BOARD OF DIRECTORS

Columbia Restaurant

July 10, 2014

12:00 PM

Agenda

1. Welcome Members & Guests…………….…………...………….Marc Spencer, Chair

a. Rick & Pamela Reeder, Reeder & Associates

b. Col. Jim Previtera, Hillsborough County Sheriff’s Department

2. Consent Items

a. May 9, 2014 Meeting Minutes

b. May Financial Report

3. 2013 Audit………………………………………………………...…Debbie McCarthy

Reeder & Assoc.

4. Juvenile Crime Stats…...…………………...………………….……Col. Jim Previtera

5. Great Futures Breakfast……...…………………………………...………Vic Holcomb

6. Resource Development …………………………….……………………….Brian Best

Rising Stars Steak Dinner…………9/9…………...………Lori Liburdi

Taste of Kentucky……………...…9/25…………..….. Chris Roederer

Cassandra Thomas

Jennie Yingling

7. International Education Exchange……..………………………………..Glenn Permuy

8. Grants/Programs…………………………………………………..…..…..Chris Letsos

YES

Feeding Kids

9. Community Relations…………………………………………………….Ricky Gallon

10. President’s Report….……………………...………………….....…Brad Baumgardner

a. Area Council August 21-23 Orlando

b. September 11th

Board Meeting – Ferguson Law Center

c. Strategic Planning Oct. 24th

– Ferguson Law Center

Are we adequately positioned to effectively expand our level of

services in the communities we serve? Why or Why not?

11. Adjourn

Great Futures Start Here!

BOYS & GIRLS CLUBS OF TAMPA BAY

LIBERTY MOMPIERRE BOYS & GIRLS CLUB

MAY 8, 2014 | 12:00 PM

MEMBERS PRESENT

Brian Best, Larry Bevis, Adam Diasti, Lynn Dumais, Matt Dumar, Joe Garcia, Luis Garcia,

Greg Hearing, Scott Jacobsen, Collin Jotham, Lori Liburdi, Phil Malcolm, Jeff Ortmeier, Chris

Roederer, Father Steve Ryan, Jerome Ryans, Ryan Skubis, Marc Spencer.

OTHERS PRESENT Brad Baumgardner, Brenda Browning, Ricky Gallon, Debbie McCarthy, Cassandra Thomas,

Jennie Yingling, Eleni Sakis, Mary Beth Mitchell and Michael Trujillo.

Board Chair Marc Spencer called the meeting to order at 12:15 pm and welcomed guests.

CONSENT ITEMS The January 9, 2014 meeting Minutes and the March 2014 Financial Report were provided to

the members for their review prior to the meeting and copies provided at the meeting. Marc

asked for a Motion to approve the Minutes, so moved by Lynn Dumais. With no questions

regarding the Financial Report, the reports were moved for approval by Greg Hearing and

Lynn Dumais. Motions passed.

RESOURCE DEVELOPMENT:

Brian Best gave a strategy update and reported Jennie provided a giving menu and the

committee wants to develop better practices that other BGC uses that would work for us.

Jennie Yingling reported on GFB. The committee met and they are selecting table captains

and Glenn has been meeting for sponsorships. She also reported on the Golf Scramble coming

up on May 17th

and gave special thanks to board members that are participating. The event

has been moved to The Eagles, out in Odessa.

Lori Liburdi reported on the Steak Dinner that will be held at A la Carte with Outback

providing the food again. Tye Maner will be the MC. We have brought in over $18K so far.

Capacity at this venue is 750 with the mock club, 1,000 without. Lori thanked Jeff Ortmeier

and Coca-Cola for their title sponsorship.

STRATEGY DEVELOPMENT:

Chris Roederer reported on Board Development and the first Advisory Council summit was

held a month ago and was well attended. Henry Saxon with BGCA facilitated the meeting.

Marc Spencer reported we have 7 unit Advisory Councils, with Plant City struggling. The

general theme was they are looking for involvement from the general board.

Jeff Ortmeier reported on Youth Impact and thanked committee members, Lynn, Greg &

Chris. They have identified 2 clubs that are struggling, Plant City and Mary Help. Average

cost per child at PC is $2,100 and $2,650 at MH. PC is 20% above the average. North Tampa

needs roof repairs and Zonta window replacements. There is $25K available for capital

repairs, $13K already being used. They are getting quote and estimates for the repairs.

CORPORATE BOARD MEETING

MAY 8, 2014 PAGE 2

Also discussed was identification of program initiatives such as school based services, teen

services and youth employment. Recommendations from the committee:

1. Transition Mary Help to a Youth Employment Service Academy

2. Support for Plant City Advisory Council, enhance their board

3. Cost to repair and expand North Tampa and other sites.

4. Transition of Liberty to full teen services.

PROGRAMS AND GRANTS:

Chris Letsos reported the Lightning is supporting our band program, Instruments of Change,

with $10K. Chris is working with the school district in Pasco County to bring programs such

as 21st Century to their schools. On Youth Employment Services, we will receive government

funds with a $400K budget. We have 30-40 of our youth in training program that will be

hourly employees, working at our clubs this summer. Chris is looking at a 10-15% increase,

on state level, for DJJ and DOE. They serve 1K now and plan to expand to 1,200 kids.

Board members were invited to our Youth Awards on May 20th

at 6:00 pm at Higgins Hall.

Artwork will be displayed with a few of our youth performing.

Marc asked for an update on the Lacoochee Club. Chris reported we don’t have a CO yet and

we won’t be operating this summer at the new location. We hope to be in this fall.

COMMUNITY RELATIONS:

Ricky Gallon spoke about various events and speaking engagements:

“Seats of Dreams” where ticket holders donate tickets to be used for taking children to

Ray’s games. This is the 3rd

year we’ve partnered with them.

Buffalo Wild Wings held Community Day at 4 of their restaurants and donated 10% of

profits to BGC for 1 day.

PDQ held a book drive at 3 locations where our staff and kids read to guests in the

restaurant.

United Way Sun Coast’s Tenth Annual Art of Giving at Peter O. Knight Airport.

Awarded Kiwanis grant for a reading room at our Nick Capitano Club for $4,695.21.

Thanked Coca-Cola, Deloitte & Robert Half for their volunteers helping out at various

clubs.

Attended the Youth of the Year competitions in Orlando on April 27-29th

.

Marc mentioned he was at the United Way event that Ricky spoke at and it was wonderful to

see BGC highlighted. He thanked Ricky and staff for the hard work they do. He also spoke of

an event he attended for Metropolitan Ministries where Derrick Brooks was the guest speaker,

and mentioned BGC.

PRESIDENTS REPORT:

Brad Baumgardner asked Father Steve to give an update on Mary Help. Father asked for

prayers for Garry Smith who has fallen ill. The camp program is going well and Mary Help

has a great partnership with us. They are waiting on permission for a high school at Mary

Help that will be fashioned like Jesuit Catholic School.

CORPORATE BOARD MEETING

MAY 8, 2014 PAGE 3

Cassandra shared that we will have our Food For Thought tour and lunch at West Tampa on

Tuesday’s and Nick Capitano on Thursday’s, during the summer. This is a great way to

introduce new donors to our clubs.

Brad shared that we are looking at holding our Strategy Planning meeting on October 24th

at

from 11:30 to 5:00 pm at The Children’s Museum.

On Tuesday, Brad attended a meeting at Blake High School regarding the Riverfront Park

2016 renovation of the park that involves our West Tampa Club and North Boulevard homes.

The Mayor attended and would like for us to stay at the park, the builders would like to build a

community center in the complex for BGC. Approximately 100 people attended. There will

be a series of meetings over the summer with more discussion.

Karen Mincey, Cassandra and Brad worked on a new brochure for the Partnership Strategy

Planning group, which will be handed out to the top 25 corporations in the area.

The Gary Nix Fishing Tournament will be held on November 6th

and 7th

. The money raised

will go to finish the pavilion and gym, which will take $450K to $500K. Marc, Scott & Brad

worked on a MOU for the event. There will be limited staff support.

Brad reported that Chris is working with the school board on the Feeding Program. We will

start with 4 to 5 clubs as our pilot project. We will pay the school board $2.90 per meal and

through federal funding, we will receive $3.15 per meal and will serve at least 100K meals.

The school board will be voting on this item soon.

Marc closed the meeting at 12:56 pm.

Brenda Browning, Recorder

__________________________ ___________

Chris Roederer, Secretary Date

Boys & Girls Clubs of Tampa Bay, Inc. Memo To: Board of Directors From: Deborah L. McCarthy, Chief Financial Officer Date: July 8, 2014 Subject: May 2014 Financial Statements - Unaudited

Please find attached the Statement of Financial Position and the Statement of Activity for the Unrestricted Fund for the five months ended May 31, 2014. You will notice that you have an additional Statement of Activity included in your financial statements that summarizes the total support received from the Boys & Girls Clubs of Tampa Bay Foundation, Inc. After consideration with the Finance Committee, they have decided that this presentation is more informative and allows for a better understanding of the effect of the support we receive from the BGCTB Foundation on our Statement of Activity. You will still see the total net support from BGCTB Foundation reported as an adjustment to NET SURPLUS (DEFICIT) on page 2 of our Statement of Activity – Unrestricted Fund. This is done in an effort to show the Board of Directors what the effect is on our bottom line with and without this support. The remarks below are made regarding gross operations including all sources of funding. We are slightly behind budget by $14,800 for Net Surplus/(Deficit). This is due primarily to the slight overage in Total Expenses of $11,700. See explanation of significant variances below: Total Personnel Costs – Overage of $20,600 We have seen a slight overage in this area due primarily to additional employees signing up for insurance coverage at the last enrollment in Dec 2013. We also have a slight overage in salary costs which appears to be nominal at this point. Total Supply Costs – Savings of $14,300 We have savings to date in this area due to the fine tuning we are continuing to do with our supply purchases to utilize our preferred vendors and contract pricing whenever possible. Total Occupancy Costs – Overage of $14,500 We have been repairing and refurbishing a number of our clubs this year to correct years of wear and tear and a period of cutting back on building repair and maintenance during the recession of the last 4 to 5 years. The clubs include Wibert Davis Belmont Heights, Liberty Mompierre and West Plant City so far. Please let me know if you have any questions or comments on the statements.

Page 1Boys & Girls Clubs of Tampa Bay, Inc.7/8/2014 01:34:17 PM

Statement of Financial Position

With Comparative Totals to Last Year - Unaudited

Unrestricted

Fund

5/31/2014

Land & Building

Fund

5/31/2014

Temporarily

Restricted

Fund

5/31/2014

Endowment

Fund

5/31/2014

Total

All

Funds

5/31/2014

Total

All

Funds

5/31/2013

ASSETS

Current Assets

$467,831 $971,163 $910,114 $0 $2,349,108 $1,717,790 Cash & Cash Equivalents

$0 $202,292 $287,708 $699,137 $1,189,137 $1,831,305 Investments

$432,691 $0 $0 $0 $432,691 $318,557 Accounts Receivable

$26,538 $0 $18,731 $0 $45,269 $82,516 Pledges Receivable - Current, net of allowance

$896,849 $0 $0 $0 $896,849 $705,763 Due from BGCTB Foundation

$165,023 $0 $0 $0 $165,023 $113,711 Prepaid Expenses

$1,988,933 $1,173,455 $1,216,552 $699,137 $5,078,076 $4,769,642 Total Current Assets

Non Current Assets

$0 $7,542,024 $0 $0 $7,542,024 $7,171,381 Land, Property and Equipment

$60,000 $0 $0 $0 $60,000 $60,000 Prepaid Rent - Non Current

$0 $0 $117,375 $0 $117,375 $80,930 Pledges Receivable - Non-Current, net of allowance

$0 $0 $85,456 $0 $85,456 $81,847 Cash Value Life Insurance

$3,980 $0 $0 $0 $3,980 $2,610 Other Assets

$63,980 $7,542,024 $202,832 $0 $7,808,836 $7,396,769 Total Non Current Assets

$2,052,912 $8,715,479 $1,419,384 $699,137 $12,886,912 $12,166,410 TOTAL ASSETS

LIABILITIES AND NET ASSETS

Liabilities

Current Liabilities

$53,387 $0 $0 $0 $53,387 $96,452 Accounts Payable

$152,431 $0 $0 $0 $152,431 $175,775 Accrued Expenses

$307,815 $0 $31,579 $0 $339,394 $59,368 Due to BGCTB Foundation

$57,529 $0 $0 $0 $57,529 $5,290 Deferred Revenue

$571,162 $0 $31,579 $0 $602,741 $336,885 Total Current Liabilities

Page 2Boys & Girls Clubs of Tampa Bay, Inc.7/8/2014 1:34:17PM

Statement of Financial Position

With Comparative Totals to Last Year - Unaudited

Unrestricted

Fund

5/31/2014

Land & Building

Fund

5/31/2014

Temporarily

Restricted

Fund

5/31/2014

Endowment

Fund

5/31/2014

Total

All

Funds

5/31/2014

Total

All

Funds

5/31/2013

Other Liabilities

$0 $184,000 $0 $0 $184,000 $232,000 Deferred Lease Revenue

$0 $184,000 $0 $0 $184,000 $232,000 Total Other Liabilities

$571,162 $184,000 $31,579 $0 $786,741 $568,885 Total Liabilities

Net Assets

$1,758,475 $182,402 $0 $0 $1,940,877 $1,045,189 Unrestricted - from Operations

($276,725) $8,349,077 $0 $0 $8,072,352 $8,774,960 Unrestricted - Property and Equipment

$0 $0 $1,387,805 $0 $1,387,805 $1,096,239 Temporarily Restricted

$0 $0 $0 $699,137 $699,137 $681,137 Permanently Restricted

$1,481,750 $8,531,479 $1,387,805 $699,137 $12,100,170 $11,597,525 Total

$1,481,750 $8,531,479 $1,387,805 $699,137 $12,100,170 $11,597,525 Total Net Assets

$2,052,912 $8,715,479 $1,419,384 $699,137 $12,886,912 $12,166,410 TOTAL LIABILITIES AND NET ASSETS

Boys & Girls Clubs of Tampa Bay, Inc.Statement of Activity - Unrestricted Fund

With Comparison to Budget & Last Year Actual - Unaudited

Variance Total VarianceActual Budget Favorable Variance 2014 Actual Favorable Variance

05/31/14 05/31/14 (Unfavorable) % Budget 05/31/13 (Unfavorable) %Public Support and Revenue Public Support

United Way & Combined Campaigns 356,094 351,000 5,094 1.5% 843,100 348,710 7,384 2.1% Contributions 692,763 690,000 2,763 0.4% 1,730,000 751,692 (58,929) (7.8%) Funds Released from Restriction 27,295 35,000 (7,705) 137,500 31,977 (4,682) (14.6%) Fees & Grants 907,631 895,000 12,631 1.4% 2,021,000 793,195 114,436 14.4% Total Public Support 1,983,783 1,971,000 12,783 0.6% 4,731,600 1,925,574 58,209 3.0%

Revenue Program Service Revenue 86,516 100,000 (13,484) (13.5%) 360,000 102,615 (16,099) (15.7%) Investment Revenue 1,800 2,600 (800) (30.8%) 6,700 1,190 610 51.3% Other Revenue 11,900 10,000 1,900 19.0% 25,000 11,268 632 5.6% Total Revenue 100,216 112,600 (12,384) (11.0%) 391,700 115,073 (14,857) (12.9%)

Special Events Special Event Revenue 519,248 500,000 19,248 3.8% 630,000 397,397 121,851 30.7% Special Event Expenses (97,814) (75,000) (22,814) 30.4% (80,000) (61,108) (36,706) 60.1% Net Special Events 421,434 425,000 (3,566) (0.8%) 550,000 336,289 85,145 25.3%

Total Public Support and Revenue 2,505,433 2,508,600 (3,167) -0.1% 5,673,300 2,376,936 128,497 5.4%

Expenses Personnel Costs

Salaries 1,058,116 1,050,000 (8,116) (0.8%) 2,680,000 980,641 (77,475) (7.9%) Employee Benefits 111,288 100,000 (11,288) (11.3%) 252,000 98,495 (12,793) (13.0%) Payroll Taxes 78,148 80,000 1,852 2.3% 223,500 78,428 280 0.4% Other Employee Costs 43,037 40,000 (3,037) (7.6%) 87,500 27,411 (15,626) (57.0%) Total Personnel Costs 1,290,589 1,270,000 (20,589) (1.6%) 3,243,000 1,184,975 (105,614) (8.9%)

Year To Date This Year Year To Date Last Year

Boys & Girls Clubs of Tampa Bay, Inc.Statement of Activity - Unrestricted Fund

With Comparison to Budget & Last Year Actual - Unaudited

Variance Total VarianceActual Budget Favorable Variance 2014 Actual Favorable Variance

05/31/14 05/31/14 (Unfavorable) % Budget 05/31/13 (Unfavorable) %

Year To Date This Year Year To Date Last Year

Operating Costs Professional Fees 31,699 30,000 (1,699) (5.7%) 73,000 27,924 (3,775) (13.5%) Contract Services 28,799 30,000 1,201 4.0% 204,500 20,285 (8,514) (42.0%) Supplies 91,694 106,000 14,306 13.5% 266,000 109,468 17,774 16.2% Information Technolgy 42,506 40,000 (2,506) (6.3%) 84,000 34,319 (8,187) (23.9%) Occupancy Expense 514,512 500,000 (14,512) (2.9%) 1,212,900 465,837 (48,675) (10.4%) Equipment Expense 21,404 21,000 (404) (1.9%) 53,000 16,527 (4,877) (29.5%) Printing & Postage 9,743 7,500 (2,243) (29.9%) 15,000 8,225 (1,518) (18.5%) Transportation Expense 61,936 70,000 8,064 11.5% 201,500 73,366 11,430 15.6% Training, Travel & Meetings 36,840 37,500 660 1.8% 55,500 22,307 (14,533) (65.1%) Program Services 66,709 75,000 8,291 11.1% 193,000 65,744 (965) (1.5%) Other Expenses 32,243 30,000 (2,243) (7.5%) 77,500 21,804 (10,439) (47.9%) Total Operating Costs 938,085 947,000 8,915 0.9% 2,435,900 865,806 (72,279) (6.8%)

Total Expenses 2,228,674 2,217,000 (11,674) (0.5%) 5,678,900 2,050,781 (177,893) (8.7%)

NET SURPLUS/(DEFICIT) 276,759 291,600 (14,841) (5.1%) (5,600) 326,155 (49,396) (15.1%)

BGCTB Foundation Support (See Separate Schedule of Support) 218,375 180,000 38,375 21.3% 380,000 250,554 (32,179) (12.8%)

NET SURPLUS/(DEFICIT) BEFORE BGCTB FOUNDATION SUPPORT 58,384 111,600 (53,216) (47.7%) (385,600) 75,601 (17,217) (22.8%)

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund

Support of Boys & Girls Clubs of Tampa Bay Foundation

Actual

1/1/2014

To

5/31/2014

Budget

1/1/2014

To

5/31/2014

Variance

Favorable

(Unfavorable)

Variance

%

Total 2014

Annual

Budget

Actual

1/1/2013

To

5/31/2013

Variance

Favorable

(Unfavorable)

Variance

%

Year To Date This Year Year To Date Last Year

Public Support and Revenue

Contributions - Great Futures Breakfast

$6,458 $6,458 $400,000 $12,575 ($6,117) (48.6)% Contributions - Cash

$2,240 $2,240 $3,160 ($920) (29.1)% Contributions - Pledges

($200,000) Contributions Shared with Foundation

$8,698 $0 $8,698 0.0% $200,000 $15,735 ($7,037) (44.7)% Total Great Futures Breakfast

BGCTB Foundation Funding Request

$175,000 $180,000 ($5,000) (2.8)% $180,000 $238,000 ($63,000) (26.5)% BGCTB Foundation Funding Request

$175,000 $180,000 ($5,000) (2.8)% $180,000 $238,000 ($63,000) (26.5)% Total BGCTB Funding Request

Net Special Events

$52,781 $52,781 $52,781 Golf Challenge

($26,390) ($26,390) ($26,390) Golf Challenge Shared with Foundation

$20,562 $20,562 $20,562 Golf Scramble

($10,000) ($10,000) ($10,000) Golf Scramble Shared with Foundation

$36,953 $0 $36,953 0.0% $0 $0 $36,953 0.0% Total Net Special Events

$220,650 $180,000 $40,650 22.6% $380,000 $253,735 ($33,085) (13.0)%Total Public Support and Revenue

Expenses

Operating Costs

$150 ($150) ($150) Contract Services

$557 ($557) $1,392 $835 60.0% Supplies

$1,088 ($1,088) $1,789 $701 39.2% Printing & Postage

$249 ($249) ($249) Training, Travel & Meetings

$231 ($231) ($231) Other Expenses

$2,275 $0 ($2,275) 0.0% $0 $3,181 $906 28.5% Total Operating Costs

$2,275 $0 ($2,275) 0.0% $0 $3,181 $906 28.5%Total Expenses

Page 17/8/2014

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund

Support of Boys & Girls Clubs of Tampa Bay Foundation

$218,375 $180,000 $38,375 21.3% $380,000 $250,554 ($32,178) (12.8)%NET SURPLUS/(DEFICIT)

Page 27/8/2014