4/1/2014 Kenya Freight Clearance and Forwarding Proceedures | Aeromarine Capital - Freight Clearing Forwarding Kenya

http://aeromarine.co.ke/clearing-forwarding/custom-clearance/kenya-clearing-forwarding-proceedures/ 1/7

Skip to navigation

Skip to content

clearing and forwarding air freight sea freight clearing forwarding vehicle clearing container forwarding shipping

import kenya export mombasa Clearing and forwarding, Kenya shipping Logistics, air freight forwarding, seafreight clearing, clearing and forwarding companies in kenya,Logistics Services,Clearing & Forwarding

procedures, clearing and forwarding jobs, Japan vehicle import clearing, coffee forwarding, rice clearing, tds on

clearing and forwarding charges,clearing and forwarding jobs in kenya,clearing and forwarding agent

definition,national clearing and forwarding agency,c&f, clearing and forwarding procedures, freight forwarding,

freight and shipping tracking. track your container by bl no. aeromarine mombasa container clearance

Search: Enter Search... Submit

Navigation

Home

About UsCore Values

Our Mission & Vision

Services Quality

The Team

Why UsCareers

Services

Freight Forwarding

Custom Clearance ServicesConsultation ServicesImport & Export Documentation

Ship AgencyTransport

Car Importation & Clearance

Warehousing

Cargo Transhipment

Kenya Shipping

Contact Us

4/1/2014 Kenya Freight Clearance and Forwarding Proceedures | Aeromarine Capital - Freight Clearing Forwarding Kenya

http://aeromarine.co.ke/clearing-forwarding/custom-clearance/kenya-clearing-forwarding-proceedures/ 2/7

You are here: Home » Services » Custom Clearance Services » Kenya Clearing Forwarding Proceedures

Kenya Freight Clearance and ForwardingProceedures

1. Kenya Customs Clearance Procedure

Imports into Kenya undergo various tasks through Kenyan customs and Kenya Port Authority during clearance

of freights and cargo in Kenya. All this are procedures that freights and cargo undergo and carried out by Kenyaclearing ageants and Kenya Revenue Authority (KRA) Customs officials.

1.1 Customs Declaration

All going well, prior to actual vessel arrival date in Mombasa, the shipping line lodges its online manifest with

customs (into Simba Tradex system) and the port authorities (port KWATOS system). The manifest numberpertaining to the concerned shipment on board of the vessel is advised by the shipping line. Special attention hasto be given to the place of clearance (port / CFS (Container Freight Station) as this may differ depending on

special nature of the cargo (dangerous cargo) or special request from the importer as stated on the bill of ladingor granted by the ports authorities (see point 1.3 – Container Freight Station consigning above).

Against the uploaded manifest, a customs entry is prepared on the Simba Tradex online system by the importers

clearing agent.

Parallel to this, once the manifest is uploaded by the shipping line, the original Bill of Lading duly endorsed by theconsignee (or the telex release) is submitted to the shipping line for issuance and release of a delivery order. This

is done after settlement of the local shipping line charges. The shipping line has to ensure the delivery order is alsouploaded online.

Uploaded entries are passed after either payment of duties or confirmation of exemption by means of the

exemption letter code in the customs system.

4/1/2014 Kenya Freight Clearance and Forwarding Proceedures | Aeromarine Capital - Freight Clearing Forwarding Kenya

http://aeromarine.co.ke/clearing-forwarding/custom-clearance/kenya-clearing-forwarding-proceedures/ 3/7

1.2 Customs Long Room Formalities

A customs folder is prepared by the clearing agents declaration team, and a set of documents is

dispatched to customs long room in Mombasa where the documents are endorsed after being checked bycustoms. Endorsed documents are dispatched to the point of final clearance, i.e. Port of Mombasa (KPA) or

nominated Container Freight Station to the resident customs officers.

At the point of clearance the mode of verification is assigned by customs and executed i.e. sight and release,direct release, normal verification, 100% verification, scanning, etc…

1.3 Customs Verification and / or Scanning

For scanning the container is loaded on a truck and passed through the scanning machines either in the port or atthe Container Freight Station. If the scanning image shows any irregulaties, customs will usually proceed to do

verification.

For customs verification containers have to be placed down, opened and stripped. If verification is to beperformed at a Container Freight Station, all cargo has to be transferred to the respective Container Freight

Station by the Container Freight Station operator.

A verification report, which must tally with the customs declaration, is inserted on the Tradex – Simba system bythe Customs Officer. If the results of the designated verification procedure indicate any abnormalities then the

customs will usually proceed for 100% verification. Any discrepancies on value-quality-quantity or the finding ofany undeclared items will lead to customs raising an offence for which the outcomes are varied and guided by the

customs management act.

If cargo was not verified / scanned or if the results of this was a clean bill, customs can issue a customs releaseorder once it is confirmed that the delivery order obtained earlier is reflecting online (indicating the clearing agentfor which the cargo was checked by customs is indeed to be released to this clearing agent).

1.4 KPA Pick Up Order or Container Freight Station Release order

A pick up order is generated via the Kwatos website, on line, for all consignments cleared within the port of

Mombasa. This pick up order is attached to the set of documents (which includes the delivery order, passedcustoms entry, customs release order) and presented to CDO (Customs Documentation Office) at Port.

Port Charges are then paid usually by deducting the clearing agents running account with the port. Cargo canthen be evacuated out of the port premises. Allocated truck and trailer must be booked via kwatos for loading

purposes.

For Container Freight Station clearance, principle is the same in general Container Freight Station Release Orderprocess though issueing of release orders and payment of Container Freight Station charges can differ

per Container Freight Station (some are manual, some electronic, some require bankers cheques, others can give

credit). Once charges are secured and paid, a gate pass is issued to the clearing agent for collection of cargo andloading purposes.

4/1/2014 Kenya Freight Clearance and Forwarding Proceedures | Aeromarine Capital - Freight Clearing Forwarding Kenya

http://aeromarine.co.ke/clearing-forwarding/custom-clearance/kenya-clearing-forwarding-proceedures/ 4/7

See Also»

Import DocumentsKenya Clearing Forwarding Proceedures

Freight Port Removal

^ TopPrevious page: Kenya Imports Documents Required - Customs Clearance Next page: Kenya Freight

Forwarding | Port Removal - KPA Container Freight Station Operations

Kenya Freight News

12345

Home

About Us

ServicesClearing and Forwarding Agents

Press Center - News

Contact Us

Freight Forwarding

Sea Freight

Air FreightWay bill

Air Freight Terminologies

Glossary

Custom Clearance ServicesImport Documents

Kenya Clearing Forwarding Proceedures

Freight Port Removal

Consultation ServicesImport & Export Documentation

Ship Agency

Give a chance toKenyans who are readyfor bold decisions

The current suffocation at the Mombasa

port has been long in the making. Since

the early years of this government,professional advice has been consistent.

4/1/2014 Kenya Freight Clearance and Forwarding Proceedures | Aeromarine Capital - Freight Clearing Forwarding Kenya

http://aeromarine.co.ke/clearing-forwarding/custom-clearance/kenya-clearing-forwarding-proceedures/ 5/7

Transport

Transport & Deliveries

Transportation and LogisticsLow-Loader Transport

Crane & Forklift

Car Importation & Clearance

Vehicle ClearanceVehicle Import Duty

Vehicle Clearance FAQs

WarehousingCargo Transhipment

Kenya Shipping

©2004-2014 - Aeromarine Capital Group Kenya1st Flr, KAHL Cargo Terminal,

Jomo Kenyatta International Airport

Tel: +254 722 367 091

+254 733 405 760+254 752 896 894

Powered by Netfied Interactive

To Top

4/1/2014 Kenya Freight Clearance and Forwarding Proceedures | Aeromarine Capital - Freight Clearing Forwarding Kenya

http://aeromarine.co.ke/clearing-forwarding/custom-clearance/kenya-clearing-forwarding-proceedures/ 6/7

4/1/2014 Kenya Freight Clearance and Forwarding Proceedures | Aeromarine Capital - Freight Clearing Forwarding Kenya

http://aeromarine.co.ke/clearing-forwarding/custom-clearance/kenya-clearing-forwarding-proceedures/ 7/7

012345