Kaplan University

Welcome to TH270Advanced Meeting Planning

Discussion Board Grading Rubrics Paper Submissions: APA Extenuating Circumstances

Objectives:

Define the steps involved in meeting planning

1.    Evaluate the administration and logistics of a given event scenario

2.    Explain the environmental concerns involved in managing an event/meeting

3.    Analyze elements of a client culture affecting meeting planning

Planning meetings and events is a special business.

Organizations rely on Event Planners to :

Make attendees feel good about the Event

Organize a memorable function

Respond to any issues that may arise

Individuals rely on Event Planners to:

Create lasting memories on their special day

Introduce new and exciting venues for the event

Handle all issues that may arise

General Education Outcomes: In addition, the following General Education outcomes are assessed during this course:

1.    Demonstrate college-level communication through the composition of original materials in Standard American English

2.    Solve real-world problems using mathematical skills

KAPLAN’S LATE POLICYWithout Extenuating Circumstances: ·         Up to one week (1-7 calendar days) late 20% deduction in points·         After one week (8-14 calendar days) late 30% deduction in points·         No work will be accepted more than two (2) weeks after the due date.

Note: In order for you to make up a quiz, exam or discussion thread, you must contact your instructor by email at least one day prior to the day you want to make up the work so that access can be provided.  Additionally, you must notify your instructor by email when you have submitted late work.       

COURSE MATERIALS                               

 

 

 Textbook Information:

Title:  The Meeting Spectrum: An Advanced Guide for Meeting Professionals, Second Edition (Hardcover) Author(s):  Rudy R. Wright, E. J. SiwekISBN:  ISBN-10: 0874258391; ISBN-13: 978-0874258394

SEMINAR INFORMATION

• Seminars will be held using the KHE Seminar tool.

• Our seminars are held during Units 1-9 on _______________

In Unit one we discuss the roles and responsibilities of a Professional Convention Organizer (PCO), aka Meeting Planner, and explore some of the places one can work in this field.

Unit 1

Prime Focus of a Meeting

The Audience

Focus on the audience’s expectations

Who’s Involved

People that manage• Meeting planners• PCOs • Travel Agents• Convention Planners• Independent planners

People that facilitate• Speakers/Entertainers• Exhibitors• Service Contractors• Convention and Visitor

Bureaus• Facilities- hotel, conference

centers• Transportation• Technology

Key Functions of a Meeting Planner

• Plan and manage special events• Develop a meeting policy• Negotiate for lodging, travel, and facilities• Implement and maintain the budget• Plan and manage program content• Conduct post-meeting evaluations• Design and administer staff training

Initial Planning Tasks

• Define the objective• Determine the need for

the meeting• Develop a theme• Prepare a timetable and

task analysis• Determine number of

attendees

• Set up communication procedures

• Prepare an initial budget

• Formulate a tentative program

• Prepare a meeting profile

• Select a destination

Initial Planning Tasks (cont.)

• Prepare request for proposals

• Negotiate food and lodging rates

• Research support services

• Arrange for speakers

• Determine entertainment needs

• Select exhibit contractors

• Formulate a plan for shipping materials

• Follow and confirm all arrangements….

in writing!

Any Questions? Concerns?

Next Week

The Site Visit