jones aleph acqorders

Creating Aleph acquisitions orders from Excel spreadsheet data via XSLT ENUG 2011-10-28

William W. Jones Integrated Library Systems Librarian New York University Libraries 212-998-2463 [email protected] http://www.library.nyu.edu

mailto:[email protected]

http://www.library.nyu.edu/

Aleph supported libraries

New York University Libraries-

Bobst Library

Abu Dhabi (UAE)

Courant Institute of Mathematical Sciences

Institute of Fine Arts

Institute of Fine Arts Conservation

Institute for the Study of the Ancient World

Kevorkian Institute

La Pietra (Italy)

Real Estate Institute

Shanghai (China) [2013]

Brooklyn Historical Society

Cooper Union

The New School Libraries-

Fogelman Social Sciences and Humanities Library

Gimbel Art and Design Library

Scherman Music Library

New-York Historical Society

New York School of Interior Design

Statistics

Vendor-supplied records

MARC21 records-

Cambeiro (Argentina)

Cassalini (Italy)

Harrassowitz (Germany)

Leila (Egypt)

Sulaiman (Lebanon)

Touzot (France)

YBP (US, UK)

Non-MARC21-

Jerusalam Books (Israel)

ISIS (Turkey)

CD Connection (USA)

NYU Press (USA)

Aleph services

FILE-01 (Convert MARC Records - Step 1)

This service is the first step of a process to convert

records from MARC format to the ALEPH sequential format.

FILE-02 (Convert MARC Records - Step 2)

This service constitutes the second step of a process to convert

records from MARC format to ALEPH sequential format.

FILE-96 (Generic Vendor Records Loader)

This batch service loads MARC records, creates associated holdings,

item, order, and budget transaction records, and encumbers the

appropriate fund.

FILE-90 (Advanced Generic Vendor Records Loader)

This batch service loads MARC records, creates associated holdings,

item, order, and budget transaction records, and encumbers the

appropriate fund.

This process has the ability to merge duplicate bibliographical and

holding records and identify records which match multiple existing

records.

Vendor- All Sages Books

Excel version 2003

Data elements for MARC21 record

Element MARC21 tag

Bibliographic-

Author, personal 100

Author, corporate 110

Title 245

Publication place 260a

Publisher 260b

Publication date ldr/07-10;260c

Collation 300

Series 830

Publication country 008/15-17

Language 008/35-37

Format ldr/05-06

Acquisitions-

Price 980e

Invoice 980f

Selector 981d

Note 981d

Fund 981b

Aleph-

BSN 985d

Spreadsheet template

Spreadsheet template help

Excel blank cells

Jerusalem Books 1

Jerusalem Books 2

XSLT 1



<xsl:template match="ss:Worksheet">

<xsl:for-each select="./ss:Table/ss:Row">

<xsl:choose>

<xsl:when test="position() = '1'"/>

<xsl:otherwise>

<record><xsl:text>

</xsl:text><leader>00000n<xsl:value-of select="./ss:Cell[16]/ss:Data"/>^a22000005i^4500</leader><xsl:text>

</xsl:text><controlfield tag="001“><xsl:value-of select=“ ./ss:Cell[2]/ss:Data"/></controlfield><xsl:text>

</xsl:text><controlfield tag="003"><xsl:value-of select="$orgcode"/></controlfield><xsl:text>

</xsl:text>

<xsl:variable name="cntry" select="concat(./ss:Cell[11]/ss:Data,' ')"/>

<controlfield tag="008"><xsl:value-of select="substring($date8,3,6)"/>s<xsl:value-of

select="substring(./ss:Cell[10]/ss:Data,1,4)"/>^^^^<xsl:value-of select="substring($cntry,1,3)"/>

^^^^^^^^^^^000^0^<xsl:value-of select="./ss:Cell[15]/ss:Data"/>^d</controlfield>

<xsl:text>

</xsl:text>

XSLT 2

<xsl:template name="cell4">

<datafield tag="245" ind1="1" ind2="0"><xsl:text>

</xsl:text>

<xsl:if test="./ss:Cell[22]/ss:Data != 'N.A.'">

<subfield code="6">880-07</subfield>

</xsl:if>

<subfield code="a"><xsl:value-of select="./ss:Cell[6]/ss:Data"/> : </subfield><xsl:text>

</xsl:text>

</datafield><xsl:text>

</xsl:text>

<datafield tag="880" ind1="1" ind2="0">

<xsl:call-template name="nrfiller">

<xsl:with-param name="myrfld">245-07</xsl:with-param>

<xsl:with-param name="mycode">a</xsl:with-param>

<xsl:with-param name="mycell"><xsl:value-of select="./ss:Cell[22]/ss:Data"/>

</xsl:with-param>

</xsl:call-template>

</datafield><xsl:text>

</xsl:text>

</xsl:template>

XSLT 3 <xsl:template name="filler">

<xsl:param name="mycode"/>

<xsl:param name="mycell"/>

<xsl:param name="myrfld"/>

<xsl:choose>

<xsl:when test="$mycell != 'N.A.'">

<subfield code="{$mycode}"><xsl:value-of select="$myrfld"/><xsl:value-of

select="$mycell"/></subfield>

</xsl:when>

<xsl:otherwise/>

</xsl:choose>

</xsl:template>

<xsl:template name="nrfiller">

<xsl:param name="mycode"/>

<xsl:param name="mycell"/>

<xsl:param name="myrfld"/>

<xsl:choose>

<xsl:when test="$mycell != 'N.A.'">

<subfield code="6"><xsl:value-of select="$myrfld"/>/<xsl:value-of

select="./ss:Cell[19]/ss:Data"/>

</subfield> <subfield code="{$mycode}"><xsl:value-of select="$mycell"/>

</subfield>

</xsl:when>

<xsl:otherwise/>

</xsl:choose>

</xsl:template>

XML bibliographic data

<datafield tag="100" ind1="1" ind2=" ">


<subfield code="a">Kessler, Meir</subfield>

</datafield>



<subfield code="a">Bayit shel 'osher ve-kavod :</subfield>

</datafield>

<datafield tag="260" ind1=" " ind2=" ">

<subfield code="a">[Israel</subfield>

<subfield code="b">s.n.</subfield>

<subfield code="c">2011]</subfield>

</datafield>


<subfield code="a">88 p.</subfield>

</datafield>

<datafield tag="880" ind1="1" ind2=" ">

<subfield code="6">100-01/</subfield>

<subfield code="a"> מאיר, קסלר </subfield>

</datafield>


<subfield code="6">245-07/</subfield>

<subfield code="a"> הנהגת הוצאות הבית על פי התורה: בית של עושר וכבוד </subfield>

</datafield>

XML Acquisitions data


<subfield code="a">20110928</subfield>

<subfield code="c">USD</subfield>

<subfield code="e">13.00</subfield>

<subfield code="f">39843</subfield>

</datafield>


<subfield code="b">BBHJEW-2011</subfield>

<subfield code="d">S:PM</subfield>

</datafield>


<subfield code="a">ZYUU</subfield>

</datafield>

Aleph load services File-02

Aleph load services Manage-22

Aleph sequential (MARC8)

000000005 LDR L 00000namâ22000005i^4500

000000005 001 L 77168

000000005 003 L jer

000000005 008 L 110928s2011^^^îs^^^^^^^^^^^^000^0^heb^d

000000005 0357 L $$ajer77168

000000005 040 L $$aNNU$$cNNU

000000005 1001 L $$6880-01$$aKessler, Meir

000000005 8801 L $$6100-01/N.A.$$awqlx, nìx

000000005 24510 L $$6880-07$$aBayit shel 'osher ve-kavod :

000000005 88010 L $$6245-07/N.A.$$aaiz yl reyx ekaec : dpdbz devèz daiz rl ti dzexd

000000005 260 L $$a[Israel$$bs.n.$$c2011]

000000005 300 L $$a88 p.

000000005 980 L $$a20110928$$cUSD$$e13.00$$f39843

000000005 981 L $$bBBHJEW-2011$$dS:PM

000000005 FMT L BK

Aleph load services File-96

Aleph client catalog record

Aleph order (part 1)

• Order Number 201154839

• Sub Library NYU Bobst

• Order Unit Bobst Acquisitions

• Order Type Monograph

• Order Status Sent to vendor

• Order Status Date 09/28/2011

• Material Type Firm

• Arrival Status C

• Invoice Status C

• Method of Acquisitions Regular Payment

• Order ISBN/ISSN

• Vendor JER

• Additional Order No. 1

• Additional Order No. 2

Aleph order (part 2)

• Order Group

• Vendor Note

• Number of Units 1

• Next Claim Date 03/26/2012

• Original EDA 03/26/2012

• Quantity Note

• Listed Price 13.00

• Estimated Price 13.00 US Dollar

• Estimated Local Price 13.00

• Price Note

• Invoice Total Price (13.00)

• Invoice Local Price (13.00)

• Library Note S:PM

• Material Format PRN

New vendor form

Load file form

Email message from form

Date: Thu, 6 Oct 2011 15:04:14 -0400 (EDT)

To: [email protected]

Subject: Vendor- DARMAJ order records for loading

FROM: [email protected]

Vendor file of order records uploaded

From: MAGIERSKI, PETER

Email- [email protected]

Phone- 82458

File- darmaj1006.xls submitted on October 6, 2011

Location: Bobst

Department: ACQ

Vendor code: DARMAJ

Fund code: BBHNEA-2011

Selector code: PM

Item processing status: OR

Order status: SV

Order date: 20111060

Notes:

Please process this file of vendor order records at the URL below

http://www.libweb.nyu.edu/asd/dbmaint/darmaj1006.xls

Live transformation demo

Spreadsheet file-

darmaj1006.xls

XML spreadsheet file-

darmaj1006.xml

XSLT-

acqexcss99.xsl

MARC21xml-

darmaj1006x.xml

Received item

Questions/Contact information

•Questions, comments?

For further information, contact

William W. Jones, ILS Librarian NYU Libraries [email protected]

mailto:[email protected]

jones aleph acqorders

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