johannesburg roads agency (soc) ltd tender … · the tender part 1 tender procedures contract no:...

JOHANNESBURG ROADS AGENCY (SOC) LTD

August 2020 TENDER PROCEDURE 1.1

TENDER DOCUMENT

CONTRACT NO: JRA/20/03

FOR

SUPPLY, DELIVERY, OFFLOAD OF HOT ASPHALT (HOT AND OR COLD) TO THE JRA OR COLLECTED BY JRA AS AND WHEN FOR A PERIOD OF THREE (3) YEARS (36 MONTHS).

DATE: AUGUST 2020

ISSUED BY:

THE CHIEF EXECUTIVE OFFICER JOHANNESBURG ROADS AGENCY

PRIVATE BAG X70

BRAAMFONTEIN

GAUTENG

2017

NAME OF BIDDER: ……………………………………………………………………………..

ADDRESS: ……………………………………………………………………………………..

………………………………………………………………………………………

TEL: ………………………………………… FAX:……………………………..

EMAIL: ………………………………………………………………………………………


August 2020 TENDER PROCEDURE 1.2

CONTRACT NO: JRA 20/03

FOR


PART 1. TENDER PROCEDURE

The Tender Part 1 Tender Procedures CONTRACT NO: JRA 20-03

SUPPLY, DELIVERY, OFFLOAD OF HOT ASPHALT (HOT AND OR COLD) TO THE JRA OR COLLECTED BY JRA AS AND WHEN FOR A PERIOD OF THREE (3) YEARS (36 MONTHS)

August 2020

TENDER PROCEDURE 1.3


CONTRACT NO: JRA / 20/ 03

FOR


TABLE OF CONTENTS

CONTENTS PAGE

PART 1.TENDER PROCEDURE ..................................................................................... 1.2

T1.1 TENDER NOTICE AND INVITATION TO TENDER ................................................. 1.5

T1.2 PROJECT DESCRIPTION ...................................................................................... 1.8

T1.3 TENDER DATA ..................................................................................................... 1.13

T1.4 SCHEDULE OF CONTRACT DOCUMENTS ......................................................... 1.27

PART 2.RETURNABLE DOCUMENTS AND SCHEDULES ............................................ 2.1

FORM A: MBD 7.1 CONTRACT FORM - PURCHASE OF GOODS/WORKS .................. 2.4

FORM A1:CERTIFICATE OF TENDERER'S ATTENDANCE OF BRIEFING SESSION…2.5

FORM B: CERTIFICATE OF AUTHORITY OF SIGNATORY .......................................... 2.6

FORM C: DETAILS OF BIDDER .................................................................................... 2.8

FORM D: PRICING SCHEDULE & REQUIREMENTS ........................................................... 2.9

FORM D1: FORM OF BID .............................................................................................. 2.13

FORM D2: FORM OF BID 2 ........................................................................................... 2.14

FORM E: RECORD OF ADDENDA TO BID DOCUMENTS .......................................... 2.15

FORM F: COMPANY FINANCIAL REFERENCE AND RATINGS ................................. 2.16

FORM G: MBD 6.1 POINTS CLAIMED FOR B-BBEE STATUS .......................................... 2.18

FORM H: MBD 4 DECLARATION OF INTEREST ................................................................. 2.25

FORM I: MBD 2 TAX COMPLIANCE REQUIREMENTS ............................................... 2.28

The Tender Part 1 Tender Procedures CONTRACT NO: JRA 20-03


August 2020

TENDER PROCEDURE 1.4

FORM J: CURRENT MUNICIPAL CHARGES ...................................................................... 2-29

FORM K: VENDOR NUMBER REGISTRATION WITH CENTRAL SUPPLIER DATABASE 2-31

FORM L: MBD 8 DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT 2-32

FORM M: MBD 9 CERTIFICATE OF INDEPENDENT BID DETERMINATION ................... 2-34

FORM N: REFERENCES (TO BE COMPLETED BY BIDDER) ............................................ 2-37

FORM O: CURRENT CONTRACTS (TO BE COMPLETED BY BIDDER) ........................... 2-38

FORM P: RECORD OF SERVICES PROVIDED TO ORGANS OF STATE (TO BE COMPLETED

BY BIDDER) ............................................................................................................................. 2-39

FORM Q: DECLARATION OF BIDDERS LITIGATION HISTORY ................................. 2-41

FORM R: MBD 3.2 PRICING SCHEDULE – NON-FIRM PRICES (PURCHASES) ........ 2-42

FORM S: DEFAULT CLAUSE ....................................................................................... 2-43

FORM T: MBD 7.1 CONTRACT FORM - PURCHASE OF GOODS/WORKS ................ 2-44

FORM U: DELIVERY TIMES\QUANTITIES ............................................................................ 2-45

FORM V: HOLIDAY PERIOD ARRANGEMENTS ................................................................. 2-46

FORM W: SCHEDULE OF COMPLIANCE ............................................................................ 2-47

FORM X1: MIX DESIGN .......................................................................................................... 2-49

FORM X2: ADDITIONAL INFORMATION REQUIRED ......................................................... 2-50

FORM X3: SAFETY RELATED DOCUMENTATION TO BE PROVIDED ............................ 2-52

FORM X4: COMPLIANCE WITH STANDARDS (SABS/COLTO/OTHERS) ........................ 2-53

FORM Y: MBD 5 DECLARATION OF PROCUREMENT ABOVE R10 MILLION (ALL APPLICABLE TAXES INCLUDED) .......................................................................... 2-5311

FORM Z: BIDDERS CAPACITY TO DO ASSIGNMENT ................................................. 2.13

THE CONTRACT (VOLUME 3) ...................................................................................... 2-58

PART 3.AGREEMENT AND CONTRACT DATA ............................................................ 2-58

PART 3.1 GENERAL CONDITIONS OF CONTRACT .................................................... 2.61

PART 3.2: CONDITIONS OF BID FOR BIDDER ........................................................... 2.72

PART 3.3: CONDITIONS PERTAINING TO AFFIRMATIVE PROCURMENT ................ 2.77

PART 3.4: SPECIAL CONDITIONS OF CONTRACT (SCC)........................................... 2.80

ELECTRONIC PAYMENT INTO BANK ACCOUNT ....................................................... 2.86

PART 4:ANNEXURES ................................................................................................... 2.87

STANDARD CONDITIONS OF TENDER ....................................................................... 2.88

The Tender Part 1 Tender Procedures

CONTRACT NO: J R A / 20-03


August 2020 T1.1 PROJECT DESCRIPTION 1.5


CONTRACT NO: JRA-20-03

FOR

SUPPLY, DELIVERY, OFFLOAD OF HOT ASPHALT (HOT AND OR COLD) TO

THE JRA OR COLLECTED BY JRA AS AND WHEN FOR A PERIOD OF

THREE (3) YEARS (36 MONTHS).

T1.1 TENDER NOTICE AND INVITATION TO TENDER

The Tender Part 1 Tender Procedures

CONTRACT NO: J R A / 20-03




The Johannesburg Roads Agency invites tenders for the following:

CONTRACT NO: JRA 20/03

SUPPLY, DELIVERY, OFFLOAD OF HOT ASPHALT (HOT AND OR COLD) TO THE JRA

OR COLLECTED BY JRA AS AND WHEN FOR A PERIOD OF THREE (3) YEARS (36

MONTHS).

The Bid document will be available in the form of a download from the JRA official website

(www.jra.org.za/ptocurement/tenders ) starting from the 28th August 2020.

The Employer is the Johannesburg Roads Agency.

Only Tenders complying with the following requirements will be considered:

i) Tenders submitted on the prescribed Form of Tender

ii) Tenders sealed in envelopes conspicuously marked as follows:

Tender Contract No JRA 20/03 Johannesburg Roads Agency 75 Helen Joseph Street Johannesburg CBD, Ground Floor 2000

All tenders and supporting documents must be sealed and be placed in the Tender box on the ground floor

of the Johannesburg Roads Agency, 75 Helen Joseph Street, Johannesburg before 11h00 on 28

September 2020.

The Johannesburg Roads Agency is not obliged to accept the lowest or any tender and the JRA

reserves:

- the right not to appoint the Highest Scoring Bidder.

- the right not to appoint any Bidder at all.

- the right to appoint more than one Bidder, if so required

http://www.jra.org.za/ptocurement/tenders

The Tender Part 1

Tender Procedures

CONTRACT NO:20-03



- the right to appoint the bid in part / by item to various bidders, if so required

A valid and binding contract will be concluded once the JRA has awarded the contract.

The contract will be awarded on the complete list of Asphalt items. Bidders must tender on all items

specified.

Failure to quote on all items within a group will render bids ineligible for consideration

For any further enquiries, please contact Johannesburg Roads Agency, at

[email protected]

mailto:[email protected]

The Tender Part 1

Tender Procedures

CONTRACT NO:20-03


January 2017 T1.1 PROJECT DESCRIPTION 1.8


CONTRACT NO:20-03

FOR


T1.2 PROJECT DESCRIPTION

The Tender Part 1

Tender Procedures

CONTRACT NO:20-03



T1.2 DESCRIPTION OF THE SERVICES REQUIRED

T1.2.1 Project Scope

The JRA intends to enter into a contract with eligible and experienced suppliers of Hot Asphalt and

Cold Asphalt "As and When" required for a period of three (3) years (36 months).

1.1. The JRA requires the Provision (Collection by JRA) of Asphalt “As and When” required for

a period of three years (36 months), to be collect from the bidder’s plant. 1.2. The bidder should have a plant to manufacture the asphalt.

2. QUANTITIES

2.1. Quantities given in the pricing schedule are estimated quantities and for evaluation purpose

not binding or limited to the extent of the contract.

2.2. The contractor shall be bound to supply whatever quantities the JRA actually requires

during the period of the contract; in this case “As and When” required for a period of three

years (36 months), irrespective of the extent by which the total quantities ordered may vary

from those stated, if any.

2.3. It is to be noted by the contractor that the JRA will not accept to be bound by any minimum

quantities and will not accept any minimum quantities in respect of orders.

T1.2.2 Product General Description

All Asphalt supplied must comply with the following standards as detailed in the table below as well as to those standards mentioned thereafter:

ASPHALT

ITEMS STANDARD SPICIFICATION

42OO: Asphalt Base and Surfacing COLTO- Standard Specification for Road and Bridge Works State Road Authorities.

a) It is the responsibility of the contractor to ensure that all Asphalt supplied, or ready for collection, conforms to the specifications mentioned in the table above, is in accordance to those in the pricing schedule and is appropriate or else will be rejected

b) In compliance with NEMA, No TAR products will be accepted.

c) Samples of Asphalt items will be taken by the JRA‟s representative and evaluated in accordance with the relevant, other related and/or JRA standard specification or such a standard as preferred by the JRA on an ad hoc basis. If the sample fails to comply with the specification as deemed by such an individual, the group from which the sample was taken will be rejected and must be returned immediately at the contractor’s expense.

d) In addition to the above, the Asphalt products supplied must comply to the following technical data:

The Tender Part 1

Tender Procedures

CONTRACT NO:20-03



HOT MIX ASPHALT IN ACCORDANCE TO COLTO SPECIFICATION

CONTINUOUSLY GRADED ASPHALT

SIEVE SIZE (mm) COARSE MEDIUM FINE ASPHALT BASE (26.5mm) max

% PASSING BY MASS

26.50 100 100

19.00 85-100 85-95

13.20 71-84 100 71-84

9.50 62-76 82-100 100 62-78 4.75 42-60 54-75 64-88 42-60

2.36 30-48 35-50 45-60 30-47

1.18 22-38 27-42 35-54 21-37

0.60 16-28 18-32 24-40 15-30

0.30 12-20 11-23 16-28 11-24

0.15 8-15 1-16 10-20 8-19

0.075 4-10 4-10 4-12 5-12

NOMINAL MIX PROPORTIONS BY MASS

Aggregate 93.5% 93.5% 93.0% 94.5%

Bitumen 5.5% 5.5% 6.0% 4.5% Active filler 1.0% 1.0% 1.0% 1.0%

PROPERTY UNIT CONTINUOUSLY GRADED

BASE MIXES CONTINUOUSLY GRADED SURFACING MIXES

Marshall stability kN 8 – 18 8 – 18

Marshall flow Mm 2 – 6 2 – 6

Stability / flow kN/mm > 2.5 > 2.5

VMA % > 13 > 15 VFB % 65 – 75 65 – 75

Air voids % 4 – 6 4 – 6

Indirect tensile strength @25 deg. C

kPa > 1000 > 1000

Dynamic creep modulus @40 deg. C

MPa > 20 > 20

Modified Lottmann TSR > 0.7 > 0.8

Air permeability @7 % voids < <

Binder film thickness Microns 5.5 – 8.0 5.5 – 8.0

Filler bitumen ratio 1 – 1.5 1 – 1.5

Immersion index % 75, min 75, min

The Tender Part 1

Tender Procedure

CONTRACT NO:20-03


August 2020 T1.3 TENDER DATA 1.11


CONTRACT NO:20-03

FOR


INVITATION TO BID MBD 1

BID NUMBER: JRA 20/03 CLOSING DATE: 28 September 2020 CLOSING TIME: 11H00


The successful bidder will be required to fill in and sign a written Contract Form MBD 7

BID DOCUMENTS MUST BE DEPOSITED IN THE BID BOX SITUATED AT (STREET ADDRESS)

JOHANNESBURG ROADS AGENCY 75 HELEN JOSEPH STREET

JOHANNESBURG CBD, GROUND FLOOR 2000

IMPORTANT NOTICE

• Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration.

• The bid box is open, 5 days a week, Monday to Friday, between 08h00 – 15h00. • The bid box is located in the foyer on the ground floor • All bids must be submitted on the official forms – (not to be re-typed) • Writing must be in block letters and black ink. • No bids will be considered from person in the service of the state (as defined in Regulation 1 of the

Local Government: Municipal Supply Chain Management Regulations). • This bid is subject to the Preferential Procurement Policy Framework Act and the Preferential

Procurement Regulations, 2011, the General Conditions of Contract (GCC) and, if applicable, any other special conditions of contract. The JRA reserves the right not to award the bid.

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE JOHANNESBURG ROAD AGENCY (JRA)

The Tender Part 1

Tender Procedure

CONTRACT NO:20-03



NO

YES

NAME OF BIDDER ………………………………………………………………………………………………

POSTAL ADDRESS ……………………………………………………………………………………………

STREET ADDRESS ……………………………………………………………………………………………

TELEPHONE NUMBER CODE………………………….. NUMBER……………………………………….

CELLPHONE NUMBER ………………………………………………………………………

FACSIMILE NUMBER CODE………………………….. NUMBER…………………………………………

E-MAIL ADDRESS ……………………………………………………………………………………………

VAT REGISTRATION NUMBER………………………………………………………………………………

HAS AN ORIGINAL AND VALID SARS TAX PIN BEEN ATTACHED? MBD 2

HAS A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE BEEN SUBMITTED?MBD 6.1

IF YES, WHO WAS THE CERTIFICATE ISSUED BY (TICK APPROPRIATE BOX) YES

AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA)

A VERIFICATION AGENCY ACCREDITED BY THE SA NATIONAL ACCREDITATION SYSTEM (SANAS)

A REGISTERED AUDITOR

(A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE) ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA

FOR THE GOODS/SERVICES/WORKS OFFERED? (IF YES ENCLOSE PROOF)

SIGNATURE OF BIDDER ………………………………………………………………………………………

DATE ……………………………………………………………………………………………………….

CAPACITY UNDER WHICH BID IS SIGNED………………………………………………………………

TOTAL BID PRICE R…………………………………………………………………..

TOTAL NUMBER OF ITEMS OFFERED…………………………………………..

ANY ENQUIRIES REGARDING THE BIDDING PROCEDURE MAY BE DIRECTED TO: Johannesburg Roads Agency (JRA) Department: Supply Chain Management E-mail address: [email protected]

THE FOLLOWING PARTICULARS MUST BE FURNISHED

(FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED)

NO

YES

NO

YES

NO

NO

YES

NO

YES

mailto:[email protected]

The Tender Part 1

Tender Procedure

CONTRACT NO:20-03



CONTRACT NO: JRA / 20 / 03

FOR


T1.3 TENDER DATA

The Tender Part 1

Tender Procedure

CONTRACT NO:20-03



T1.3 TENDER DATA

Clause number

The conditions of tender are the Standard Conditions of Tender as contained in Annex F of

SANS 294, Construction Procurement Processes, Procedures and Methods. (See Volume 3

The Contract, Part 4 Annexures – Standard Conditions of Tender Annex F).

The standard conditions of tender for procurements make several references to the tender

data for details that apply specifically to this tender. The tender data shall have precedence in

the interpretation of any ambiguity or inconsistency between it and the standard conditions of

tender.

Each item of tender data given below is cross-referenced to the clause in the standard

conditions of tender to which it mainly applies.

F.1.1 The employer is the Johannesburg Roads Agency

F.1.2 THE TENDER DOCUMENTS ISSUED BY THE EMPLOYER COMPRISE:

THE TENDER

PART 1: TENDER PROCEDURES (VOLUME 1)


T1.2 PROJECT DESCRIPTION

T1.3 TENDER DATA

PART 2: RETURNABLE DOCUMENTS AND SCHEDULES (VOLUME 2)

T2.1 LIST OF RETURNABLE DOCUMENTS

T2.2 RETURNABLE SCHEDULES

1) FORM A: CONTRACT FORM - PURCHASE OF GOODS/WORKS

1.1 FORM A1: CERTIFICATE OF TENDERER'S ATTENDANCE OF

BRIEFING SESSION

2) FORM B: CERTIFICATE OF AUTHORITY OF SIGNATORY

3) FORM C: DETAILS OF BIDDER

4) FORM D: PRICING SCHEDULE & REQUIREMENTS

5) FORM D1: FORM OF BID

5) FORM E: RECORD OF ADDENDA TO BID DOCUMENTS

6) FORM F: COMPANY FINANCIAL REFERENCE AND RATINGS

7) FORM G: POINTS CLAIMED FOR B-BBEE STATUS

8) FORM H: DECLARATION OF INTEREST

9) FORM I: TAX COMPLIANCE REQUIREMENTS

10) FORM J: CURRENT MUNICIPAL CHARGES

11) FORM K: VENDOR NUMBER REGISTRATION

12) FORM L: DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES

13) FORM M: CERTIFICATE OF INDEPENDENT BID DETERMINATION

The Tender Part 1

Tender Procedure

CONTRACT NO:20-03



14) FORM N: REFERENCE PAGE

15)FORM O: CURRENT CONTRACTS

17) FORM P: RECORD OF SERVICES PROVIDED TO ORGANS OF STATE

18) FORM Q: DECLARATION OF BIDDERS LITIGATION HISTORY

19) FORM R: PRICING SCHEDULE – NON FIRM PRICES

20) FORM S: DEFAULT CLAUSE

21) FORM T: CONTRACT FORM - PURCHASE OF GOODS/WORKS

23) FORM U: DELIVERY TIMES\QUANTITIES

24) FORM V: HOLIDAY PERIOD ARRANGEMENTS

25) FORM W CHECK LIST FOR DOCUMENTATION TO BE RETURNED

26) FORM X1: MIX DESIGN

27) FORM X2: ADDITIONAL INFORMATION REQUIRED

28) FORM X3: SAFETY RELATED DOCUMENTATION TO BE PROVIDED

29) FORM X4: COMPLIANCE WITH STANDARDS (SABS/COLTO/OTHERS)

30) FORM Y: MBD 5 DECLARATION OF PROCUREMENT ABOVE R10 MILLION (ALL APPLICABLE TAXES INCLUDED)

FORM Z: BIDDERS CAPACITY TO DO ASSIGNMENT

PART 3: AGREEMENT AND CONTRACT DATA

GENERAL CONDITIONS OF CONTRACT

CONTRACT DATA/SPECIAL CONDITIONS OF CONTRACT SPECIFICATION

PRO FORMA – FORM OF GUARANTEE

ELECTRONIC PAYMENT INTO BANK ACCOUNT

PART 4: ANNEXURES

C4.1 STANDARD CONDITIONS OF TENDER ANNEX F

The Tender Part 1 Tender Procedure

CONTRACT NOJRA /:20 /03


August 2020 T1.4 SCHEDULE OF CONTRACT DOCUMENTS 1.16

F.1.4 The Employer’s agent is:

Name: The Acting Chief Executive Officer, JOHANNESBURG ROADS AGENCY

(SOC) LTD Address: Private Bag X70

BRAAMFONTEIN

2017

E-mail: : [email protected]

F.2.1.1

Only those bidders who satisfy the following eligibility criteria are eligible to submit bids:

(a) Availability of resources

(b) Availability of skills to manage and perform the contract – including staff which

satisfies EPWP requirements (if applicable)

(c) Previous experience on contracts of a similar value and nature

F2.2

Cost of

Tendering

The Employer will not compensate the tenderer for any costs incurred in attending interviews

or making any submissions in the office of the Employer

F.2.7

There is no compulsory clarification meeting for this bid.

2.8.1 Clarifications may be requested in writing not later than Five (5) working days before the

deadline of submission date.

The address for requesting clarifications is:

Johannesburg Roads Agency

75 Helen Joseph Street,

Johannesburg CBD

Or email to [email protected]

2.8.2 While JRA will make reasonable efforts to communicate any changes to this procurement,

Amendments and Clarifications to this procurement will be communicated to bidders. Any

queries must be submitted to [email protected]

F.2.13

One-envelope procedure will be followed.

This is a ONE Envelope submission system. The Bidder shall submit a signed and complete BID comprising the Returnable documents and forms in accordance with the requirements of submission (Documents Comprising BID).

No electronic submission is permitted.

mailto:[email protected]:[email protected]:[email protected]





An authorized representative of the Bidder shall sign the original submission letters in the required format.

The authorization shall be in the form of a written Power of Attorney (Board Resolution).

A Bid submitted by a Joint Venture shall be signed by all members so as to be legally binding on all members, or by an authorized representative who has a written Power of Attorney signed by each member’s authorized representative.

Any modifications, revisions, interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the person signing the Bid.

The signed Bid shall be marked “Original”, and its copies marked “Copy” as appropriate.

The number of copies shall be One (1) Original and One (1) Copy.

All copies shall be made from the signed original. If there are discrepancies between the original and the copies, the original shall prevail.

The original and all the copies of the BID shall be placed inside of a sealed single envelope clearly marked “Name of the Tender”, “[Name of the Tender] “, reference number, name and address of the Bidder, and with a warning “Do Not Open until [insert the date and the time of the BID submission deadline].”

If the envelopes and packages with the BID are not sealed and marked as required, the Client

will assume no responsibility for the misplacement, loss, or premature opening of the Bid.

BIDDERS ARE REQUESTED TO DO COMBO (SPIRAL) BINDING IN THE BID

DOCUMENTS

F.2.13.3

Parts of each tender offer communicated on paper shall be submitted as an original, plus one

copy.

F.2.13.5

Bidders are requested to deliver the submission in one envelope. The Employer’s address for

delivery of tender offers and identification details to be shown on each tender offer package

are:

Location of tender box: Ground Floor of the Johannesburg Roads Agency

Physical address: 75 Helen Joseph Street, Johannesburg

Identification details: TENDER BOX

Title to appear on the envelope:

CONTRACT NO: JRA/20/03


This envelope must contain the Bid Documentation and returnable.





For identification purposes, bidders are requested to ensure that the envelopes containing the

company’s bids are clearly marked, and are easily identifiable by the company’s logo or name.

F.2.15

The closing time for submission of tender offers is 11h00 on 28 September 2020.

The Johannesburg Roads Agency is not obliged to accept the lowest or any tender and

reserves the right to accept any tender in whole or in part.

BIDDERS ARE REQUESTED TO DO COMBO (SPIRAL) BINDING IN THE BID

DOCUMENTS

F.2.15

Telephonic, telegraphic, telex, facsimile or e-mailed tender offers will not be accepted.

F.2.16

The tender offer validity period is 120 days from bid closing date

F2.22

Return all retained tender documents within 28 days after the expiry of the tender validity

period.

F.2.23

The Tenderer is required to submit with his tender:

1) A unique security personal identification number (PIN) from SARS which enables JRA

to access online real-time verification of a person’s tax compliance status with the

electronic Tax Compliance Status (TCS) system.

2) An original bank rating from the Tenderers relevant bank.

3) Refer to Part T2.1 of this Procurement Document for a list of all additional documents

that are to be returned with the tender.

4) Vendor Number Registration with Central Supplier Database.

Add the

following new

clause

F2.24

Canvassing and obtaining of additional information by tenderers

The Tenderer shall not make any attempt either directly or indirectly to canvass any of the

Employer’s officials or the Employer’s agent in respect of his tender, after the opening of the

tenders but prior to the Employer arriving at a decision thereon.

The Tenderer shall not make any attempt to obtain particulars of any relevant information,

other than that disclosed at the opening of tenders.





Add the

following new

clause

F2.25

Prohibitions on awards to persons in service of the state

The Employer is prohibited to award a tender to a person -

a) who is in the service of the state; or

b) if that person is not a natural person, of which any director, manager, principal

shareholder or stakeholder is a person in the service of the state; or

c) A person who is an advisor or consultant contracted with the municipality or municipal

entity.

In the service of the state means to be -

a) a member of: -

• any municipal council;

• any provincial legislature; or

• the National Assembly or the National Council of Provinces;

b) a member of the board of directors of any municipal entity;

c) an official of any municipality or municipal entity;

d) an employee of any national or provincial department;

e) provincial public entity or constitutional institution within the meaning of the Public

Finance Management Act, 1999 (Act No.1 of 1999);

f) a member of the accounting authority of any national or provincial public entity; or

g) An employee of Parliament or a provincial legislature.

F.3.9 Arithmetical errors, omissions and discrepancies

F.3.9.1 Check the highest ranked tender or tenderer with the highest number of tender evaluation points after the evaluation of tender offers in accordance with F.3.11 for:

a) the gross misplacement of the decimal point in any unit rate; b) omissions made in completing the pricing schedule or bills of quantities; or c) arithmetic errors in:

i) line item totals resulting from the product of a unit rate and a quantity in bills of quantities or schedules of prices; or

ii) the summation of the prices.





F.3.9.2 The arithmetical errors shall be corrected in the following manner: a) Where there is a discrepancy between the amounts in words and amounts in

Figures, the amount in words shall govern. b) If bills of quantities or pricing schedules apply and there is an error in the line item

total resulting from the product of the unit rate and the quantity, the line item total shall govern and the rate shall be corrected. Where there is an obviously gross misplacement of the decimal point in the unit rate, the line item total as quoted shall govern, and the unit rate shall be corrected.

c) Where there is an error in the total of the prices either as a result of other Corrections required by this checking process or in the tenderer's addition of prices, the total of the prices shall govern and the tenderer will be asked to revise selected item prices (and their rates if bills of quantities apply) to achieve the tendered total of the prices.

The Tender Offer will be rejected if the tenderer does not correct or accept the Correction of the arithmetical error in the manner described above.

F.3.11 The procedure for the evaluation of responsive tenders will be a Pass or Fail for DNN and

scoring system as laid down in the evaluations criteria section.

F.3.11

The procedure for the evaluation of responsive tenders is Method 2.

The financial offer will be scored using Formula 2 (option 1) where the value of W1 is 90 where

the financial value inclusive of VAT of all responsive tenders received have a value in excess

of R 50 000 000

Up to 10 tender evaluation points will be awarded to Tenderers who complete the referencing

schedule and who are found to be eligible for the preference claimed.

F.3.13.1 Bid offers will only be accepted on condition that:

a) the bidder has in his or her possession a unique security personal identification number (PIN) issued by the South African Revenue Services;

b) the bidder or any of its directors is not listed in the Register of Bid Defaulters in terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with the public sector; and

c) the bidder has not:

i. abused the Employer’s Supply Chain Management System; or

ii. failed to perform on any previous contract and has been given a written notice to this effect; and

d) Has completed the Compulsory Enterprise Questionnaire and there are no conflicts of interest which may impact on the bidder’s ability to perform the contract in the best interests of the employer or potentially comprise the bid process.

e) He bidder is not in the service of the state

Evaluation Criteria:

i) This Project is estimated to have a cost of more than R50 million and consequently the

Tender proposals will be evaluated in accordance with the 90/10 preference point system,

as contemplated in the Preferential Procurement Policy Framework Act (Act 5 of 2000).

ii) The points out of 90 will be calculated on the basis of price and 10 points on BBB-BEE

status as shown below.

iii) The Functionality Evaluation is indicated below and a full Assessment schedule is on





F.3.11.2

page 1.24, F3.11.3

iv) Experience of the Company in terms of the stated requirements of the project.

v) Company must have three (3) or more, years‟ experience in the manufacturing of hot

asphalt

vi) The B-BBEE Preference Benefit and Financial Plans of the Bidders who pass the Phase

1 and 2 will be evaluated for ward of the contract.

vii) The point out of 10 will be allocated as contemplated in (MBD 6.1) in the Preferential

Procurement Policy Framework Act, 2011.

viii) The evaluation of Bids will be undertaken in terms of the MFMA

ix) The tender process requires the technical and pricing proposals to be submitted. Weighting

with respect to response evaluation will be applied according to the following broad

guidelines:

SECTION A (PHASE 1: STAGE 2): SUPPLY CHAIN MANAGEMENT PRE-COMPLIANCE

Bidders must submit the following documents. Failure to submit these forms will lead to

disqualification of your bid.

i. Attendance of compulsory briefing session. Bidders must submit an originally STAMPED and signed certificate of attendance to briefing session that will be issued after the briefing session. (Not applicable to contract no JRA/20/03)

ii. Signed all pages of Tender document.

iii. All required documents attached:

• Completed and signed invitation to bid (MBD1)

• Completed and signed Tax clearance compliance requirements (MBD 2)

• Completed and signed Pricing Schedule (Non-Firm Prices- Purchases) (MBD 3.2)

• A unique security personal identification number (PIN) issued by the South African

Revenue Services

• Current municipal rates for the Entity and all Directors of the entity not older than 90

days and not more than 3 months in arrears (submit proof of lease agreement where

premises are rented and latest invoice)

• Completed and signed Declaration of interest (MBD 4)

• Complete and signed Declaration of Procurement above R10 Million (all applicable

taxes included) (MBD 5)

• Completed and Signed Preference Points Claim Form in terms of the Preferential

Procurement Regulations 2011 (MBD 6.1)

• Completed and Signed Contract Form - Purchase of Goods/Works (MBD 7.1)

• Complete and signed Declaration of Bidders past Supply Chain Practices (MBD 8)

• Completed and signed Certificate of Independent Bidder determination (MBD 9)

• Proof of registration with the Central Supplier Database (CSD).

• Latest three (3) year audited financial statements (In case of Close Corporation

Financials must be signed by the Managing Member of the CC).

• Fully completed and Signed all Forms.

FAILURE TO COMPLETE AND SUBMIT ALL THE MBD DOCUMENTS/FORMS MAY

RESULT IN THE BID BEING DISQUALIFIED]





Additional Compulsory Pre-Compliance Submissions

• Copy of receipt for purchase of tender document (Not applicable to contract no JRA/20/03)

• The completed tender document shall be scanned page by page and saved in .pdf

format on a CD submitted with the documents. (Soft Copy) OR

Copy of the completed tender document (Hard Copy)

• Originally Certified Copy of B-BBEE Certificate issued by SANAS accredited

verification agent

• Certified Joint Venture Agreement (In case of Joint Ventures and Consortium, if

applicable)

• Bank stamped Bidder’s Financial References and Ratings (Form F) ( as per

Financial Intelligence Centre Act (38 of 2001)

F.3.18 The number of paper copies of the signed contract to be provided by the employer is

ONE.





F.3.11.3 EVALUATION CRITERIA

The purpose of the evaluation is to ensure and promote compliance with the Constitution, specifically

Section 217, which provides that when organs of state contract for goods or services, they must do so

in accordance with a system which is fair, equitable, transparent, competitive and cost-effective. The

evaluation for this bid will be carried out in terms of Regulation 28, read together with Regulation 38,

43 and 44 of the Municipal Finance Management Act’s (“MFMA”) Supply Chain Management

Regulations.

i) This project is estimated to have a contract value of more than R 50 million and consequently

the 90/10-point system will apply. 90 Points max will apply to Price (Ps) and 10 points will apply to B-BBEE status.

ii) The evaluation of bids will be undertaken in terms of the MFMA.

Evaluation will be conducted in the following phases:

Phase 1: Pre-compliance: Step 1, A pre-compliance check will be done

Phase 2: Functionality: Bidders need to score a minimum of 70% on functionality here to be considered for further evaluation. Bidders that score less than the required 70% for phase 2 will be eliminated. If no bidders score above 70%, then, JRA reserves the right to cancel the bid and re-advertise.

Phase 3: Price and B-BBEE evaluation points. All bids that qualify in terms of phase 1 and phase 2 will be

evaluated here.





PHASE 1: SUPPLY CHAIN MANAGEMENT PRE COMPLIANCE

Bidders will have to complete and submit all returnable documents requested in the bidding document to

determine their eligibility to participate in the tender. Failure to complete and submit the documents may

lead to disqualification of your bid. Only those bidders that are responsive to the submission requirements

at this stage will be further evaluated at phase 2.

PHASE 2: TECHNICAL EVALUATION

Only bidders that comply with Phase 1 will be evaluated further with a Functional Evaluation Criteria Bidders have to score 70% for functionality. If no bidder(s) achieve the threshold score of 70% or more, the bid will be cancelled and re-advertised.

Phase 2: Functionality 3.1.1.1. Functionality of products will be evaluated by the Bid Evaluation Committee. 3.1.1.2. The Bid Evaluation Committee will evaluate proposals in terms of functionality. 3.1.1.3. Bidders need to score 70% for functional evaluation. 3.1.1.4. The functionality evaluation threshold is set at 70 points or 70 % therefore bidders are expected to achieve the required score of 70% 3.1.1.5. If no Bidders achieve the stipulated score of 70% on functionality evaluation the bid will be cancelled and

re-advertised. 3.1.1.6. Criteria to be used for the functional evaluation are as follows: Company Experience Experience Company must have three (3) or more years’ experience in the supply and delivery of Asphalt (cold and hot) and should provide proof accompanied in the form of completing the table provided (forms to fill) with details of three (3) or more, contactable referees indicating that such a similar project was successfully executed. Original Manufacturer/supplier Manufacturer/supplier Preference points will be given to the bidder if indeed he/she is the original manufacturer/supplier of the Asphalt products to be supplied, delivered, offloaded, and/or collected by the JRA

OR If not an original manufacture, must submit a Letter of undertaking from the original manufacture with a credit limit of a minimum of R5m ONLY APPLICABLE IF THE BIDDER IS NOT THE ORIGINAL MANUFACTURER / SUPPLIER OF THE ASPHALT PRODUCTS Should the bidder not be the manufacturer/supplier of the Asphalt items, a letter of undertaking and details of credit limit must be attached (a minimum of R5m credit is deemed as meeting the requirements of the JRA). Plant and vehicles The bidder/supplier/distributor is required to have their own or leased distribution plant and a fleet of vehicles with the relevant capacity and capabilities required to execute the scope of the contract Submission of a laboratory report The bidder must submit/attach a laboratory report with the bid containing the technical data of the materials to be supplied (Mix design and test results), from an authorized laboratory in the testing/sampling of Asphalt products.





The following documentation is required to be used in the functional evaluation scoring: YES NO

A Letter of undertaking and a letter with details of credit limit from supplier attached

Reference page completed

Current contract list completed

Laboratory Report attached/submitted with bid it must not be older six (6) from date of the bid closing date.

Technical Data Sheets completed

Failure to submit any of the above correspondence, bidders will forfeit points in this category. The weighting for scoring will be as follows:

CRITERIA WEIGHTING

Company Experience: company must have three (3) or more years’ experience in the supply and delivery of Asphalt (Hot and Cold)

20

Company Experience: proof accompanied in the form of completing the table provided with details of three (3) or more, contactable referees to indicate that such a similar project was successfully executed.

20

Original Manufacturer / supplier: Manufacturer / supplier – The Bidder if indeed he/she is the original manufacturer/supplier for the supply, delivery and offloading of the asphalt products and must have a proof. Or not Original Manufacturer/ Supplier: Letter of undertaking and details of credit limit of R 5 m should the bidder not be the Manufacturer/ supplier for the supply, deliver and offloading of the asphalt products, a letter of intent that the manufacturer will supply for the duration of the contract.

20

Plant and Vehicle: The Bidder/Supplier/Distributor is required to have their own/ lease distribution plant and a fleet of vehicles with the relevant capacity required and capable to execute the scope of the contract.

20

Submission of a laboratory report: The bidder must submit/attach a laboratory report with the bid containing the technical data of the materials to be supplied (Mix design and test results), from an authorized laboratory in the testing/sampling of Asphalt products, not to be older than 6 months from the date of closing of the bid.

20

Total 100

Bidders have to score 70% for functionality. If no bidder(s) achieve the threshold score of 70% or more, the bid will be cancelled and re-advertised.





CR

ITER

IA

REQ

UIR

EMEN

T

WEI

GH

TIN

G

EVA

LUA

TIO

N

SCO

RE

FOR

M O

F EV

IDEN

CE

JRA

AP

PR

AIS

AL

Co

mp

any

Exp

erie

nce

Pro

of

of

Pas

t P

erfo

rman

ce a

nd

Exp

erie

nce

Company must have three (3) or more years of experience in the supply delivery and offloading of the Asphalt products.

20

No or Less than three years of experience

0

Signed Appointment Letters together with purchase order of past contract.

Three or more years’ experience

20

Signed reference letters stating the project(s) was successfully executed and (dates) when was it executed as a proof with details of those contactable referees

20

No or less than three reference letter as proof that the company has successfully executed three or more projects

0 Signed reference Letters not (older than six months from the bid closing date).

Three or more reference letters as a proof of projects successfully executed

20

SUBTOTAL

Ori

gin

al M

anu

fact

ure

r/su

pp

lier

Original Manufacturer and or supplier: Manufacturer / supplier – If the Bidder is the original manufacturer/supplier for the supply, delivery and offloading of asphalt products and must have proof i.e. Valid confirming letter with company full details of the original manufacturer.

20

No confirmation letter as a proof that the bidder is an original Manufacturer

0 Valid certified by commissioner of oath a signed confirmation letter(company letter head)

Valid Letter with a company details, confirming the original Manufacturer

20

OR





Lett

er o

f u

nd

erta

kin

g &

cre

dit

lim

it

if n

ot

an o

rigi

nal

man

ufa

ctu

re

If the Bidder is not the original manufacturer and or supplier for the supply, delivery and offloading of the Asphalt (Hot and Cold) and must have both letter of undertaking from original manufacturer and letter confirming the credit limit of R5m by authorized body.

20

No letter of undertaking and no letter from authorized body confirming the credit limit.

0 Authorized letter of Undertaking and a proof of an agreement indicating a credit limit.

Letter of undertaking and a letter from authorized body confirming the credit limit.

20

SUBTOTAL

CR

ITER

IA

REQ

UIR

EMEN

T

WEI

GH

TIN

G

EVA

LUA

TIO

N

SCO

RE

FOR

M O

F EV

IDEN

CE

JRA

AP

PR

AIS

AL

Pla

nt

& v

eh

icle

s

The bidder / supplier / distributor is required to have their own or leased distribution plant and a fleet of vehicles with the relevant capacity and capabilities required to execute the scope of the contract

20

No proof of rental or ownership of plant and fleet

0 Proof of Vehicle Lease agreement / Proof of ownership / Valid lease agreement undertaking

Proof of rental or a letter of undertaking for rental.

14

Proof of ownership

20

SUBTOTAL

Sub

mis

sio

n o

f La

bo

rato

ry r

epo

rt

The bidder must submit recent signed laboratory report containing previous mix design (not more than 6 month from when the bid closed) conforming to specification with the bid containing the technical data of the materials to be supplied, from an authorized laboratory in the testing/sampling of asphalts products.

20

No report, not signed and non-compliance to SANAS.

0 SANAS accredited valid signed Laboratory report (not older than six months from bid closing date).

SANAS accredited valid signed laboratory report with data for all products supplied submitted / attached

20

SUBTOTAL

BIDDER TOTAL POINTS

MAX TOTAL POINTS 100





Bidders who fail to meet minimum threshold will be disqualified and will not be evaluated further for price and preference points for B-BBEE.

PHASE 3: PRICE AND B-BBEE EVALUATION.

Bidders that scored the minimum of 70% and more for functionality will be evaluated on the 90/10 preference

point principle. 90 points will be awarded for price and 10 points for B-BBEE level certificate contribution.







FOR


T1.4 SCHEDULE OF CONTRACT DOCUMENTS


CONTRACT NO:20-03



T1.4 SCHEDULE OF CONTRACT DOCUMENTS

This bid is one complete document that includes all the necessary documents indicated under “Contents”

on page 3.

Bidders should take note that if they submit their own conditions attached to the proposal for consideration

it will not be accepted as forming part of this contract. In such a case the bidder will be disqualified.

The following documents form part of this Contract:

THE TENDER (VOLUME 1)

PART 1: TENDER PROCEDURE

SANS 294: 2004 – Standard Conditions of Tender (Annex F). This publication is available from Standards

South Africa (a division of SABS) Tel (012) 428-6929/33.


PART 2: RETURNABLE DOCUMENTS AND SCHEDULES

Schedule of Returnables

THE CONTRACT (VOLUME 3)

PART 3: AGREEMENT AND CONTRACT DATA

The General Conditions of Contact for Construction Works (2010), published by the South African Institution

of Civil Engineering. This publication is available from the South African Institution of Civil Engineering (Tel:

(011) 805-5949).

PART 4: ANNEXURES

SANS 294: 2004 – Standard Conditions of Tender. This publication is available from Standards South Africa

(a division of SABS) Tel (012) 428-6929/33.

August 2020 RETURNABLE DOCUMENTS AND SCHEDULES 2.1


CONTRACT NO:JRA / 20/ 03

FOR



PART 2. RETURNABLE DOCUMENTS AND SCHEDULES

The Tender Part 2

Returnable Documents and Schedules CONTRACT NO: JRA / 20 / 03 SUPPLY, DELIVERY, OFFLOAD OF HOT ASPHALT (HOT AND OR COLD) TO THE JRA OR COLLECTED BY JRA AS AND WHEN FOR A PERIOD OF THREE (3) YEARS (36 MONTHS) THREE (3) YEARS (36 MONTHS)


CONTRACT NO: JRA /20/ 03

FOR


TABLE OF CONTENTS PAGE

PART 1.TENDER PROCEDURE ..................................................................................... 1.2

T1.1 TENDER NOTICE AND INVITATION TO TENDER ................................................. 1.5

T1.2 PROJECT DESCRIPTION ...................................................................................... 1.8

T1.3 TENDER DATA ..................................................................................................... 1.13

T1.4 SCHEDULE OF CONTRACT DOCUMENTS ......................................................... 1.27

PART 2.RETURNABLE DOCUMENTS AND SCHEDULES ............................................ 2.1

FORM A: MBD 7.1 CONTRACT FORM - PURCHASE OF GOODS/WORKS .................. 2.4

FORM B: CERTIFICATE OF AUTHORITY OF SIGNATORY .......................................... 2.6

FORM C: DETAILS OF BIDDER ..................................................................................... 2.8

FORM D: PRICING SCHEDULE & REQUIREMENTS ........................................................... 2.9

FORM D1: FORM OF BID .............................................................................................. 2.13

FORM D2: FORM OF BID 2 ........................................................................................... 2.14

FORM E: RECORD OF ADDENDA TO BID DOCUMENTS .......................................... 2.15

FORM F: COMPANY FINANCIAL REFERENCE AND RATINGS ................................. 2.16

FORM G: MBD 6.1 POINTS CLAIMED FOR B-BBEE STATUS .......................................... 2.18

FORM H: MBD 4 DECLARATION OF INTEREST ................................................................. 2.25

FORM I: MBD 2 TAX CLEARANCE COMPLIANCE REQUIREMENTS ........................ 2.28

FORM J: CURRENT MUNICIPAL CHARGES ....................................................................... 2-29

FORM K: VENDOR NUMBER REGISTRATION WITH CENTRAL SUPPLIER DATABASE ......................................................................................................................... 2-31

FORM L: MBD 8 DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT. ......................................................................................................................... 2-32

FORM M: MBD 9 CERTIFICATE OF INDEPENDENT BID DETERMINATION ................... 2-34

FORM N: REFERENCES (TO BE COMPLETED BY BIDDER) ............................................ 2-37

FORM O: CURRENT CONTRACTS (TO BE COMPLETED BY BIDDER) ........................... 2-38

FORM P: RECORD OF SERVICES PROVIDED TO ORGANS OF STATE (TO BE COMPLETED BY BIDDER) ........................................................................................... 2-39

FORM Q: DECLARATION OF BIDDERS LITIGATION HISTORY ................................. 2-41

FORM R: MBD 3.2 PRICING SCHEDULE – NON-FIRM PRICES (PURCHASES) ........ 2-42

FORM S: DEFAULT CLAUSE ....................................................................................... 2-43

The Tender Part 2

Returnable Documents and Schedules CONTRACT NO: JRA / 20 / 03 SUPPLY, DELIVERY, OFFLOAD OF HOT ASPHALT (HOT AND OR COLD) TO THE JRA OR COLLECTED BY JRA AS AND WHEN FOR A PERIOD OF THREE (3) YEARS (36 MONTHS) THREE (3) YEARS (36 MONTHS)


FORM T: MBD 7.1 CONTRACT FORM - PURCHASE OF GOODS/WORKS ................ 2-44

FORM U: DELIVERY TIMES\QUANTITIES ............................................................................ 2-45

FORM V: HOLIDAY PERIOD ARRANGEMENTS.................................................................. 2-46

FORM W: SCHEDULE OF COMPLIANCE............................................................................. 2-47

FORM X1: MIX DESIGN .......................................................................................................... 2-49

FORM X2: ADDITIONAL INFORMATION REQUIRED .......................................................... 2-50

FORM X3: SAFETY RELATED DOCUMENTATION TO BE PROVIDED ............................ 2-52

FORM X4: COMPLIANCE WITH STANDARDS (SABS/COLTO/OTHERS) ........................ 2-53

FORM Y: MBD 5 DECLARATION OF PROCUREMENT ABOVE R10 MILLION (ALL APPLICABLE TAXES INCLUDED) ............................................................................. 2-533

FORM Z: BIDDERS CAPACITY TO DO ASSIGNMENT ................................................ 2.55

THE CONTRACT (VOLUME 3) ...................................................................................... 2-58

PART 3.AGREEMENT AND CONTRACT DATA ............................................................ 2-58

PART 3.1 GENERAL CONDITIONS OF CONTRACT .................................................... 2.61

PART 3.2: CONDITIONS OF BID FOR BIDDER ............................................................ 2.72

PART 3.3: CONDITIONS PERTAINING TO AFFIRMATIVE PROCURMENT ................ 2.77

PART 3.4: SPECIAL CONDITIONS OF CONTRACT (SCC) ........................................... 2.80

ELECTRONIC PAYMENT INTO BANK ACCOUNT ....................................................... 2.86

PART 4:ANNEXURES ................................................................................................... 2.87

STANDARD CONDITIONS OF TENDER ....................................................................... 2.88





FORM A: MBD 7.1 CONTRACT FORM - PURCHASE OF GOODS/WORKS MBD 7.1

THIS FORM MUST BE FILLED IN DUPLICATE BY BOTH THE SUCCESSFUL BIDDER (PART 1) AND THE PURCHASER (PART 2). BOTH FORMS MUST BE SIGNED IN THE ORIGINAL SO THAT THE SUCCESSFUL BIDDER AND THE PURCHASER WOULD BE IN POSSESSION OF ORIGINALLY SIGNED CONTRACTS FOR THEIR RESPECTIVE RECORDS.

PART 1 (TO BE FILLED IN BY THE BIDDER)

1. I hereby undertake to supply all or any of the goods and/or works described in the attached bidding documents to (name of institution) ................................................. in accordance with the requirements and specifications stipulated in bid number………..……….. at the price/s quoted. My offer/s remains binding upon me and open for acceptance by the purchaser during the validity period indicated and calculated from the closing time of bid.

2. The following documents shall be deemed to form and be read and construed as part

of this agreement: (i) Bidding documents, viz

- Invitation to bid; - Tax compliance requirements (PIN); - Pricing schedule(s) and Technical specification (s); - Preference claims for Broad Based Black Economic Empowerment

Status Level of Contribution in terms of the Preferential Procurement Regulations 2011;

- Declaration of interest; - Declaration of bidder‟s past SCM practices; - Certificate of Independent Bid Determination; - Special Conditions of Contract;

(ii) General Conditions of Contract; and (iii) All other required documents (Forms to be filled) as specified by the JRA in the

Bid document

3. I confirm that I have satisfied myself as to the correctness and validity of my bid; that the price(s) and rate(s) quoted cover all the goods and/or works specified in the bidding documents; that the price(s) and rate(s) cover all my obligations and I accept that any mistakes regarding price(s) and rate(s) and calculations will be at my own risk.

4. I accept full responsibility for the proper execution and fulfillment of all obligations and conditions devolving on me under this agreement as the principal liable for the due fulfillment of this contract.

5. I declare that I have no participation in any collusive practices with any bidder or any

other person regarding this or any other bid.

6. I confirm that I am duly authorised to sign this contract.





NAME (PRINT)………………………………………CAPACITY …………………………

DATE…………………………………

SIGNATURE……………………… NAME OF FIRM……………………………………

WITNESSES

1. ………………………………………………………………………………………………………….

2. …………………………………………………………………………………………………………..





FORM A1: CERTIFICATE OF TENDERER'S VISIT TO THE SITE/ ATTENDANCE OF

BRIEFING SESSION

ATTACH THE ORIGINALLY STAMPED CERTIFICATE

ISSUED AT THE BRIEFING SESSION TO THIS PAGE

:.................................................……………………………………………………… ……………………

NOT APPLICABLE TO CONTRACT NO JRA/20/03





FORM B: CERTIFICATE OF AUTHORITY OF SIGNATORY

RESOLUTION of a meeting of the Board of *Directors / Members / Partners:

(Name of Firm) ……………………………………………………………………………

held on ............................................................................ that:

FULL NAMES ……………………………………………………………………………..

SIGNATURE ……………………………………………………………………………

In his/her/their capacity as …………………………………………………………………………………………… is/are hereby authorised to enter into, sign and execute and complete any documents relating to Bid and/or Contracts for the supply of goods and services.

NAME CAPACITY SIGNATURE

NOTE: 1. *Delete which is not applicable 2. NB: This resolution must be signed by all the Directors/Members/Partners of the Bidding

Enterprise 3. Should the number of Directors/Members/Partners exceed the space available above,

additional names and signatures must be supplied on a separate page.

ENTERPRISE STAMP





FORM C: DETAILS OF BIDDER

Bidders are to complete the following section in full

Where the bidder consists of a Joint Venture Consortium, the nominated lead party details shall be submitted

Name of Bidder

Contact Person for this bid

Postal address

Domicillium Address

Telephone No

Facsimile No

Email Address

SIGNATURE …………………………………………………… DATE……………………

NAME OF BIDDER ………………………………POSITION ……………………………..





MBD 3

FORM D: PRICING SCHEDULE & REQUIREMENTS

(To be completed by the Bidder)

PRICING SCHEDULE – NON-FIRM PRICES (PURCHASES)

OFFER TO BE VALID FOR 120 DAYS FROM THE CLOSING DATE OF BID.

Price(s) must include cost of supply, delivery, off-loading. Prices must be exclusive of VAT.

It must be noted that the estimated quantities provided in the Pricing Schedule are purely for evaluation purposes only and does not provide any indication of the required quantities of product/s for the duration of the contract by the JRA and does not provide any guarantee to the contractor whatsoever in terms of quantities required.

PRICING SCHEDULE & REQUIREMENTS. (To be completed by the Bidder).

Price(s) must include cost of supply, delivery, off-loading (direct and indirectly) related costs.

SCHEDULE OF RATES

PRICING SCHEDULE – NON-FIRM PRICES NOTE: PRICES SUBJECT TO RISE AND FALL AND ESCALATION FOR OTHER APPLICABLE FACTORS.

ESTIMATED QUANTITIES

NB: THE REQUESTED ESTIMATES ARE ONLY FOR EVALUATION PUPORSES AND ALL THE HOT MIX PRODUCTS ARE SUBJECT TO AND MUST BE IN LINE WITH COLTO MANUAL.

THE BIDDER HAS AN OPTION TO BID FOR CATERGORY A OR B ONLY OR BOTH CATERGORIES.

ALL THE ITEMS UNDER CATEGORY A BELOW MUST BE PRICED. FAILURE TO COMPLY TO THIS REQUIREMENTS WILL RENDER YOUR BID NON-RESPONSIVE.

All prices must exclude VAT:

Category 1: Hot mix asphalt

Item Description Product (s) Unit of measure (Tonnage)

Estimated quantities (Evaluation

Unit price exclusive of

Unit price multiplied by total Estimated

Name of Bidder: …………………………………………………….. Bid Number: ………….………………………………………………

Closing Time: ………….……………………………………………… Closing Date: ………………………………………………………….





purpose only)

VAT (per Ton)

quantity = Total Price exclusive of VAT

1. Hot Mix asphalt.

Normal pen. Grade

22.0mm BTB mix Tons 20000 R R

14.0mm Coarse medium continuous grade (TRH 8)

Tons 20000 R R

10.0mm Medium continuous grade

Tons 20000 R R

7.1 mm Fine continuous grade

Tons 20000 R R

Modified binders)

Medium continuous grade with AE1

Tons 10000 R R

Medium continuous grade with AE2

Tons 10000 R R

Brasso – Rubber mix

Tons 10000 R R

Total amount (VAT Excluded) R

ALL THE ITEMS UNDER CATEGORY A MUST BE PRICED. FAILURE TO COMPLY TO THIS REQUIREMENTS WILL RENDER YOUR BID NON-RESPONSIVE.

Category 2: Cold mix asphalt

Item Description Product (s) Unit of measure (Kilograms)

Estimated quantities (Evaluation purpose only)

Unit price exclusive of VAT (per Ton)

Unit price multiplied by total Estimated quantity = Total Price exclusive of VAT

2. Cold-mix asphalt 10.0mm Medium mix

25kg 10000 R R

Cold-mix asphalt 7.1mm Fine mix 25kg 10000 R R

Total amount (VAT Excluded) R





3.1.2. The JRA will normally award the Contract to the Bidder obtaining the highest number of points, but will not bind itself to do so. 3.1.3. If and when two or more bids have scored equal points including equal preference points for B-BBEE, the successful bid must be the one scoring the highest score for functionality as functionality is part of the evaluation process. 3.1.4. Should two or more bids be equal in all respects including functionality, the award shall be decided through methods approved by the JRA

3.1.5. The Contract Price will be subject to escalation (CPA) and will be calculated in accordance to GCC 2015. 3.1.6. CPA Clause: All prices must be (VAT exclusive of all direct and indirect related costs (i.e. material, labour and delivery cost) The quantities reflected in the pricing schedule are for evaluation purposes and estimated quantities for three (3) years and no guarantee is given or implied as to the actual quantities nor the actual items which will be procured during the contract period. The award will be made on rates. Base date will be taken as the official closing date of this bid (As per bid advert content).

PRICE ADJUSTMENTS

NON-FIRM PRICES SUBJECT TO ESCALATION i) IN CASES OF CONTRACTS, NON FIRM PRICES WILL BE ADJUSTED (LOADED) WITH THE

ASSESSED CONTRACT PRICE ADJUSTMENTS IMPLICIT IN NON FIRM PRICES WHEN CALCULATING THE COMPARATIVE PRICES

ii) IN THIS CATEGORY PRICE ESCALATIONS WILL ONLY BE CONSIDERED IN TERMS OF THE FOLLOWING FORMULA:

( ) VPtoD

tDD

oR

tRD

oR

tRD

oR

tRDPtVPa +

+++−=

4

44

3

33

2

22

1

111

Where:

Pa = The new escalated price to be calculated. (1-V) Pt = 85% of the original bid price. Note that Pt must always be the

original bid price and not an escalated price. D1, D2.. = Each factor of the bid price e.g., labour, transport, diesel, taxes, etc.

The total of the various factors D1,D2…etc. must add up to 100%. R1t, R2t…… = Index figure obtained from new index (depends on the number of

factors used). R1o, R2o = Index figure at time of bidding.

VPt = 15% of the original bid price. This portion of the bid price remains firm i.e. it is not subject to any price escalations.





THE PRICE ESCALATIONS BASED ON THE ABOVE CALCULATION WILL ONLY BE CONSIDERED ON A QUARTERLY BASIS FOR THE DURATION OF THE CONTRACT.

FURNISH A BREAKDOWN OF YOUR PRICE IN TERMS OF ABOVE-MENTIONED FORMULA. THE TOTAL OF THE VARIOUS FACTORS MUST ADD UP TO 100%. THE INDICIES USED FOR EACH FACTOR TO CALCULATE YOUR BID PRICE MUST BE INSERTED AS WELL AND THIS WILL BE DEEMED AND USED AS THE INDEX FIGURE AT TIME OF BIDDING AS PER THE ABOVE-MENTIONED FORMULA. PLEASE USE THE INDICIES FOR EACH FACTOR AS PROVIDED BY STATISTICS SA AND INDICATE THE DATE AND THE SPECIFIC TABLE FROM WHICH YOU HAVE STATED THE INDICIES TO BE USED IN YOUR PRICE CALCULATIONS (AS WELL AS FOR EACH QUARTERLY PRICE ESCALATION CONSIDERATION)





FACTOR (e.g., Labour, transport etc.)

PRICE % OF BID PRICE INDEX TABLE REFERENCE

DATE

SIGNED ON BEHALF OF THE BIDDER:……………………………………………………… (SIGNATURE)

NAME OF SIGNATORY (IN CAPITALS):……………………………………………………..

SIGNED ON THIS THE ......................……. DAY OF ......................................……….. 2020….

ON BEHALF OF:

ADDRESS:

...............................................................................................................

TELEPHONE NUMBER:…………………………………….

E-MAIL ADDRESS:……………………………………………..

FAX NUMBER:………………………………………………….

AS WITNESS: ………………………………………………………………………………………… (NAME IN CAPITALS)

SIGNATURE:…………………………………………………………





FORM D1: FORM OF BID

The Chief Executive Manager Johannesburg Road Agency JOHANNESBURG

SIR / MADAM

I (or We), the undersigned, hereby bid and, should this bid be accepted, undertake to execute the whole of the works comprised and described and referred to in Technical Information and Specification, Conditions of Contract, Terms of Reference and Pricing Schedule, and to enter into the formal Memorandum of Agreement / Contract with the Johannesburg Roads Agency, embodying the said Conditions of Contract, Terms of Reference and Pricing Schedule, in consideration of the sum (inclusive of Value Added Tax) for each section of the scope as indicated under the headings below.

TOTAL OF ALL INLUSIVE

R

Amount in

Figures

Amount in

Words

Based on the provisional quantities specified and unit rates incorporated by me (or us) in the said Pricing Schedule.

Name of Authorised Person

Signature of Authorised Person

Date

If the Bidder is a Company, Corporation or Firm, state by what authority the person signing does

so, whether by

Articles of Association, Resolution, Power of Attorney, or otherwise.

I (We) am (are) authorised to enter into this contract on behalf

of, by virtue of , dated the day of ........... 2020, a certified copy of which is attached to this Bid.

WITNESSES

Signature……………………………………………………Date…………………………….





FORM D2:

NB ANY AMENDMENTS TO THE BID DOCUMENTS MUST BE SIGNED IN FULL BY THE BIDDER’S AUTHORISED SIGNATORY AND AN ACCOMPANYING LETTER FROM THE BIDDER ON THEIR OFFICIAL LETTERHEAD WILL INDICATE SUCH ALTERATIONS. FAILURE TO OBSERVE THIS MIGHT DISQUALIFY THE BID.

ANY COMPLETION OF THE BID DOCUMENT IN PENCIL OR ERASABLE INK WILL NOT BE ACCEPTED AND MIGHT DISQUALIFY THE BID.

I/We, the undersigned, hereby acknowledge myself/ourselves fully conversant with the details and conditions set out in the Special / Technical Information and Specifications and with the General Conditions of Contract and General Conditions to Bidders included in the bid document and hereby agree to: -

Indicate if there would be a price increase applicable and attach proof thereof

SIGNED ON BEHALF OF THE BIDDER: ...................................................................... (Signature) …………………………………..

NAME OF SIGNATORY (in capital letters) .................................................................................

SIGNED ON THIS ......................……. DAY OF ............................................................... 2020

ON BEHALF OF ...........................................................................................................................

ADDRESS .....................................................................................................................................................

TELEPHONE NUMBER: ......................................................................................................

E-MAIL ADDRESS: ................................................................................................................

FAX NUMBER: ……………………………………….............................................................

AS WITNESS: ................................................................................................................... (NAME IN CAPITALS)

SIGNATURE: .........................................................................................................................

This section must be completed in full otherwise bidders are liable to rejection on the grounds of being incomplete.





FORM E: RECORD OF ADDENDA TO BID DOCUMENTS

We confirm that the following communications received from the Johannesburg Roads Agency or their Agent before the submission of this Bid offer, amending the Bid documents, have been taken into account in this Bid offer:

Date Title or Details

1.

2.

3.

4.

5.

6.





FORM F: COMPANY FINANCIAL REFERENCE AND RATINGS

FINANCIAL REFERENCES

(a) BANK RATING

It is requisite that a bank rating be obtained, bearing an original stamp and the manager’s signal by the relevant bank. or an official letter from the bank proofing existence of the entity’s bank account.

(b) FINANCIAL STATEMENTS

I/We agree, if required, to furnish an audited copy of the latest set of financial statements together with my/our Directors' and Auditors' report for consideration by the Employer.

(c) DETAILS OF COMPANY'S BANK

I/We hereby authorize the Employer/Employers Representative to approach all or any of the following banks for a reference:

Description of Bank Detail

Bank Detail applicable to Company Head Office

Bank Detail applicable to the Site of the Works

Name of bank

Branch name

Branch code

Street address

Name of manager

Telephone number

Account number

Bank Rating





Signed at ……………………..…….. On this …………. Day of ……………………….

2020……… Signed on behalf of Bidder: ......................................... Date

…………………….…….……

Signed by bank manager …………………….…………….……. Date …………………………

Name of signatory : …………………………………………………………..…………………

Name of company : ……………………………………………………..………………………

As witnesses:

1 ………………………………………..

2 ………………………………………..

Place bank stamp here





FORM G: MBD 6.1 POINTS CLAIMED FOR B-BBEE STATUS (To be completed by the Bidder) MBD 6.1

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2011

This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level Contribution.

NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011.

1. GENERAL CONDITIONS (Explained further as mentioned earlier in GCC – Part 3)

1.1 The following preference point systems are applicable to all bids: - The 80/20 system for requirements with a Rand value of up to R1 000 000 (all

applicable taxes included); and - The 90/10 system for requirements with a Rand value above R1 000 000 (all

applicable taxes included).

1.2 The value of this bid is estimated to exceed R1000 000 (all applicable taxes included) and therefor the 90/10 system shall be applicable.

1.3 Preference points for this bid shall be awarded for:

- Price; and - B-BBEE Status Level of Contribution.

1.3.1 The maximum points for this bid are allocated as follows:

POINTS

PRICE 90

B-BBEE STATUS LEVEL OF CONTRIBUTION 10

Total points for Price and B-BBEE must not exceed 100

1.4 Failure on the part of the bidder to fill in and/or to sign this form and submit a B-BBEE Verification Certificate from a Verification Agency accredit