John HartleyMark Bransby

Utilizing Adobe's Publishing Solutions for

Distributed Web Publishing

Who we are:Who we are:

John HartleyWebmaster

Alabama Cooperative Extension System

Mark BransbyWebmaster

Auburn University College of AgricultureAlabama Agricultural Experiment Station

Adobe Publishing SystemAdobe Publishing System

• What is it?

• Why use it?

• How is it used?

• How does it work?

• Issues and considerations

What Is It?What Is It?

What is it?What is it?

• CPS Server

• Web Server

• Dreamweaver

• Contribute Client

Contribute Client WorkflowContribute Client Workflow

• Browse• Edit• (Review)• Publish

Web Publishing System WorkflowWeb Publishing System Workflow

A content

management

solution made up

of both server side

and client side

software

Why Use It?Why Use It?

Why use it?Why use it?

Advantages of using a content management system

• Content providers update

their own content

• Designers keep control of

the overall look and feel

Why use it?Why use it?• Empowers content providers to update as

often as they want or need.• Familiar tools and interface makes it easy• Gives content providers a sense of

ownership and encourages productivity• Check in/out prevents overwriting of

colleagues’ files• Work flow process allows for review

Why use it?Why use it?• Power of templating• Design & content responsibility distributed• Compatibility with multiple platforms, web

technologies, W3C standards, ADA/508• Affordability - licensing• Scalability• Detailed log files & rollbacks

How is it How is it used?used?

Users can…Users can…• Edit images with built-in image editing tools• Import content from MS Office applications• Create and add PDF and Embedded PDF

(Flash Paper) into their sites• Blog editing and posting (xml-rpc)• Add Flash & video directly or embed from

external sites• Edit content of Spry menus (CSS based pop-

up, horizontal/vertical)• Send drafts for review (workflow process)

How does it How does it work?work?

CPSCPS• Contribute Publishing Server

• Does not need a high powered machine or excessive bandwidth

• Windows XP, Windows 2003, Linux, and Solaris® servers, or any J2EE application environment

• Built on a limited install of ColdFusion Server

• Independent of web server (Software or Platform)• Unix (Apache, others)• Windows (IIS, Apache)• Linux (Apache, others)• OS X (Apache, others)

CPSCPS

• Independent of what scripting and database integration you are using• ASP, PHP, JSP, JavaScript, ColdFusion• mySQL, Access, SQL Server, Oracle

• User Directory/LDAP(S) integration• Uses either file-based user directory or ties

to LDAP

CPSCPS

• Security• LDAP(S) User Authentication• SFTP so no plain text username and

passwords• Limit Access to CPS server by IP requiring

users to either be on campus or on the VPN

Dreamweaver Site DefinitionDreamweaver Site Definition

Dreamweaver TemplatesDreamweaver Templates

• Templates designed in Dreamweaver• Can contain php, asp, jsp, cf, etc.• Editable regions are defined• Template property creation• Can use CSS for design

• Set library items (assets)• Administer in Contribute option

Administrators can…Administrators can…

• Control template access• Restrict editing abilities• See usage logs• Distribute custom resources• Group users by role• Adjust role permissions and

memberships on the fly

Contribute User AdministrationContribute User Administration

• Roles are defined (ex. Administrator, Publisher, Writer, Custom)

• Folder access• Publish access• Styles and Fonts (CSS)• Shared Assets• Images (Max size & file size)

• Individual users are assigned to a particular role within each site definition.

• Contribute client software is licensed for each machine

IssuesIssues• No forms• Training end users what options to

choose and most importantly WHY!• No method to email all users in

application to notify of changes to templates etc.

ConsiderationsConsiderations• Careful planning• Converting existing site or integrating

new site• Determining site definition• Role distribution and management• User training• Best practices, policies, and guidelines

Questions?Questions?

Our Contact Info:

John Hartley Mark Bransbyhartley@aces.edu bransch@auburn.edu

334-844-4455 334-844-5494

Download: http://www.aces.edu/~hartljo/Adobe/