june 2014 board meeting
DESCRIPTION
June 2014 Board Meeting. WSC 2013 Final Report. Summary. Date – December 8-11, 2013 Location – Washington DC Hotel – JW Marriott Theme: Simulation: Making Decisions in a Complex World. Committee. General Chair – Ray Hill Program Chair – Mike Kuhl Business Chair – Marty Miller - PowerPoint PPT PresentationTRANSCRIPT
June 2014 Board Meeting
WSC 2013 Final Report
Summary
• Date – December 8-11, 2013
• Location – Washington DC
• Hotel – JW Marriott
• Theme:– Simulation: Making Decisions in a Complex
World
Committee
• General Chair – Ray Hill
• Program Chair – Mike Kuhl
• Business Chair – Marty Miller
• Board Liaison – Christos Alexopoulos
• Exhibits Chair – Dave Sturrock
• Sponsorship Chair – John Fowler
• Registration Chair – JO Miller
• Publicity Chair – Manuel Rossetti
Sub-Committees
• Proceeding Editors– Raghu Pasupathy– Seong-Hee Kim– Andreas Tolk
• Publicity Chair – Manuel Rossetti, Chair– Oliver Rose– Loo Hay Lee
Statistics
• Exhibitors– Total revenue of $37,550
• Sponsors– Total sponsor income of $7,500
• Room Block– Exceeded the room block in November– Even added more on Saturday– Extra days needed for Sunday vendor session
• Registration – 742 paid attendees
Registration (Long Term)
Attendee Breakdown
Attendee Breakdown
Attendee Breakdown
Registration (graph)
Weeks Out (13-x)
Military Registrations
• WSC Foundation gifted $5K– Stipulation was active duty only– Determined “cost” of attendee as $177– Gave 25
• US Marine Corp – 7
• US Army CAA – 7
• US Air Force A9 – 5
• Others – 6 (5 AF, one Army)
Misc Facts
• Issued about 75 invitation letters– Verified paper acceptance– Asked for registration proof
• JO Miller checked all contributed and invited papers for registered authors– 5 contributed papers – 6 invited papers
• Sandy & Mike re-checked– 1 in INV and 2 in CON
Sunday Vendor Activities
• AnyLogic 85
• Emulate3D 52
• Mathworks 85
• ImagineThat 48
• RockwellARENA 81
• Frontline 62
• Simio 80+
• Sim 101 21
Budget Summary
Registration Revenue• Registrations - 742 total paid registrants
Revenue Summary
Revenue Summary
Expense Summary
Expense Summary
Program Summary
Submissions
Papers SubmittedAccept
ed
Contributed 299 206
Invited 150 140
Total 449 346
• Reviews/Paper: 2.24 per contributed paper 1.75 per invited paper
• Contributed Paper Acceptance Rate: 69%
PhD Colloquium
• PhD Colloquium: Coordinator: Nurcin Celik Plenary Talk: Dr. Frederica Darema, AFOSR
36 Participants 24 Final year students with full papers 12 Poster session only
4 Session (10 minute presentations)
Poster Madness
• Fast-paced, 2 minute presentations by authors in 3 parallel session
• 38 Participants
Proceedings
• Proceedings 4108 Pages 452 Files
• Program Book, 166 Pages 18 Files Ref.
2012, 17x pages 2011, 174 pages 2010, 152 pages
The No Shows
• The weather did not affect us as much as feared
• One no-show with no contact
• One cancelled day of with no reason
• One no-show due to visa problems
• One military session cancelled (last session)
Paper Review Process
• 2 Track Coordinators Tried for 1 in US and 1 outside US
• Track Committees Early commitment for reviewing Bidding/conflict flags used at different
levels Can be difficult with limited time
Paper Management System
• Linklings provided excellent support• HUGE Learning Curve• Changes made:
Added links from PhD submissions to Full paper submissions
Worked with Linklings and Omnipress to improve generation and transfer of TOC, Author Index, Author Directory, and Printed Program via HTML files
Paper Management System
• Suggested Changes: Stage needed for editing process Source files needed for Poster and PhD
Colloquium Extended Abstracts
Publishing
• Good to work with after initial issues of transferring files
• Edits after transfer to Omnipress take significant time Changes need to be made in multiple
places (e.g. TOC, program, author index, author directory)
Misc Requests
• Video recording services or photographer• Baby sitting services for attendees• Cross posting sites
– http://www.sim-one.ca/events/2013-winter-simulation-conference
• Social media; see above• AV services• Student volunteers• Lots of investment opportunities
Some Lessons
• Extend the Saturday block if you keep the Sunday vendor tutorials
• Make the box lunches part of the contract agreement
• Get website up as soon as possible– Stub link the registration and hotel sites
with dates of actual availability
• Contact emails go to 3-4 folks; ensure emails get answered
New Stuff
• WSC Foundation Grant was quite welcome
• Furthered the Sunday vendor session and this should continue
• The new opening ceremony format was quite well received
On behalf of Mike, Marty, Raghu and myself, a special thanks to the WSC Board of
Directors for entrusting us with WSC 2013 – it was an honor
and a privilege