job description of accounts officers
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8/3/2019 Job Description of Accounts Officers
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COVERNMENT OF TTIE PIIN.IAItTDCIINI(]AL I]I)UCATION & VOCATIONAI, 1'RAINING AUTIIORITY
96'GULBERG ROAD, LAHORE.PAIIX: 9263055-59.9263052 Irax: 9263050
Web sitc: rvrnv.tcYta.go D.Dk
No. TEWA / Fin / B&A I g3q(- A Dated: Sep_rl., 2011
JOB DESCRIPTION
ACCOUNTS OFFICER
(INSTITUTES)
PURPOSE:
The function of Accounts otficer is to ensure financial discipline and observe
internal control system. He will responsible forpreparation
of financialstalgments, budgets and arrangement of record for annual audit of the institute In
the light of instructions issued by the finance wing of TEVTA from time to time
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES.
Accounts
o Maintain cash book for all funds by observing instructions from finance
wing of TEVTA issued time to time.
o Ensure monthly reconciliation of cash book with bank and submit the
same to Assistant Manager Finance along with bank statement
o Prepare and reconcile petty cash book with main cash book
o Prepare schedules of receipts and expenditure for the following accounts
on data collection form and submit to the Assistant Manager Finance of
the DistricvDeputy Manager Accounts TEVTA Secretariat Lahore on
monthly basis.
. Schedule of income (Government dues and pupil funds).
o Schedule of Grants (Development and Non Development, special
allocation from TEVTA or any other grant from donor agency)
. Reporting of expenditure (Development, Non Development, Special
allocation from TEVTA. regular 2"d shift and pupil funds)
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(]OVI,]RNMENT OF'I'IIU PI]N.IAI]TECIINI(]AL }]I)UCA]LON & VOCA'I]oNAI,'I'IIAINING AIiI'II0III1'\'
96-GULBERG ROAD, LAHORE.PAIIX: 1)263055-59, 9263052 li.i\: e:1()i050
Web sitc: $r_rv-tc!tr.eoD.pL
o Carryout reconciliation of grants with district for salaries (Civil, TEWA and
PSIC), non salaries, and development grants and prepare bank
reconciliation of salary, non salary, and pupil funds, securities, fec
collection account.
() Ensure that all payments above rupees 10,000^ have been made through
cross cheques.
() Ensure reconciliation of accounts with district accounts officer with respect
to pay and allowances of civil servants and receipts deposited to
Government Treasury of the institute.
o Prepare, adjust, finalize and consolidate following financial record ofthe
instatute.
. Adjustment of accounts on accrual basis of accounting at the
time of closing of accounts.
. Prepare lnal Balance.
. Prepare and submit income and expenditure account
. Prepare and submit balance sheet
. Schedule of operating fixed assets
. Notes to the accounls.
o Get accounts audited from external auditor o{ TEWA
c, Ensure physical verification of assets in the institute and ensure that sanre
has been conducted within the required time perlod
o Ensure proper maintenance of operatingfixed assets register at institute
level indicating location, possession' date of purchase' value and
depreciation of asset.
Budqets
() Perform activities in connection with budgets (Salary & Non Salary);
. Prepare Annual Budget Estimates
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(;oVERNMENT OF TIIE PIJN.IAB
TECHNICAL I]DUCATION & VOCATIONAI, 1'IIAINING AUTIIORIT'I'96-GULBERG ROAD. LAHORE.
PABX: 9263055-59. 9263052 Fax: 92(13050
Wcb sitc: !!! jlgljg:gqutL
Recording allocated quarterly budget of the institute received
from district and ensure that the expenditures should not
increase from the budgetary limit in any case.
Prepare 2"o siatemenl of excess and surrender statement.
Audit
Ensure pre-audit of pension, GP Fund, LFA and Medical cases related to
all employees working in the Institute.
Ensure effective implementation of internal control system and ensure that
system is being operated with letter and sprit.
Ensure the compliance of audit observations raised by the external
auditors i.e. Chartered Accountants and DG Commercial audit Arrange
record/working paper for DAC meetings for settlement of audrt
observations.
o Keep proper record of audit track on regular basis.
Coordinate with Inquiry Officer for the
requires during enquiry proceedings.
Any other assignment as assigned
Secretariat.
details and information which he
by the finance wing of TEVTA
(M|RZA U BAIG)Deputy Gene M (Finance)
TE
cc:r)2\3)
4)
The General Manager (F&A) TEWA, Lahore.
All Zonal Manager TEWA, Puniab.
All District Manager TEWA, Punjab with the request to circulate the same
to lower formations for information.AllAssistant Managers Finance TEVTA, Punjab