june, 2003 arusha, tanzania move towards the future: to build a sustainable business, a&a needs...
TRANSCRIPT
June, 2003Arusha, Tanzania
Move towards the future:To build a sustainable business, A&A needs to realize growth with
a more commercial approach
A&A computers
CONFIDENTIAL
2
CONFIDENTIAL
To build a sustainable business, A&A needs to realize growth with a more commercial approach
1 There is potential to grow and A&A needs to react on this
2 A&A has a good proposition to realize growth, however a more commercial approach is needed
3 To realize growth A&A needs to improve and expand the organization
4 Although management is generally aware of the weak areas in its operations, A&A has to make sure improvements are implemented
3
CONFIDENTIAL
1 There is potential to grow and A&A needs to react on this
1.1 The IT market in Tanzania is still growing
1.2 Customer interviews show that, although some companies have reached their preferred IT level, there are still a lot of sales opportunities for coming year
1.3 Arusha is moving toward the third phase of the technology life cycle, which means that competition is growing and customers are getting more mature
1.4 A&A needs to grow to be able to build a sustainable business
4
CONFIDENTIAL
1.1 The IT market in Tanzania is still growing
The GDP of Tanzania has been growing steadily at a rate above 5% for the last 3 years
Although most of the money is still made in agriculture, the share of the service and tourism industries are increasing (service is for instance already 40% of the GDP). These are areas where IT plays an important role
The amount of personal computers per 1,000 inhabitants has doubled over the last 5 years, and would still triple if it where to reach sub Saharan average. Government action so far has been aimed at promoting this
Internet use is growing rapidly, with over a thousand internet café’s and an exponential growth in internet users
5
CONFIDENTIAL
1.2 Customer interviews show that, although some companies have reached their preferred IT level, there are still a lot of sales opportunities for coming year
IT level
Company size
Still growing significantly
80% realized; mainly replacement & innovation and some expansion
Maximum reached; only replacements
Small (up to 5 computers)
3 1 1
Medium ( 5 – 20 computers)
2 5 1
Large (> 20 computers)
2 1 1
Buying need for coming year (input from interviews): (1)
Around 100 computers
5 printers
2 lap tops
And numerous accessories
1) See appendix B for complete overview of sales opportunities per customer; see also Excel sheet “survey results”
The majority of the companies is still growing in IT use, a large part of which is still expecting to grow
significantly
Expected growth for interviewed customers
6
CONFIDENTIAL
1.3 Arusha is moving toward the third phase of the technology life cycle, which means that competition is growing and customers are getting more mature
Phase 1: introduction
Phase 2: early growth
Phase 3: late growth
Phase 4: maturity
Learning phase Process of “trail &
error” Low threshold to
enter Dependent on
local market and infrastructure
Sufficient demand needed
Embedding new technologies in society
Further developing of technologies
More interaction between supplier and client
New entries on the market
Standardization of knowledge
All necessary conditions in place
Focus on growth and market share
Market is not saturated yet
Difficult new entry Capital and
management skills needed to realize growth
Saturated market Growth by taking
market share from competition
High fixed cost for entry, but all infrastructure and knowledge in place
Advantage for company that can best optimize costs
Arusha IT market
Technology life cycle
Characteristics:
7
CONFIDENTIAL
1.4 A&A needs to grow to be able to build a sustainable business
Phase 1: introduction
Phase 2: early growth
Phase 3: late growth
Phase 4: maturity
Arusha IT market
Arusha IT market cycle
A&A entered the market in phase I as an “innovator”, with relatively low starting capital but with the necessary knowledge and skills and at a time that the local circumstances where right:
Government stimulation by eliminating taxes on IT products
Arrival of large international institutes like the UN
Growth in Tourism Growth in local demand for IT
The industry in Arusha went trough a phase II, where many “imitators” entered the market. They where able to make use of the conditions that where created by the early entries. These new entries had the right starting capital, but the question now is if they have the right knowledge and skills
Currently the market moves toward phase III. The market is not saturated yet and both demand and supply are still growing. Growth and market share become most important, for which capital and management skills are needed. Because of increasing competition and maturing of the client, quality and service become more important. Entering now will be difficult.To survive in this phase, A&A needs to be aware of these dynamics and steer towards enhancing its image and market share, by knowing and delivering what the client wants and investing there where needed to achieve necessary scale. If a strong position in this phase is secured, entry of phase I technologies can be considered, but only if there are synergies with the existing structure, skills, infrastructure and network of A&A
In the long term the market will mature and become saturated. At that time it becomes important to consolidate and optimize costs as much as possible. Growth can only be established by pushing others out of the market, so price becomes more important. Competition can even increase because new entries with large starting capital can benefit from the existing infrastructure and skills. Actions to take in are:
Maximize use of existing infrastructure and technologies
Reduce investments to a minimum Create lean and mean organization and processes Find new ways to capitalize on acquired know-how Look into new technologies and innovations (start
again in phase I or II)
I II III
IV
8
CONFIDENTIAL
2 A&A has a good proposition to realize growth, however a more commercial approach is needed
2.1 In general customers are very loyal to A&A, mainly because the company is considered very reliable
2.2 All wanted services, except for some specialized ones, are being provided by A&A
2.3 A&A should develop a focused market approach for all its different services, taking the long term potential of each service into account
2.4 Unlike Europe there is still a lot of potential for direct marketing
2.5 Customer relationship management is becoming increasingly important
2.6 Segmenting (potential) customers, can help A&A develop a sales strategy that sets priorities and focuses on customers that really contribute to the business
9
CONFIDENTIAL
2.1 In general customers are very loyal to A&A, mainly because the company is considered very reliable
Exclusively at A&A
Sometimes somewhere else because of price
Sometimes somewhere else because A&A doesn’t have it
10 4 3
Most customers buy exclusively at A&A Some do compare prices, but choose
A&A, usually for the price - quality/ service balance
Reasons to buy elsewhere Cheaper A&A doesn’t have it Tender
Where do customers buy? (1)
Reliability or trust
Alex/ Dutch management
Quality of (after sales) service
Quality – price balance
Knowledge Shop/ selection
10 10 9 8 7 3
Why do they buy at A&A? (top 5) (2)
The open, direct way of doing business is generally appreciated
This results in people trusting A&A Customers appreciate the extra quality
both of products and services, for which they are prepared to pay a premium
Also: The general opinion on the company is
good; the named weaknesses of A&A are much more based on incidents, with a longer list and not one that is widely recognized (max 5 votes) (2)
1) Out of 17; see also Excel sheet “survey results”2) More than one answer could be given; see for complete list appendix C
10
CONFIDENTIAL
2.2 All wanted services, except for some specialized ones, are being provided by A&A
None Common goods with not enough demand to have on stock, but which could be ordered (1)
Faster internet
Wireless equipment
Industry specific products (hard- & software)
Electronic payments
Larger e-mail possibilities
4 6 4 2 4 1 1
In general all services and products needed, can be obtained at A&A, although sometimes they are not in stock and have to be ordered
People are eager to get ahead in internet and e-mail use, with faster and newer equipment and software (like wireless and electronic payments)
Some industry specific products might be needed, but this is a market usually served by specialized suppliers (like security industry gadgets and production machinery software)
Additional services customers want
Note More then one answer could be given; see also Excel sheet “survey results”1) Items: lap top, plotter, auto cad, lotus notes and extra languages for Microsoft software
11
CONFIDENTIAL
2.3 A&A should develop a focused market approach for all its different services, taking the long term potential of each service into account
A. Sales and repair are highly complementary and form the backbone of A&A and should therefore be used as most important proposition to approach the market
B. Some market exists for preventive maintenance, although it’s the first activity companies start doing themselves
C. There is definitely a market for customer visits, a service most customers are prepared to pay for
D. There are some opportunities to improve the cross selling of training
12
CONFIDENTIAL
A. Sales and repair are highly complementary and form the backbone of A&A and should therefore be used as most important proposition to approach the market
All interviewed customers buy AND have (part of) their repairs done at A&A
Sales currently contributes by far the largest part to the result of A&A
The number of repair jobs has been steadily and significantly increasing over the last couple of years (from 500 in 1997 to 2000 in 2002), and will continue to do so as a result of increased computer use and good reputation (prognoses 2003 is 2500)
Almost all reasons why customers go to A&A have to do with sales and/or after sales service (see 2.1). In general it’s the factor that differentiates them from the competition and is therefore a major selling point
Significant growth for A&A can only be realized in these two
areas. When approaching the market these should therefore
get most focus, whereby the assets that differentiate A&A
from the competition (quality of products and service) should be
maximally exploited
Note see also excel sheet “survey results”
13
CONFIDENTIAL
B. Some market exists for preventive maintenance, although it’s the first activity companies start doing themselves
Not done and interested (2)
Done by A&A on contract basis
Done by A&A, but no contract
Done by others
Done by themselves
3 5 3 2 4
50% of the interviewed customers use A&A for preventive maintenance
In most cases A&A informs them when an appointment needs to de made
However, in some cases it is not formalized, although customers would generally like it to be (e.g. get feedback at the end of the year what was realized)
The customers that do not do preventive maintenance yet are usually small companies, but all are interested in it
25% says it has the knowledge and skill to do the work themselves. These are large as well as small companies
How is preventive maintenance done? (1)
1) Out of 17; see also excel sheet “survey results”2) Companies with interest in preventive maintenace: ELTC, Arusha Times and Sacon
A&A should embed the execution of preventive maintenance, and the feedback to customers on this, more
A&A should try and increase the share of preventive maintenance in the total workload, because it is a good way of evening out the peaks in repairs
In approaching the market for this service, A&A should focus on its existing customers, actively starting with the ones that have shown interest
14
CONFIDENTIAL
C. There is definitely a market for customer visits, a service most customers are prepared to pay for
No Yes No preference
3 11 3
The majority (65%) prefers visits when it’s technically possible to fix it on location (that would for most be more then is done now), but the technician has to come in reasonable time
They prefer visits because: It’s more convenient The technician only works on that problem
when he’s there (goes faster) The client can watch the technician and learn
for next time The ones that prefer taking it in, do that because:
They’re close to A&A They don’t want the technician to see/ be in
their office The shop is cheaper
Do you prefer customer visits, even if it would mean extra cost (1)
1) Out of 17; see also excel sheet “survey results”
A&A should fill this demand for visits as a service to customers, but also as a business opportunity that will lead to growth
To do this A&A has to define a procedure concerning:
A clear price structure for visits (km and extra time)
A response time in which the technician will be at customer
What the customer has to provide (clear symptom description, direct access for technician when he arrives, etc.)
With which symptoms it’s possible and when it has to be taken into the shop anyway
An preferred technician per customer (for large customers)
This (renewed) service should then be communicated on broad scale (e.g. e-mail to all customers)
15
CONFIDENTIAL
D. There are some opportunities to improve the cross selling of training
Make use of A&A training
Don’t know A&A offers training
Indicate interest for training (1)
4 5 4
Only 4 customers indicate that they make use of A&As training services and 5 customers don’t even mention training among the services they know A&A provides
4 customers indicate that A&A could improve it’s sales of (refreshment) courses
It seems that especially in African run companies people think the knowledge level of IT of their own personnel could be improved a lot
Training
Note See also excel sheet “survey results”1) customers: EAC, ABB, Sacon and Davanu
Training courses could be marketed more aggressively. For instance:
Publish schedule in newsletterActively approach customers that buy new
computer or softwareActively approach customers that often
have software problems or questions
16
CONFIDENTIAL
2.4 Unlike Europe there is still a lot of potential for direct marketing
Only one customer indicates not to be interested in the newsletter and all customers that don’t receive the newsletter would like to
The majority of the customers (12) indicate that they are dependent on A&A or other, ad hoc, input to keep informed on IT developments, while 11 admit there are subjects they would like to hear more about
Subjects customers would like to hear more about usually have to do with new gadgets and software, which offers a great sales opportunity
Customers here are clearly still looking for more information and are not yet overloaded with bulletins, newsletters and special offers. Also in general they are receptive for new gadgets.
This offers great sales opportunities through direct marketing channels like newsletters or special offer bulletins.
A&A should:
Enlarge its mailing list (e-mail) and also find ways to include potential customers in this
Send regular virus warnings as a service and a name reminder/ recognition tool
Send newsletter, focused on providing information, every month to a large (potential) customer base
Send special offers bulletins to regular customers every 2/3 months, to get them into the shop
Note see also excel sheet “survey results”
17
CONFIDENTIAL
2.5 Customer relationship management is becoming increasingly important
Competition is growing and becoming more aggressive in acquiring, especially large accounts
Customers are becoming more demanding(faster service, faster internet, wider range of products, timely and accurate status reports, etc.)
The majority indicates that (after sales) service is a major reason to buy at a certain place, because the customer feels he’s being listened to and appreciated
3 of the larger companies (all African run) indicate that A&A could improve it’s customer relationship, also because competition is actively pursuing the accounts of these clients (ABB, EAC and RAS)
The Western run companies indicate that it is exactly what Alex is good at and that’s the reason they’re customers, but that has largely to do with being “one of them”
To beat the competition and to keep increasingly demanding customers happy, A&A needs to develop more active customer relationship management, especially with the larger, African run companies, because there there’s not the automatic advantage of being “one of them”
Activities that could be done with important customers:
Periodical meeting to discuss IT needs and developments (like account visits)
Actively inform customers on developments in their industry/ work field
Supply customer with a list of for them interesting internet sites to keep informed
…
Note see also excel sheet “survey results”
18
CONFIDENTIAL
2.6 Segmenting (potential) customers, can help A&A develop a sales strategy that sets priorities and focuses on customers that really contribute to the business
Gro
w p
oten
tial
of
cont
ribu
tion
to
A&
ACurrent
contribution to A&A
In setting priorities, take the importance of IT for the business into account:
Step 1: Segment all customers and also potential customers
Step 2: Map all companies and set priorities to determine strategy
Nr Company IT importance Size now Potential
1 Rotian Supportive Medium Small
2 Stiggy’s Beneficial Small Small
3 Redio HM Crucial Large Small/ med
4 ANM Crucial Large Med/ large
5 ELTC Supportive Medium Small
6 Popvriend Supportive Medium Small
7 KK security Crucial Medium Large
8 Wegs Supportive Medium Small
9 Moivaro Supportive Medium Small
10 Arusha times Crucial Small Small
11 EAC Crucial Medium Large
12 Braeburn Supportive Medium Medium
13 ABB Crucial Large Large
14 Sacon supportive Small Small
15 Davanu Crucial Small Large
16 RAS Crucial Medium Med/ large
17 AON Crucial Small Medium
Small Large
Small
Large
Companies for whom IT is supportive: medium probability of spending Companies for whom IT is beneficial: low probability of spending
Companies for whom IT is crucial: high probability of spending
Retain & make agent Maintain relationship Supply consistent good
service and quality Inform regularly about
products & services
Retain & grow Strengthen relationship Offer extra service Active marketing Come with suggestions
and solutions
Make agent Supply consistent good service and quality Inform regularly about products & services
Grow/ acquire Acquire new business by building strong relationship Active marketing Come with suggestions and solutions
Draft
1
2
3
4
5
6
7
89
10
11
12
13
14
15
1617
19
CONFIDENTIAL
3 To realize and support growth, A&A needs to improve and expand its organization
3.1 A&As major strength is also its major weakness: the whole company is build on one person, so to spread the risk and actually realize growth while maintaining the quality level, a second manager with a commercial focus is needed
3.2 The frequent changes in personnel results in loss of quality, so a personnel policy, aimed at raising the quality level and increase the employee commitment while realizing growth, is needed
20
CONFIDENTIAL
3.1 A&As major strength is also its major weakness: the whole company is build on one person, so to spread the risk and actually realize growth while maintaining the quality level, a second manager with a commercial focus is needed
Most customers refer to Alex rather then A&A and 3 of them specifically state the whole company is build on Alex
Staff changes relatively frequent, which puts pressure on the quality the staff can deliver
Alex has to manage the whole company, while specific areas, like the workshop, could use more attention to raise the overall quality and efficiency level (by: optimizing work division, creating a certain sense of time pressure and getting good insight in development needs of employees) .
To grow, an active sales approach towards (possible) customers is needed. Alex cannot do that, run the whole company and at the same time raise the quality level and efficiency of the workshop
Currently there’s no one in the organization that can grow to such a role in the near future
A&A should start an active search for a commercial manager to operate next to Alex. Main tasks would be bringing in new business (large clients) and developing customer relations with existing (large) clients
Note see also excel sheet “survey results” and appendix A on the internal interview results
There are two possible ways of realizing this, but the second option should be explored first:
1. Bring someone in but this has proven to be difficult and the current size is not really able to support two managers
2. A merger or acquisitionthis has as advantages that it brings in extra business at once. This will need investment and a careful process to protect the quality level. But to realize growth this seems like the only option (and the size of the new company at least supports bringing in a competent commercial manager)
21
CONFIDENTIAL
3.2 The frequent changes in personnel results in loss of quality, so a personnel policy, aimed at raising the quality level and increase the employee commitment while realizing growth, is needed
Staff changes relatively frequent, which puts pressure on the quality the staff can deliver
5 customers indicated that the frequent changes in staff where seen as a problem because the quality of the technicians was unpredictable and they didn’t like to see someone else every time
Internal interviews supported this difference in quality (mainly in workshop and shop)
Internal interviews, however, also indicated that most people enjoy working at A&A
A&A should implement a more formal personnel policy to realize:Less changes in personnel by creating more employee loyalty A growth plan, with functional descriptions, growth targets,
potential resources (get from competition, incorporate one man companies, recruit straight out of school), and action plan Note: when maintenance and visits become a larger part of the business, growth of the organization is needed, even with the same customer base
Higher overall quality of staff by maximally utilizing everybody's potential and actively looking for adequate replacement for certain jobs, where the new employee needs to show a certain sense of commitment (mainly issue in workshop and shop)
It is important in this policy to pay special attention to:A development plan per employee, with training need and career
path/ goals (yearly)A performance evaluation of every employee (yearly)
Together with the development plan this is meant to be a two way medium to discuss issues
Employee commitment, by making them participants in reaching goals and offering good employment conditions (healthcare, pension, possibility to get further schooling, bonuses, etc.)
The “social aspect”, like an office party and/or a yearly presentation of results and goals
Note see also excel sheet “survey results” and appendix A on the internal interview results
22
CONFIDENTIAL
4 Although management is generally aware of the weak areas in its operations, A&A has to make sure improvements are implemented
4.1 Better monitoring the financial viability of the separate pillars of the business is needed to be able to make accurate business decisions
4.2 Stock management should be improved and become an active management tool, both operationally and commercially
4.3 To manage the company on basis of clear and consistent information in all areas, a clear structure for performance figures has to be developed
23
CONFIDENTIAL
4.1 Better monitoring the financial viability of the separate pillars of the business is needed to be able to make accurate business decisions
Sales Repair/ service
Training
Mutually enhancing each other
Strategic
Beneficial
Training is complementary to sales, but sales is supportive of training as a marketing/ sales
channel
Training is complementary to service, but service is supportive
of training as a possible sales channel
Next to the strategic importance of each of the pillars to the business, the financial performance of each has to be clear, so in the future business decisions can be made
based on the right and complete information set. To facilitate this a bookkeeping methodology and good filing systems needs to be
set up as soon as possible
24
CONFIDENTIAL
4.2 Stock management should be improved and become an active management tool, both operationally and commercially
In the current stock registration mistakes are too common according management, however the employees that keep the stock are under the impression stock registration is accurate enough
A new system for internal monitoring of when new stock needs to be ordered is just developed, however the minimum amount of necessary stock is now determined based on feeling, instead on actual stock turnover time and total demand figures
No actual system is in place to monitor what products are especially “in fashion” and what is not sold at all
By implementing a more dynamic stock registration system, with a external instead of internal perspective, that monitors turnover time and things like (seasonal) popularity, A&A could optimize its stock levels, and therefore cashflow, better based on dynamic sales numbers. At the same time customers can be served better by never running out of stock and always having the right products in the shop
Insight in sales patterns per customer could help A&A to become even more professional, whereby sales opportunities can actively be pursued. This is not yet common or wished for on a large scale in Arusha, but A&A should not neglect to
explore these opportunities
Note see also appendix A on the internal interview results
25
CONFIDENTIAL
Some KPIs should be defined to give separate insight in sales, repair and training, others to give an overall view of the business. Preferably there are not more then 4-5 KPIs per dashboard segment and 4-5 for each
“pillar” and overall (16 to 20 in total)
4.3 To manage the company on basis of clear and consistent information in all areas, a clear structure for performance figures has to be developed
Management dashboard
FinanceCustomer &
Market
Supply/ stock Process & Organization
Possible key indicators(1) :• # of repairs per employee• % repaired within 24 hrs• # trainings given• # follow up trainings• …
Possible key indicators(1) :• # complaints• # active customers• Cross sell %• …
Possible key indicators(1) :• Cash flow• Cost level as % of turnover• Stock value• Profit per sector• …
Possible key indicators(1) :• # new products in assortment• # times run out of stock• Stock turnover time• % in time delivery• # times product/ service unavailable• …
1) The frequencies can differ per indicator: weekly, monthly, quarterly or yearly
Key performance indicators (KPIs) give a clear indication on the performance of the total business, without lengthy reports or close daily involvement
They can be used to steer the business and make strategic decisions Problem areas are shown clearly and timely, so priorities can be set to address issues Over time, clear trends can be identified and monitored Some indicators are a useful management tool towards creating commitment and
motivation among employees by setting targets
26
CONFIDENTIAL
Appendix A –Summary of internal interviews
27
CONFIDENTIAL
Summary of internal interviews (1-3)
Repair services
The internal process of repairs & service are understood; every body knows what to do and what to report when and how (Red.: customer interviews contradict this a bit, showing that sometimes it doesn’t work the way it is supposed to)
The technical problems that the technician have to solve haven’t changed much over the last 2 years
The delivery time of spare parts for hardware problems is the major bottleneck for timely repair
Technicians notice that customers want more “house calls”
Technicians keep themselves trained and informed by internet and “just trying”
No trend analysis for repairs is being done
Viruses play an increasingly important role, together with internet downloads, in software problems
There is hardly any competition for repairs
Everybody has his own specialty
No work division is being done; everybody take what he likes. So there’s no real control over how long a product stands there
28
CONFIDENTIAL
Summary of internal interviews (2-3)
The shop & customers The key strength of A&A is, as seen by personnel, the service and quality level. The higher prices
chase some people away at first, but they come back if they learn how important quality is There is a strong return of customers Customers are starting to show more interest in preventive maintenance The employees (3) that have to do with stock levels are under the impression the registration
accurate enough, while management thinks there are woo many mistakes The cash register is usually correct enough Recent special offers have worked well to attract people to come to the shop The availability of in dept technical help when buying in the shop, is greatly appreciated by
customers In the shop, the other services A&A provides are only mentioned when the girls think the customer
might be interested If there’s a regular demand for a certain product that A&A doesn’t have, the girls communicate this
to Alex The majority of the customers are businesses, only a few are private customers The shop is visited by many existing customers, but also a significant part of new customers Although both are friendly, there’s a clear difference in assertiveness between the two sales girls
29
CONFIDENTIAL
Summary of internal interviews (3-3)
Training
There is a lot of competition in the training market, leading to reduced numbers of customers
A&A is more expensive then others, but the quality is better, which mainly attracts business people
Currently the course material and duration is being reviewed and shortened, to become more competitive
A lot of trainings come from businesses that have bought in the shop
There is some repeat work
The trainers seem very adequate and manage the whole business between the 3 (or mostly 2) of them
30
CONFIDENTIAL
Appendix B –Summary of customer interviews
(per customer)
31
CONFIDENTIAL
Summary of customer interview: Rotian Seed
Size: Medium
Importance of IT: Supportive
Potential for growth: Small
Planning to buy: - Memory stick- Network- Laser printer- 1 computer
Services of A&A used: Sales, repair, maintenance and information
Use of competition:No, but maybe in future for price comparison
Extra IT needs: -
Preventive maintenance: Contract with A&A
Prefers visits: No
Receives newsletter: Yes, basic lay out and too much technical language, but interesting and has bought because of it
Extra information needs: More practical tips/ did you know that …. column, on subjects like:
- Software tips- Beamers- Memory sticks- Data loss over printer cables
Business opportunity
Strengths of A&A:- Spacious new shop- Dutch manager gives trust and has a lot of
knowledge and "daadkracht“- More marketing then competition
Weaknesses of A&A:- Quality of work fundi's is unpredictable- Differences in quality of the shop personnel- If repair takes longer status is not always
communicated on regular basis. You have to go after it yourself
- When A&A renewed the software, no back up was made while it would be little extra trouble, especially since it was known to be a risk for the affected program/ data
- Should have own transport instead of using taxi's to be paid in cash by customer
- Be more commercial: not always a prompt reaction to possible sales opportunity
32
CONFIDENTIAL
Summary of customer interview: Stiggy’s
Size: Small
Importance of IT: Beneficial
Potential for growth: Small
Planning to buy: -
Services of A&A used: Sales, customized software
Use of competition:No
Extra IT needs: - Electronic payments
- Custom made software for hotels/ restaurants for his new
coffee shop
Preventive maintenance: Agreement with A&A
Prefers visits: No, doesn’t want them to see the business
Receives newsletter: No and not interested
Extra information needs: -
Business opportunity
Strengths of A&A:- Honesty & trust- No BS
Weaknesses of A&A:
-
Other remarks:
- A&A is the best in town, but the no nonsense and direct attitude might be difficult for others
33
CONFIDENTIAL
Summary of customer interview: Redio Haabari Malum
Size: Large
Importance of IT: Crucial
Potential for growth: Small/ medium
Planning to buy: Some computers to replace old ones
Services of A&A used: Sales, repair, training
Use of competition:Yes, if product is not available at A&A or when price is lower at competition (for some products)
Extra IT needs: Faster internet for uploads and downloads
Preventive maintenance: Themselves on ad hoc basis
Prefers visits: Yes, for network related problems, not for hardware problems
Receives newsletter: Yes, interesting, right frequency and length; has already bought
something because of it
Extra information needs: -
Business opportunity
Strengths of A&A:- Quality of service- After sales service- Trust- Quality company (good reputation in
repairs)
Weaknesses of A&A:- Prices could be sharper sometimes- If something needs to be done it has to go
trough Alex
Other remarks:- You get good service, but you pay a bit
more to get it
34
CONFIDENTIAL
Summary of customer interview: ANM
Size: Large
Importance of IT: Crucial
Potential for growth: Medium/ large
Planning to buy: 4 to 5 extra computers, to enlarge network
Services of A&A used: Sales, repair, maintenance
Use of competition:Yes, if product is not available at A&A or when price is lower at competition (for some products)
Extra IT needs: - Breeze net items (hardware)- Wireless antennas
Preventive maintenance: Do have the knowledge themselves, but don’t have the time
Prefers visits: Yes
Receives newsletter: Yes, Good, and works if they’re looking for something anyway; otherwise it is ignored
Extra information needs: -
Business opportunity
Strengths of A&A:- Pick ups for repairs- Being able to deliver what you need- Quality is good; that's a bit more expensive
because of that is o.k.- Service is good
Weaknesses of A&A:- Not enough choice- Not enough stock- No repair of old equipment- Frequent change of staff affects the service
provided
Business opportunity
35
CONFIDENTIAL
Summary of customer interview: ELTC
Size: Medium
Importance of IT: Supportive
Potential for growth: Small
Planning to buy: - Beamer- Laptop (on order) -Network printer (on order)
Services of A&A used: Sales, repair
Use of competition:No
Extra IT needs: -
Preventive maintenance: No, but is interested
Prefers visits: Yes
Receives newsletter: No, but would like to
Extra information needs: -
Business opportunity
Strengths of A&A:- Response time for service- They have all necessary knowledge- Trusts what A&A says, both Alex and
technicians- Larger support staff as opposed to 1 or 2
person show- Consistent A products offerings
Weaknesses of A&A:- Delivery on time (ordered lap top and
printer), they keep on saying it's coming while it's not
Other remarks:- Impressed with the technicians that served
him- Appreciates the good working relationship
with Alex
Business opportunityBusiness opportunity
36
CONFIDENTIAL
Summary of customer interview: Popvriend
Size: Medium
Importance of IT: Supportive
Potential for growth: Small
Planning to buy: - 2 computers- 1 large printer
Services of A&A used: Sales, repair, maintenance, training
Use of competition:Yes, sometimes for cheaper hardware
Extra IT needs: -
Preventive maintenance: Yes, has agreement with A&A
Prefers visits: Yes
Receives newsletter: Yes, It's advertisement; doesn't really look at it, but doesn't find it disturbing
Extra information needs: -
Business opportunity
Strengths of A&A:- Service- Quick response by Alex
Weaknesses of A&A:- Everything is build on Alex- Should have larger assortment of products,
from cheap to quality, to give the customer the choice
37
CONFIDENTIAL
Summary of customer interview: KK Security
Size: Medium
Importance of IT: Crucial
Potential for growth: Large
Planning to buy: - Server (on order)
- Lap top
- Expansion of technical area to 8/ 10 computers (is 5 extra)
Services of A&A used: Sales, repair, maintenance, information
Use of competition:No
Extra IT needs: Wireless equipment
More message size per e-mail message
Preventive maintenance: Yes, has contract with A&A
Prefers visits: Yes
Receives newsletter: No, but would like to
Extra information needs: - Communication- Back ups- Security industry
-
Business opportunity
Strengths of A&A:- Service- Reliability- Willing to try and help in any situation- Better knowledge base than competition- Alex is nice and there's a good relationship,
with good information exchange- Reliability, honesty and trust (both ways)
Weaknesses of A&A:- No collection service for things that need to
go into the shop for repair
Business opportunity
Business opportunity
38
CONFIDENTIAL
Summary of customer interview: Wegs
Size: Medium
Importance of IT: Supportive
Potential for growth: Small
Planning to buy: Digital photocopier that can serve as printer (also A3)
Services of A&A used: Sales, repair, maintenance, training
Use of competition:Yes, for something A&A couldn’t do
Extra IT needs: Plotter
Preventive maintenance: Yes, has agreement with A&A but could be implemented stricter
Prefers visits: Yes
Receives newsletter: Yes, but wasn’t aware it was a regular feature; it could be more regular
Extra information needs: -
-
Business opportunity
Strengths of A&A:- Reliable- Overall good company- Dutch management (“ons kent ons”)
Weaknesses of A&A:- Many changes in personnel is not pleasant:
every time somebody else comes
Other remarks:- Relatively expensive in providing services,
with charges for visits and all
39
CONFIDENTIAL
Summary of customer interview: Moivaro lodge
Size: Medium
Importance of IT: Supportive
Potential for growth: Small
Planning to buy: - 1 maybe 2 computers- 1 printer
Services of A&A used: Sales, repair, maintenance
Use of competition:No
Extra IT needs: Extra languages for explorer (Dutch)
Preventive maintenance: Yes, has contract with A&A but could be implemented stricter
Prefers visits: Yes
Receives newsletter: No, but would like to
Extra information needs: - General technological developments
- Special offers
Business opportunity
Strengths of A&A:- Alex
Weaknesses of A&A:- Too dependent on Alex; quality of the
whole team should increase- Too many changes in personnel- Has no knowledge about or is unwilling to
supply network --> be more open for the customers wishes
Business opportunity
Business opportunity
40
CONFIDENTIAL
Summary of customer interview: Arusha Times
Size: Small
Importance of IT: Crucial
Potential for growth: Small
Planning to buy: - Image setter to produce film- 1 computer, if they move to
another office
Services of A&A used: Sales, repair
Use of competition:Yes, if not available at A&A
Extra IT needs: Image setter
Preventive maintenance: No, but has interest
Prefers visits: Yes
Receives newsletter: Yes, good, and works if they are looking for something anyway; otherwise it is ignored
Extra information needs: - General technological developments
- Special offers
Business opportunity
Strengths of A&A:- Reliable- Competent staff compared to others- Fixed prices- Organized management
Weaknesses of A&A:
If there needs to be something:- Parking space- Larger stock levels
Other remarks:- The new shop is a good improvement
Business opportunity
41
CONFIDENTIAL
Summary of customer interview: EAC
Size: Medium (in work done by A&A)
Importance of IT: Crucial
Potential for growth: Large
Planning to buy: In next 18 months max. 20 extra computers
Services of A&A used: Sales, repair, customized software
Use of competition:Yes, maintenance and repairs on basis of tenders
Extra IT needs: Some special purpose software
Preventive maintenance: By other party
Prefers visits: N/a hardly any repairs done
Receives newsletter: Yes, good and is saved for possible future use
Extra information needs: A&As other services, like training (for instance the training timetable)
Business opportunity
Strengths of A&A:- Good sales: pricing is competitive- Good selection and quality of products- Reliable (what you buy is what you get)
Weaknesses of A&A:- Marketing can be improved- More customer relationship management
Other remarks:- Would like to talk to Alex about
maintenance/ repairs: A&A should be bidding and he should know about that
- Arusha could use a computer exhibition/ fair to see what products and services are available. A&A, being a pioneer in Arusha, could start this
Business opportunity
Business opportunity
42
CONFIDENTIAL
Summary of customer interview: Braeburn school
Size: Medium
Importance of IT: Supportive
Potential for growth: Medium
Planning to buy: Max 3 extra computers
Services of A&A used: Sales, repair
Use of competition:Yes, for special offers or historically determined
Extra IT needs: Reliable and fast internet provider
Preventive maintenance: By other party
Prefers visits: No, not for extra cost
Receives newsletter: No, but would like to
Extra information needs: -
Business opportunity
Strengths of A&A:- Reasonable prices- Honest about what you really need- Know what they're talking about- Honest about what they can and cannot do
Weaknesses of A&A:- Prices, they are reasonable but not sharp
Other remarks:- Especially for the education it is
important to renew; they need to be told new developments so they can keep up
Business opportunity
Business opportunity
43
CONFIDENTIAL
Summary of customer interview: ABB TanelecSize: Large
Importance of IT: Crucial
Potential for growth: Large
Planning to buy: In phases everything is replaced for newer models in the next 18
months (35 computers)
Services of A&A used: Sales, repair, maintenance
Use of competition:No, but competition is growing and actively trying to win the account
Extra IT needs: Lotus NotesMachine specific software
Preventive maintenance: Yes, has contract with A&A
Prefers visits: Yes
Receives newsletter: Yes, good and is forwarded to bosses
Extra information needs: - General technological developments
- More on Viruses/ virus alerts
Business opportunity
Business opportunity
Strengths of A&A:- Good training (in house)- Good products (hardware- Good service: advice on what’s really needed- Good knowledge base for repairs & maintenance- Consistent and durable products (competition
sells whatever)- Good after sales service
Weaknesses of A&A:- Having to take whole computer to shop for
repair- Clients can sometimes be treated more as an
equal/ knowledgeable party (once when hardware was changed, A&A deleted files and software THEY thought were not needed anymore, but client thought differently)
- Renew training: approach people for a refreshment course after 3-4 years
Other remarks:- Train customers on what can be
specifically interesting for their business on the internet (interesting sites, search tips, etc.)
44
CONFIDENTIAL
Summary of customer interview: SaconSize: Small
Importance of IT: Supportive
Potential for growth: Small
Planning to buy: - 1 printer- Max 1 computer
Services of A&A used: Sales, repair, training
Use of competition:No
Extra IT needs: - Auto CAD
- Payroll software suitable for small company (current package to
complicated)
- Fast and affordable internet
Preventive maintenance: No, but would be interested to talk about it
Prefers visits: Yes
Receives newsletter: No, but would be interested
Extra information needs: - Internet and e-mail possibilities - Other options to manage power
fluctuations- Scanners- Software that supports estimates- News on common software like
windows- Digital camera use and how to put it on computer
Business opportunity
Strengths of A&A:- Good quality stuff at competitive price- Back up assistance is always available- Is reliable and makes you comfortable- Good showroom- Large range of accessories
Weaknesses of A&A:- It is a lot of effort to get somebody to
customer- When selling/ installing
something, train the customers that have no experience with IT more on how to properly use the equipment (for instance how to shut down)
- Orders take a long time
Other remarks:- When a new customer buys a computer,
A&A should also supply the internet & e-mail connections, or at least advice them on it
Business opportunityBusiness opportunity
Business opportunity
45
CONFIDENTIAL
Summary of customer interview: DavanuSize: Small
Importance of IT: Crucial
Potential for growth: Large
Planning to buy: 20 computers for internet café
Services of A&A used: Sales, repair, maintenance, information
Use of competition:No
Extra IT needs: Fast & reliable internet
Preventive maintenance: Yes, has agreement with A&A
Prefers visits: No preference
Receives newsletter: Yes, is good to keep you up to date
Extra information needs: Developments in common software (like windows)
Business opportunity
Strengths of A&A:- Provides fast and accurate information- Good and informal relationship- Good quality and price balance
Weaknesses of A&A:- Should offer refreshment courses
for customers’ staff
Business opportunity
46
CONFIDENTIAL
Summary of customer interview: RAS
Size: Medium
Importance of IT: Crucial
Potential for growth: Medium/ large
Planning to buy: Max. 4 computers
Services of A&A used: Sales, repair, maintenance
Use of competition:No, only for quotations
Extra IT needs: -
Preventive maintenance: Do it themselves
Prefers visits: No, shop is cheaper and close by
Receives newsletter: No, but would like to
Extra information needs: Software development for engineering & design
Business opportunity
Strengths of A&A:- Timely and efficient- Cost-effective (good price/ quality balance)- Good system in place for after sales service- More experience then all the others
Weaknesses of A&A:- No credit possibilities - Customer relationship: they are no longer a
monopoly, so they have to work harder on customer retention
- Frequent changes in personnel
Business opportunity
47
CONFIDENTIAL
Summary of customer interview: AON
Size: Small
Importance of IT: Crucial
Potential for growth: Medium
Planning to buy: - 1 computer- 1 CD burner
Services of A&A used: Sales, repair, internet
Use of competition:No
Extra IT needs: -
Preventive maintenance: Do it themselves
Prefers visits: Yes, to also learn from technician for next time
Receives newsletter: Yes, should be more about general info instead of special offers
Extra information needs: How to manage/ prevent junk mail and viruses
Business opportunity
Strengths of A&A:- Location: it's close- Communication with Alex on an equal
level- A&A offers solutions- A&A is a bit more professional then the
others (can pay with cheque)
Weaknesses of A&A:- Deliver what they promise: if they make an
appointment, then stick to it better- Accessibility: if you phone you sometimes
get sidelines/ get the feeling your not important enough
48
CONFIDENTIAL
Appendix C –Summary of A&A strengths and weaknesses
(strengths is incl. what differentiates A&A)
49
CONFIDENTIAL
Strengths Times mentioned
Alex 10
Trust/ reliable 10
Quality of (after sales) service 9
Quality of goods in balance with price 8
Knowledge 7
Shop/ selection 3
Speed of response 3
More experience then competition 2
Deliver what you need 2
Marketing 1
pick up for repairs 1
Larger operation 1
Fixed prices 1
Location 1
Weaknesses Times mentioned
Quality staff 5
House call services 4
Communication on status 3
Product range 3
Dependency on Alex 3
Delivery time 3
Customer relationship 3
Prices 2
Not enough stock 2
Not open to customer whishes 2
Long term services: refreshment training 2
Mistakes in repairs 1
Missing commercial opportunities 1
No knowledge of certain subject 1
Marketing 1
No credit 1
Parking 1