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KSPMA 27th Annual Conference October 26th – 28th, 2016 1

10-09-16

KENTUCKY SCHOOL PLANT MANAGEMENT ASSOCIATION

“Caretakers of the Educational Environment” October 25th – October 28th, 2016 Embassy Suites 27th Annual Conference Lexington, Kentucky

PRE-CONFERENCE TRAINING Training Facilitator: John Campbell, Floyd County & Steve Griebe, KSPMA Executive Director

Monday, October 24th, 2016 Training for: (HVAC/PLB/EC & ENG) Electrical Contractor/Plumbing/HVAC & Engineer License Renewal Coldstream 4/5: 7:30 – 8:00 REGISTRATION - Coldstream 4/5 Hallway 8:00 Training – Coldstream 4/5 10:00 – 10:15 Break – CS 4/5 Hallway Noon Lunch provided – Buffet in hallway/eat at desks 2:00 – 2:15 Break – CS 4/5 Hallway 4:30 Program ends Tuesday, October 25th, 2016 Training for: (ME/EE) Electrician License Renewal (Not Electrical Contractor) Coldstream4/5: 7:30 – 8:00 REGISTRATION - Coldstream 4/5 Hallway 8:00 – 2:30 Electrical Training 10:00 – 10:15 Break – CS 4/5 Hallway Noon Lunch provided – Coldstream 4 2:30 Program ends.


KENTUCKY SCHOOL PLANT MANAGEMENT ASSOCIATION

“Caretakers of the Educational Environment”

October 25th – October 28th, 2016

Embassy Suites 27th Annual Conference Lexington, Kentucky

World Class Facilities by Empowering the Next Generation

27TH ANNUAL CONFERENCE TUESDAY, OCTOBER 25TH 2:00 – 8:00 Vendor Packet Pickup and Setup (Vendor Assistance Booth) 9:00 Executive Director & Others Meet with Hotel Staff 11:00 - 5:00 GOLF OUTING – Marriot Griffin Gate Course 11:00 @ Club House ****** Start time: Noon 12:00 – 5:00 Member Registration – Hotel Lobby Alcove 2:30 Financial Review Committee – Room: 112 2:30 - 4:00 Spouse Program – Meet in Alcove behind the Registration Table 5:30- 7:00 President’s Reception - Coldstream 4/5

Enjoy appetizers, drinks and fellowship. Everyone is invited for a time of fellowship with our Vendors Embassy Free Bar: 5:30 – 7:00

Free Bar requires an Embassy Room Key.

Dinner-On-Your-Own


Wednesday, October 26th, 2016 7:00 Board Meeting - Embassy Lounge

8:00 - 2:45 Trade Show Booths occupied by Vendors

7:00 - 3:30 Member Registration: Hotel Lobby Alcove

9:45 – 4:00 Spouse Program – Judy Binkley 9:45 Hotel Lobby to Board Bus 10:00 Leave for Touring, Shopping & Lunch 4:00 Return to Hotel

WEDNESDAY: 8:00 General Session 1 – Coldstream 4/5

Call to Order –Matt Ladd, President –Trigg County Schools ON-TIME DRAWING: Door Prize DRAWING FOR FIRST-TIME ATTENDEE: 2 - Door Prizes

Opening Prayer – Jim Fegenbush, Historian, Jefferson County Retired Presentation of Colors – Pulaski County High School JROTC

Pledge of Allegiance Scott Rowland, President-elect, Johnson County Schools National Anthem – Trish Fegenbush Vendor Recognition – Vendor Representatives:

Greg Saylor, Arrow Electric Company Chris Tyler, Thermal Equipment Company Artie Gibson, HMC Mechanical

8:10 Recognition of KSPMA Certification Program Graduates and Certified Facility Officer (CFO) Graduates – Steve Griebe, Executive Director

8:20 – 9:20 Introduction of Speaker: Steve Butcher, Superintendent Rep, Pulaski County Speaker: Dr. Stephen L. Pruitt, Kentucky Commissioner of Education

In September 2015, the Kentucky Board of Education unanimously voted to hire Stephen L. Pruitt as Kentucky's sixth Commissioner of Education. A native of Georgia, Commissioner Pruitt holds a bachelor's degree in chemistry from North Georgia College and State University, a master's degree in science education from the University of West Georgia and a Doctorate of Philosophy in chemistry education from Auburn University.

9:20 – 9:30 Break – Hallway CS 4/5

CLOSE AIRWALL BETWEEN COLDSTREAM 4 & 5 9:30 – 10:25 Breakout Session # 1 – Attend one:

Note: Door Prizes will be given away at the conclusion of each workshop.

1. Coldstream 5 BREAKOUT 1-1: Leadership Techniques Custodial Tract: Presenters: John Mackey, Kenway Distributors

Description: Leadership for yesterday, today, and tomorrow's generation. We will cover difficult employees, problem solving, how to deal with confrontation, and many other topics useful when leading a workforce.

Facilitator: Region 1 Director – Greg Binkley – Crittenden County


Wednesday, October 26th, 2016 (Continued)

2. Bourbon BREAKOUT 1-2: “New Kentucky Facility Inventory and Classification System (KFICS) Initiative.”

Operations Tract: Presenter: Greg Dunbar, AIA, Manager District Facilities Branch Division of District Support

Description: Soon KDE will embark on a new initiative involving the review of the classification of primary and secondary school buildings. KDE believes it can lead to greater efficiency and accuracy in the facilities planning and construction processes. Mr. Dunbar will give an overview and answer questions. Facilitator: Central Training Coordinator: Chris Pepplitsch - Fayette County

3. Fayette BREAKOUT 1-3: HVAC Technology Updates From the Last 5 Years Maintenance Tract: Presenter(s): Tom Erpenbeck, PE (Vice President Lexington Sales), Mike Quigley, PE

(Outside Sales) & Jay McKinney (Outside Sales), Thermal Equipment Company Description: HVAC technologies have continued to evolve over the years to become more energy efficient (saving owners money), more maintenance friendly, and more user friendly. Learn about updates from the last five years or so in the HVAC industry in this presentation.

Facilitator: John Campbell, Training Facilitator Coldstream 4 PARTNER’S MEETING – (One representative per booth) 10:35 – 11:30 Breakout Session # 2 – Attend one:

Note: Door Prizes will be given away at the conclusion of each workshop. 4. Coldstream 4 BREAKOUT 2-1: Custodial Staffing, Ordering and Budgeting Custodial Tract:` Presenter: Shelley Todd, School Works Manager, Pulaski County Schools

Description: In this session I will share the changes we have made in our Custodial Program in Pulaski County over the past few years concerning staffing, budgeting and ordering. These changes have allowed us to keep our custodial spending budgeted and controlled. We have saved money while being able to add equipment throughout out facilities, standardize cleaning and boost morale. Facilitator: Superintendent Representative: Steve Butcher, Pulaski County

5. Coldstream 5 BREAKOUT 2-2: Maintaining Indoor Environmental Quality (IEQ) during Construction and Renovation

Operations Tract: Presenters: Bruce Fergusson, Mike McGonigle, Air Source Technology, Inc. Description: Construction and renovation projects in school settings can adversely affect building occupants by the release of airborne particulates, biological contaminants, and gases. Careful planning for IEQ and the prevention of exposure during these activities is essential. Fortunately, the majority of these issues can be identified and appropriately controlled prior to the start of work. This session will outline necessary planning and requirements for schools to provide a healthful, safe learning environment while minimizing exposure potential to building occupants.

Facilitator: Region 3 Director – Kerry Whitehouse – Shelby County


Wednesday, October 26th, 2016 (Continued) 6. Bourbon BREAKOUT 2-3: Best Practices for Energy Savings Projects Operations Tract: Presenters: Mark Ryles, OVEC/KEDC/KPC and John Clemons, Jessamine County

Description: The session is aimed to help school districts get the most values out of their energy savings projects and to present a way to get much needed building upgrades that often can be afforded through conventional financing means

Facilitator: Historian: Jim Fegenbush - Jefferson County Retired

7. Fayette BREAKOUT 2-4: Paints & Coatings Maintenance Tract: Presenters: Eric Bullerdick, Rust-Oleum and Tony Forns, HPP Industrial Inc

Description: This presentation will include discussions on the following: coatings vs. paints and when to use them; mold & mildew treatments/remediation; anti-graffiti treatments; and dry erase coatings for schools.

Facilitator: Region 10 Director – Kevin Stoltz – Jefferson County 11:30 – 2:30 Trade Show with the Partners

Lunch served from 11:45 – 1:00 throughout the Exhibit Area

2:15 Door Prizes will be given away (must be present) Facilitators: Artie Gibson, Greg Saylor, and Chris Tyler - Partner Board Members

3:00 – 5:00 TOUR – Coventry Oak elementary School, Fayette County Director Of Facility Design, Lead Architect and school administration will be

conducting the tour of the facility. Note: Must ride bus to be eligible for Door Prizes. Buses Load: 2:30pm Depart: 2:40pm Facilitators: Greg Adams and John Campbell

2:30 – 4:30 Clark Room

Panel Presentation: New Facility Directors & Seasoned Directors Update Presenters: Matt Ladd, Scott Rowland, Pat Richardson & Steve Griebe Facilitators: Scott Rowland, KSPMA President Elect, Johnson County

This session will provide needed information for new facility directors and re-fresher ideas for directors who have been in the job for a while. Topics, such as, KDE Procedures (BG #1 Submission), Model Procurement, Capital Financing, Price Contracts (State, Coop & Federal - GSA), Writing Specifications, Maintenance – Best Practices, Custodial – Best Practices and managing the LPC Process, Preventative Maintenance, GMCP List of Training, Explanation of Certification & # years required and CEU’s for re-certification.

5:30 - 8:30 MONTE CARLO NIGHT(for all members, guests & spouses)

CASINO FUN – Coldstream 4/5 BINGO – Bourbon Room FOOD – Fayette Room Express gratitude to our KSPMA Partners for their support & assistance Facilitators: Artie Gibson, Greg Saylor, and Chris Tyler - Partner Board Members

Embassy Free Bar: 5:30 – 7:30; Cash Bar 7:30 – 8:30 Free Bar requires an Embassy Room Key


Thursday, October 27th, 2016 8:00 - 2:00 Trade Show Booths occupied by Vendors 7:00 - 3:30 Member Registration: Lobby Alcove 9:00 Spouse Program: Versailles Room

9:00 – 11:45 Crafts 11:45 – 12:30 Lunch provided. 12:30 – 3:30 Crafts

8:00 General Session 2 – Coldstream 4/5

Matt Ladd, President-elect, Trigg County Schools, Presiding ON-TIME DRAWING - Door Prize DRAWING FOR FIRST-TIME ATTENDEE: 2 - Door Prizes

8:05 Recognition of KSPMA Certification Program Graduates and Certified Facility Manager (CFO) Graduates - Steve Griebe, Executive Director 8:15 – 9:15 Introduction of Speaker: Matt Ladd, President

Speaker: Travis Hamby, Trigg County Superintendent

CLOSE AIRWALL BETWEEN COLDSTREAM 4 & 5 9:20 – 10:15 Breakout Session # 3 – Attend one:

Door Prize will be given away at the conclusion of each workshop. 8. Coldstream 5 BREAKOUT 3-1: Establishing Expectations for Custodial Efforts Custodial Tract: Presenter: Keith Jones, General Manager of Hillyard Kentucky

Description: Planners, administrators, and even community members, must agree on what constitutes “cleanliness.” While there is not a nationwide standard for describing standards of cleanliness, a five-tiered system of expectations is emerging to help guide decision-making.

Facilitator: Region 8 Director - Greg Adams - Floyd County

9. Bourbon BREAKOUT 3-2: Preconstruction Technology Considerations Operations Tract: Presenter: Harold Stanelle, Computer Systems Analyst, Pulaski County Schools

Description: Don’t forget technology!!! In this session I will discuss technology solutions to consider when planning for new construction.

Facilitator: Patrick Richardson, Vice-President

10. Fayette BREAKOUT 3-3: Open Protocols and Building Automation Systems in Your School District

Maintenance Tract: Presenter: Justin Kubly, Energy Solutions Manager, HMC service Company and David Griffey, Regional Operations Manager, HMC Service Company Description: Building automation and control systems are becoming more and more “open”, but what does this really mean? Also, how can you be sure that you are getting the best support for your systems? This presentation will discuss the impact of open protocols and how you can best implement control systems in your school district.

Facilitator: Artie Gibson, Partner Board Member


Thursday, October 27th, 2016 (Continued) 11. Coldstream 4 BREAKOUT 3-4: Best Practices for School Fire Safety Operations Tract: Presenter: Jeffrey Brooks, Deputy State Fire Marshal and Tim Lawson, State Fire

Safety Trainer, Simplex Grinnell Description: Expert panel will discuss best practices for school fire safety.

Facilitator: Region 6 Director – John Clemons - Jessamine County

10:15 - 10:30 Break – Hallway CS 4/5 10:30 – 11:25 Breakout Session # 4 – Attend one:

Note: Door Prizes will be given away at the conclusion of each workshop.

12. Coldstream 5 BREAKOUT 4-1: Keeping The Hardwoods In Tip Top Tournament Shape Custodial Tract: Presenter: Brad Kopp, Sales Manager of Hillyard Kentucky

Description: Across the country, it’s almost hoops season again. In our world these days, the gymnasium never takes a rest. It’s a great time of year to be planning your wood floor care treatments, and how you are going to manage the demand for your floors. In field houses and arenas everywhere, the screeching of Nikes, the thud of the dribble, or the explosion of the spike over a volleyball net – the sounds of the season – are special. After all, making the hardwood gleam as loudly as the sounds echoing through the gymnasium has been the pride of many schools for many years. It doesn’t come easy considering what the floors have to put up with. With players running, jumping, cutting and sliding on the court, it takes expertise – and science – to protect, clean and maintain the hardwood.

Facilitator: Training Facilitator: John Campbell – Floyd County

13. Bourbon BREAKOUT 4-2: Daylight Your Interior Space Classrooms Using Solar Tubes Operations Tract: Presenter: Chick Lanham & Thad Lanham, LHI Lighting

Description: Attend this session to learn an innovative way to have more daylight in your interior space classrooms then exterior wall classrooms with windows. This brilliant design allows for a dozen daylights in a standard classroom so that sunlight is evenly distributed throughout the classroom while saving energy on sunny days.

Facilitator: Region 2 Director – Patrick Owens – Hardin County

14 . Fayette BREAKOUT 4-3: Developing A Proper HVAC Water Treatment Program Maintenance Tract: Presenter: Jon Swindler, Shelby County Public Schools and Jeremy Ray, Thermal

Equipment Company Description:

Facilitator: West Training Coordinator: Greg Binkley – Crittenden County 15. Coldstream 4 BREAKOUT 4-4: Education and Good Business Cent$: Impacting Our Economy,

Families and Children. Operations Tract: Presenter: Tyrone Tyra, Director of the Minority Business Development, Commerce

Lexington Description: Education fuels our economy. An educated workforce attracts and keeps businesses in Kentucky. Our K-12 system feeds into our colleges, universities and technical schools. Our public school population is growing more diverse and the poverty rate of students is increasing. In this session you will learn how your decisions to work with minority and women own businesses impacts our economy, gives back to the community and aids in the overall success of our students.

Facilitator: Matt Ladd, President, Trigg County


Thursday, October 27th, 2016 (Continued) 11:30 – 2:15 Trade Show with the Partners

Lunch served from 11:45 – 1:00 throughout the Exhibit Area 12:00 Past President’s Meeting & Lunch – Keeneland Room 2:00 Door Prizes will be given away (must be present)

Facilitators: Greg Saylor, Chris Tyler and Artie Gibson - Partner Board Members

2:15 Partner Exhibit Breakdown 2:15 General Session 3 – Coldstream 4/5

Patrick Richardson, Vice President, Pulaski County Schools Presiding ON-TIME DRAWING: Door Prize KSPMA Update- Stephen Griebe NSPMA Update – Matt Ladd Association History – Historian Jim Fegenbush

2:40 – 3:40 Breakout Session # 5 – Attend one: Note: Door Prizes will be given away at the conclusion of each workshop. 16. Coldstream 4/5 BREAKOUT 5-1: Better Productivity through New Technology and Equipment Custodial Tract: Presenter: Ashley Crutcher Mitchell, Sales Manager, Kenway Distributors

Description: Why 10% of 90 is a better way to impact your total budget than 10% of 10. New technologies and mechanization can prove to be the answer to this age old question.

Facilitator: Matt Ladd, President Trigg County

17. Bourbon BREAKOUT 5-2: Energy Savings: A Design Perspective Operations Presenter: Douglas Cage PE, GRW Inc.

Description: Attendees will come away with improved understanding of how to effectively guide the design process to achieve desired energy targets.

Facilitator: Region 4 Director - Jason Givens – Logan County

18. Fayette BREAKOUT 5-3: Maintaining Tennis Courts/Tracks and Parking Lots Maintenance Presenter: Jeff Henderson – Tennis Technologies and Roger Barnes – Barnes

Sealcoating Description:

Facilitator: Zan Rexroat, Past President, Scott County Retired 5:30 Social Time – Embassy Reception Area Music provided by our own DJ, Ed Higdon, Past President

6:30 Banquet & Awards: Coldstream 1/2/3 Presiding: Matt Ladd, President

Description of Charity: Back2Back Foundation 50/50 Raffle - Spouse Charity, Ladies sell tickets Donations will also be accepted at the doors

Prayer for Meal: Sam Haulk, Caldwell County Dinner

Entertainment: Brice Long, Country Artist


7:00 Recognitions and Ceremony Facilitators: Matt Ladd, Stephen Griebe, Scott Rowland, Patrick Richardson

Guests Charter Members & Past Presidents Board of Directors – Completing Terms

Recognition of HANK Award recipient: Steve Hall, Fayette County Recognition of Scholarship Winners – John Clemons, Chair Lifetime Member Award Presentation(s) - Patrick Richardson, Chair

1. Jim Kennedy, Laurel County 2. Ed McNeel, Corbin Independent 3. Zan Rexroat, Scott County 4. Shirley Smith, Jessamine County

Business Session: AGENDA: 1. Call To Order: President Matt Ladd 2. Committee Reports:

Bylaws – Scott Rowland Financial Review – Patrick Richardson Finance – Shirley Smith Hank Award – Greg Adams KDE – Kerry Whitehouse Membership – Steve Butcher Past President’s – Zan Rexroat, Chair Professional Development/Certification – John Campbell Trade Show – Steve Griebe President’s Final Comments Plaques for out-going-board members Nominations – Zan Rexroat

Unopposed/Elected: Vice-President: Greg Adams, Floyd County Chaplain: Sam Haulk, Caldwell County Secretary: John Clemons, Jessamine County Treasurer: Chris Pepplitsch, Fayette County Region 6 Director: Jim McClanahan, Scott County Region 8 Director: John Campbell, Floyd County Announcement of Election Winners

o Vendor Representative: Installation of New President Presentation of Gavel to Out-Going President Oath of office for new officers New President Speech Drawings Door Prizes Dismissed


Friday, October 28th, 2016 7:00 - 10:00 Member Registration: Pre-Function Area 9:00 – 11:45 Spouse Program: Bunco Party – Clark Room (Opposite Coldstream 4/5) Prizes provided by Thermal Equipment/ HMC/ Water Furnace

8:00 General Session 4 – Coldstream 4/5 Steve Griebe, Executive Director, presiding ON-TIME DRAWING: Door Prize DRAWING FOR FIRST-TIME ATTENDEE: 2 - Door Prizes

8:30 Introduction of Speaker: Scott Rowland, President Elect, Johnson County

Speaker: David Couch, Associate Commissioner for the Kentucky Department of Education’s Office of Knowledge, Information and Data Services

9:30 Break

Regional Meetings: #1 – 10: Regional Director to facilitate each. Discuss Possible Training Topics & Regional Meeting Dates Elections Regions 2, 4, 6, & 8 - Note: Unopposed Appointments

9:40 Round Table Discussions:

Between 9:40 and 11:55, each participant has the opportunity to choose four Round Tables per the following schedule:

Session # 1: 9:40 - 10:10 Session # 2: 10:15 - 10:45 Session # 3: 10:50 - 11:30 Session # 4: 11:25 - 11:55 Table Representing or Topic &Table Facilitator 1. Kentucky Teacher Retirement System - 2. Kentucky Retirement System / CERS – 3. Pros & Cons of High Performance Boilers – Jeff Fristoe, CP&S 4. KSPMA Services – Steve Griebe 5. Integrated Pest Management – Jim Fegenbush 6. Roof Maintenance – Ken Arrington, Tremco 7. Technology & Facilities – David Couch, Associate Commissioner, KDE 8. Sports Lighting – Curt Mickey, Musco 9. Greg Binkley - Kenway 10. District IT Network – Sheila Setser, Scott County


Friday October 28th, 2016 (Continued) Noon Lunch - General Session 5 – Coldstream 1/2/3 Matt Ladd, President, Presiding

Prayer: Zan Rexroat Lunch Topic: Legislative Update & Other Frankfort Happenings Speaker: Wayne Young, KASA Executive Director

Drawings:

Raffle: $500 Gift Card and TV Drawing (1st name selected gets to pick prize) Embassy Suites – Door Prize Drawing Door Prize Drawings 5 - $100 Vendor Pocket Card Drawings PBS Drawings

Conference Concludes 1:30 – 2:15 BOARD MEETING: 2017 KSPMA BOARD MEMBERS - Clark Room 2017 KSPMA President Scott Rowland

HAVE A SAFE TRIP HOME!

Save the Date

2017 Kentucky School Plant Managers Association

28th Annual Conference October 18th & 19th, 2017

At the

Embassy Suites 1801 Newtown Pike

Lexington, Ky.

Visit www.kspma.org for more information

http://www.kspma.org/

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