keeping the tide high: accessioning in a backlog-free shop
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Keeping the Tide High: Accessioning in a Backlog-Free Shop
Mike Rush, Accessioning ArchivistBeinecke Rare Book and Manuscript Library
Yale University
SAA 2013 / Session 402 / 2013-08-16
WHO?
Accessioning Archivist
Accessioning Assistant
Processing Assistant
Processing Assistant
WHO?
4
19
Manuscript Unit [23 FTE]
Accessioning [4]
Processing, Cata-loging, etc. [19]
WHAT?
FY 2013 FY 2012 FY 20110
200
400
600
800
1000
1200
Linear Feet Accessioned
WHAT?
FY 2013 FY 2012 FY 20110
1000
2000
3000
4000
5000
6000
Items Accessioned
WHERE?
Beinecke Library
Offsite Processing
Space
WHEN?
ReceiveCreate
accession record
Verify
Payor
AcknowledgeRoute
Catalogor
Process
WHY?
Access
WHY?
Provide Initial
Description
Gain Physical Control
Assess condition
and priority
Identify Restrictions
HOW?
• Create accession record– Provides identifying description– Records the source– Records financial details for purchases– Exposes non-sensitive information immediately via
a public “Uncataloged Acquisitions” database
HOW?
• Process to our baseline standards– Catalog record– Finding aid (if necessary)– Archival boxes– Barcode all containers– Triage preservation issues– Identify and segregate restricted materials– Create collection assessment to inform future
work
“A Backlog-Free Shop”
Not yet
But…
Baseline Processing Project
• 4.5 year project• 13,000 linear feet processed and cataloged to
our baseline standards• All non-accessioning Ms Unit staff• On track to finish by December 2014
My Mission
DON’TADDTO
THE BACKLOG
