kentucky historical society facilities rental guide
DESCRIPTION
The Center is available for rental Monday through Saturday. Differentrental fees are charged based upon the room, date and time selected.The Center is closed for business and rental on state governmentholidays and Sundays. All rentals require a four hour minimum; withthe rental time beginning when the fi rst person to set up for the eventarrives and ending when the last person departs. Rental of our facilitiesincludes access to our fully equipped warming kitchen and use of tablesand chairs. Rates are included in this packet.TRANSCRIPT
Thomas D. Clark Center for Kentucky History
The Thomas D. Clark Center for Kentucky History, a 167,000 square-foot building in downtown Frankfort, opened in 1999. Headquarters of the Kentucky Historical Society (KHS), the Center is the state’s home for history and one of three buildings on the KHS history campus. The Center for Kentucky History is a perfect venue for meetings, luncheons, dinners and special events.
As a gesture of goodwill, KHS extends a 20 percent discount off normal rental prices and free equipment rental to all non-profi t and state agency renters. This discount does not apply to damage deposits.
RENTALThe Center is available for rental Monday through Saturday. Different rental fees are charged based upon the room, date and time selected. The Center is closed for business and rental on state government holidays and Sundays. All rentals require a four hour minimum; with the rental time beginning when the fi rst person to set up for the event arrives and ending when the last person departs. Rental of our facilities includes access to our fully equipped warming kitchen and use of tables and chairs. Rates are included in this packet.
Facilities Rental Guide
100 West Broadway | Frankfort, Ky | 40601 502-564-1792 | www.history.ky.gov
Hilary J. Boone Commonwealth Hall
Brown-Forman Kentucky Room
Cralle-Day Garden
James C. and Freda C. Klotter Classroom
Elizabeth Lloyd Jones Conference Room
Spaces available for rental include:
Hilary J. Boone Commonwealth Hall
77’77’77’77’77’77’77’77’77’
47’
Commonwealth Hall is only available for rental when the exhibitions
and library are closed to the public (after 5 p.m. Monday through
Wednesday, Friday and Saturday).
• Dimensions: 77’ x 47’
• Accommodates up to 200 for a stand-up reception
• Food and drink are not allowed in the Hall of Governors
• Setup not permitted until 5 p.m.
Rental Rates*
Monday - Saturday, 5 - 11 p.m. [no Thursday rentals]
Monday - Wednesday: $1,000 for six hours
Friday and Saturday: $1,200 for six hours
Upon entering the Center, visitors will see the central atrium with formal staircase, reminiscent of the staircase in the
Old State Capitol. A green terrazzo stone map of Kentucky, with each county outlined in brass, dominates the fl oor
of the atrium, lending signifi cance to the name Commonwealth Hall. Adjacent to Commonwealth Hall is the Hall of
Governors, a gallery of more than 50 portraits that pay tribute to Kentucky’s former chief executives. Measuring 3,666
square feet, Commonwealth Hall is an ideal setting for memorable after-hours events. Only the fi rst fl oor of this area is
available for use during events.
*20% discount off above rates for non-profi t/state government
• Dimensions: 86’ x 45’• Seats up to 200 people theater style• Seats up to 180 for sit-down meal (18 rounds of 10)• Includes Ethernet access
Brown-Forman Kentucky RoomThis versatile 4,000 square-foot space is the perfect setting for dinners, parties, receptions, meetings and seminars. Located on the fi rst fl oor of the Center for Kentucky History, the Brown-Forman Kentucky Room is designed to be accessible, attractive, functional and private. This room is available for rental Monday through Saturday.
45’
86’
Day Availability/Rates*Monday-Saturday, 8-5 p.m.• Four hours: $400• Eight hours: $800• Each additional hour: $125
*20% discount off above rates for non-profi t/state government
Night Availability/RatesMonday-Saturday, 5-11 p.m.• Six hours: $750
Cralle-Day GardenThe Brown-Forman Kentucky Room opens into the Cralle-Day Garden, a lovely green space in
the heart of historic downtown Frankfort. The walled garden is bordered by Clinton and Ann
streets, and the Old Governor’s Mansion. This outdoor space is a wonderful venue for any
party, reception or other event.
• Dimensions: 120’ x 130’• The maximum capacity for the Garden is 200 people.
• The Cralle-Day Garden is available with the rental of Brown-Forman Kentucky Room for a
special add-on rate*.
• Sole rental of Cralle-Day Garden does not grant use of the Brown-Forman Kentucky Room.
• In the event of adverse weather, the renter may use the Brown-Forman Kentucky Room, but
must pay the difference.
• The Brown Forman Room has a capacity of 200. In the case of inclement weather, the number
of guests from outside in addition to the number of guests inside cannot exceed this number.
120’130’
Daytime Rates*
Monday-Saturday, 8 a.m.-5 p.m.
• Four hours: $350
• Eight hours: $600
• Each additional hour: $80
Evening Rates
Monday-Saturday, 5-11 p.m.
• Six hours: $700
Add-On Rates*
Monday-Saturday, 8 a.m.-5 p.m.: $200
Monday-Saturday, 5-11 p.m.: $300
*20% discount off above rates for non-profi t/state government
James C. & Freda C. Klotter Classroom
• Dimensions: 32’ x 21’• Maximum capacity: 40 people.
• PA and AV equipment is not provided for these rooms.
Daytime Rates*
Monday-Saturday, 8 a.m.-5 p.m.
• Four hours: $200
• Eight hours: $450
• Each additional hour: $75
Evening Rates*
Monday-Saturday, 5-11 p.m.
• Six hours: $300
The James C. and Freda C. Klotter Classroom is perfect for small meetings and seminars. It is located
on the fi rst fl oor of the Center for Kentucky History off of Commonwealth Hall.
21’
32’
*20% discount off above rates for non-profi t/state government
Elizabeth Lloyd Jones Board Room
• Dimensions: 29’ x 17’• Accommodates 14 people around the table.
• Ethernet access
• Projector screen
• Dry-erase board
• Teleconferencing capabilities.
Daytime Rates*
Monday-Saturday, 8 a.m.-5 p.m.
• Four hours: $300
• Eight hours: $600
• Each additional hour: $100
Perched on the second level of the Center for Kentucky History, the Jones Board Room is a great venue
for board meetings and conference calls. The room is furnished with 20 cushioned seats, a counter for
refreshments and a 20 foot boardroom-style table.
17’
29’
*20% discount off above rates for non-profi t/state government
Additional Information
EQUIPMENTThe following audio/visual equipment is available for rent, but is for use on KHS grounds only. Prices are for any length of time for one calendar day. Non-profi t/state agency renters may use this equipment free-of-charge.
Directions:From the west (Louisville)From Louisville on I-64, take Frankfort exit 53B to U.S. 127. Continue on U.S. 127, crossing U.S. 60 and crossing over the Kentucky River. After crossing the bridge, U.S. 127 becomes Clinton St. Continue to the second light and turn right onto Ann St. Drive one block and, immediately after crossing Broadway and the railroad tracks, turn left into the parking lot.
From the east (Lexington)From Lexington on I-64, take Frankfort exit 58 and turn right onto U.S. 60. Drive 2.5 miles and the tuen left onto E. Main St. Drive 2 miles and, immediately after passing the Capitol Ave. bridge, turn right onto High St. Drive one block and turn left onto Broadway. Immediately after crossing the railroad tracks, turn left into the parking lot.
LCD projector - $250 Includes cart, screen, and extension cord but does not include hook-up to computer, laptop or any software support. The LCD projector can also be used in conjunction with various PA system confi gurations.
DVD player - $15
Microphone/speaker combo - $50Includes two powered-speakers, one podium and one microphone.
Wireless microphone - $40Lapel microphone with transmitter and receiver that can be used with any PA confi guration in place of a standard microphone.
Small PA confi guration - $250Anything beyond microphone/speaker combo setup, with a maximum of one mixer rack, two powered speakers, two speaker stands, eight microphones, eight microphone stands and all necessary microphone cables and extension cords.
Large PA confi guration - $450Anything beyond small PA confi guration up to a maximum of or addition of the following equipment – 16 total microphones, 16 table microphone stands, two powered speakers and all necessary cables and extension cords.
Stage removal/rearrangement - $75
Additional Information
3 Peas in a PodSarah [email protected] Lyons Dr.Frankfort, KY, 40601P: 502-320-6470www.3peasinapodcatering.com
Artiste CateringChef Michael [email protected] East Todd Street Frankfort, KY 40601-3564 P: 502-352-2493 F: 502-352-2494
All The Way ShoppeLinda & Darrell [email protected] Cedarmore Rd.Bagdad, KY, 40003P: 502-747-8891F: 502-747-5521
610 Barbecue & Burgoo TeamRuss & Susan Kennedy610 Briar Cliff Frankfort KY, 40601-3404P: 502-875-3401 www.barbecueburgoo.com
Capital Plaza HotelMarie Murray405 Wilkinson Blvd.Frankfort, KY, 40601P: 502-227-5100F: 502-875-7147www.capitalplazaky.com
Celebrations CateringPeggy Williams, Joyce Jump & Ronnie [email protected] Regents Pk.Frankfort, KY, 40601P: 502-803-7900P: 502-803.7901
The Cheesery34 Fountain Pl Frankfort, KY 40601P: 502-223-7648
Clare Anne’sHolly Smith & Tina Emrick241 E. Main St.Frankfort, KY, 40601P: 502-352-2725
Dupree CateringLucy [email protected] Delaware Ave.Lexington, KY, 40502P: 859-231-0464 F: 859-388-9054 www.dupreecatering.com
Gibby’s DeliMike [email protected] W. BroadwayFrankfort, KY, 40601P: 502-223-4429 www.eatatgibbys.com
Good Faith CateringFaith Hanaway3430 Greenlawn Dr.Lexington, KY, 40517P: 859-351-8047www.goodfaithcatering.com
Kentucky Coffeetree Cafe235 W. Broadway St.Frankfort, KY, 40601P: 502-875-3009www.kentuckycoffeetree.com
Made From Scratch, IncClaudia Costello & Jessica [email protected] Box 1736 Georgetown, KY, 40324P: 502-863-1010
Personal Touch CateringAkhila [email protected] Thomas St.Frankfort, KY, 40601P: 502-659-0559 C: 502-395-0039 www.kentuckycaterer.com
Season’s Catering & Special OccasionsKelli & Michael Stoddart333 N. Ashland Ave.Lexington, KY, 40502P: 859-266-6661F: 859-268-6934 www.seasonsevents.com
Serafi ni243 W. BroadwayFrankfort, KY, 40601P: 502-875-5599
Terri’s CateringTerri Sullivan1010 Silver Creek Rd.Frankfort, KY, 40601P: 502-875-3031F: 502-875-3031www.terriscatering.net
Catering informationThe following licensed caterers are located in the Frankfort area. This is not an exhaustive list of licensed caterers, and exclusion from this list does not indicate prohibition from catering at Kentucky Historical Society facilities.