KENYA UGANDA TANZANIA NIGERIA INDIA. . . .

Ÿ Fully configurable to suit any organizations policiesŸ Cloud based just sign up and you are good to goŸ Multi Company, Multi User, Multi LocationŸ Supports all network infrastructuresŸ Handles both Regular and Casual employeesŸ Graphical reporting dash boardŸ Completely parameterized system to suite TAX regulationsŸ Toggle between the months to review/print any historic dataŸ Approved with relevant tax authorities for Kenya, Uganda, Tanzania, Congo,

Rwanda, Sudan, Nigeria etcŸ Seamless integration with Time attendance, Human Resource and ERPŸ Supports full third party software integrationŸ User Defined Payments/DeductionsŸ Exports payroll reports to Excel, CSV and PDFŸ One step back up and restoreŸ Handling huge number of employeesŸ Possibility of data integration from the existing payroll (master only)Ÿ Flexible and parameter based set up for taxation of Employee Benefits to

incorporate additions and changes to tax laws with an option to create additional benefits field for future

Ÿ Editable Monthly and Annual PAYE table and NHIF tableŸ Flexible and customizble set up for computation of reliefs under tax laws

such as Insurance Relief, Owner Occupied Interest Relief, Provident Fund, Pension Schemes and Home Ownership Saving Plan (HOSP)

Ÿ Informative DashboardŸ Simple to complex automated Earnings/DeductionsŸ Flexible payment periods for both Regulars and CasualsŸ Loans with Employer & Employee shared interestŸ Comprehensive audit log (user based and transaction-wise)Ÿ Online statutory (iTax, NSSF and NHIF) submissionŸ No client setup required only browser neededŸ Report builderŸ Role based user profilingŸ Protected emailed payslips using specific passwords i.e Payroll number,

date of birth……

INNOVATIVE ACCURATE AND AFFORDABLE PAYROLL SOLUTION

Sophisticated and comprehensive, Paymaster software is designed to suit the needs of the HR and Finance professionals across small, medium and large sized organizations.Developed with the latest technology, Paymaster is powerful and yet so easy to use that it makes payroll processing a simple job that can be performed in-house

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WHY CHOOSE USHighly Reliable:-

Having been used for 10 years, Paymaster caters for all industry vertical needs. Product has been tested for more than 200 customers and is highly reliable and accurate.

Strong technical team:-Endeavour Africa Group has 140 professionals across group and presence in 7 African countries. With a strong technical team, a client can be assured of quality service and effective implementation

Industry vertical experience:-We have more than 500 installations on Payroll System. The software works with a wide range of clients with different requirements placing it as a completely parameterized system. It caters for various industries such as manufacturing, distribution, hospital, supermarkets, hotels, service industry, offices etc.

Constantly upgrading product:-Paymaster is constantly developed and upgraded. We keep on coming up with newer versions and new features to suit arising requirements

Ease of AccessPaymaster cloud application enhances one's ability to process salaries at your convenience from anywhere in the world

Multiple functions in a single package:-

A fully fledge ERP software; it is a combination of different modules each with different functions that are set to give similar objectives.

Efficient resource utilization:-Having been developed on vb.net platform, it is efficient in resource utilization and requires an average inexpensive machine. It can run on any version of windows operating systems.

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SETUP

Company BanksYou can specify unlimited number of company banks. During transfer of employees, salaries, you can switch to select the paying bank out of the many company banks created.

Multi CurrencyPayMaster supports payments of various Allowances using different currencies.Once currency is setup as the base currency and exchange rate is specified for other currencies to the base currency.All statutory element will be computed on the base currency regardless of the employees varying default currency.

Comprehensive Policy from simple to more complex password settings that include Length, Characters and duration.

Payroll SetupDetailed Parameters setup to match any.

Company Setup

Ÿ PayMaster supports multiple companies online for various countries. Simply click on sign up and fill in your company details.

DASHBOARDInformative Dashboard

Ÿ Month Wise Employees Gross Salary to determine Company expenditure on Employees Salary.

Ÿ Department Wise Active EmployeeŸ Loans summaryŸ Payroll guide/checklist and on month-wise payroll processingŸ Sign-up online and good to go

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Password Policy

MASTERS-PART A

Company StructureYou can structure your company on virtually unlimited number of Locations, Departments, Sub-departments, Designations, Categories, Class and much more.You can restrict maximum number of employee required in a specific master so as to manage manpower in a specific company master.All reports generated from the system can filtered using the company structure defined.

Holiday MastersHolidays are essential when it comes to employees’ leave records and attendance. For instance, if you put an Annual leave record for an employee, the system will automatically exclude any holiday in between the leave period as Annual leaves are based on working days.Recurring holidays are setup once and will be automatically created in the following year once the closing year process is done.

Salary GradesPaymaster supports structure based salary schedules (Grade & Step) with unlimited number of prefixed earnings and deduction amounts, Pension/PF contributions and statutory parameter for respective grades.Once a Salary Grade is defined, you only allocate the employee his/her respective grade and all due elements will be automatically computed

Loan SetupSetup unlimited number of Loans in the system. Specify none and interest recovered rates. Interest recovered can be shared by both employee & employer percentage wise.

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MASTERS-PART B

Benefit SetupBy default, paymaster is loaded with the standard non-cash benefits defined as by the tax law.You can however include additional and unlimited benefits in kind.

Bank & Branch Setup

Users can create Virtually Unlimited Payment/Deductions as per the needs. Below are the ways how it can be calculated:Ÿ Variable: Can create virtually unlimited savings schemesŸ Slab Based: e.g. Sales Commission.Ÿ Import Payment/Deduction from Excel/CSV files.Ÿ Fixed: Remains Constant until changed e.g. COTU, Union, Medical,

etc.Ÿ Calculated: Formula based. Can be used to automate transactions

using simple to more complex formulas. Eg………

You can create/import all the banks and their respective branches. This is specified on employees information for remitting salaries to their respective bank/account

Earning Deduction Setup

Cost Center SetupCost centers are normally used by NGOs to track donor contributions based on projects.You can create virtually unlimited number of Cost Centers (Donors) and allocate their percentage contributions on project (Profiles). An employee is then assigned a Project(Profile) and on the processed payroll, system will show amounts based respective allocations.

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ACCESS RIGHT AND USER PROFILEThe System facilitates setup and registration of the software use. It facilitates categorizing of user as Administrator and User. This is to limit the privileges to either of the users within some modules.

User RoleUser role does the same job of assigning and limiting privileges but in this case to some functions within a module. It entails:-Ÿ Simple/Role based user rightsŸ Comprehensive User Rights to cover each and every menu option

with Add/Edit/Delete RightsŸ User profile to restrict users to a specific segment of Employees

only (Locationwise, Departmentwise, CategorywiseŸ Various Action Level Rights e.g Allow to change/post Salary

revision, Earning & Deduction, Batch Posting, Loan Vouchers.

User ProfileIt gives a user categorized rights by filtering out some groups and only giving access and manipulation rights to others. It also categorizes user rights in basic and salary rights. Basic rights mean that a user has the same rights that have been defined in user setup over all groups.Salary Rights filters the rights of a user meaning they can use those rights that they have over only the groups that they have been assigned. It also limits rights over some customized reports, regular employee analysis reports and casual employee analysis reports.

User RightsUser Rights tab is used to give rights to access any or no module of the system. When creating a user, one has to check the modules so as to grant that user the right to access them.

This User on the user setup defines whether a user is an administrator, or a user. An administrator has full access to every function, while a user has limited privileges based on the user role assigned.

User Master

Password Policy Manager

In-built password policy for secure access

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PARAMETERIZED PAYROLL SETUP

The Systems can accommodate more than one company in it or completely independent company branches by putting in boundaries that cut any relationships between data from either. It provides:

Ÿ Fully parameterized system as per requirementŸ Checking printing moduleŸ No Hard coding of Taxation Rules, users can change on their

ownŸ Inter(Branch, Department, Category, Designation) movement

historyŸ Various tools to setup Absenteeism, Over Time Rates,

Housing, HOSP; Leaves Encashment, Quarters, prorate salary calculation, Rounding etc.

Ÿ Configurable Bank Transfer Report to match the format for Almost all the banks

Ÿ NSSF and NHIF settings on rateŸ Quarters calculation which includes rates on free housing,

free meals and agricultural employeesŸ Loan calculation with consideration of the KRA prescribed

interest rate, company’s interest rate and the fringe benefit taxation rate.

Ÿ General global settings including limit on salary advance, prorating salary based on date of joining and date of leaving, enabling net to basic calculator and enabling multi-currency functions

Ÿ Unique settings relating to casuals including Monthly or periodic calculation of PAYE, NSSF and NHIF

Ÿ Automated parameters based on various employee inputs like date of joining, service

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DETAILED EMPLOYEE SETUP-PART A

Employee Master Module is an extensive information gathering tool used to capture all relevant employee details required for reference in the company. It entails:-Ÿ One Point Central Entry for Employee details through User

Friendly, Properly Laid Out Entry formŸ Salary details capturing including Basic, Housing, Quarters,

Insurance Relief, Pension, PF, HOSP, other custom Pay/Deductions

Ÿ Various statutory options to specify if NSSF/NHIF Applicable if paid by Employee or Employer, Special Tax for Directors, Voluntary Pension/NSSF Contributions etc.

Ÿ HR details:- basic HR details can be stored in systemŸ Special features e.g image upload for employee image and

identity card scansŸ Bank details including bank account number entries. Gives an

option of including alternative Bank detailsŸ Employee specific calculations hours on overtime,

absenteeism, minimum working hours and salary prorationŸ Benefits definition by enabling the already defined benefits

and newly defined benefitsŸ Job grade based salary paymentŸ Housing allowance option for casual employeesŸ Contract information can be captured

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DETAILED EMPLOYEE SETUP-PART B

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Employee BanksŸ You can specify more than one bank details for an employee

and split employee's Net Pay percentage wise for each bank

Employee Insurance Details Ÿ Multiple and Detail insurance details - Education, Life and

health for either self, child or spouse

Employee Remuneration Ÿ PayMaster supports both employee specific salary

information or Grade wise salary structure. Ÿ For employee wise, Basic, Housing, Meal and other Fixed

Allowances & Deductions are specified for each individual employees.

Ÿ For Grade wise salary structure, the employee is allocated a Salary Grade and all elements setup in the salary will be automatically computed to the employee.

Employee Separation This utility is used to disengage employees. Employees separated from the system are achieved and can be rejoined. PayMaster will automatically prorate a separated employee's Earnings and Deductions and will compute Gratuity based on set parameters.

EARNING AND DEDUCTION In Addition to Pre-defined Payments and Deductions, System supports custom Payment/Deduction. Users can create Virtually Unlimited Payment/Deduction as per the needs.Earning/deductions can be created as:-Ÿ Variables(changes every processing period e.g. Allowances)Ÿ Fixed Remains Constant Until Changed e.g. COTU, UNION,

MEDICAL etc...), Rate Based(Has Fixed Rate per unit e.g. Piece Rate based payment, Hours Based Payment)

Ÿ Calculated-can be used to automate payments & deductions using simple to more complex formulas. ( e.g 5% of Basic+Housing+OT)

Ÿ Easy to use Payment/Deduction Entry Screen for Monthly inputs

Ÿ Single/Bulk Entry of the various payments/deductionsŸ Import Payment/Deduction from ExcelŸ Fixed Payments & Deductions meaning when created the

value does not change but instead recurs automatically every other month

Ÿ Scheduled payments and deductions allowing assigning an opening balance, setting a beginning date and scheduling installments

Ÿ Choose to Maintain schedules for Payments/Deductions to be paid/recovered over a period of time

Earning/Deduction VoucherŸ Maintain schedules for Allowances/Payments to be paid over

a period of timeŸ You can increase or reduce the amount to be paid/deducted

for a specific month and the system will automatically adjust the schedule so as to pay or recover the full scheduled amount.

Earning/Deduction ProfileŸ Assignment of payments and deductions therefore

preventing erroneous entering of values in payments or deductions to which and employee is not eligible to.

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LOAN MANAGEMENTThe Loan Management module is a tool used in creation and modification of Leaves. It facilitates setting up of loans through defining their interest rates and describing whether to be compounded or simple and whether to use fringe benefitŸ Manage various loans being granted to EmployeesŸ Manage recovery of loansŸ Automatic interest Calculation and DeductionŸ Automatic Fringe benefit Calculation and Reporting ScheduleŸ Loan Addition/Deduction at any given point of the monthŸ Loan Vouchers with Pre-defined(Pre-Agreed) Loan PaymentŸ Editable Loan schedules that can be deferred, or repayment

period reduced.Ÿ Multiple Loan recoveries for same employeeŸ Approval of Loan entries

Normal Loan PaymentThis is a table containing any loans an employee has taken. It is used to specify the balance, monthly deduction and any additional amount to that loan that an employee has taken.

Loan Payment ScheduleThe Loan Payment Schedule is used to setup the mode of payment that an employee uses. It comprises of:Ÿ Advance Loan Payment ScheduleŸ The Loan AmountŸ The month from which loan payment deduction should beginŸ The number of installments the employee will pay with By

taking these fields, the payment schedule calculates the interest rate and the amount to be paid in each of those months

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LEAVE MANAGEMENT

Leave Management module is an In-Built Comprehensive Leave Management tool best suited for creation and calculation and overall management of leaves through:Ÿ User can create Virtually Unlimited Leaves e.g Annual Leave, Sick

Leave, Maternity Leave, Paternity Leave etc..Ÿ Allocation/Assigning of Leaves based on Calender or Employee

placementŸ Comprehensive leave settings for Accumulation, Accruals,

Application Restrictions and assignmentsŸ Auto assign leaves based on Employee Gender and or placement

(Work Locations, Department, Category etc)Ÿ Automatic leave accruals (Monthly or Annually)Automatic Leave

balance carry forward based on carry forward type a) Full – All pending leave balanceb) Percentage of the remaining balancec) Fixed if balance days accedes set limitŸ Adjust/Amend leave balances for employeesŸ Encash/Monetize Leave balancesŸ Automatic close of employee leave year if leaves are

accumulated based on Employee date of joiningŸ Parameterized Leaves Rules Creation e.g Total Leave Days,

Accumulation of Leaves, Treatment of Holidays, Weekly Offs, Saturdays on a defined leave.

Ÿ Option to adjust Leave balances Ÿ Leave Year End process for Leaves based on Employee joining dateŸ User friendly option to capture Leave opening balances as of a

specific dateŸ Well maintained Leave transaction historyŸ Reports and Pop-upsŸ Leaves can be defined as Paid Leave or Unpaid Leave, En-cashable

Leaves etc...Ÿ In-Built Leaves En-cashmentŸ Leave extension and deductionŸ Balancing forward of LeavesŸ Advance loan repayment schedule and reportingŸ Advanced in-built leave management moduleŸ User Friendly Leave Application Form with extensive information

while entering leaves

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CASUAL PAYROLL

Ÿ Casuals are treated separate from Permanent EmployeesŸ Separate Reports can be generated for both Permanent & CasualsŸ Salaries can be processed at user Defined Processing Periods e.g

Daily, Weekly, Fortnightly, Monthly, and Custom Date RangeŸ Wages Master to define Various slabs for wagesŸ Wages can be defined as Daily or Hourly Working Ÿ Wages can be tagged to the Employee or can be over written per

Employee.Ÿ Easy to use Date Entry Screen for Working Hours/DaysŸ Consideration of PAYE, NHIF & NSSF as per the accumulation of

Salary as per Processing PeriodsŸ Loans/Savings Provision for Casual EmployeesŸ Separate Statutory Reports for CasualsŸ Import Period Work hours/days

Casual Processing Period

Each company has a specific period after which it pays its casual workers. These can be created depending on the company specifications.Under the Casuals Module a processing period is created by choosing the start date and the end date. At the same time the day of processing is created and the minimum working hours per day defined.

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PAYROLL PROCESSING

Ÿ One Click Payroll processingŸ Selective Payroll Processing per EmployeeŸ On the Fly Processing of Payroll upon change of

Payment/Deduction etc...Ÿ All the Taxations, Benefits & Contributions gets

calculated and effected immediatelyŸ Payroll Processing can be set on Processing Periods for

permanent (Monthly) for Casuals at any Predefined Period (e.g Daily, Weekly, Fortnightly, Custom Defined)

Ÿ Option to specify Month Cutoff Date for Permanent Staff Processing

Ÿ Payslip auto calculation for both Regular employees and Casual employees

Ÿ Advanced payment/deduction Schedule & ReportingŸ Automatic Salary pro rata based on date of joining/date

of leaving and Parameter based.Ÿ Payroll guide/checklist and on month-wise payroll

processing

REGULAR PAYROLL

PayMaster allows for creating of single or multiple payment periods for Permanent staff.In case of multiple periods, you choose deduct statutory deductions either on the first, last period or periodically.

Processing Periods

Create PayslipsThis utility is used to make ready the payroll for processing. You can excluded employees to terminatedin this process so as system will not process payroll for them

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3RD PARTY INTEGRATION

Ÿ Pay Master is Open End System Developed on latest technology platform

Ÿ Pay Master can be integrated with Any 3rd Party System either for Input Data or Output Data

Ÿ Pay Master is already integrated with Tally 9.ERP and Pastel Evolution Accounting Systems

Ÿ We have integrated Pay Master with SAP and other ERP as per Client needs

Ÿ Pay Master can also accept the Attendance, Leave Data from any 3rd Party System in defined format or API

Ÿ Integration can either be done as File Communication or Direct database Communication with the 3rd Party System or API’s.

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AUTO PAYSLIP MAILERAutomatically Pay slips will be emailed to employees either to their personal email addresses or work email addresses. With options to secure pay slips with passwords (date of birth, Tax Pin No., Payroll No. or National ID No.)

BANK TRANSFER AND BANK TRANSFER DESIGNER

PAYSLIP DESIGNER

Ÿ PayMaster supports Bank Transfer Templates for Online Bank Transfer File Generation

Ÿ Bank Transfer is supported for both Net Salaries & Salary Advances, other Earning/Deductions and Loans

Ÿ Bank Transfer can be configured to Transfer Net Salaries & Salary Advances in different Employee Bank Accounts

Ÿ System can be configured to generate Multiple Bank Transfer format in the same payroll

Ÿ It automatically filters out Employee belonging to specific bank format as per configuration

Ÿ This is tried and proven file Generation with most of the banks in Kenya and other countries

Ÿ User Friendly GUI, enables users to design the file format themselves

Ÿ PayMaster supports In-Built Payslip designer with multiple options

Ÿ Users can choose which Allowances/Deductions to show on Payslips (Screen and Print outs

Ÿ Users can configure Payslip to print with relevant information for ease of understanding the statutory deductions for the Employee

Ÿ Users can configure payslip to print with Pension balances, Leave Balances, etc...details

Ÿ Payslip designer allow users to mention other details e.g Department, Designation, Bank Details etc.. on the Payslip.

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GRATUITYŸ Now paymaster supports In-Built Service Gratuity

Calculation Ÿ Based on set Criteria System Automatically Calculates

Service Gratuity on the Termination of an EmployeeŸ System allows to manually enter the Gross Tax Paid &

other required details for gratuity Calculations for those not having pre-existing data

Ÿ Gratuity calculation reports can be printed for the explanation of the calculation and future reference

Ÿ Gratuity Taxation is taken care and presented on relevant statutory reports

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AUDIT TRAILŸ Audit User sessions (Login and Logout time) with access

locations (IP address from login pc)Ÿ Audit activity wise i.e. Addition & Update of records,

posting of transactions ……etcŸ Advanced option search to filter by Login User, Action

Date Time, accessed IP Address andŸ Action Description.

STATUTORY REPORTS

KRA /URA /TRA approved PayMaster. All the Reports are Compatible to latest changes in Format

Ÿ System Generates all the Statutory Reports on a click of a button

Ÿ All the Statutory Reports are Online Tax Payer Software Compliant for online submission

Ÿ Generated based on the format required for processing country

Ÿ Mail P9 reports to Employees for self submission

Following are some of the Statutory Reports generated from PayMaster

Ÿ P9A, P9A(HOSP)Ÿ P10, P10A, P10DŸ PAYE ReturnsŸ NHIF ReturnsŸ NSSF ReturnsŸ Monthly P9A (for online submission)Ÿ DIT Report

The Window below shows how PayMaster assists in exporting a monthly P9A Report. The export file format is designed to be compatible with the KRA taxpayer software. After exporting all one needs to do is to import it to tax payer software and uploading it for online submission.

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UTILITIES

This module contains various tools to ensure data security:-Ÿ A net to basic calculator for quick calculation. It includes

entry of NSSF, NHIF and relief. It is used to calculate the expected basic pay especially for employees who suggest a certain amount of net which will require basic input in the employee master module.

Ÿ All kind of Payment/Deductions Transactions can be imported directly from Excel on Processing Period Basis

Ÿ All kind of Loan/Saving deductions can be imported from Excel

Ÿ All the listed Transactions can also be exported as a Template in Excel with Data.

Audit Logs

Import Export Utility

Closing Processes

Utility Tools

Ÿ Tracks all the changes in the system & presents them as a User Friendly Reporting

Ÿ Tracks all Login sessions from any access points.

This utility helps you lock the month and year to avoid any changes for a month that is already processed.

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REPORTS

In Addition to Custom Generated Report Writer, System comes with Multiple Pre-Defined Reports. Following is the List of some of the In-Built Reports:-

Ÿ Master ReportsŸ Analysis ReportsŸ Statutory ReportsŸ JV ExportŸ Leave ReportsŸ Contract ReportsŸ Audit ReportsŸ Report BuilderŸ Advance LabelsŸ Various Loan Voucher ReportsŸ Cash Register ReportsŸ Cheque Payment ReportŸ Company Debit/Credit ReportŸ Company Payroll Report

Ÿ Company Payroll Summary ReportŸ Various Payment/Deduction Voucher ReportsŸ Loan Payment History & Balance ReportsŸ Pension Contribution ReportŸ Various Payment Deduction, Loan, Saving ReportsŸ Benefits ReportŸ Vehicle ReportŸ Overdrawn Salary ReportŸ Various Leave ReportsŸ Various Year to Date Salary Analysis ReportsŸ In-built Year to Date ReportsŸ Bank Payment ReportŸ Advance Coinage Analysis & Net Pay Coinage Analysis

Report

SALIENT FEATURE OF REPORTSREPORT PRINTING

PDF CONVERSION

The Report Viewing tool has a printing function which works along with the computers default printer to endure easy and convenient printing. It does not need exporting to a document so as to print.

As long as there is a PDF reading software, example Adobe PDF Reader or do PDF Reader, the system automatically converts. If there are multiple PDF readers it gives you an option to choose which one of them to use the convert.

EXCEL, WORD & HTML CONVERSIONThe File exporting tool offers an option for XLS file Format which allows a report to be exported to an excel file for any other editing. This can be especially used when a certain report needs remarks and does not have a remark column. The report is exported to an excel sheet and the last remark column added manually.

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REPORTS WRITER

More often than not it is like to find a company requiring a report that does not exist among the available analysis reports. In other cases they may require to have extra field on the already existing reports. The customized tool helps in designing new reports with as many or few fields that a client may require. This is mostly done so as to have a report serve its purpose while being brief an exact.

Ÿ Comes with a hand report customizable toolŸ Creates new reports with different names and titlesŸ Facilitates multiple selection of fields from different tablesŸ Customization of the order in which the field appear Ÿ Filtering of data in the fields that does not require to be shown.

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SAMPLE-BASIC ANALYSIS REPORT SAMPLE-NHIF RETURN REPORT

SAMPLE-P9A REPORT SAMPLE-HOUSING ALLOWANCE REPORT

SAMPLE STATUTORY REPORT SAMPLE -P9A REPORT

SAMPLE-P10 iTAX REPORT

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SAMPLE-REPORT BUILDER

www.endeavourafrica.com

+255 (658) 991 122

KENYA UGANDA TANZANIA NIGERIA INDIA. . . .