jubilee primary school minutes of meeting · pays for engraved pens, which we will do again this...

JUBILEE PRIMARY SCHOOL Minutes of Meeting

Date/Time: 21st

August 2012

Location: Meeting Room, Multi Purpose Centre – Jubilee Primary School

Attendees: R. Verheijen, T.Shepheard, C. Abuid, W. Duffy, B. Mason, L. Vayro, S. Parry, M. Lynes,

M. Rogers, R.Ferguson, N. Carter, J.Manson, M. Stankovic

Apologies: D. Sewell, M. Ball, T. Sketcher, L. Binns, J. Kurtz, M.Hitch

Secretariat: Cheryl Abuid

Agenda Item/Topic Discussion/Outcomes Action Officer Due Date

1. Welcome and Apologies

R. Verheijen opened meeting at 7:03pm.

R.Verheijen said welcome prayer.

2. Business Arising from Previous Minutes

(a) Hurd family sponsorship (item 3 under General Correspondence of minutes dated 12/06/12)

Mikayla called many schools and had 4 schools willing to supply details. 2 of the schools run sports scholarship programs so do not have separate funding applications, another school offers funding through a reduction in school fees amount determined by the Principal on application, Brian Mason advised a previous school he worked at set a figure of $200 for Nationals only. All schools only offer assistance to sporting achievements attained within the school program. Rhonda advised that we would have to hold a special general meeting to pass this through into the Bi-laws anyway so it was agreed to present the options to David.

David Sewell

R.Verheijen

Next Meeting

(b) Shane Parry Proposal (item 4 of minutes dated 10/07/12)

As requested at last meeting Shane obtained a quote from PLS to provide audio/lighting/sound to the MPC. The quote came in at $60,840 exc GST (see attached). David and Linda are yet to obtain information regarding external grants/funding/donations so we will have another look at the proposal next month when hopefully we can look at how much if any money we can look at receiving outside of P&F funding towards the works as we are unable to pay for the entire quote.

David also needs to report back to us as to the school’s and/or the church’s funding commitments to this project. The Executive Team are to meet with David to discuss further by next meeting then we’ll present back our findings to the committee for voting.

David Sewell

Linda Vayro

Executive Team

Next Meeting

3.General Correspondence

Cheryl read aloud the letter to P&F committee from Trevor Sketcher.

See attached for General Correspondence / Mail Register.


3. Sports Carnival BBQ

A big thank you to Mikayla Rodgers and Mike Hitch for looking after the BBQ duties on the day. We raised $437. (See attached)

4. FFD Update Great feedback everyone has been saying what a wonderful day they had. Rhonda advised we may look at tendering out the rides next year to see if we can get cheaper pricing and a change of rides. The question was raised why we had 2 coffee vans this year and Rhonda explained Zaraffas offers us 50% commission and is a parent at the school but only does 4 hrs and The Coffee Man has an agreement with the school and still gives us 20% commission and stays all day. There were lots of ideas and questions regarding next year’s family fun day and Rhonda advised we will call for FFD Committee 2013 at a later date and all are welcome. (See attached)

5. Graduation Dinner

The year 7 graduation is supported by the P&F every year. As per our existing and ongoing agreement the P&F pays for engraved pens, which we will do again this year.

Each year it is put to a vote as to whether the P&F will commit to paying for the children’s meals, which was expected to be around $25 per head for up to 50 kids. Vote 13/0 in favor.

Meridee is in need of volunteers leading up to the dinner and Rhonda asked her to provide us with a list of jobs she needs assistance with and Cheryl can provide her the volunteers register. Brian suggested that he has seen in other schools that they use year 6 parents and students to put on the night for the year 7’s and it worked well with them knowing that the next year the new year 6 level will then do the same for them.

Meridee Lynes

Cheryl Abuid

6. Father’s Day Stall

Wed 29th

–Thurs 30th

Jane Kurtz is the Fathers Day Stall Co-ordinator in her absence Tanya Shepheard provided details on the stall. Tanya advised there are lots of great products for the kids to buy, it will run as per last year with classes being brought down by the teachers on the Wednesday and leftovers being sold outside the office on the Thursday morning. Due to the public holiday on Friday it will be Wed/Thurs. Tanya called for volunteers to help man the stall on these mornings.

7. Year Book 2012 Rhonda advised for those who weren’t aware that Fran a former parent at the school has always done our yearbook and that she left the school last year it was voted at a previous meeting that we would continue to use Fran and pay her. It was also voted that due to the number of books left over in previous years it would be done on a pre-order pre-pay basis. Fran advised she needs numbers by Term 4 but it will be advertised in week’s 1, 2 and 3 of Term 4. At present the price is $20 per book.

It was asked if we could look into a downloadable form on the website.

Rhonda Verheijen

Wendy Duffy


8. Principals Report Brian Mason presented in David’s absence.

Playground: Brian and Michael have been working hard to integrate the new Adventure Playground into break rotations. They took several classes through during the week to test numbers and see how classes worked in the area. At the moment teachers have been advised they can take their classes into the area at their own will. It is locked at all times at the moment with teachers having the key. Brian advised the current year 3 bubble year will be using it in 2 groups of 2 classes not as a year level due to numbers.

Funding: Brian advised that due to all the current media talk regarding school funding David is trying to provide the school community with as much information as he can however at the moment it is not year clear how funding will be allocated.

Fun Day: Brian thanked the P&F on David’s behalf for the wonderful work leading up to and on the day.

9.Treasurers Report

See Attached

PN: Wendy advised that she needs to make a journal amendment to the drinks stall. There is no change to figures just where it has been allocated.

Treasurers Report endorsed by Meridee Lynes and seconded by Linda Vayro.

Wendy Duffy

10. Other Business

AWL Stall

Rhonda called for a vote regarding AWL stand at Fun Day. The stall usually makes around $500 so in previous years we have given them a $500 donation. This year they only made $218.85 so the vote was for the amount to donate. The two options were a) $500 or b) what they made. Vote was a) 1 and b) 12 so it was decided to round up the amount to $220.

Brian Mason was given the cheque to give to AWL at the next assembly.

Rhonda Verheijen

Meeting Closed at 8:37pm

Next Meeting 11th September – Meeting Room


GENERAL CORRESPONDENCE MAIL REGISTER

Date Name Item Type Details Action / Allocated

15/5 Montezuma’s Cent Auction Inward 2 x $40 gift vouchers Wendy Duffy

29/5 The Good Guys Cent Auction Inward Letter confirming donation of toaster

Wendy Duffy

25/6 The Good Guys Cent Auction Inward 4 slice toaster donation receipt Wendy Duffy

13/7 Southport Aussie Rules Cent Auction Inward Sharks Food Court Voucher $50 Wendy Duffy

19/7 Kmart Cent Auction Inward $20 gift voucher for cent auction prize

Wendy Duffy

20/7 Parkwood International Cent Auction Inward Cent Auction Correspondence Wendy Duffy

23/7 Bunnings Cent Auction Inward Cent Auction Reply Wendy Duffy

8/8 Bunnings Cent Auction Inward Letter declining support Wendy Duffy

21/8 Trevor Sketcher Letter Inward Letter of thanks and support for P&F

Cheryl Abuid

20/8 Tracey Gilmour Application Outward Application for Division 5 Funding Linda Vayro

jubilee primary school minutes of meeting · pays for engraved pens, which we will do again this...

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