kanban and visual management at different levels
DESCRIPTION
Case studies: Kanban at personal, software, non software and portfolio level - Jan De Baere As project management office in a large and traditional Belgium company we promote - unofficaly - agility in the company. One of the things is that we started to use kanban/visual management. It starts with a quick overview of kanban so everybody should be able to follow. Main thing is to show real live examples: - Three maintenance teams - Two non software teams - Personal - Portfolio level (200+ projects) As well in the maintenance teams as in the non software teams we have distributed team. As side information on the portfolio level topic you'll also receive an idea on how we included agile in our project management method.TRANSCRIPT
![Page 2: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/2.jpg)
2
?
![Page 3: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/3.jpg)
3
Kanban
![Page 4: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/4.jpg)
Feedback after 3 weeks
SDM:“Now I have better insight: e.g. “work done” and “work to be
done”, number of high priority issues, number of issues we wait for input…”
“team has better time management and works in a more structured way without I have to do something more”
“after having tried several systems with several service teams in different environments it strikes me that the whole team just used Kanban without me having to do something”
“If have something to say…”
![Page 5: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/5.jpg)
500 07 2008
Kanban
• Visualize workflow• Limit work in progress• Measure and Manage flow• Make process Policies Explicit• Use Models to improve
Kanban: applied lean principles
![Page 6: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/6.jpg)
![Page 7: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/7.jpg)
Changes
![Page 8: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/8.jpg)
Process
![Page 9: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/9.jpg)
Backlog: ToDo
![Page 10: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/10.jpg)
One taskColor indicates who
![Page 11: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/11.jpg)
High priority issues
![Page 12: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/12.jpg)
Waiting for: business, other teams…
![Page 13: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/13.jpg)
KIR
![Page 14: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/14.jpg)
limited set of
clear rules
![Page 15: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/15.jpg)
November 2011
![Page 16: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/16.jpg)
March 2012
![Page 17: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/17.jpg)
April 2012
![Page 18: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/18.jpg)
Analyse
![Page 19: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/19.jpg)
Analyse
![Page 20: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/20.jpg)
March 2012
![Page 21: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/21.jpg)
March 2012
![Page 22: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/22.jpg)
2200 07 2008
Cumulative Flow diagram
0
5
10
15
20
25
30
35
40
45
50
Backlog
![Page 23: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/23.jpg)
2300 07 2008
Cumulative Flow diagram
0
5
10
15
20
25
30
35
40
45
50
BacklogRTS
![Page 24: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/24.jpg)
2400 07 2008
Cumulative Flow diagram
0
5
10
15
20
25
30
35
40
45
50
BacklogRTSDone
![Page 25: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/25.jpg)
2500 07 2008
Cumulative Flow diagram
0
5
10
15
20
25
30
35
40
45
50
creation dateactual start dateactual end date
WIP
![Page 26: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/26.jpg)
2600 07 2008
Cumulative Flow diagram
0
5
10
15
20
25
30
35
40
45
50
creation dateactual start dateactual end date
Average lead time
![Page 27: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/27.jpg)
2700 07 2008
Cumulative Flow diagram
![Page 28: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/28.jpg)
2800 07 2008
Cumulative Flow diagram
![Page 29: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/29.jpg)
29
Introduction of Kanban teams
Daily stand up
![Page 30: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/30.jpg)
MAINTENANCE TEAMS
Frequency: Daily
www.agiletour.com05/05/09
![Page 31: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/31.jpg)
31
Different well organized channels with tools support…
![Page 32: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/32.jpg)
32
Small team
![Page 33: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/33.jpg)
33
Introduction of Kanban teams
Distributed teams
![Page 34: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/34.jpg)
NON SOFTWARE TEAMS
Frequency: Weekly
www.agiletour.com05/05/09
![Page 35: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/35.jpg)
Our team objectives: non development
Team: co-locatedFrequency: Weekly meetingSize: 4 people
![Page 36: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/36.jpg)
Non development: Our team tasks
Focus on non recurring tasks
![Page 37: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/37.jpg)
37
Team: DistributedFrequency: Weekly meetingSize: 7 people
![Page 38: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/38.jpg)
INDIVIDUAL LEVEL
Personal kanban
www.agiletour.com05/05/09
![Page 39: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/39.jpg)
39
Example Personal Kanban
Frequency: per taskSize: 1
![Page 40: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/40.jpg)
PORTFOLIO LEVEL
www.agiletour.com05/05/09
![Page 41: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/41.jpg)
Two layers: the framework
41
![Page 42: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/42.jpg)
Two layers: implementation
42
![Page 43: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/43.jpg)
43
Single track projects
Define
Close
PMG Classic => 1 classic track
Define
PMG Agile => 1 Agile track
Close
Define
PMG Light=> 1 Light track
Light/No developmentClos
e
Design Build implement
![Page 44: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/44.jpg)
44
Multitrack: Possibility to combine types of tracks
Design Build implement
Define
Close
Light development
Light development
Example
![Page 45: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/45.jpg)
45
Overview of projects.
Team: DistributedFrequency: MonthlySize: company wide
![Page 46: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/46.jpg)
PROGRAM LEVEL
Visual management
www.agiletour.com05/05/09
![Page 47: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/47.jpg)
Team: DistributedFrequency: Weekly
Size: 7 PM
![Page 48: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/48.jpg)
Remarkable
72%
28%
Positieve vs Negative feedback
Positive pointsNegative points
![Page 49: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/49.jpg)
49
?
![Page 50: Kanban and visual management at different levels](https://reader035.vdocuments.net/reader035/viewer/2022070304/54c28ba94a795963158b45b8/html5/thumbnails/50.jpg)
5000 07 2008
Cumulative Flow diagram
1 4 7 10 13 16 19 22 25 28 31 34 37 40 43 46 49 52 55 58 61 64 67 70 73 76 79 82 85 88 91 94 97 100
0
10
20
30
40
50
60
Spectrum analysis of lead time (working days)