july 27, 2009w. rhett davisnc state universityslide 1young faculty workshop dac young faculty...
TRANSCRIPT
July 27, 2009W. Rhett Davis NC State University Slide 1Young Faculty Workshop
DAC Young Faculty WorkshopDAC Young Faculty Workshop
Time ManagementTime ManagementHow to manage time How to manage time
between teaching, research, and academiabetween teaching, research, and academia
W. Rhett DavisW. Rhett DavisNC State UniversityNC State University
July 27, 2009W. Rhett Davis NC State University Slide 2Young Faculty Workshop
Dilbert’s Dilemma
It’s all about setting priorities, but how to do that?
How do we decide between so many competing priorities?
July 27, 2009W. Rhett Davis NC State University Slide 3Young Faculty Workshop
Tip #1: Be Intentional With Your Time
Action is better than Reaction» A good offense is the best defense
Don’t let others dictate how you spend your time
Bend like a reed» Question: How much does a
reed bend when the wind blows?» Answer: Always just enough.
July 27, 2009W. Rhett Davis NC State University Slide 4Young Faculty Workshop
Tip #2: Stick to Your Schedule
Make sure that your schedule reflects your ACTUAL priorities» not the priorities you “wish you had”» not the priorities you “think you should have”
When done well, your hardest choices will be made when you create your schedule» This is the time that you must say “no”
The alternative is worse» No time for things that really matter
Schedules are the structure that give us a place to work comfortably during a storm» Not a straitjacket
July 27, 2009W. Rhett Davis NC State University Slide 5Young Faculty Workshop
Tip #3: Make Time For Family/Friends
Share responsibility around the house» Foster partner’s and kids' independence in daily tasks » Let perfection slide
Get great daycare
We often think of family/friends as extensions of ourselves» We can treat them as badly as we treat
ourselves
Keeping your promises is more important than spending more time
Accept that parenting takes time» You get the time back as they get older
July 27, 2009W. Rhett Davis NC State University Slide 6Young Faculty Workshop
Tip #4: Discover Your Priorities
You probably won’t get it right the first time» If you’re intentional, you’ll learn
A good way to start: Keep a record of effort percentages» Can be derived from a Statement of Mutual Expectations » Very helpful in reporting» Here’s Mine:
Effort Category hrs/week wks/yr
60% Research 24 30
10%-15% Unfunded projects 4-6 5-7.5
45%-50% Sponsored projects
18-20 22.5-25
30% Teaching 12 15
5% Extension 2 2.5
5% Service 2 2.5
July 27, 2009W. Rhett Davis NC State University Slide 7Young Faculty Workshop
More Prioritizing Tips
Make a to-do list with deadlines and prioritize from it» Must do, should do, not that important» Block of time needed to complete» Do the most important things FIRST» Sacrifice quality to keep within the schedule
Every morning write down the five most important things to accomplish that day. Whatever else you do, get those five things done.
July 27, 2009W. Rhett Davis NC State University Slide 8Young Faculty Workshop
Tip #5: My Favorite Time-Mgmt Book
thanks to Josie Ammer for introducing me to it
July 27, 2009W. Rhett Davis NC State University Slide 9Young Faculty Workshop
Tip #6: Be Organized
Once you get settled in, you’ll find that you spent MOST of your time searching for information
Adjust your system of organization to minimize search time» Alphabetized manila folders with labels» No plastic tabs (harder to modify)
Find your time sinks and plan around them (looking for car keys? Answering student questions?)
July 27, 2009W. Rhett Davis NC State University Slide 10Young Faculty Workshop
Tip #7: Keep the Lines of Communication Open
File paper items quickly, don’t let them pile up
How do you respond to your inbox?» My common mistake:
– respond well
» A much better approach:– respond quickly
Resist the urge to…» Use your inbox as a to-do list» Spend more than 2 minutes per message
July 27, 2009W. Rhett Davis NC State University Slide 11Young Faculty Workshop
Tip #8: Find a Place to Hide
You need a place where you can work undisturbed and it may not be your office/desk» Home office, cubby hole in the
library» In real crisis mode and in
hiding place intentionally ignore everything else (including email)
Office door open or closed?
July 27, 2009W. Rhett Davis NC State University Slide 12Young Faculty Workshop
#9: Delegate
You don’t have to do everything yourself (in your professional life or in your personal life)» Undergraduate students (they love it)» Staff (it’s their job)» Fellow graduate students (but don’t be a user)» Partner/Kids (can be a good way to show their
love) Be considerate, but don’t avoid asking Rewards (public thanks, chocolate, flowers)
July 27, 2009W. Rhett Davis NC State University Slide 13Young Faculty Workshop
#10: Trade Time for Money
Hire someone to do the things you don’t like to do (and don’t have to personally do) » Another form of delegating
Value your time, avoid letting yourself be exploited» Up to $x an hour buy time, over $x an hour sell time
July 27, 2009W. Rhett Davis NC State University Slide 14Young Faculty Workshop
Wrap Up
Cultivate your time management skills» Be intentional» Bend like a reed» Discover your priorities
The better you manage your time, the more successful you’ll be
With the right balance, you’ll love this job
July 27, 2009W. Rhett Davis NC State University Slide 15Young Faculty Workshop
Credits
Slides from M.J.Irwin, CRA-W Workshop,Including…
» CRA-Women (especially Jan Cuny, Fran Berman, Leah Jamieson)
http://cra.org/Activities/craw/– Career Mentoring Workshops
» Schwarzkopf’s Nine Principles» Randy Pausch
http://www.alice.org/Randy/timetalk.htm
http://video.google.com/videoplay?docid=-5784740380335567758
July 27, 2009W. Rhett Davis NC State University Slide 16Young Faculty Workshop
Schwarzkopf’s Nine Principles
1. Have goals that you can articulate clearly
2. Have an agenda» Every morning write down the five most important things to accomplish that
day. Whatever else you do, get those five things done. Insist that people who report to you operate the same way.
3. Let people know where they stand» The grades you give people must reflect reality
4. What’s broken, fix now - don’t put it off» Problems that aren’t dealt with lead to other problems. Besides, something
else will break and need fixing tomorrow.
5. When in charge, take command» Don’t put off decisions indefinitely; may have to make decisions without
adequate information. Decide, monitor results, change course if necessary.
6. Set high standards – expect a lot (from yourself and others)
7. Lay the concept out, but let your people execute it» Have the right people in place and allow them to own their work
8. People come to work to succeed - remember that
9. Never lie, ever