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July Executive Director’s Report – August Meeting, 2019

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JULY PROJECTS/EVENTS

July events included Summer Celebration with the Streamwood Parade and the Chamber Business Tent. Four board members road in Khaja Moinuddin’s Lexis convertible as they were unable to rent one. Staff pushed carts decorated for the 50th anniversary of the fire department, and the van was also driven in the parade. Teen volunteers gave out candy and we had a dog decorated as a fire dog. The rest of the weekend we had staff and board members tend the business tent table where literature and small prizes were handed out to publicize the library. The Paver fund raising project was pushed and a raffle basket gathered email addresses from those that wish to receive e-notices of programs. Our annual Summer Reading Challenge ended July 31st. This year the theme was, “Reading: the True Superpower”. We had record participation for all three reading levels, adult, teen and children. Work has already begun on the next Winter Reading Challenge. The Hanover Park Cops Day Picnic was held on Friday, July 12th 2019. This event has been held at the same location for several years, the goal is to foster healthy and close relationships between the Police Department and the community it serves. The organization and planning, although a bit more complex, ended up being more helpful for all the exhibitors. With tables already set-up and waiting for us, we were ready to start the event upon arrival. A lot of fun and informative displays happened throughout the event, such as: Emergency Vehicle display, K9 Demonstrations, Community Resources, and a raffle of: a bicycle, TV, Boomers tickets, and other prizes. There was also music, dancing, face painting and mascots visiting with kids. Staffed by Steven, Blanca and Estrella. – Contributed by Blanca Food for Fines ran from July 1st through the 14th. Main waived $541.70 in fines and collected 643 food items. 90 of the 643 items were donations. – Contributed by Peggy Maiken

MEETINGS and ACTIVITIES – Debra Stombres, Executive Director

• July 1 – Debra attended the Kiwanis Club Breakfast meeting • July 1 – Debra and Kris spent some time goal setting with Branch staff • July 8 – Debra watched a live ALA goal planning session • July 8 – Debra attended a parade committee meeting and a Cops Day picnic planning meeting • July 9 and 10 Debra held four all-staff meetings and many staff attended. • July 10 – Debra and Kris had a monthly meeting • July 11 – Debra and Brian had a monthly meeting • July 11 – Debra, Kris and Ron visited the VanMobile stop at Astor Ave • July 11 – Debra and Mary met with the park district dance/drama instruction to discuss partnering • July 12 – Debra attended the mid-year LIRA insurance meeting in Rolling Meadows • July 15, 29 Debra held director’s meetings • July 16 – Debra held an Executive Committee meeting • July 17 – Debra and Bill attended a Water Reclamation presentation as Khaja was presenting on various granting

opportunities, in Schaumburg • July 18 – Debra held a staff policy committee meeting • July 18 – Regular meeting of the PCPLD Board of Trustees • July 19 – Debra held a monthly meeting with Ron • July 19 – Debra and Sue had an Audit meeting • July 22 – Debra visited the VanMobile again

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• July 23 – Bill and Debra had a phone conference with Khaja concerning the paver grant possibility • July 25 – Debra, Peggy and Lisa discussed how the $15 an hour wage will affect our shelver positions • July 26 – Debra, Ron and Steven discussed the branch schedule changes • July 26-28 Summer Celebration – Debra was in parade and helped at business tent on Saturday. Numerous staff

manned the business tent and/or participated in the parade • July 27 – Debra met with the new board member, Marianne. • July 29 – Debra and Kris attended Trivia night • July 30 – Debra and Mary had their monthly meeting • July 31 – Debra held a local history meeting and a 2020 Census meeting

Deputy Director of Public Services – Kristine Kenney

• Interviewed two individuals for the Teen Assistant position • Engaged in a brainstorming workshop with Debra and Branch staff • Discussed Walmart and Arts Tour grants with Mary for concert funding • Attended the Parade Committee meeting • Participated the Community Relations Commission at the Village • Participated in four All Staff meetings • Attended the Streamwood Chamber of Commerce Officers meeting • Attended the Bartlett Chamber of Commerce Membership meeting • Held a SRC/WRC Committee Meeting • Observed the Passport Facilities Meeting held by Paulette • Participated in the Staff Policy Committee meeting • Joined the Midwest Tapes meeting with Jill, Lisa and Cassidy • Offered customer service training at the Branch • Practiced with the book cart drill team to prepare for parade • Met with Peggy, Cassidy and Lisa about Local History project • Discussed Summer Celebration Business Tent with Blanca • Attended three Circulation Department Meetings for customer service training • Set up and staffed the table at Summer Celebration, drove the van in the parade • Met with Mary and Peggy about checking out cardboard display pieces • Met with Debra about Local History collection and attended a meeting to discuss PCPLD role in the 2020 Census • Attended the following: Director’s meetings; Executive Committee; Leadership committee; Board Meeting; and

Staff meetings

Deputy Director of Support Services – Ron Pauley

• Attended the following: Director’s Meetings; Dep. Dir. Meeting; Exec. Staff Meeting; Board Meeting; Board

Policy Meeting; All Staff Meetings • Interviewed with Security Coordinator candidates for Security Monitor position • Contacted Streamwood Fire Dept. to discuss “live” fire drill for summer • Arranged with Thriftbooks for p/u of bins for resale and received check in amount of $255.81 for sale of

withdrawn materials • Attended All Staff Meetings • Arranged with Corporate America Family Credit Union rep & Aflac rep for presentation table for SDD in

September for interested staff during lunch hour • Onboarded new part-time Studio Services Associate & Children’s Reference Assistant

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• Requested benefit eligible employees w/o Beneficiary forms on file to update Beneficiary Designation Form for Dearborn Life Insurance policy

• Completed IMRF Key Services Provided to Employers Survey • Organized/updated paper files of staff medical records and benefit records • Completed Salary Survey for Sibson Consulting on behalf of Geneva PLD for comparison purposes • Met with Exec. Director and Branch Coordinator to discuss staffing levels/schedules • Wrote job offer letter for YA staff and conducted exit interviews

Materials Services Department – Peggy Maiken

• Ran the Polaris Acquisitions Fiscal year rollover. Entered the current budget allocations in the fund worksheets.

Staff worked on clearing the previous year’s invoices. • Attended the Passport Facility Managers Update meeting. • Updated the General Exhibits Policy • Worked at the PCPLD table at Streamwood days. • Met with Debra, Kris, Cassidy and Lisa to discuss the new Local History collection. • Held 3 separate department meetings for Materials Services Staff. Kris presented customer services training at

all three meetings.

Reference Services Dept – Paulette Harding

• Teen volunteers assisted Deborah Andrew in the discard process of the federal and State depository collections

this summer; they contributed many hours this month. • Paulette discarded over 700 Illinois documents • Paulette attended the Passport Facility Manager’s Meeting and updated our ten local agents • Kathleen Ryczek created three nonfiction book displays this month: How does your garden grow?, National

Parks Month, and Enjoy the Great Outdoors which were not only eye-catching, but increased circulation for these materials.

• The art hall displayed Ashley Gaeth acrylic mixed media paintings and the display case showcased Fernando Flores’ The Art of the African Mask.

• Kathleen and Dan Walko produced two new databases flyers: AllData (automotive repair) and Scholastic Teachables (K-8 printable lesson plans, activity sheets and other customizable educational content). Libby, CreativeBug and Mango Languages now also have database bookmarks in Spanish.

• Paulette attended the Census 2020 planning meeting

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Hours Open: Main -- 332 Branch – 222 Days Open: Main 30, Branch 30 Meeting Room STATS Maintenance did 51 Room Setups Room Use Meeting Rooms By Staff – 42 Meeting Rooms By Patrons – 12 RA Study Room Uses – 234 Teen Study Room Use -- 21

Studio Room Use -- 49 Children’s Study Room Use – 12

Item number sold net price Hardcover book 184 167.06 Paperback 143 130.13 DVD 100 91 CD 45 40.50 Total Book Sale 472 428.24

Passport Facility Fee 6 210

Training Hours by Department Reference Services 12.5 Popular Materials 16.5 Teen Services 2.75 Branch 6 Children's Services 11.25

IT Services/Studio 9 Materials Services 2.75 Security 1 Maintenance 1 Admin/Business/Reception/PR 15.5

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Dept. Stats:

Reference Questions

Tech Questions

Directional and Other Questions

Ref Desk 367 23 126

Popular Materials Dept 168 5 209

CSC Desk 157 357 246

Children’s Desk 194 57 863

Teen Desk 268 16 68

Studio 12 55 1

Branch 78 76 59

TOTALS 1244 589 1572

IPLAR: 1833

Public Relations/Programming – Mary Hauserman

• CLASSES/PROGRAMS/EVENTS: Completed 4 classes/programs in July. Completed booking fall programs (sneak peek: Fall Floral Workshop, Modern Calligraphy-Holiday Gift Tags, Picasso Painting classes, and cooking classes with Chef Susan Maddox: Oktoberfest Celebration & Holiday Canapes. Family Concert Series: El Mariachi Universitario (Sept 15) and Kaleidoscope Eyes-Beatles Tribute Band (Oct 20).

• COMMUNITY CRISIS CENTER: Scheduled Community Crisis Center to have table set up in lobby for Domestic Violence Awareness month (two dates in October).

• CULTURES OF OUR COMMUNITY (Saturday, Nov 2 from 1-4 pm): This will be our first partnership with the Community Relations Commission for this event. Besides providing IT staff to help with the event that day, we will have several FREE drop-in cultural craft stations set up around the library. Some of the countries being represented are: Poland, Mexico, India, Columbia, Indonesia, and Asia.

• BUSINESS AFTER HOURS: Preparing for our next Business After Hours event on Wednesday, August 21 from 5:30-7:30 pm for the Streamwood Chamber of Commerce. Mailed out invitations, ordering food, supplies, etc.

• LIBRARY BLOOD DRIVE: The library will hold a blood drive with Versiti Blood Center (formerly Heartland) on Monday, November 4 from 4-7 pm. Appointments are encouraged, but walk-ins will also be welcome. Appointments can be made by calling 800-7TO-GIVE, visiting versiti.org/IL, or downloading the Versiti Donor app.

• NEWSLETTER: Received all staff copy for fall (Sept/Oct/Nov) newsletter. Made revisions and sent info to Dan to start placing in newsletter. Submitting to printer in mid-August to be in mailboxes last week in August.

• ADVERTISING: Submitted weekly “Connections” to Examiner. Posted September and October Family Concert Series to the Daily Herald event calendar as well as Arts DuPage event calendar.

• MEETINGS/WEBINARS/CELEBRATIONS: Attended/planned the following: 7/9/19 – Attended All Staff meeting 7/16/19 – Attended Exec Staff meeting 7/17/19 – Attended SRC/WRC meeting 7/18/19 – Watched webinar: Leveraging Library Card Sign-up Month 7/27/19 – Worked Summer Celebration Business Tent (6-8 pm) 7/30/19 – Attended Monthly Catch-up meeting with Debra 7/31/19 – Attended 2020 Census meeting

For the Love of Lavender 7/17/19

Sleep Better Now! 7/11/19

Family Concert Series: Summer Sounds with the Apollo Trio

7/21/19

Impressive But Simple Recipes with Chef Susan Maddox

7/22/19

Teen Services Department – Hannah Sloan

• Heidi set up the passive program for the month and the monthly calendar • Haley’s word a day is still ongoing • Sewing program this month had a full wait list so we had all 8 at the program with the instructor

bringing in a machine, using my machine, and using the two circing machines on top of the 3 we have in the studio, we were only one machine shy of having enough for everyone. However, the program was making lanyards so everyone was able to make at least two things in the 2 hours we had. Pictures below! We did buy 3 more sewing machines (at a major discount price) for the sewing programs to be housed in TEEN

• Tom and Hannah are working on putting together a video booktalk to the middle schools for the start of the school year to be used as needed by classes.

• We interviewed for the 15 hour position

Teen Services Department – Hannah Sloan

Children’s Department -- Elizabeth Drennan

• Elizabeth, Lisa and Diane participated in the Streamwood Celebration parade, and Lisa worked the booth on Sunday.

• The summer reading club ended on July 26. We ended up with 1,486 kids enrolled, with 444 who read at least 150 minutes.

• Elizabeth attended the B’LONG meeting at the Warren-Newport Public Library, and got some photos of bookmobiles and their variations.

• Elizabeth took mid-year(ish) meet-ups with about half of the staff. The other half will be scheduled for August. • Van visits continued. Elizabeth went as a sub for Jen on July 22, and went along as an observer on July 23. • Summer school visits to the library ended on July 16. Elizabeth, Lisa, and relevant staff took a summer school re-

cap meeting to compare notes about this year and to tentatively prep for next year. • Jen has made some great booklists for tweens and the “ready for chapters” crowd.

Miss Vynette’s Tween Classes: Fig. 1: Table Painting Fig. 2: Beach Bracelets Fig. 3: Fairy Doors

Miss Teresa’s Babytime Class

Children’s Department -- Elizabeth Drennan

Miss Estrella’s Big Kid Classes: Fig. 1: Patriotic Pinwheels Fig. 2: Ice Cream Party Fig. 3: Painted Pots

Miss Lauren’s Pre-k Classes: Fig. 1: Wacky Watermelon Fig. 2: Bug Storytime Fig.3: Make Yourself a Pirate

Sonya Crawshaw Branch Library -- Steven Zanfardino

• AT&T has started the process of laying infrastructure for higher speed internet. Upon completion in fall, the branch’s internet speed will double to 100 Mbps.

• Food for fines yielded 43 food items for the Hanover Township Food Pantry • Steven, Blanca, Estrella promoted PCPLD at Hanover Park’s COPS Day Picnic • Steven assisted with the library’s table in the Summer Celebration Business Tent and the Celebration

parade • The popularity of Excel one-on-one classes continues to grow and this month they were held several

times a month.

Popular Materials Department – Jill Berrill

  July Craft: Bottle Bird Feeder

August Craft: Stained Glass or Painted Votive Holder

IT Department and Studio 1405 – Brian Ormond

\ Security Camera Updates We finished the installation of security cameras on the first light pole in the main parking lot and also installed cameras at the Circulation and Reference public desks.

Main Parking Lot

IT Department and Studio 1405 – Brian Ormond

Circulation Desk

Reference Desk

MAINTENANCE REPORT JULY 2019

SET-UPS: 51

- Repair leak on P-5 discharge valve – Bill

- Elevator inspections – Thompson Elevator

- Replace carpet squares in Children’s – Paul

- Clean and organize shop areas – Paul

- Lighting maintenance – All

- Hang banner at branch – Miguel

- Sewage pit maintenance – Chris

- Repair handicapped entrance door – Paul

- Treat east storm pit – Paul/Bill

- Clean chiller coils – Paul

- Assist patrons with copy machines – Miguel

- Called in to assist with alarm problem – Miguel

- Remove door sweep from dock door – Miguel

- Room set ups – All

- Clean walls in Room 1

- Caulk around roof drain in Storytime room – Chris

- Repair stair molding – Chris

- Patch concrete by bike racks – Chris

- Adjust door closer – Paul

- Reset door alarm – Paul

- Repair loose door pin and lock cylinder – Horcher

- Repair drain and faucet in TS – Miguel

- Recycle bulbs at Hanover PW – Miguel

- Reset door alarm #48, change battery – Paul

- Install safety bumpers in van – Paul/Miguel

- Organize lighting parts, straighten out Lutron – Miguel

- Repair hinge on Room #1 main door – Paul/Miguel

- Pick up scaffolding from Home Depot – Paul

- Assemble scaffolding – Chris/Gabe

- Load van for Children’s program – Chris/Gabe

- Paint LL staff restrooms – Paul

- Assist Paint Pros – Bill/Miguel

- Clean AHU 3&4 OA louvers – Bill

- Work on Admin fridge – Bill/Paul

- Cut back vegetation, trim trees in west lot – SPW

- Install new van sticker – Miguel

- Replace unisex soap dispenser – Chris

- Clean out Mary’s room, move paper goods – Bill/Paul

- Remove marker from teen tables – Chris

- Organize and clean chemical storage area – Paul

- Monitor cooling, run 24 hrs during hot spell – Bill

- Repair loose carpeting in foreign language hall – Chris

- Re-pipe water in room 1 kitchen – Bill

- Hook up water to new Admin fridge – Bill

- Moved towel holders in 1st fl public restrooms – Bill

- Remove gum from bridge – Miguel

- Pull weeds from green roof – Chris/Gabe

- Unclog urinals in Children’s area – Miguel

- Trim trees overhanging sidewalks – Paul

- Clean up trash from building grounds – Chris/Gabe

- Re-hang panic button at Children’s desk – Bill

- Install camera in west lot – Miguel/Bill

- Move shelving at branch – Miguel

- Take radio to Comm. Direct for repair – Bill

- Investigate storage room leak – Bill/Paul

July 2019

Circulation Statistics July 2019 Item circulation by patron codeMain Checkouts 20177 Main Adult 18229

Renewals 9829 Book Discussion 67Total: 30006 Homebound 181

LINK/Inn-Reach 421Staff/Board 1311

Branch Checkouts 1727 Juvenile 6969Renewals 916 Non-Resident 0Total: 2643 Reciprocal Borrowe 1584

Teen 1244Library Total: 32649 TeacherOverdrive: 1891 Total: 30006Total: 34540

Branch Adult 1959Daily Transactions Teen 61Main Mondays 3779 Homebound 0

Tuesdays 4183 LINKin/Inn-Reach 60Wednesdays 3946 Staff/Board 65Thursdays 1980 Juvenile 432Fridays 2356 Reciprical Borower 66Saturdays 1772 Non-Resident 0Sundays 1450 Teacher 0

Total: 2643Total: 19466

Branch Mondays 366 Patron Cross BorrowingTuesdays 323 Main to Branch 734Wednesdays 192 Branch to Main 378Thursdays 200Fridays 179 Interlibrary Loan requestsSaturdays 179 Items sent to other libraries (OCLC requests)Sundays 189 from: Main 68Total: 1628 Branch 4

Total: 72Library total: 21094 Received from other libraries LINKIN and OCLC

To: Main 476Branch 0

Total: 476Library Visits Branch 1808 Patron registrationsMain(Park Ave) 11047 Main 229Main (Library LN) 6170 Branch 28Total Main Visits 17217 Total 257Total library visits 19025

Date Program Name Staffed by# of

occurancesTotal

Attendance

SUMMER READING CHALLENGE Three departments

Adult registrants 1 363

Teen registrants 1 168

Children's registrants 1 1485

Staff registrants 1 41

Total: 2057

Teen Services Dept

1-Jul craft haley 1 6

9-Jul Injustice tournament Tom 1 10

10-Jul TAB Hannah 1 11

15-Jul Sewing- lanyards Hannah 1 8

20-Jul Volunteer party Hannah/Kris 1 7

25-Jul anime Tom 1 10

Total: 6 52

Ref Services Department

7/8/2019 SCORE Small Business Consulting Deborah Andrew 1 2

7/13/2019Power Employment Workshop: Get The Edge Bridget Kerans

1 11

7/16/2019 Using the Cloud Vadim Seyfer 1 5

7/23/2019

Boy: The Mystery of a Victorian Child Murderer" Bridget Kerans

1 2

7/30/2019 Trivia at the Tap House Grill Vadim Seyfer 1 37

Total: 5 57

Popular Materials

Seniors

7/3/2019 Chair Yoga Erin Isaacson 1 14

7/2, 9, 16, 23, 30 Pins/Needles Erin Isaacson 5 51

7/10/2019 Crafternoons: Bottle Bird House Mary-Megan Kalvig 1 11

7/15/2019 Bingo! Erin Isaacson 1 15

7/26/2019 Funny Movie Friday: Three Amigos Erin Isaacson 1 6

Total: 9 97

Inhouse Programs

General Adults

7/11 (2), 25 Book Discussion Groups Jill Berrill/Lynn Donahue 3 24

7/9/2019 Drop-In Craft Class: Bottle Bird Feeder Mary-Megan Kalvig 1 13

7/7/2019 Movies@ the Library: Captain Marvel Jill Berrill 1 14

7/9, 23 ESL Blanca Stephens 2 22

7/30/2019 Writers Group Mary-Megan Kalvig 1 3

Total: 8 76

Mary's Programs

7/11/2019 Sleep Better Now! Volunteer 1 23

7/17/2019 For the Love of Lavender Volunteer 1 32

7/21/2019Family Concert Series: Summer Sounds with the Apollo Trio Mary Hauserman & volunteer 1 21

7/22/2019 Impressive But Simple Recipes Volunteer 1 42

Total: 4 118

BRANCH

July, 11, 18, 25 Pre-school Storytime Lisa O. 3 14

7/2/2019 Hometown Heroes- HP EMS Branch Staff 1 34

July 9, 16, 23 Family Storytime Lisa O. 3 9

7/30/2019 Drop-In Craft Lisa O. 1 7

7/9/2019 Excel: Beginner (Main) Steven Z. 1 6

7/16/2019 Excel: Intermediate (Main) Steven Z. 1 4

Total: 10 74

One on One's

Passport application acceptance

Andrew/Kathleen Ryczek/Vadim Seyfer/Mayra Gonzalez

6 16

ProctoringPaulette Harding/Kevin Brown/Vadim Seyfer

6 6

Studio 21 21

July 10, 19, 22 Excel: One-on-One (Branch) Steven Z. 5 5

Total: 38 48

PASSIVE PROGRAMMING

Teens Heidi -- guess how many 1 35

gaming 1 52

Children's Coloring Sheets 1 2

Total: 3 89

Date Program Name/Location Staffed by# of

occurancesTotal

Attendance

Jul-19 Van Service – Ontarioville Jennifer 5 66

Van Service – Glenbrook Lauren 5 7

Van Service – Spring Wood MS Lauren 5 97

Van Service – Astor Ave. Cheyenne 3 42

Totals: 18 212

Summer Celebration/Parade Many Staff 3 days hundreds…

12-Jul Cops Day Picnic Blanca, Estrella, Steven 1 506

Patrons Items

7/2/2019 Home Delivery- Residences Michaelle Stewart 7 19

7/9/2019 Home Delivery-Assisted Living Erin Isaacson 8 21

7/16/2019 Home Delivery-Residences Erin Issacson 8 28

7/232019 Home Delivery- Assisted Living Michaelle Stewart 9 23

7/30/2019 Home Delivery-Residences Erin Isaacson 9 28

Totals: 41 119

Outreach Programs

Department: Children’s

In-house Programs/Library Tours/One on Ones Date Program Name Staffed by # of

occurrences Total

Attendance Jul 2019 Toddle into Reading (PreK) Teresa 5 145

“ Preschool Storytime (PreK) Lauren 4 155

“ Preschool Playhour (PreK) Lauren 4 170

“ Family Storytime (PreK) Lisa 1 10

“ Baby & Me (PreK) Teresa 3 31

“ DARE (PreK) Streamwood PD/Lauren 7 180

“ Drop-In Messy Art (PreK) Lauren 3 176

7/9 Bubbles & Chalk (PreK) Teresa 1 21

7/11 Wacky Watermelon (PreK) Lauren 1 50

7/13 Super Duper Family Time (PreK) Lauren 1 20

7/20 Little Builders (PreK) Teresa 1 8

7/22 Greenbrook Montessori (PreK) Lisa 1 56

7/22 Pirates Explore (PreK) Lauren 1 46

7/23 Baby Dance Party (PreK) Teresa 1 17

7/25 Science Explorers (PreK) Lauren 1 49

7/29 Yoga for Little Bunnies (PreK) Lauren 1 4

Jul 2019 Paws & Read (Elem) Diane 1 9

“ Eugenia’s Historias (Elem) Eugenia 1 23

“ Al-Huda Summer School (Elem) Aneesa 3 113

7/3 Makers: Patriotic Pinwheels (Elem) Estrella 1 20

7/10 Makers: Painted Pots (Elem) Estrella 1 24

7/17 Makers: Ice Cream Party (Elem) Estrella 1 24

7/31 Marvel Superhero Hour (Elem) Lauren 1 44

7/2 Painted Tables (Tweens) Vynette 1 6

7/8 Beach Bracelets (Tweens) Vynette 1 17

7/9 Science or Magic? (Tweens) Vynette 1 18

7/16 DIY Fairy Door (Tweens) Vynette 1 11

7/25 Get Moving! (Tweens) Vynette 1 4

TOTALS 50 1451

Outreach Programs/Events