Givin’ it Laldie Application Pack

Table of Contents

1. Job Description 22. Givin’ it Laldie Equal Opportunities Statement 53. Application Guidance Notes 54. Part A -Equal Opportunities Monitoring Form 95. Part B – Application Form 116. Part C - Contact Details and Data Protection Declaration 167. Part D – Criminal Record Declaration 17

1

1. Job Description

Job Title: Community Development OfficerSalary: 28,325.00 pro-rataHours: 21 hours per week, permanent contract depending on funding.Location: Normally Gorbals Parish Church Glasgow. Currently staff are working from home. Accessibility: Givin’ it Laldie is committed to meeting any access needs applicants might have. Gorbals Parish Church is fully accessible.

Background:Givin' it Laldie (GiL) is a grassroots Community Music Project based in the Gorbals, Glasgow. We were set up in 2010 to use singing and music-making to bring people together to improve health and well-being, foster a sense of belonging, and help people build resilience when living in situations of poverty, poor health, community division and social isolation.

Gorbals is a rapidly changing area on the south bank of the River Clyde. It is made up of a wide mixture of housing stock, including old and new residents, asylum seekers, refugees, and some areas of multiple deprivation. The area is part of the City Council's “Thriving Places” project, focusing on partnership working to plan, resource and deliver services together with local communities.

We run 8 weekly music sessions in the Gorbals including:

● G5 Kids Choir

● Sing for Life

● Sing for Health

● Strum for Life

● Strum for beginners

● Strum for intermediates

● Singing sessions in Moffatt St and Blackfriars Dementia units.

We also run monthly singing sessions and eight dementia-friendly performances for residents in local Sheltered Housing. We work closely with partners to offer bespoke music sessions and most recently have run music cafés, song writing sessions and singing groups for partners such as New Gorbals Housing Association, TASK Childcare and The Barn. We also support our groups to volunteer their skills and energy through performance at our two-yearly shows, Gorbals Fair, local fundraising activities and more.

2

Responsibilities: This is a new post for GiL to enable the organisation to better reach, respond to and support the local Gorbals community. During the first year it will be developed and refined in response to the needs of the charity but responsibilities will include the following.

Community Development and Communications: approx. 40% of time

● Communicating / building relationships with participants, ensuring their access needs are catered for and liaising with musicians to ensure clear communication at all times.

● Managing the GiL website and social media; keeping them updated, writing news articles, liaising with GiL team to write blogs.

● Supporting the Friends of Laldie Scheme; writing newsletters to keep them updated, promoting the scheme to gain new members.

● Attending partnership and networking meetings and developing opportunities and relationships from these meetings.

● Building relationships with people in the Gorbals.

● Supporting the GiL manager to create engaging content for external marketing to potential participants, funders, partners and donors.

Workshop Support: approx. 30% of time

● Providing practical support at Gorbals Parish Church on Wednesdays where 5 groups take place throughout the day. E.g. Keeping registers up to date, making teas and coffees, supporting participants to fill in registration and permissions paperwork, setting up the space and tidying up again, encouraging volunteering, linking participants and visitors into other services and supports in the area.

● Being responsible for Health and Safety and Fire Safety.

● First Aider and Fire Marshall on a Wednesday.

3

● Key holding responsibilities: opening and closing the building for workshops and operating the alarm.

Admin Support: approx. 20% of time

● Office management; ensuring we have all the resources we need.

● Support financial procedures by collecting and coding invoices.

● Keep staff, volunteer and participant data up to date and stored appropriately.

● Keep our monitoring data up to date.

● Support the collection and analysis of evaluation data.

● Support the writing of key GiL policies and procedures.

● Supporting the writing of funding applications and reports through proofreading and collecting information.

● Support the recruitment and management of new staff and volunteers.

Event Management: approx. 10% of time ● Working with the GiL Manager to put on local community music events, supporting partner

events, fundraising and awareness raising activities including: Invitations and promotion, risk assessments, liaising with partners, catering, parental permissions, monitoring and evaluation.

Carry out any other duties as required by GiL in line with the general responsibility of the post.

Essential Qualities:

Skills and Experience

● Qualification in Community Learning and Development and/or 3 years work experience in the voluntary sector in a similar role.

● A creative, adaptable individual with a strong interest in and/or experience of Community Development.

● Excellent interpersonal, communication and listening skills with an understanding of how to communicate with people from different backgrounds and experiences.

● Strong written skills including the ability to write blogs, newsletters and engaging social media content.

● Experienced in managing organisational social media and websites.

● Expertise in analysing the effectiveness of social media output.

● Experience of writing for external publications or social media posts for an organisation.

4

● Administrative skills and knowledge of computer packages including Microsoft Word, Excel, PowerPoint and SAGE, and social media sites.

Knowledge

● Understanding of how to foster good relationships and build inclusive communities.

● Some understanding of the therapeutic benefits of group music making.

● Online community building.

● Communicating with people who have different access to technology and different needs.

Personal Attributes

● Personable, adaptable and enthusiastic individual.

● Ability to connect with a wide range of people

● A commitment to inclusive practice.

● Highly organised and able to work to multiple deadlines.

● Ability to take initiative, self-start and find new relationships and opportunities for the charity.

● Ability to work in a flexible way to work collaboratively with GiL staff, participants and partners.

● A desire to develop the role to adapt to the needs of the organisation.

Desirable:

● Experience of working with people with additional support needs, people who have English as a second language, people with poor mental health and/or children/young people.

● Experience of being a First Aider or Fire Marshall.

All GiL staff members are expected to go through the GiL Induction process and any other training relevant to the role. They are expected to adhere to the organisations Safeguarding Policies and Procedures and go through a PVG check.

The deadline for applications is Wednesday 21st October at 5pm.Complete applications should be emailed to recruitmentlaldie@gmail.comPlease direct enquiries the GiL Manager by phone or email: 07728 323636 /

givin.it.laldie@gmail.com.

5

2. Givin’ it Laldie Equal Opportunities Statement

Givin’ it Laldie (GiL) is committed to achieving and promoting equal treatment for all, irrespective of gender (including gender reassignment), age, marital status, disability, racial grounds (race, colour, nationality – including citizenship - ethnic or national origin), sexual orientation, religious belief, responsibility for dependants or employment status and meet our obligations under the equality Act 2010.

GiL is committed to achieving equality of opportunity in all employment practices and in all provision of service. Therefore, this policy applies to all present and prospective employees of GiL, regardless of their employment status and to members of the GiL Board of Trustees.

GiL is opposed to all forms of discrimination, and will comply fully with the provisions of the key Equal Opportunities legislation and the recommendations of Associated Codes of Practice. GiL also seeks to reflect good practice guidelines in all areas of discrimination.

GiL recognises that promoting equal opportunities is an ongoing commitment and therefore this policy and all systems and procedures associated with this policy will be subject to monitoring and review.

GiL is committed to developing a programme of action to promote diversity and equality, and will seek to monitor and review achievements in this area and to make this information freely available.

It is recognised that responsibility for ensuring the full implementation and monitoring of the equal opportunities policy and procedure lies with GiL as an employer. It is the responsibility of all employees and members of the Board to contribute to the continuing success of this policy by ensuring that discrimination does not occur and those equal opportunities are actively promoted.

This equal opportunities policy is supported by a set of equal opportunities practices and procedures.

6

3. Application Guidance Notes

Thank you for your interest in Givin’ it Laldie (GiL). These notes are to help you to make the most of your application. Please do not attach a CV. If attached, CVs will not be used for shortlisting.

The application pack is in 4 separate parts.

● Part A is the Equal Opportunities Monitoring Form;

● Part B is the Application form (this is the only information that will be used to decide whether or not to shortlist you for interview);

● Part C asks for your personal contact details.

● Part D asks for details of any criminal convictions which are not considered as spent under the Rehabilitation of Offenders Act.

Please check through your application form to ensure that all sections are completed and return the form to recruitmentlaldie@gmail.com, by Wednesday 21st October, 5pm. If for access reasons you would like to submit your application by post or in another format please contact the GiL Manager for further instructions.

NOTIFICATION:As an organisation working in the voluntary sector, GiL is committed to keeping administrative costs to a minimum. Therefore, only candidates who are invited to interview will be provided with feedback on their application if they request it. We will inform all applicants if they have been successful in their application or not.

PART A – EQUAL OPPORTUNITIES MONITORING FORM:The information provided in this section will be used as a monitoring tool to provide a statistical profile of the applicants. This information will not be seen by the selection panel and will remain strictly confidential.

PART B – APPLICATION FORM FOR EMPLOYMENT:

1. Post Details:This is for admin purposes to make our selection process fair.

2. Relevant Educational, Professional or Training Qualification.Please provide details of your educational, professional or training qualifications that you feel are relevant to this post. If you are selected for an interview, and we need to see certificates or qualifications that you hold, you may be asked to share copies or give your consent to allow GiL to obtain these documents.

3. Current or Most Recent Employment:This section will give us information about work responsibilities that you currently hold, or have most recently held.

7

4. Previous Employment:Please list your employment history starting with your current or most recent post. Remember to include periods of vocational or voluntary work, especially if you feel that this information is particularly relevant to your application for this post. In order to provide a continuous employment history, please also include any period of unemployment, study or travel, etc.

5. References:We will contact your referees only if you are selected for the post.

We ask for two referees: Referee 1 - your current or most recent employerReferee 2 - your previous employer or another person who knows you in a professional capacity (but not a colleague or member of your staff).

Employment referees should be an individual who has current line management responsibility for you, or had line management responsibility for you in a previous post. Please ensure you provide full contact details for each referee.

6. Why should Givin’ it Laldie appoint you to this post?Use this section to explain why you are applying for the post and to tell us about the qualities, skills, experience and achievements that you believe make you the right person. Please make particular reference to the job description provided. Attached CVs will not be considered.

7. Right to work in the UK:Givin’ it Laldie requires that all of its employees are permitted to work in the UK. If you are selected for appointment, you will be asked to provide relevant documentation confirming your right to work in the UK.

PART C: CONTACT DETAILS AND DATA PROTECTION DECLARATION

DATA PROTECTION:You must sign and date this on page 1. This confirms that you are happy with Givin’ it Laldie holding personal data in relation to the recruitment process. We will accept electronic or typed signatures.

POST DETAILS:Please indicate the name of the post for which you are applying – this will be clearly stated in the advert.

PERSONAL INFORMATION:Please ensure that you provide your full address and contact numbers to ensure that we can contact you quickly if necessary.

DECLARATION:You must sign and date the declaration on page 2. This confirms that all the information given in Part A, B and C is, to the best of your knowledge, correct and accurate. We will accept electronic or typed signatures.

8

PART D: CRIMINAL DECLARATION FORMGivin’ it Laldie promotes equality of opportunity and welcomes applications from ex-offenders. You must declare any convictions that are unspent. Disclosure of a conviction will not automatically exclude you from consideration. The offence will be taken into account if it is considered one which would make you unsuitable for the type of work to be done.

Please indicate whether you have a spent conviction and sign the declaration whether you have a spent conviction or not.

Please email this section separately to the rest of the application and use the following format in the subject line, “Name, Second Name, Private and Confidential’.

Post exempt from the Rehabilitation of Offenders Act 1974:This post is exempt from the Rehabilitation of Offenders Act 1974 due to the nature of the client group that we work with. Any applicants invited to interview will be asked to disclose all convictions, cautions, reprimands and final warnings, whether spent or unspent.

If you are offered the post you will be subject to a disclosure check at the appropriate level. This will be taken up after the interview. Offers of employment will not be made until a satisfactory disclosure has been received, and you should be prepared to discuss the disclosure in more detail if necessary. This may mean a delay between your interview and offer of a post.

All criminal records information is treated in the strictest confidence. The Criminal Declaration Form will be managed in the following way:

● On receipt of your email, marked private and confidential, we will save this part of your application in a separate folder from the rest of your application.

● The short-listing panel will assess your application with applicants being short-listed on their skills and abilities and meeting the specified criteria for the position applied for.

● If you are unsuccessful in being short-listed for an interview, your Criminal Record Declaration Form will be deleted from our email and our storage system.

● If you are selected for an interview, your Criminal Record Declaration Form will be checked for any relevant convictions. If the interview panel deems those convictions to be relevant you will be withdrawn from the list of interviewees.

● If you are asked to attend an interview, the interview panel will read the Criminal Record Declaration Form prior to interview. If you have disclosed criminal convictions (spent or unspent), they will discuss this further with you at the interview in order to expand on, and to clarify any information that has been disclosed.

9

● You may be asked to provide additional references from organisations that you have been involved with to enable the Interview Panel to verify the information that has been disclosed.

Thank you for taking the time to read this information sheet and for your interest in Givin’ it Laldie.

10

4. Part A -Equal Opportunities Monitoring Form

Please complete this form for the purposes of equal opportunities monitoring and email it to recruitmentlaldie@gmail.com

The information you provide on this form will be treated as strictly confidential, it will be processed and stored separately to your application form and it will not be made available to any person involved with the selection process.

The information we gather on these forms helps us put into action our equal opportunities policy and helps us monitor that there is no discrimination against applicants or employees at Givin’ it Laldie.

Monitoring Information – Please tick the appropriate boxes.

1. Gender Identity: Are you: 2. Disability: Do you consider yourself disabled?Male YesFemale NoNon -Binary I prefer not to answer this question Other I prefer not to answer this question

3. Caring Responsibilities: 4. Transgender Status: Do you consider yourself or Are you responsible for dependents? have you ever considered yourself to be Yes transgender? No YesI prefer not to answer this question No

I prefer not to answer this question

5. Religion: Which of the following religions, religious denominations or bodies do you currently belong to:None JewishChurch of Scotland MuslimRoman Catholic SikhOther Christian Buddhistplease specify…………………… HinduOther religion I prefer not to answer this question please specify……………………

6. Sexual Orientation: Are you:Heterosexual LesbianBisexual I prefer not to answer this questionGay

11

7. Age: Are you:Under 21 21-3031-4041-5051-6060+I prefer not to answer this question

8. Ethnic Origin:What is your ethnic group?Choose ONE section from A to E, and then tick the appropriate box to indicate your cultural background. A. White

ScottishOther British IrishAny other white background, please specify………………………………………………

B. Mixed

Any mixed background, please specify……………………………………………………

C. Asian, Asian Scottish or Asian BritishIndianPakistaniBangladeshiChineseAny other Asian background, please specify……………………………………………

D. Black, Black Scottish or Black British

CaribbeanAfrican Any other black background, please specify………………………………………………

E. Other Ethnic Background

Any other background, please specify……………………………………………………

F. I prefer not to answer this question

12

5. Part B – Application Form

Closing date: Wednesday 21st October, 5pm.

Please complete this form electronically and email it to recruitmentlaldie@gmail.com. If you have access needs and would prefer to submit your application in another format please email the manager at givin.it.laldie@gmail.com to arrange this.

The information you provide will be used as part of the selection process and will therefore be made available to all persons involved in the selection process

Section 1: Post detailsPost Title: Community Development Officer For Office use only.

Applicant number:Where did you hear about this vacancy?

Section 2: Relevant Educational, Professional or Training Qualification.

Education (Givin’ it Laldie may require evidence of these qualifications)Qualification Where Achieved Date

13

Professional qualifications (Give details of any other relevant qualifications or records of achievement (e.g. courses attended, certificates attained, including membership and status of any relevant professional or technical association with certificate number, date of issue and issuing authority)

Section 3: Present or most recent employment/voluntary work

Job title From/to /

Organisation Notice period

Address

Telephone Email

Nature of business

Your responsibilities

Why do/did you wish to leave?

14

Section 4: Previous work experience/voluntary work (Please start with most recent past experience)

From To Organisation’s name and location

Your position and brief description of duties

Reason for leaving

15

Section 5: References (We will contact your referees only if you are selected for the post. Please give the name and details of two referees. You must give the name of your Line Manager in your present or most recent employment as one referee or if you are a college or university leaver your Departmental Head or Tutor. Contracts of employment will only be offered upon receipt of satisfactory references.)

Reference 1Name Address

Occupation

Relationship

Telephone

Email

Reference 2Name Address

Occupation

Relationship

Telephone

Email

16

Section 6: Why should Givin’ it Laldie appoint you to this post? (Please give details of your skills, experience, knowledge and interests to demonstrate how you meet the requirements of this post as set out in the job description. Please enclose additional sheets with any further information you may wish to give in support of your application)

Section 7: Right to work in the UK

Prior to appointment, you will be required to show a document confirming your right to work in the UK. This may be a P45, P60, birth certificate, passport or other prescribed document.

I have the right to work in the UK (please circle as appropriate) - YES/NO

17

6. Part C - Contact Details and Data Protection DeclarationIf you have difficulty reading or understanding this form, please contact Givin’ it Laldie for help.

Data Protection Act 1998Please read and sign below:

In applying for this post, I give my consent to Givin’ it Laldie holding and processing data which is relevant to the recruitment process. This includes sensitive personal data which will be used for monitoring purposes.

Signature…………….………………………..………

Date…………………..…………………..

Contact details:Please fill in the following form so that we know that we have your correct details in the event that we need to contact you.

Post Title: Community Development Officer For office use only.Applicant number:

Personal DetailsTitle: Surname:

Address: First Name(s):

Email:

Home Number:

Mobile Number:

Post code:

DECLARATIONI confirm that all the information contained in Part A – Equal Opportunities Monitoring Form, Part B – Application Form for Employment, and Part C – Contact Details and Data Protection Declaration is true and correct to the best of my knowledge.

Signature……………………….………..……….….

Date…………………………...…………

18

7. Part D – Criminal Record Declaration

Givin’ it Laldie promotes equality of opportunity and welcomes applications from diverse candidates. Criminal records will be taken into account for recruitment purposes, only when the conviction is relevant. This post involves working with vulnerable adults and children. Having a conviction will not necessarily bar you from employment with us. This will depend on the circumstances and background to your offence(s). For these reasons we ask you to give details of any criminal conviction which is not considered as spent under the Rehabilitation of Offenders Act 1974 (as amended). All criminal records information is treated in the strictest confidence.

Do you have any unspent criminal convictions? (please circle as appropriate)

Yes NoPlease disclose the following details of any unspent convictions and any pending court cases in the space provided below. Please use an additional sheet if necessaryThe type of offence The sentence passed

When it was Which court passed sentence

NB: The following three questions are optional so please provide the information if you wish.

An explanation of your circumstances

What you learned from the experience

Your current circumstances and expectations

DECLARATIONI certify that the information contained in this form is true and correct to the best of my knowledge and realise that false information or omissions may lead to dismissal. I understand that if I am offered this post, which is exempt from the Rehabilitation of Offenders Act 1974, I will be subject to a disclosure check at the appropriate level, before the appointment is confirmed.

Signature ……………………..……………………. Date.....................................................Full Name (block capitals) ……………………………………….………………………………..

NB: The information given in this form will be treated in the strictest confidence. Please email this section separately to the rest of the application and use the following format in the subject line, “Name, Second Name, Private and Confidential’. Please email it to recruitmentlaldie@gmail.com

Information about an applicant’s criminal record will only be looked at if the applicant has been shortlisted and invited for an interview. Information about applicants who have not been invited for an interview will be deleted unseen.

19