2013

QUARTERLY BOND REPORT

July, 2015

SHERWOOD 

GLENDALE 

FREMONT 

HICKORY HILLS 

KICKAPOO 

 

 

 

 

 

 

2013 BOND PROJECTS 

FREMONT ELEMENTARY

Bond Language:

Expand and renovate existing K-5 campus to accommodate the growing needs in north Springfield.

PROJECT DESIGN TEAM

Architect: Esterly Schneider & Associates & Hollis+Miller, Architects Engineers: MFEC/MEP Engineers: Toth & Associates Contractor: Branco Enterprises

PROJECT SCHEDULE

Award Contract: Summer 2015 Projected Start Date: Summer 2015 Completion Date: Fall 2016

SUMMARY OF CONTRACT LOG

Project Const. Budget: $11,400,000 Original Const. Contract: $ 9,839,000 Change Orders to Date: 0 Total Change Order %: 0 Total Current Contract: $ 9,839,000

Project’s Status:

Fremont Elementary construction bids were opened on June 11, 2015. Branco Enterprises, Inc. was determined to have the lowest responsible base bid at $9,285,000. Due to favorable bids, the District was able to capture four out of five alternates which include new kitchen equipment, enlargement of the gymnasium, solid wood cabinets, and the aluminum folding door panel system at the east side of the maker space. Branco has started mobilization of the site by setting up construction fencing. The pre-construction meeting has been established for July 14th. The full building permit has been obtained by the architects, so the project is ready to start. Fremont’s existing furniture and equipment has been relocated to Old Sherwood to prepare for building renovation. This also allows Fremont’s students to attend old Sherwood during the next school year. Once the renovation is completed the facility will accommodate 450 students. The design allows for approximately 50 students per Learning Lab with collaboration space adjacent to each neighborhood.

Project Challenges:

• Completion of site preparation and footing installations before the fall rains begin. • Timing is critical in coordination of Old Sherwood’s move to the New Sherwood so

that Fremont’s furniture and equipment is in place for the new school year.

A dozen individuals helped make the big move from Fremont Elementary to Old Sherwood Elementary for this coming school year.

Fremont Elementary furniture is staged in the corridors in preparation to be loaded on the moving trucks.

Empty classrooms ready for renovation work.

The corridor walls in the classroom that abut the corridor will be removed to accommodate the new Flex Space.

Corridors empty of furniture. The abandoned library will be demolished to make way for the new addition.

The remaining items in the abandoned library will be removed before construction begins.

The library computer lab emptied of tables, chairs and computers.

Above is the revised site plan showing the building addition on the North side with expanded parking at the main building entrance. The site will have access from Fremont Avenue and Evergreen Street. The orientation of the building’s front turn-in was made through consideration of entry security, vehicle/bus access, and vehicle stacking off Fremont or Evergreen.

The above is the overall floor plan showing the addition and renovated classrooms. The existing library was removed to allow for the addition attachment and provide new flex space. The gym/storm shelter is located in the center of the facility for easy access from anywhere in the school.

The original Fremont Elementary front elevation facing due west is pictured above. The mature trees protect the west facing classroom windows from the late afternoon sun. The existing facility was constructed in 1954. A classroom wing was added in 1967 and the present library added in 1985.

The architect’s color rendering of the facility’s new front entrance is showing two types of brick veneers, simulated brown wood panel, a logo metal screen, and window openings.

The facility’s existing library faces north overlooking the parent pick up parking lot. The library will be demolished to make a clean connection to the new structure and gym.

This is the east side of the existing library which will be removed for new construction due to the existing construction type.

Fremont Elementary future appearance: this is the architect’s color rendering of the new facility’s Northwest corner. This shows the new Neighborhood Learning Lab and the front entrance to the left. The front entrance is distinguished by tall glass storefronts, simulated brown wood panels and logo metal screen.

Glendale High School

Renovations to Cafeteria & Commons/New Commons Area

Bond Language:

Renovate the cafeteria serving area to improve the serving line layout and improve its efficiency; provide enhancements to the existing library, and add a Commons Area addition.

PROJECT TEAM

Architect: Gaskin Hill Norcross Engineers: Gaskin Hill Norcross General Contractor: Bales

PROJECT SCHEDULE

Award Contract: February 18, 2014 Start Date: March 2014 Completion Date: December 30 2014

SUMMARY OF CONTRACT LOG

Project Const. Budget: $2,993,654 Original Const. Contract $2,909,325 Change Orders to Date: $ 88,746 Total Change Order %: 3.05 Total Current Contract: $2,998,071

Existing Glendale Entry

Architect’s Rendering – New Commons

Project’s Status:

The Glendale Renovation and New Commons spaces are complete. The project was completed on time and within the budget.

Project Close Out:

All but a few of the punch list items have been completed and we are holding $5,570.00 in retention pending completion of those items. When the general contractor completes those items, we will release their final payment.

The Owner did introduce a late change order to upgrade the existing sound system for the Cafeteria and Commons space and provide a handicap door operator for the Library. This work will be completed this summer. Subsequently, this work will complete the project and we can officially close it out.

Commons Area South View Commons Area West View

Commons Area East View Commons at Adjoining Cafeteria West View

Newly Renovated Library South East View

Newly Renovated Library South View

New West Entry New Student Store at Main Entry

Hickory Hills K8

Bond Language:

Expand the existing K-5 classroom wing with four additional classrooms to accommodate the school’s growing population.

PROJECT DESIGN TEAM

Architect: Paragon Architecture Engineers: MFEC/MEP Engineers: Toth & Associates

PROJECT SCHEDULE

Award Contract: December 2014 Projected Start Date: December 15, 2014 Substantial Completion: June 24, 2015

SUMMARY OF CONTRACT LOG

Project Const. Budget: $1,448,500 Original Const. Contract: $1,225,530 Change Orders to Date: $ 19,080 Total Current Contract $1,244,610 Total Change Order %: 1.56

Project’s Status:

The Hickory Hills four classroom addition is near completion with all construction debris cleaned up and freshly installed sod surrounding the building addition. The architect, contractor, and owner completed their walk through preparing the punch list and established the Substantial Completion date of June 24, 2015. The present contractual completion date is August 3rd due to 31 weather days that can be utilized by Nesbitt Construction. The outstanding installation items include carpet tile, tack boards, roof ladder and fence gates which are to be completed by July 14th

. Overall the project has gone really well. There were few minor construction issues that enabled the project to stay in budget and be completed on time. Hickory Hills K-8 now has a classroom addition that students will enjoy and a structure that will provide students/staff protection during severe storms.

• The concrete moisture content exceeds what is recommended by the carpet manufacturer (85% recommended and presently 90%) to install the carpet, so the contractor is waiting to install the carpet tiles. Plans to install around July 13

Project Challenges:

th

• Delivery of the furniture by start of school. .

The new 4880 square foot four classroom open concept floor plan. The classrooms can be separated by movable wall panels (FPD) or left open for collaborative class lesson.

The four classroom addition completed north elevation, lawn and property fence. The exterior pair of doors allows student access to the paved outdoor classroom surface and a quick trip to the playground.

View down the new finished corridor connection to the existing building wall opening.

This is the southwest view of the four classroom addition. The openings on the west and east face are tornado rated windows that will take the impact of flying debris.

View north between the four classroom addition on the left and existing classroom wing on the right. The rip-rap ground coverage is part of the underground drainage system to the detention pond.

This is the corridor connection from the existing main building into the new addition.

Looking from the main entrance into the addition you see the folding partition separating the southeast corner classroom from the northeast class. The center hub, as we call it, contains storage cabinets, water fountain, and hand sinks. The contractor is waiting to install the Carpet tiles due to high moisture in the concrete slab.

View of the open classroom concept on the west side of the addition with folding partitions pushed back into its storage alcove. All construction items are in place and operational except for the carpet tiles.

The four classroom addition center hub that contains counter space, storage cabinets, water fountain, and hand sinks for students/staff use.

Looking at the back side of the center hub across the southwest classroom to the southeast classroom with the folding partition closed that also serves as a white board. Please note the large white board on the east wall next to the window that is common in each of the classes.

Each classroom has a nice size storage closet with shelves and work counter.

KICKAPOO HIGH SCHOOL

Bond Language:

To improve/expand the current kitchen, servery, and cafeteria, renovate the auditorium, and to complete the mechanical systems upgrading.

PROJECT TEAM

Architect: BKD, Creative Polk Stanley Wilcox Engineers: MFEC/MEP General Contractor, P1A/P1B & PII: DeWitt & Associates, Inc.

PROJECT SCHEDULE

Award Contract/Phase 1A/1B Spring 2014 Projected Start Date: Spring, 2014 Completion Date: P1A Fall/Winter, 2015 Completion Date: P1B Winter 2014 Award Contract/Phase 2: Winter 2015 Projected Start Date: Winter 2015 Projected Comp. Date: Spring 2016

SUMMARY OF CONTRACT LOG

Total Project Const. Budget: $17,790,325 P1A/P1B Const. Contract: $8,657,284 P1A/P1B C.O. to Date: $172,334 Total Change Order %: 2.03 PII Const. Contract $10,200,242 PII C.O. to Date ($180,258) Total Current Contract/s: $18,857,526

Phase 1A/ Mechanical Upgrades: The demolition portion of this summer’s work began as planned the very next day after school was out, May 21. This included carefully removing all the labeled/tagged ceiling devices to be stored for replacement later. Removing the old AC equipment from two floors was immediately followed starting the installation of new equipment. This project’s routing is from 2nd floor to 1st

floor and from West to East, with emphasis on the Counseling Center as the first area to be restored. Currently, the equipment is in place, new ceiling grid and tile is underway. The project is on time. 73 spaces of furnishings that were systematically stored throughout the building are scheduled to be returned the end of July.

Phase 1B/Kitchen, Servery, Cafeteria/Courtyard Renovations: The Commons, kitchen, servery and cafeteria was primarily completed in August of 2014. The new Commons has had several months of use since completion, which included instructional use, student gathering, lunch area expansion, after hours activities and special events. All comments received suggest that the Common’s Area is a huge success. Only adjacent/related areas

of construction remain as we work on completing Phases 1A and 2. Phases 1A & Phase 1B were in a combined contract.

Project Challenges:

Phase 1A - We are challenged to provide the new air conditioning equipment within the available summer construction window. We have removed all ceiling grid/tile and the old equipment. We are currently replacing ceiling grid, tile and HVAC equipment throughout both floors of the south end of Kickapoo in less than 11 weeks time.

Phase 1A-Large crane used to remove old/install new

Ceiling devices (cameras) re-introduced

Phase 1A-existing lights, projectors re-introduced

Phase 1A-New ceiling cassettes in place

Project’s Phase 2 Status:

Following an extensive value engineering process; this phase of the overall project was started and is progressing well, despite some weather challenges. The newly rerouted water line was completed by the City of Springfield allowing the main construction of the building to proceed. Renovation of the existing spaces is well underway with the demolition of ceilings, installation of new CMU interior walls and electrical work. A significant amount of old mechanical piping has been demolished and removed from the site. The old boilers are being demolished and will be removed from the site by the second week in July. Both of the old mechanical roof top units have been removed. All of the aggregate piers for the Safe Room have been completed along with the concrete footings. Exterior concrete footings are complete and the excavation for the orchestra pit is complete. Precast panels are in the schedule at the manufacturer’s facility. Precast panels are approximately 80% complete at the plant and are scheduled to start delivery to the site by mid-July. The first deductive change order for proposal request one has been approved by the architect and has been sent to the contractor for signature. The deduct amount is $180,258.00.

Project Phase 2 Challenges:

The weather is continuing to create delays for exterior work, specifically the below grade footings and underground piping work. Summer athletic activities are ongoing; therefore the contractors are making accommodations to work with the site to allow for construction progress and still maintain safe conditions for students and staff. The precast wall panels for the FEMA room will be a delivery challenge based on the length of the panels and the tight access into the east side of the site.

FEMA Footings – South View FEMA Footings – Southwest View

Orchestra Pit Footing Roof Drain Piping

Old Boiler Demolition Work CMU Work Started for Addition

NEW SHERWOOD ELEMENTARY

Bond Language:

Construct a new elementary school with a capacity of 450 students to give Sherwood Elementary School students a new school and relieve overcrowding in several neighboring schools.

PROJECT TEAM

Architect: Sapp Design Associates Engineers: MFEC/Mechanical/Electrical Structural Engineer: Toth & Associates General Contractor: DeWitt & Associates

PROJECT SCHEDULE

Award Contract: May 7, 2014 Start Date: May 19, 2014 Completion Date: August 2015

SUMMARY OF CONTRACT LOG

Project Const. Budget: $14,532,531 Original Const. Contract: $15,109,000 Change Orders to Date: $ 179,818

Total Current Contract: $15,288,818 Total Change Order %: 1.20 Architects Rendering

Project’s Status:

• The weather has continued to pose challenges on the general contractor (DeWitt &

Associates) and the subcontractors. Following the spring weather, the summer has also challenged the construction process with rains; one week for five days in a row.

• The building exterior is dried in and finishes are on track to complete on schedule. Kitchen equipment has been installed pending final electrical and plumbing hook up.

• All of the classrooms will be completed and ready for final punch by July 10th. The balance of the spaces, All Purpose Room, Media Center, Art, Project Lab and the

Safe Room/Gym, will be ready for punch list by July 20th. The Boys and Girls Club segment has a completion date of August 3rd

.

• The Golden Avenue Road Widening collaborative effort with the City of Springfield will be completed the second week in July, if not sooner.

Project Challenges:

• Earlier in the project, the School District made some changes to the interior design to incorporate more of the “21st

Century” learning concepts into the classroom wings, to provide more open, collaborative and flexible teaching spaces. With these changes, the design team and general contractor accepted the increased challenge to maintain the original completion schedule for the August, 2015 school year.

• As we moved ahead, we increased coordination efforts to work with utility relocation of the power lines, permanent power with CU and fiber optics with AT&T. The Golden Avenue widening was initially delayed due to City contract changes with the contractor and further delays due to weather. They are currently on track to finish the road work by the first or second week in July.

• Although the general contractor could ask for time extensions due to weather delays. They has stepped up the subcontractor manpower and developed a schedule to turn over the project for furnishings by August 3, 2015.

Pending Changes:

There are currently four change orders pending final signatures for approval by the general contractor and the District. The total of those changes is $150,927. There are two main changes within the four change orders for $68,940 worth of rock removal and unsuitable soils which we’ve noted in previous reports. The other large change order was Owner introduced with the decisions to upgrade and improve the Information and Technology program, which totaled $48,756. The other two pending changes are a combination of adds and deducts, for a cost of $23,908 (SPS) and $9,323 (Boys/Girls Club introduced).

Architect’s Rendering – Ariel View

Interior Leaning Park Panoramic View

All Purpose Room Panoramic View

Main Entry Elevation NW Entry/Boys & Girls Club Entry Media Center Elevation North View Exterior View of 2-Story Wing Solar Panel Array Commons Area NE View

Interior Front Entry Northeast View of the APR

Front Entry Facing Media Center Media Center Divider Wall

Skylight over Stairway Kitchen Equipment Installed

Typical Classroom/Learning Park Typical 2-Classroom Configuration

Typical Restroom Finishes

Gymnasium Graphics Platform in Safe Room

Golden Avenue Widening Project

 

 

 

 

2013 BOND INFORMATION 

TECHNOLOGY PROJECTS 

Network Infrastructure Upgrade Bond Report Date: July 14, 2015 Bond Language: Provide increased bandwidth, network services and wireless access for the integration of technology to increase student learning and engagement in the classroom. SUMMARY: PROJECT SCHEDULE: Total Project Budget $ 11,600,000 Develop Proposal: January - May 2013 Bidding: May – June 2013 Award Vendor Contracts: July 2013 Start Date: August 2013 Projected Completion: Feb. 2015 PROJECT VENDORS: Project: JMA Information Technology Equipment: Juniper Networks Cabling: Envision Cabling

Project’s Status: As of April 28th 2015, the network cabling and wireless installation for the network infrastructure upgrades at our SPS sites are now completed! Sites completed are: Central, Hillcrest, David Harrison, Delaware, KAC Data Center, Cowden, Holland, Parkview, Glendale, Portland, Sunshine, Kickapoo, Hickory Hills, McGregor, Pittman, Pleasant View, Reed, Pipkin, Security Office, Cherokee, Westport, Wilsons Creek, Carver, Jarrett, Pershing, Mann, Jefferies, Watkins, Bissett, Boyd, Wanda Gray, McBride, Weaver, Disney, Williams, Field, Rountree, Twain, Weller, Se-quiota, Campbell, Truman, Sherwood, Wilder, Bingham, York, Robberson, Bowerman, Phelps Gifted Center, Shady Dell, ECSE, SPED Building, Study Alternative, Doling Building, Kraft Administration, Tefft Building, and General Service Center. Sites in process are: None. Progress of the Network Infrastructure Upgrade project can monitored via the following webpage link: http://www.springfieldpublicschoolsmo.org/pages/SPSMO/About/Departments/Information_Technology/Technology_Links/Technology_Bond_Status