“Keep the Courts Open”

Florida State Courts Continuity of Florida State Courts Continuity of Operations PlanOperations Plan

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Leadership

Justice WellsJustice Wells Justice AnsteadJustice Anstead

We must deal with crises in a way that protects the health and safety of everyone inside our facilities

We must “keep the courts open” to ensure justice for the people

Justice ParienteJustice Pariente Justice LewisJustice Lewis

Chief Justices of the Florida Supreme Court, 9/11 to PresentChief Justices of the Florida Supreme Court, 9/11 to Present

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Staff Dedicated to the Initiative

Emergency Coordinating Officer (ECO) Public Information Officer (PIO) A branch-wide ECO and PIO Alternates for each ECO and PIO

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Practical Tools

The Process for Responding to Emergencies Administrative and Emergency Procedures Continuity of Operations Plan (COOP)

The Court Emergency Management Group (CEMG) The CEMG represents a policy group

The Eight Fill in the Blank Templates The Court Emergency Management Team

(CEMT) The CEMT represents an operational team

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Process under the Administrative and Emergency Procedures

Emergency Pending or Occurs

Initial Response to Emergencies Will be Outlined

and Should be Followed Based on the Administrative and Emergency Procedures

Does Emergency Causethe Closure of Primary

Facility?

Address Emergency and Resume Full Operations in Primary Facility

Handle the Emergency Situation as Outlined in the

Administrative and Emergency Procedures

No

Is the Length of the Closure Minimal and Acceptable?

Yes

Address Emergency and Resume Full Operations in Primary Facility

Yes

No

COOP

An Individual or Group will make an Initial Assessment as to Whether or Not the Primary Facility Needs to be Closed

Immediately

A copy of this PowerPoint is available atwww.flcourts.org (Click on “Emergency Preparedness”)

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Process under the Continuity of Operations Plan (COOP)

COOP

Activate COOP and Begin the Process toward Performance

of Mission Essential Functions in a Predetermined and

Temporary Alternate Facility

Can Full Operations in Primary Facility be

Reconstituted in 30 Days?

Transfer Back into Full Operations in the Primary

Facility

Immediately Begin Efforts to Reconstitute Full Operations within 30 Days in a Long-

Term Alternate Facility

Full Operations in a Long-Term Alternate Facility Initiated

within 30 Days

Perform Mission Essential Functions under the COOP on

a Temporary Basis

Yes

An Individual or Group will Assess Whether or Not Full Operations in the Primary

Facility can be Reconstituted within 30 Days of COOP

Activation

Immediately

Perform Mission Essential Functions under the COOP on

a Temporary Basis

No

A copy of this PowerPoint is available atwww.flcourts.org (Click on “Emergency Preparedness”)

“Keep the Courts Open”

Appendix: Preparing for a Pandemic

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Planning Efforts related to Pandemic Influenza

Florida State Courts Strategy for Pandemic Influenza Endorsed March 29, 2006

Statewide training event held on June 26, 2006 in Orlando

Stockpiling emergency supplies

Coordination with the Florida Department of Health and other stakeholders is ongoing

A copy of the Strategy is available atwww.flcourts.org (Click on “Emergency Preparedness”)

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Elements of the Florida State Courts Strategy for Pandemic Influenza

Seven planning tasksplanning tasks with detailed subtasks

A processprocess flowcharting the specific steps and decisions for responding to an influenza pandemic

Short-term and long-term tactical tactical objectivesobjectives

Reasserted strategic policy goalspolicy goals

A copy of the Strategy is available atwww.flcourts.org (Click on “Emergency Preparedness”)

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Relationship Between the Elements of the Strategy for Pandemic Influenza

Complete the Seven Planning TasksComplete the Seven Planning Tasks

Improved Capacity to Implement Improved Capacity to Implement the Processthe Process

Improved Capacity toImproved Capacity to

Achieve the Tactical ObjectivesAchieve the Tactical Objectives

Improved Capacity toImproved Capacity to

Achieve the Strategic GoalsAchieve the Strategic Goals

A copy of the Strategy is available atwww.flcourts.org (Click on “Emergency Preparedness”)

Leads toLeads to

Leads toLeads to

Leads toLeads to

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Questions or Comments

FYI, some questions I hope you FYI, some questions I hope you don’tdon’t ask ask: Has every Florida state court fully developed their

plans? Has implementation been like making sausage? How have the Florida State Courts addressed

NIMS compliance? How do courts ensure they can protect their

records? Are the courts really that important in an

emergency response?Contact Information:Greg Cowan 850-922-5460 or 850-509-1578

cowang@flcourts.orgAdditional Information:

www.flcourts.org (Click on “Emergency Preparedness”)