structure

• Can reflect a market-based structure

• Preparation of manual

• Training of users


widely, but they often relate to hazards such as exposure to dangerous chemicals or stress and the physical surroundings ofthe job, such as cramped quarters or outdoor location.

A real-life example of compensable factors and associated subfactors is shown in Exhibit 5.7.

EXHIBIT 5.7 Compensable Factors

FACTORS SUBFACTORS

Skill Knowledge

Problem solving/judgment

Interpersonal skills/contacts

Effort Mental effort

Physical effort

Responsibility Human resources

Financial resources

Information resources

Material resources

Working conditions Environment

Source: Ontario Pay Equity Commission, “Pay Equity Plan Job-to-Job Comparison Method,” Table 2. © Queen’s Printer for Ontario, 2005.

Adapted with permission.

To select compensable factors, an organization asks what it is about the work that adds value. At the University ofLethbridge, human relations skills are considered a valuable aspect of jobs. As shown in Exhibit 5.8, these skills are definedat three levels: basic, important, or critical.

In effect, the University of Lethbridge determined that its competitive advantage depends on the human relations skills itsemployees use in their work. Hence, the university is signalling to all employees that jobs will be valued on the basis of thenature of the human relations skills required by those jobs. Jobs that require understanding and motivating people have ahigher relative worth than jobs that require simple courtesy and effective working relationships.

To be useful, compensable factors should be

The leadership of any organization is the best source of information on the strategy and values of the organization,specifically where the business should be going and how it will get there. Clearly, leadership’s input into factor selection iscrucial. So, for example, if the business strategy involves providing innovative, high-quality products and services designedin collaboration with customers and suppliers, then jobs with greater responsibility for product innovation and customercontacts should be valued more highly. Or if the business strategy is more like Walmart’s, “providing goods and services todelight customers at the lowest cost and greatest convenience possible,” then compensable factors might include impact oncost containment, customer relations, and so on.

• Based on the strategy and values of the organization• Based on the work performed• Acceptable to the stakeholders affected by the resulting pay structure


EXHIBIT 5.8 Example of Compensable Factor Definition: Human Relations Skills

Human Relations Skills are the active, face-to-face skills needed by a jobholder for various relationshipswith other people within and outside of the organization. Human Relations Skills range from “1” (basic), to“2” (important), to “3” (critical). It must be kept in mind that “1” is not a “0.” It is assumed that all jobs requirea minimum of common politeness. At the opposite extreme, a job that requires the ability to motivate,convince, or sell to others to gain results is a “3.” Human Relations Skills are not synonymous with being anice person and they are not necessarily interchangeable. Level descriptions follow.

LEVEL EXPLANATION

1. Basic This is the base level of interpersonal skill utilized by most individuals in thecourse of performing the job.

Maintaining courteous and effective working relationships with others to requestor transmit information, ask questions or get clarification.

2. Important This level of interpersonal skill is required in jobs in which understanding andinfluencing people are important requirements in the job.

Skills of persuasiveness or assertiveness as well as sensitivity to the otherperson’s point of view are often required to influence behavior, change anopinion, or turn a situation around. The requirement for public contact does notnecessarily demand this level of human relations skills, particularly if the purposeis to provide or solicit information.

In addition, positions which assign work and/or monitor and review work of otheremployees (generally supervising AUPE positions) usually require at least thislevel of skill.

3. Critical The highest level of interpersonal skill is usually required by positions in whichalternative or combined skills in understanding and motivating people areimportant in the highest degree.

Jobs which require negotiating skills are often found at this level, butconsideration has to be given to the power bases being utilized.

For example, in negotiations between buyers and sellers of products, services,concepts, or ideas, less human relations skill may be required by the “buyer”who has the latitude to say “no” than by the seller who must turn the “no”into “yes.” This level of skill is usually required for positions accountable for thedevelopment, motivation, assessment, and reward of other employees.

Source: University of Lethbridge, Job Evaluation Manual. Reproduced with the permission of University of Lethbridge, Human Resources

Department.

Compensable factors reinforce the organization’s culture and values as well as its business direction and the nature ofthe work. If that direction changes, then the compensable factors may also change. For example, strategic plans at manycompanies call for increased globalization. Both Procter & Gamble (P&G) and 3M include a “multinational responsibilities”factor similar to the one in Exhibit 5.9 in their managerial job evaluation plan. Multinational responsibilities are definedin terms of the type of responsibility, the percentage of time devoted to international issues, and the number of countriescovered.


EXHIBIT 5.9 Compensable Factor Definition: Multinational Responsibilities

This factor concerns the multinational scope of the job. Multinational responsibilities are defined asline or functional managerial activities in one or several countries.

Factors may also be eliminated if they no longer support the business strategy. One railway company revised its jobevaluation plan to omit the factor “Number of Subordinates Supervised.” It decided that a factor that values increases to staffruns counter to the organization’s objective of reducing bureaucracy and increasing efficiency. Major shifts in the businessstrategy are not daily occurrences, but when they do occur, compensable factors should be re-examined to ensure they areconsistent with the new directions.

Employees are the experts in the work actually done in any organization. Hence, it is important to seek their answers towhat should be valued in the work itself. Some form of documentation (i.e., job descriptions, job analysis, employee and/or supervisory focus groups) must support the choice of factors. Work-related documentation helps gain acceptance byemployees and managers, is easier to understand, and can withstand a variety of challenges to the pay structure. For example,managers may argue that the salaries of their employees are too low in comparison to those of other employees, or that thesalary offered a job candidate is too low. Union leaders may wonder why one job is paid differently from another. Allegationsof pay discrimination may be raised. Employees, line managers, union leaders, and compensation managers must understandand be able to explain why work is paid differently or the same. Differences in factors that are obviously based on the workitself provide that rationale and diminish the likelihood of challenges arising.

It is important that the compensable factors be acceptable to all stakeholders. Acceptance of the compensable factors usedto slot jobs into the pay structure may depend, at least in part, on tradition. For example, people who work in hospitals,nursing homes, and childcare centres make the point that responsibility for people is used less often, and valued less, thanresponsibility for property.8 This deficiency may be a carryover from the days when nursing and childcare services wereprovided by family members, usually women, without reimbursement. People now doing these jobs for pay say that properlyvaluing a factor for people responsibility would raise their wages.

Although a wide variety of factors are used in standard existing plans, they tend to fall into four universal compensablefactors: skill, effort, responsibility, and working conditions. These four are required in pay equity legislation across Canada.The Hay Guide Chart–Profile Method, used by 8,000 employers worldwide, is perhaps the most widely used. The classicthree Hay factors—know-how, problem solving, and accountability—are also commonly used.

1. The multinational responsibilities of the job can best be described asA. Approving major policy and strategic plansB. Formulating, proposing, and monitoring implementation of policy and plansC. Acting as a consultant in project design and implementation phasesD. Not applicable

2. Indicate the percentage of time spent on multinational issues:A. 50%B. 25–49%C. 10–24%D. 10%

3. Indicate the number of countries (other than your unit location) for which the position currentlyhas operational or functional responsibility:A. More than 10 countriesB. 5 to 10 countriesC. 1 to 4 countriesD. Not applicable


3. SCALE THE FACTORS

4. WEIGHT THE FACTORS AND ASSIGN POINTS

A remaining issue to consider is how many factors should be included in the plan. Some factors may have overlappingdefinitions or may fail to account for anything unique in the criterion chosen. One writer calls this the “illusion ofvalidity”—we want to believe that the factors are capturing divergent aspects of the job and that all are important.9

Another challenge is called “small numbers.”10 If even one job in our benchmark sample has a particular characteristic, wetend to use that factor for the entire work domain. A common example is working conditions. If even one job is performedin unpleasant working conditions, it is tempting to make it a compensable factor and apply it to all jobs. Once a factor is partof the system, others are likely to say their job has it, too. For example, office staff may feel that ringing telephones or leakytoner cartridges constitute unpleasant or hazardous conditions.

In one case, a senior manager refused to accept a job evaluation plan unless some kind of working conditions factor wasincluded. The plan’s designer, a recent university graduate, showed through statistical analysis that working conditions didnot vary enough between 90 percent of the jobs to have a meaningful effect on the resulting pay structure. Nevertheless, themanager rejected this argument, pointing out that the plan designer had never worked in the plant’s foundry, where workingconditions mattered. In order to get the plan and pay decisions based on it accepted by the foundry workers, the plan wasredesigned to include working conditions.

This situation is not unusual. In one study, a 21-factor plan produced the same job structure that could have been generatedusing only 7 of the factors. In fact, the jobs could be correctly slotted into classes using only 3 factors. Yet the companydecided to keep the 21-factor plan because it was “accepted and doing the job.” Research as far back as the 1940sdemonstrates that the skills dimension explains 90 percent or more of the variance in job evaluation results; three factorsgenerally account for 98 to 99 percent of the variance.11 But, as we have seen, other factors are often included to ensure theplan’s acceptance.

Once the compensable factors are determined, scales identifying and describing the differentdegrees within each factor (or subfactor) are constructed. Each degree may be anchored by the typical skills, tasks, andbehaviours taken from the benchmark jobs that illustrate each factor degree/level. Most factor scales consist of four to eightdegrees. Exhibit 5.10 shows the federal government’s scaling for the subfactor “Research and Analysis Skills” of the factor“Skill” for jobs in the Economics and Social Science Services group.

A major problem in determining degrees is whether to make each degree equidistant from the adjacent degrees (intervalscaling) in terms of the number of points for each level or degree (assigned in the next step of the process). The followingcriteria for scaling factors have been suggested: (1) limit the degrees to the number necessary to distinguish between jobs,(2) use understandable terminology, (3) anchor degree definitions with benchmark job titles, and (4) make it apparent howthe degree applies to the job. Using too many degrees makes it difficult for evaluators to accurately choose the appropriatedegree. This in turn reduces the acceptability of the system.

Once the degrees have been assigned, the factor weights must bedetermined. Different factors weights reflect differences in importance attached to each factor by the employer and mayreflect the organization’s strategic objectives and priorities. For example, a mining company might assign greater weight toworking conditions given the requirement for so many of its jobs to be performed in dangerous underground conditions,compared to an accounting firm where work is performed in an office environment. Weights are often determined through anadvisory committee that allocates 100 percent of the value among the factors.12 The weights are then used to distribute thetotal number of points (which is arbitrarily determined) among the factors. Then the number of points for each level of eachsubfactor is determined, as shown in Exhibit 5.11.

In Exhibit 5.11, the committee assigned a weight of 40 percent to skills, 20 percent to effort, 30 percent to responsibility, and10 percent to working conditions. Each factor has two subfactors, with five degrees (or levels) each. To illustrate the use ofthe table shown in Exhibit 5.11, consider the job of Web Designer. The job might be evaluated at 12 points for education, 12points for experience, 2 points for physical effort, 8 points for mental effort, 3 points for responsibility for safety, 6 points forresponsibility for budget, 1 point for hazards, and 1 point for weather; the job would thus be evaluated at 45 points. The jobof Office Cleaner might be evaluated at 4 points for education, 8 points for experience, 8 points for physical effort, 2 pointsfor mental effort, 6 points for responsibility for safety, 3 points for responsibility for budget, 3 points for hazards, and 1 pointfor weather; the job would thus be evaluated at 35 points.


EXHIBIT 5.10 Subfactor Degrees: “Research and Analysis Skills” in Economics and

Social Science Services (EC) Group Research and Analysis Skill

This element measures the requirement to research and analyze both qualitative and quantitativeinformation in EC work.

The following is a definition of each of the six degrees of research and analysis. The highest degreerequired of the work should be chosen. If an exact measure cannot be made with one of the followingdegrees, a “best fit” determination should be made.

Degree Research and Analysis Points

1 Conduct information searches, organize, review and process informationand perform directed, routine analysis.

Ensure the accuracy and completeness of the information.

5

2 Determine and select information relevant to a particular area of study,compile and verify information and perform directed, non-routineanalyses.

Ensure consistency, coherence and information integrity.

30

3 Study a range of information and identify and interpret trends andpatterns, determine gaps in research and develop comprehensivebackground material for further analysis;

OR

Assess a range of information and evaluate and compare currentapproaches and practices for the gathering, dissemination or analysisof information. Identify possible modifications or alternative approacheswhen current methodology is inadequate.

75

4 Synthesize and interpret complex information from diverse sources andidentify the conceptual frameworks related to the area of study.

Account for subtle interrelationships among variables or determine theneed for new analytical methodologies, systems or approaches.

120

5 Investigate and challenge existing conceptual frameworks.

Examine multiple variables from distinct sources within a subject matterarea and reach conclusions and/or generate solutions.

165

6 Integrate distinct broad-based qualitative or quantitative analyses.

Create/adapt conceptual frameworks for the development, application,interpretation, and evaluation of studies, methodologies, strategies andpolicies.

210

Source: Classification Standard: Economics and Social Science Services, "Element 6--Research and analysis", Treasury Board of Canada

Secretariat, 2007. p. 15. https://www.tbs-sct.gc.ca/psm-fpfm/pay-remuneration/ca-cc/eval/jee-nee/ec/ecpr-eng.asp


5. COMMUNICATE THE PLAN AND TRAIN USERS

6. APPLY TO NON-BENCHMARK JOBS

EXHIBIT 5.11 Factor Weighting and Assignment of Points

FACTOR(WEIGHT)

SUBFACTOR(WEIGHT)

LEVEL 1POINTS

LEVEL 2POINTS

LEVEL 3POINTS

LEVEL 4POINTS

LEVEL 5POINTS

Skill (40%) Education (20%) 4 8 12 16 20

Experience (20%) 4 8 12 16 20

Effort (20%) Physical effort (10%) 2 4 6 8 10

Mental effort (10%) 2 4 6 8 10

Responsibility(30%)

For safety (15%) 3 6 9 12 15

For budget (15%) 3 6 9 12 15

Workingconditions(10%)

Hazards (5%) 1 2 3 4 5

Weather (5%) 1 2 3 4 5

100

Contemporary job evaluation often supplements committee judgment regarding weights with statistical analysis. Thecommittee recommends the criterion pay structure they wish to duplicate with the point plan. The criterion structure may bethe current rates paid for benchmark jobs, market rates for benchmark jobs, rates for predominantly male jobs (in an attemptto eliminate gender bias), or union-negotiated rates.13 Once a criterion structure is agreed on, statistical modelling techniquessuch as regression analysis are used to determine the weight of each factor that will best reproduce the chosen structure.The statistical approach is often labelled policy capturing to contrast it to the committee judgment approach. Not only dothe weights reflect the relative importance of each factor, but research clearly demonstrates that the weights influence theresulting pay structure.14 Thus, selecting the appropriate pay rates to use as the criteria is critical. The job evaluation resultsare based on this selection.15

Perhaps the clearest illustration can be found in the criterion structures used in municipalities. If only market rates were used,firefighters would be paid much less than police. Yet many firefighters’ unions have successfully negotiated a link betweentheir pay and police rates.

Once the job evaluation plan is designed, a manual is prepared sothat other people can apply the plan. The manual describes the method, defines the compensable factors, and providesenough information to permit users to distinguish varying degrees of each factor. The point of the manual is to allow userswho were not involved in the plan’s development to apply the plan as its developers intended. Users will require training onhow to apply the plan, and background information on how the plan is integrated with the organization’s total pay system. Anappeals process may also be included so that employees who feel that their jobs are unfairly evaluated have some recourse.Employee acceptance of the process is crucial if the organization is to have any hope that employees will accept that theresulting pay is fair. To build this acceptance, communication to all employees whose jobs are part of the process used tobuild the structure is required. This communication may be done through informational meetings, websites, or othermethods. In some cases, the entire job evaluation process is carried out online.

Recall that the compensable factors and weights were derived using a sample ofbenchmark jobs. The final step in the point plan process is to apply the plan to the remaining jobs. Trained users, who mightnot have been involved in the plan’s development, can help evaluate the other jobs by applying the plan using the manualprepared for this purpose. Users may also require training and background information on the total pay system. If thepolicy-capturing approach is used, then an equation can be used to translate job evaluation points into salaries.


The final outcome of the job evaluation process is a job hierarchy based on the number of points assigned in the jobevaluation process. The hierarchy provides the basis for ensuring internal equity in the pay system. It will be combined withmarket pay data to determine the pay for jobs (to “price” the jobs), as will be described in Chapter 8.

LO5 WHO SHOULD BE INVOLVED?

If the internal structure’s purpose is to aid managers, and if ensuring high involvement and commitment from employeesis important, all those managers and employees with a stake in the results should be involved in the process of designingit. A common approach is to use committees, task forces, or teams that include representatives from key operatingfunctions, including non-managerial employees. In some cases, the group’s role is advisory only; in others, it designs theevaluation approach, chooses compensable factors, and approves all major changes. Organizations with unions often find itadvantageous to include union representation as a source of ideas and to help promote acceptance of the results. However,some union leaders believe that philosophical differences prevent their active participation. They take the position thatcollective bargaining yields more equitable results. As a result, the extent of union participation varies. No single perspectiveexists on the value of active participation in the process, just as no single management perspective exists.

Exhibit 5.12 shows further results from the survey of WorldatWork members discussed earlier. It shows that compensationprofessionals (i.e., usually compensation analysts, but sometimes also those at higher levels, such as the compensationmanager) are primarily responsible for most job evaluations. Although that holds true for senior management jobs as well,it is clear that the higher-level compensation manager is more likely to be responsible for the job evaluation in this case andthat consultants also play a much larger role here.

EXHIBIT 5.12 “For each type of job listed below, please indicate who typically

conducts the evaluation?”

COMPENSATIONSTAFF

EMPLOYEECOMMITTEE CONSULTANT

SENIORMANAGEMENT

Senior management (n = 618) 76%* 2% 15% 7%

Middle management (n = 621) 95%* 2% 2% 1%

Professional (n = 621) 95% 2% 1% 1%

Sales (n = 550) 96%* 2% 2% 1%

Administrative (n = 619) 95% 3% 2% 1%

Production (n = 535) 95% 3% 2% 1%

*A statistically significant percentage more of organizations reported compensation staff conducting the evaluation of senior

management (76%), middle management (95%), and sales (96%) jobs than in 2013 (69%, 92%, and 93%, respectively).

EVALUATING THE USEFULNESS OF RESULTS

The Design Process MattersResearch suggests that attending to the fairness of the design process and the approach chosen (job evaluation, skill/competency-based plan, and market pricing) rather than focusing solely on the results (the internal pay structure) is likely toachieve employee and management commitment, trust, and acceptance of the results.16 The absence of participation makesit easier for employees and managers to imagine how the structure could have been rearranged to their personal liking. Ifemployees do not participate in decisions, they might easily assume that things would have been better if they had.


Additional research is needed to ascertain whether the payoff from increased participation offsets the potential cost(e.g., time involved to reach consensus, potential problems caused by disrupting current perceptions). For example, inmultinational organizations, the involvement of both corporate compensation and country managers raises the potential forconflict due to their differing perspectives. Country managers may wish to focus on the particular business needs in theircountry, whereas corporate managers may want a system that operates equally well (or poorly) across all countries. Thecountry manager has operating objectives, does not want to lose key individuals, and views compensation as a mechanism tohelp accomplish these goals. Corporate managers, on the other hand, adopt a worldwide perspective and focus on ensuringthat decisions are consistent with the organization’s overall global strategy.

Appeals/Review ProceduresNo matter the technique, no job evaluation plan anticipates all situations. It is inevitable that some jobs will be evaluatedincorrectly, or at least that employees and managers may suspect that they were. Consequently, review procedures to handlesuch cases and to help ensure procedural fairness are required. Often the compensation manager handles reviews, but peeror team reviews are increasingly being used. Sometimes these reviews take on the trappings of formal grievance procedures(e.g., documented complaints and responses and levels of approval). Problems may also be handled by managers andemployee relations generalists through informal discussions with employees.17

Once the evaluations are completed, approval by higher levels of management is usually required. An approval process helpsensure that any changes that result from evaluating work are consistent with the organization’s operations and directions.

Political InfluencesOne study found that more powerful departments in a university were more successful in using the appeals process to changethe pay or the classification of a job than were weaker departments.18 This result is consistent with other research thatshowed that a powerful member of a job evaluation committee could sway the results.19 Consequently, procedures should bejudged for their susceptibility to political influences. “It is the decision-making process, rather than the instrument itself thatseems to have the greatest influence on pay outcomes,” writes one researcher.20

THE FINAL RESULT: JOB STRUCTURE

The final result of the job analysis–job description–job evaluation process is a job structure, a hierarchy of work. Thishierarchy translates into practice the employer’s internal alignment policy. Exhibit 5.13 shows four hypothetical jobstructures within a single organization. These structures were obtained via different approaches to evaluating work. Thejobs are arrayed within four basic functions: managerial, technical, manufacturing, and administrative. The managerialand administrative structures were obtained via a points-based job evaluation plan, and the technical and manufacturingstructures via two different person-based plans (Chapter 6); the manufacturing plan was negotiated with the union. Theexhibit illustrates the results of evaluating work—structures that support a policy of internal alignment when determininghow much to pay for each job.

Organizations commonly have multiple structures derived through multiple approaches that apply to different functionalgroups or units. Although some employees in one structure might wish to compare the procedures used in another structureto their own, the underlying premise in practice is that internal alignment is most influenced by fair and equitable treatmentof employees doing similar work in the same skill/knowledge group.


EXHIBIT 5.13 Resulting Internal Structures—Job, Skill, and Competency Based

BALANCING CHAOS AND CONTROL

Looking back at the material that has been covered in Chapters 3, 4, and 5 (defining internal alignment, job analysis, andjob evaluation), it is clear that a lot of time and money has been spent to develop some complex techniques. But it is still notclear how much to pay each employee. Why bother with all this? Why not just pay whatever it takes and get on with it?

Prior to the widespread use of job evaluation in the 1930s and 1940s, employers had irrational pay structures, the legacyof decentralized and uncoordinated wage-setting practices. Pay differences were a major source of unrest among workers.Employment and wage records were rarely kept; only the supervisor knew with any accuracy how many workers wereemployed in his or her department and the rates they received. Supervisors were thus “free to manage,” often using wageinformation to vary the day rate for favoured workers or to assign them to jobs where piece rates were loose.

Job evaluation, with its specified procedures and documentable results, helped change that. The technique providedwork-related and business-related order and logic. At the same time, the world of work is changing. The work of most peoplenow requires that they figure out what to do in a given situation instead of simply performing a predetermined routine. Theymust identify problems and opportunities; make decisions; plan courses of action; marshal support; and, in general, designtheir own work methods, techniques, and tools. The challenge is to ensure that job evaluation plans allow for the flexibilityto adapt to changing conditions.

Some balance between chaos and control is required. History suggests that when flexibility without guidelines exists,chaotic and irrational pay rates frequently result. Removing inefficient bureaucracy is important, but balanced guidelines arenecessary to ensure that employees are treated fairly and that pay decisions help the organization achieve its objectives.

ManagerialGroup

Vice-Presidents

Division GeneralManagers

Managers

Project Leaders

Supervisors

Head/ChiefScientist

Senior AssociateScientist

Associate Scientist

Scientist

Technician

TechnicalGroup

Assembler IInspector I

Packer

Materials HandlerInspector II

Assembler II

Drill Press OperatorRough Grinder

Machinist ICoremaker

ManufacturingGroup

AdministrativeAssistant

Principal Adminis-trative Secretary

AdministrativeSecretary

Word Processor

Clerk/Messenger

AdministrativeGroup

JobEvaluation

CompetencyBased

SkillBased

JobEvaluation


Conclusion

The differences in the rates paid for different jobs and skills affect the ability of managers to achieve their businessobjectives: Differences in pay matter. They matter to employees, because their willingness to take on more responsibilityand training, to focus on adding value for customers and improving quality of products, and to be flexible enough toadapt to change all depend at least in part on how pay is structured for different levels of work. Differences in the ratespaid for different jobs and skills also influence how fairly employees believe they are being treated. Unfair treatmentis ultimately counterproductive.

So far, the most common approach to designing pay differences for different work has been examined: job evaluation. InChapter 6, we will examine several alternative approaches. However, any approach must be evaluated according to how wellit will help design an internal pay structure that is based on the work, that will help achieve the business objectives, and thatis acceptable to key stakeholders.

Job evaluation has evolved into many forms and methods. Consequently, wide variations exist in its use and in how it isperceived. This chapter discussed some of the many views concerning the role of job evaluation and reviewed the criticismslevelled at it. No matter how job evaluation is designed, its ultimate use is to help design and manage a work-related,business-focused, and agreed-upon pay structure.

Chapter Summary

Job evaluation is the process of determining and quantifying the relative value of jobs within an organization. Differentperspectives regarding job evaluation include the following:

1. The ranking method of job evaluation ranks the jobs from highest to lowest on the basis of a global definition ofvalue. Two methods of ranking are (1) alternation ranking, in which the most- and least-valued jobs are selectedfirst, then the next most- and least-valued jobs, and so on, and (2) paired comparison, in which each job is rankedagainst all other jobs.

2. The classification method of job evaluation uses class descriptions to categorize jobs. Descriptions of benchmarkjobs (those that are well known, relatively stable, and common across different employers) are used as part of theclass descriptions for clarification. The final result is a series of classes with a number of jobs in each.

3. The six steps involved in the point method of job evaluation are as follows:Conduct job analysis.(a)Determine compensable factors.(b)Scale the factors.(c)Weight the factors and assign points.(d)Communicate the plan.(e)Apply the plan to non-benchmark jobs.(f)

4. The three common characteristics of point plans are compensable factors, numerically scaled factor degrees/levels, and weights reflecting the importance of each factor.

5. Committees, task forces, or teams including non-managerial employees should be involved in job evaluation inan advisory or decision-making capacity. Union participation may also be desirable.


Key Terms

Review Questions

Experiential Exercises

Case

Job Evaluation at Whole FoodsRather than wait until you are next in a supermarket to check out the different types of work, we broughtsome of the jobs at Whole Foods to you. Now that you have some background in job evaluation, it is time to

alternation ranking method

benchmark job

classification

compensable factors

factor degree/level

factor weights

job evaluation

job structure

paired comparison method

point methods

ranking

1. How does job evaluation translate internal alignment policies (loosely coupled versus tight fitting) intopractice? What do (a) organizational strategy, (b) flow of work, (c) fairness, and (d) motivating employeebehaviour have to do with job evaluation?

2. Why are there different approaches to job evaluation? Think of several employers in your area (e.g.,hospital, Walmart, manufacturing plant, bank, university/college). What approach would you expect eachof them to use? Why?

3. What are the advantages and disadvantages of using more than one job evaluation plan in any singleorganization?

4. Why bother with job evaluation? Why not simply market-price? How can job evaluation link internalalignment and external market pressures?

1. Consider your university or college. Develop compensable factors for your institution to evaluate jobs.Would you use one job evaluation plan or multiple plans? Should the school’s educational mission bereflected in your factors? Or are generic factors okay? Discuss. Ask your instructor to help you identify theactual factors used (this will likely involve contacting the HR department compensation staff).

2. You are the manager of 10 people in a large organization. All become suspicious and upset when theyreceive a memo from the HR department saying their jobs will be evaluated. What would you say to try toreassure them?


try it out. As a first step, Whole Foods has conducted job analysis and prepared job descriptions. The resultsare shown below. Now a job structure needs to be worked out. The manager has assigned this task to you.

Job AKind of Work Provide excellent customer service. Follow and comply with all applicable health and sanitationprocedures. Prepare food items: make sandwiches; slice deli meats and cheeses. Prepare items on stationassignment list and as predetermined. Stock and rotate products; stock supplies and paper goods on atimely basis; keep all utensils stocked. Check dates on all products in stock to ensure freshness and rotatewhen necessary. Use waste sheets properly, as directed. Operate and sanitize all equipment in a safe andproper manner. Comply with and follow Whole Foods Market Safety Procedures. Follow established Weightsand Measures procedures. Answer the phone and pages to department quickly and with appropriate phoneetiquette. Practise proper use of knives, slicer, trash compactor, box baler, and all other equipment usedduring food preparation and cleanup. Perform other duties as assigned, and follow through on supervisorrequests in a timely manner.

Requirements

Job BKind of Work Assist and focus on customers during entire checkout process. Perform all cash registerfunctions according to established procedures. Maintain a positive company image by providing courteous,friendly, and efficient customer service. Check out customer groceries efficiently and accurately. Passentry-level PLU code test. Maintain a professional demeanour at all times. Stock registers with supplies asneeded. Follow proper cheque-receiving procedure. Clean, stock, and detail front-end area with specialattention to own register. Change journal tapes and ribbon as needed. Walk produce department at thebeginning of every shift to identify and learn new produce codes. Comply with all posted provincial healthand safety codes.

Requirements

1. Divide into teams of four to six students. Each team should evaluate the nine jobs and prepare a jobstructure based on its evaluation. Assign a title to each job, and list your structure by title and job letter.A broad hint: Remember from our discussion of Whole Foods’ business and pay strategy in Chapter 2that teams play an important role.

2. Each team should describe the process the group went through to arrive at that job structure. Jobevaluation techniques and compensable factors used should be described, and the reasons forselecting them should be stated.

3. Each team should give each job a title and put its job structure on the board. Comparisons can then bemade between the job structures of the various teams. Does the job evaluation method used appearto affect the results? Do the compensable factors chosen affect the results? Does the process affectthe results?

4. Evaluate the job descriptions. What parts were most useful? How could they be improved?

• Some deli experience preferred

• Clear and effective communicator

• Patient, enjoys working with and mentoring people

• Ability to perform physical requirements of position

• Ability to learn proper use of knives, slicer, box baler (must be 18 years of age or older), and all otherequipment used during food preparation and cleanup

• Ability to work well with others as a team

• Knowledge of all relevant Whole Foods Market policies and standards

• Understands and can communicate quality goals to customers

• Excellent communication skills necessary for good customer and team relations

• Ability to work well with others


Job CKind of Work Report to store team leader and to associate store team leader. Provide overall managementand supervision of Prepared Foods Department. Responsible for team member hiring, development, andtermination. Also responsible for profitability, expense control, buying/merchandising, regulatory compliance,and special projects as assigned. Complete accountability for all aspects of department operations.Consistently communicate and model Whole Foods’ vision and goals. Interview, select, train, develop,and counsel team members in a manner that builds and sustains a high-performing team and minimizesturnover. Make hiring and termination decisions with guidance of store team leader. Establish and maintain apositive work environment. Manage inventory to achieve targeted gross profit margin. Manage the orderingprocess to meet Whole Foods Market quality standards. Maintain competitive pricing and achieve targetedsales. Establish and maintain positive and productive vendor relationships. Develop and maintain creativestore layout and product merchandising in support of regional and national vision. Establish and maintaincollaborative and productive working relationships. Model and cultivate effective inter-department andinter-store communication. Provide accurate, complete information in daily, weekly, monthly, annual, andad hoc management reports. Maintain comprehensive knowledge of, and ensure compliance with, relevantregulatory rules and standards.

Requirements

Job DKind of Work Perform all duties and responsibilities of Prepared Foods team member. Provide excellentcustomer service. Assist team leader in nightly team operations. Report all actions of team members thatviolate policies or standards to the team leader or associate team leader. Mentor and train team members.Maintain quality standards in production and counter display. Comply with all applicable health and safetycodes. Help implement and support all regional programs.

Requirements

• Ability to learn proper use of box baler (must be 18 years of age or older)

• Desire to learn and grow

• Ability to work in a fast-paced environment, with a sense of urgency

• Understanding the importance of working as a team

• Good math skills

• Patience

• Two years’ relevant experience as a team leader, assistant team leader, supervisor, or buyer

• Thorough knowledge of products, buying, pricing, merchandising, and inventory management

• Excellent verbal and written communication skills

• Strong organizational skills


• Computer skills

• Minimum six months’ retail food production experience or equivalent

• Overall knowledge of both front- and back-of-the-house operations

• Comprehensive product knowledge

• Comprehensive knowledge of quality standards

• Excellent organizational skills

• Excellent interpersonal skills and ability to train others

• Demonstrated decision-making ability and leadership skills



Job EKind of Work Perform all duties related to dishwashing: unloading kitchen deliveries and cleaning all dishes,utensils, pots, and pans. May be prep work. Maintain food quality and sanitation in kitchen. Maintain apositive company image by being courteous, friendly, and efficient. Wash and sanitize all dishes, utensils, andcontainers. Assist with proper storage of all deliveries. Rotate and organize products. Perform prep work asdirected. Provide proper ongoing maintenance of equipment. Maintain health department standards whencleaning and handling food. Perform deep-cleaning tasks on a regular basis. Take out all of the garbage andrecycling materials. Sweep and wash floors as needed.

Requirements

Job FKind of Work Perform all functions related to breaking down deliveries and moving back stock to floor.Assist in organizing and developing promotional displays; maintaining back room; training entry-level groceryclerks. Trained and capable of operating any of the sub-departments as needed. Maintain and ensureretail standards during shift. Responsible for implementing team’s break schedule. Perform all duties andresponsibilities of grocery team member. Build displays and request appropriate signage. Supervise shift toensure standards are maintained. Implement break schedule for shift. Responsible for problem solving inteam leader’s or associate team leader’s absence. Fully responsible for completion of all opening or closingchecklists. Responsible for checking in deliveries.

Requirements

Job GKind of Work Report directly to Prepared Foods team leader. Assist in overall management and supervision ofthe Prepared Foods Department. Can be responsible for team member hiring, development, and termination.Also responsible for profitability, expense control, buying/merchandising, regulatory compliance, and specialprojects as assigned. Complete accountability for all aspects of department operations. Consistentlycommunicate and model Whole Foods’ vision and goals. Assist in the interview, selection, training,development, and counselling of team members in a manner that builds and sustains a high-performingteam and minimizes turnover. Discuss hiring and termination decisions with guidance of others. Establish andmaintain a positive work environment. Manage inventory to achieve targeted gross profit margin. Manage theordering process to meet Whole Foods Market quality standards, maintain competitive pricing, and achievetargeted sales. Develop and maintain creative store layout and product merchandising in support of regionaland national vision. Establish and maintain collaborative and productive working relationships. Model andcultivate effective inter-department and inter-store communication. Provide accurate, complete information indaily, weekly, monthly, annual, and ad hoc management reports. Maintain comprehensive knowledge of, andensure compliance with, relevant regulatory rules and standards.

• Entry-level position

• Ability to perform physical requirements of job

• Practises safe and proper knife skills

• Ability to work box baler (must be 18 years of age or older)

• Works well with others and participates as part of the team

• Minimum one year’s retail grocery experience or equivalent

• Proficient in math skills (addition, subtraction, multiplication, and division)


• Ability to properly use box baler (must be 18 years of age or older)

• Ability to direct team members and implement break schedule



Requirements

Job HKind of Work Rotate among stores. Assist and support the store team leader with all store functions.Interview, select, evaluate, counsel, and terminate team members. Coordinate and supervise all storeproducts and personnel. Follow through on all customer and team member questions and requests. Evaluatecustomer service and resolve complaints. Operate the store in an efficient and profitable manner. Have a firmunderstanding of store financials and labour budgets. Establish and achieve sales, labour, and contributiongoals. Review department schedules and research productivity improvements. Order store equipment andsupplies in a timely manner. Enforce established food safety, cleaning, and maintenance procedures. Inspectstore, ensure cleanliness, visit off-hours for consistency. Maintain accurate retail pricing and signage. Ensurethat product is cross-merchandised in other departments. Coordinate, supervise, and report physicalinventory. Analyze product transfers, waste, and spoilage. Manage expenses to maximize the bottom line.Provide, maintain, and safety-train team members on all equipment and tools. Resolve safety violations andhazards immediately. Maintain store security and ensure that opening and closing procedures are followed.Show EVA improvement over a designated period. Leverage sales growth to improve store profitability. Assistin handling liability claims and minimize their occurrence. Establish and maintain good community relations.Create a friendly, productive, and professional working environment. Communicate company goals andinformation to team members. Ensure and support team member development and training. Evaluate teammember duties, dialogues, raises, and promotions. Keep regional leadership informed of all major events thataffect the store. Ensure that store policies and procedures are followed. Visit the competition on a regularbasis and react to current industry trends.

Requirements

• Over two years of department experience or industry equivalent

• Analytical ability and proficiency in math needed to calculate margins, monitor profitability, andmanage inventory

• Clear and effective communicator

• Patient and enjoys working with and mentoring people

• Strong organizational skills


• Computer skills

• A passion for retailing

• Complete understanding of Whole Foods Market retail operations

• Strong leadership and creative ability

• Management and business skills with financial expertise

• Well organized with excellent follow-through

• Detail-oriented with a vision and eye for the big picture

• Self-motivated and solution oriented

• Excellent merchandising skills and eye for detail

• Ability to delegate effectively and use available talent to the best advantage

• Strong communicator and motivator; able to work well with others and convey enthusiasm

• Ability to maintain good relationships with vendors and the community

• Can train and inspire team members to excellence in all aspects of the store

• Ability to make tough decisions

• Love and knowledge of natural foods

• Strong computer skills


Job IKind of Work Perform all functions related to breaking down deliveries and moving back stock to floor.May assist in organizing and developing promotional displays; maintain back room. Stock and clean groceryshelves, bulk bins, and frozen and dairy case. Maintain back stock in good order. Sweep floors and faceshelves throughout the store. Comply with all applicable health and safety codes. Provide excellent customerservice. Log and expedite customers’ special orders. Retrieve special orders for customers by request andoffer service out to car. Respond to all grocery pages quickly and efficiently. Build displays and requestappropriate signage.

Requirements• Retail grocery or natural foods experience a plus

• Proficient in math skills (addition, subtraction, multiplication, and division)

• Ability to learn basic knowledge of all products carried in department


• Proper and safe use of box cutter, baler, and all equipment



job-based pay structures and job evaluation - tex-cetera.ws 5ce ch05.pdf · chapter 5 job-based pay...

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