Kent Early ORCID

Lesley Gould18th May 2015

Why the University of Kent?

Why the University of Kent?

• The University of Kent was at a significant stage of development in defining its service offer for researchers

• Our chosen project name? ‘Kent Early ORCID’• Reflected the nature of the pilot programme

Our aims for the project• To share experiences and reflections• To pilot a centrally-supported use of

ORCID• To encourage sign up from Kent PhD

students and early career researchers

• To employ ORCID champions• To increase ORCID sign-up at the

University of Kent

• To investigate ORCID integration into the Kent Academic Repository

• To incorporate ORCID in PhD e-theses submission

• To examine the potential of ORCID for reporting internally and back to funders such as HEFCE and HESA

• To ensure ORCID integration during the installation of KRIMSON reducing author ambiguity

The Team

• Staff members from • Research Services • Information Services

• Working in conjunction with • the Graduate School • Academic School administrative staff

Project Outputs

• Materials • Posters and screens• Postcards and business cards• Branded Gifts• T-shirts and sweatshirts• Webpage and FAQ content

Project Outputs

• The Advocacy Team delivered the ORCID message via

• formal presentations• informally at research team meetings• on a 1-2-1 basis

Methods of Delivery

• Through the following mechanisms

• Presentations• Pop-up stand • Leafleting in departments• Email • News and social media

Achievements

• The total number of engaged ORCID users at the end of the project stood at 323 out of a potential target field of 1,000

• An ORCID field was successfully added to the IR alongside the record name and email fields ready to receive data from KRIMSON.

• The new ORCID email box received numerous enquiries from Academic Schools and individuals interested in receiving materials to distribute.

• There has been a significant increase in awareness of ORCID across the University

Lessons Learned

• Learn from your Project Team• Timing is key• Identify your audience• Expect Difficulties in registering for an ORCID• Prepare stock responses to FAQ’s • Create a brand that is independent yet complementary to the

University branding

Opportunities and Possibilities

• Collated FAQs added to the existing web content and shared to help in the continued support of ORCID

• ORCID integration into the new CRIS system should help inform the inclusion of ORCID into other University systems

• ORCID’s further development, adoption by external bodies and possible utilisation in the next REF present clear avenues for future promotion and for streamlining internal processes around funding and research grants

Summary and Conclusions

• Highly successful in championing engagement with ORCID by University of Kent staff

• A higher level of ORCID awareness around the University• Information and guidance on ORCID is readily available • The scalable approach of this project has paved the way for

similar advocacy projects and offers a useful blueprint

Kent Early ORCIDProject Overview:This project aimed to encourage Kent academics, postgraduates, PhD students and early career researchers to sign up for their own ORCID iD’s

Top Tips:1. Be led by your team, try different

approaches2. Identify key messages for all

possible audiences and as many FAQs as possible in advance

3. Make promotional materials as distinct as possible

The future:• Integration of ORCID into CRIS and

beyond• Maintenance of advocacy effort by

existing staff

ORCIDsupport@kent.ac.uk

www.kent.ac.uk/library/research/orcid