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JV AMERICORPS MEMBER SITE SUPERVISOR ORIENTATION 2014-2015 Program Year Slide 2 Welcoming JV AmeriCorps members keeping calm and getting things done. Slide 3 Orientation Outline Highlight of Updates for Returning Agencies Staff Contacts Important Dates Member Benefits/Responsibilities Role of Site Supervisor Prohibited Activities and Position Descriptions Communications and Paperwork Performance Measurement and Evaluation Send Off and Questions Slide 4 Updates for Returning Agencies New Staff & Evolving Structure Program Integration efforts Starting with combined Partner Agency & Site Supervisor handbook 20 th Anniversary continues September 12 th events nationwide AmeriCorps Alums partnership Evaluation efforts continue to be strengthened Slide 5 JVC Northwest Staff Contacts AC Specific StaffAC Program Manager Administrative Assistant Mary Hegel Hilary Titus Program StaffAssociate Director JV Program Manager Program Assistant Laurie Laird Amy Potthast Rachel Wagner Main ContactRegional Program Coordinator - formerly known as Area Director See next slide Amy Mary Hilary RachelLaurie Slide 6 The 2014-2015 PC Team ALASKA Sally Montana Carolyn CASCADES Chloe & Moryah MOUNTAIN WEST Matt & Stephen Slide 7 Program Coordinators Retreat Region/LocaleProgram Coordinator Alaska Anchorage, Bethel, Juneau, Sitka Sally Koch Big Sky Ashland, Billings, Hays, Missoula, St. Xavier Carolyn Chu Cascades Grays Harbor, Portland Hillsboro, Seattle, Tacoma Chloe Eberhardt Moryah Schindler Mountain West Boise, Omak, Spokane Gresham, Hood River, Yakima, and Wenatchee Matt Salazar Stephen White Slide 8 Important Dates August 4 th -9 th : JV member Orientation in OR August 13 th (Wednesday): First day of service August/September : Capacity Building Training September/October: Fall Area Visit by PC October/November: First JVC Northwest Retreat December 1 st : Agency Application Deadline (2015-16) Slide 9 Member Responsibilities 1700 hours of service Full year of service to the contract date July 31 st Participation in national days of service Participation in JVC Northwest retreats Duties outlined in position description Performance measure reporting Slide 10 AmeriCorps Member Benefits Living Allowance and Ed Awards 10 days leave from service (does not count as service hrs) Health Insurance JVC NW offers coverage Workers Compensation JVC NW covers all JV/ AmeriCorps members Please notify us immediately in the event of an injury at your service site! Slide 11 Role of Site Supervisor Mentorship & Supervision Member training at service site Weekly meetings for instruction/guidance/processing Uphold member contract (service dates, prohibited activities, etc.) Approval of timesheets in OnCorps Assistance with data collection Performance evaluations Mandatory Meetings (this orientation, fall area visit, performance measure training) Slide 12 Prohibited Activities Code of Federal Regulations (45CFR 2520.65) Applies to JV AmeriCorps Staff Members As well as volunteers they recruit/manage Online: http://www.ecfr.govhttp://www.ecfr.gov Also in your Partner Agency/Site Supervisor Handbook Slide 13 2520.65 What activities are prohibited in AmeriCorps subtitle C programs? (a) While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the AmeriCorps program or the Corporation, staff and members may not engage in the following activities: (1) Attempting to influence legislation; (2) Organizing or engaging in protests, petitions, boycotts, or strikes; (3) Assisting, promoting, or deterring union organizing; (4) Impairing existing contracts for services or collective bargaining agreements; (5) Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office; (6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials; (7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization; (8) Providing a direct benefit to (i) A business organized for profit; (ii) A labor union; (iii) A partisan political organization; (iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative; (v) An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation assistance is not used to support those religious activities; and (9) Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive; (10) Providing abortion services or referrals for receipt of such services; and (11) Such other activities as the Corporation may prohibit. (b) Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals should not wear the AmeriCorps logo while doing so. Slide 14 Additional Notes on Positions Non-displacement and non-duplication Includes temporarily replacing staff No money handling Non-clerical and non-administrative roles only allowed if directly support program activities No fundraising some exceptions for limited in-kind Notes on red flag language Slide 15 Inclusion Practices JVC Northwest is committed to non-discrimination in the selection of our JV/AmeriCorps members Work to provide reasonable accommodation for members with disabilities. Hope to learn from and collaborate more with partner agencies Resources: www.jan.wvu.edu www.jan.wvu.edu http://www.serviceandinclusion.org/ http://www.serviceandinclusion.org/ Slide 16 Communications Please check emails Please put jvcnorthwest.org on your safe list JVC Northwests primary form of contact Notify of change in: Site Supervision JV AmeriCorps member position/schedule/service location Slide 17 Identity Members should wear gear while serving - every day! Serving Here Poster at the Service Site Participation in National Service days of recognition and of service 20 th Anniversary Events (September 11-12 th ) National swearing in across the country! Martin Luther King, Jr. Day of Service (January) Cesar Chavez Day (March) Earth Day/Arbor Day/Global Youth Service Day (April) Networking /collaboration with AmeriCorps programs Jesuit Volunteer AmeriCorps member in publicity Also, please remember the Northwest! Slide 18 20 th Anniversary September 12 th Fly those As National celebration of the first AmeriCorps members Regional events Livestream of President National service education Celebrate alums All members to participate!!! Slide 19 Paperwork Schedule Thanks for helping keep us AmeriCorps grant compliant! Site Supervisor Contract (8-1-2014) Placement Agreement (8-29-2014) Capacity Building Paperwork (beginning /end of year) Approve timesheets in OnCorps (monthly) Site Monitoring Tool (fall area visit) Midterm member evaluation (February) End of the year member evaluation (July) End of the year survey (July/August) Slide 20 Timesheets in OnCorps Instructions will be sent for 2014-2015 year in late August Please take time to review hours carefully Hours need to be entered and approved after completion (i.e. no early submissions) AmeriCorps service not considered employmentno hours for vacation, sick leave, etc also no lunch Slide 21 Performance Measures Capacity Building - Primary Measure Most positions & most complex Additional webinar will be held once tools have been finalized Education & Health Member training at orientation & individual follow up throughout the year Slide 22 Strengthening the Evaluation CNCS requiring us to continue beef up our efforts Continued focus on Capacity Building 100% return rate on organizational assessments Projects should flow from these New or enhanced systems or processes Additional survey at year end Our External Evaluators Kimberly Firth, Leonard Research & Evaluation, LLC Audrey Block, Impactivism Slide 23 Send off & Next Steps Site Supervisor Contract will be emailed soon. Return signed and dated by August 1 st. New members arrive Wednesday, August 13 th ! Placement Agreement Will be sent out in July and is due 8-29-2014 Capacity Building training will be in Aug./Sept. Organizational Assessments due to follow Slide 24 Questions We welcome your questions! If particular to your agency, please contact us after the webinar. 503-335-8202 mhegel@jvcnorthwest.org mhegel@jvcnorthwest.org llaird@jvcnorthwest.org llaird@jvcnorthwest.org apotthast@jvcnorthwest.org apotthast@jvcnorthwest.org