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KENYA UNIVERSITIES AND COLLEGES CENTRAL PLACEMENT SERVICE

Tel: 0723 954 927, 0734 879 662 Email: [email protected] P.O. Box 105166-00101, NAIROBI

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JOB ADVERTS

FINANCE MANAGER, KUCCPS 3 (Ref. Code KUCCPS 008/16) - 1 POSITION

Reporting to the Deputy Chief Executive Officer, the Finance Manager will be responsible for strategic financial planning and directing of the activities of the finance functions in the institution.

Key Responsibilities:

1. Ensure development, proper interpretation, implementation and review of financial regulations and procedures to enhance internal controls;

2. Ensure provision of quality and timely accounting services; 3. Ensure preparation of supporting information for annual audits; 4. Maintain an inventory on all bank accounts of the organization and their approved

signatories; and 5. Oversee authorization of payments, signing of cheques, identification of suitable cheques

signatories and setting financial limits as appropriate; 6. Plan and budget for the division; and 7. Supervise and coordinate staff development and performance appraisal in the division.

Minimum Requirement

For appointment to this position, a candidate must:

1. Have served in the grade of Chief Accountant for a minimum period of three (3) years or eight (8) years in comparable and relevant position in the public or private sector three (3) of which must be in a senior management level;

2. Have a bachelor’s degree in Commerce (Accounts or Finance) or Business Management or Public Administration plus Certificate Public Account (CPA) K or Associate of Chartered Certified Accountant (ACCA) or Chartered Finance Analyst (CFA) from a recognized institution;

3. Have a Master’s degree in any of the following fields; Finance, Accounting, Business Administration, Strategic Management or its equivalent qualification from a recognized institution;

4. Have a certificate in Corporate Governance or Senior Management course lasting not less than four (4) weeks from a recognized institution ;

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5. Have demonstrated a high degree of professional competence, integrity and a clear understanding of accounting system, processes, and procedures required in the management of finances.;

6. Be a member of Association of Chartered Certified Accountant (ACCA) or Chartered Financial Analyst (CFA) or any other relevant professional body;

7. Have met the requirements of Chapter Six (6) of the Constitution of Kenya on leadership and accountability. Applicants should have clearance certificates from the following bodies:

a. Kenya Revenue Authority; b. Ethics and Anti-Corruption Commission; c. Higher Educations Loans Board; d. A Licensed Credit Reference Bureau; e. Director of Criminal Investigation

MANAGER, INFORMATION COMMUNICATIONS TECHNOLOGY – MIS, KUCCPS 4 (Ref. Code KUCCPS 009/16) - 1 POSITION

Reporting to the Deputy Chief Executive Officer, the manager will be responsible for managing and coordinating resources and processes to deliver software releases of the Placement Projects, while helping to define the vision, definition and strategy for the development team by driving project initiatives that deliver on the Placement Service's vision.


1. Work with the Placement Service functional heads to plan and execute projects, ensure that teams have appropriate product and technical specifications, direction, and resources to deliver products effectively by establishing realistic estimates for timelines while ensuring that projects remain on target to meet deadlines;

2. Responsible for all applications within the Placement Service; receives all requests for new applications, reviews and gives necessary approvals;

3. Developing product development processes and frameworks including technical documentation standards, QA processes, and building and configuration management;

4. Establish internal standards, benchmark with external standards and ensure standards are continuously maintained;

5. Performing code reviews to identify and correct bugs; 6. Identify and assign teams to work on projects or with users to develop appropriate

applications and provide technical support and guidance as may be required; 7. Create and execute project work plans outlining schedules and deliverables; 8. Effectively prioritise and manage multiple projects; 9. Effectively communicate relevant changes in projects to project teams; 10. Keeping teams and management informed on project progress/status; 11. Maintaining awareness and knowledge of relevant existing and emerging technologies and

the impact these technologies have on projects; and

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12. Manage, lead and develop the software development team.

Minimum Requirement


1. Have served in the grade of Chief Information Communication Technology Officer for a minimum period of three (3) years or eight (8) years in comparable and relevant position in the public or private sector three (3) of which must be in a senior management level;

2. Have a Bachelor’s Degree in any of the following disciplines: Computer Science or Information Systems or equivalent qualifications from a recognized Institution;

3. Have a Master’s Degree in any of the following disciplines: Computer Science or Information Systems or equivalent qualifications from a recognized Institution;

4. Have a certificate in Corporate Governance or Senior Management Course lasting note less than four (4) weeks from a recognized Institution;

5. Have demonstrated a high degree of integrity, professional competence and ability in the administration and management of the Information Communication Technology function as reflected in work performance and results; and



MANAGER, INFORMATION COMMUNICATIONS TECHNOLOGY - INFRUSTRACTURE, KUCCPS 4 (Ref. Code KUCCPS 010/16) - 1 POSITION

Reporting to the Deputy Chief Executive Officer, s/he will be responsible for the management of the Placement Service’s ICT Infrastructure environment.


1. Develop and implement quality guidelines and procedures on hardware and software; 2. Analyse computing requirements, identify infrastructure requirements and initiate

improvements projects; 3. Forecast and plan future programme requirements including modernisation and/or upgrade of

existing facilities; 4. Manage infrastructure projects including project planning to ensure that all activities and

tasks begin and end on time; 5. Identify project resource requirements and ensure that these are availed on time and utilised

as per laid down plans including staffing, hardware and software requirements; 6. Install, configure and maintain multiplatform systems hardware, software and components.

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7. Ensure effective and efficient security systems that ensure network, systems and data security and recovery from internal and external security threats;

8. Develop, deploy and maintain performance monitoring and reporting systems that provide management and technical reports for decision making and operational support;

9. Coordinate, schedule and manage information systems to meet user requirements; 10. Facilitate automation of all offices including inter-office communication; 11. Establish a strong working relationship with external suppliers in order to enhance

productivity and manage costs; and 12. Manage, lead and develop staff.

Minimum Requirement


1. Have served in the grade of Chief Information Communication Technology Officer for a minimum period of three (3) years or eight (8) years in comparable and relevant position in the public or private sector three (3) of which must be in a senior management level;

2. Have a Bachelor’s Degree in any of the following disciplines: Computer Science or Information Systems or equivalent qualifications from a recognized Institution;

3. Have a Master’s Degree in any of the following disciplines: Computer Science or Information Systems or equivalent qualifications from a recognized Institution;

4. Have a certificate in Corporate Governance or Senior Management Course lasting note less than four (4) weeks from a recognized Institution;

5. Have demonstrated a high degree of integrity, professional competence and ability in the administration and management of the Information Communication Technology function as reflected in work performance and results; and



ACCOUNTANT, KUCCPS 6 (Ref. Code KUCCPS 011/16) - 2 POSITIONS

Reporting to the Finance Manager, the Accountants will be responsible for applying accounting principles and procedures to collate and analyze financial information, prepare accurate and timely financial reports and statements and ensure appropriate accounting control procedures are upheld.


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1. Assist in the preparation and monitoring implementation of accounting policies, procedures and systems to enhance efficiency and internal controls;

2. Administer the petty cash float and ensure timely reimbursement of the same. 3. Maintain the institutions assets register and financial data bases; 4. Compile and analyze financial information to prepare financial statements including

monthly and annual accounts; 5. Assist in the preparation and continuous management and support of budget and forecast

activities; 6. Financial audit preparation and coordinate the internal and external processes; 7. Develop and advise on appropriate internal controls to reduce risk 8. Analyze and advise on financial operations including revenue and expenditure trends,

financial commitments and future revenues 9. Ensure accurate and appropriate recording and analysis of revenues, expenses, assets and

liabilities; 10. Check and verify all payroll transactions and ensure these have been properly authorized on

the correct documents before posting to the payroll. 11. Ensure that all P9 information assessment forms are provided to staff on time and ensure

relevant submissions are made to KRA as per the stipulated formats and deadlines 12. Complete balance sheet reconciliations to assist with the finance teams monthly targets 13. Liaise with the banks to effect on line payments for the Placement Service staff salaries and

temporary staff payments, check payment reports and initiate corrective action where necessary.

14. Prepare and complete reconciliation sheets for all bank, cheque and cash payments. 15. Perform other financial tasks and assignments as and when required which are consistent

with the level of the position in the institution

Minimum Requirement


1. Have served in the grade of Accountant for a minimum period of five (5) years in comparable and relevant position in the public or private sector;

2. Have a bachelor’s degree in Commerce (Accounts or Finance) or Business Management or Public Administration plus Certificate Public Account (CPA) K or Associate of Chartered Certified Accountant (ACCA) or Chartered Finance Analyst (CFA) from a recognized institution. A Master’s degree in the relevant field will be an added advantage;

3. Have demonstrated a high degree of professional competence, integrity and a clear understanding of accounting system, processes, and procedures required in the management of finances.

4. Be a member of Association of Chartered Certified Accountant (ACCA) or Chartered Financial Analyst (CFA) or any other relevant professional body.

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ACCOUNTS ASSISTANT, KUCCPS 8 (Ref. Code KUCCPS 012/16) - 1 POSITION

Reporting to the Accountant, the officer will provide support to the finance team through the timely and accurate processing of financial and accounting data.


1. Raise payment vouchers and cheques for payments. 2. Assist in the administration of the petty cash float and ensure timely reimbursement of the

same. 3. Assist in the maintenance of the institutions assets register 4. Assist in the maintenance of financial data bases; 5. Accurate and appropriate recording of revenues, expenses, assets and liabilities; 6. Input payroll transactions and ensuring they have been properly authorized on the correct

documents before posting to the payroll. 7. Post payroll transactions correctly using assigned budget codes and ensure preauthorized

documents from HR have been provided. 8. Assist in ensuring that all statutory deductions are effected and returns submitted to the

relevant regulatory agencies in the stipulated formats on a monthly, quarterly or annual basis.

9. Process all staff deductions as necessary including deductions for bills, advances etc. and ensure that these are fully recovered and accounted for.

10. Calculate gratuity payments and submit them to Accountant for review. Forward reviewed schedules to Finance Manager for approval prior to processing for payment.

11. Prepare documentation/ payment requests to 3rd parties on a timely basis and ensure that they are within the payroll month.

Minimum Requirement


1. Have served in the grade of Accounts Assistant for a minimum period of two (2) years or a comparable and relevant position in the public or private sector;

2. Have a bachelor’s degree in Commerce (Accounts or Finance) or Business Management or Public Administration from a recognized institution plus CPA II or ACCA II and above.

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3. Have demonstrated a high degree of professional competence, integrity and a clear understanding of accounting system, processes, and procedures required in the management of finances.

4. High levels of personal integrity, particularly in relation to confidentiality 5. Be proficient in the relevant computer applications; and 6. Have met the requirements of Chapter Six (6) of the Constitution of Kenya on leadership and

accountability. Applicants should have clearance certificates from the following bodies: a. Kenya Revenue Authority; b. Ethics and Anti-Corruption Commission; c. Higher Educations Loans Board; d. A Licensed Credit Reference Bureau; e. Director of Criminal Investigation

PLACEMENT AND CAREER SERVICES OFFICER, KUCCPS 6 (Ref. Code KUCCPS 013/16) - 1 POSITION

The Placement and Career Services Officer will be the head of the Placement and Career Services Division and will be responsible to the Deputy Chief Executive for the overall management and administration of the division.


1. Co-ordinate compilation of declared capacities of technical programmes in Universities and Colleges;

2. Participate in sourcing, receiving and uploading of Kenya National Examination Council K.C.S.E registration data into the MIS;

3. Implement the policies and decisions of the Board on Placement and Career Guidance; 4. Develop, review and Publish guidelines for guiding the application for Courses in

Universities and Colleges; 5. Disseminate information on available programmes, their costs and the areas of study

prioritized by the Government; 6. Prepare periodic reports on placement and career guidance; 7. Plan and budget for the Division; and 8. Supervise and coordinate staff development and performance appraisal in the division.

Minimum Requirement

For appointment to this grade, a candidate must:-

1. Have served in the grade of Placement and Career Services Officer for a minimum of five (5) years hands on experience in a leadership and management position preferably in admissions and enrollment processes in the Higher Education Sub-Sector;

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2. Have a Bachelor’s Degree in any of the following disciplines: (Education, Management, Business Administration, Public Administration or Development Studies) or equivalent qualification from recognized Institution. A Master’s Degree in Education, Finance, Economics, Business Studies, Development Studies or related area from a recognized Institution will be an added advantage;

3. Be proficient in the relevant computer applications; and 4. Have demonstrated a high degree of professional competence and ability in the

administration and management of the Placement and Career Services function as reflected in work performance and results;



LEGAL OFFICER/CORPORATE SECRETARY KUCCPS 6 (Ref. Code KUCCPS 014/16) - 1 POSITION

The Legal Officer will be responsible to the Chief Executive Officer and the Board for the overall management and administration of the legal function.


1. Provide legal advice and prepare legal opinions and interpretation on all legal issues; 2. Organize Board Meetings, and coordinates preparation of agenda including other documents

required; 3. Prepare Minutes of the Board Meetings and ensure their circulation; 4. Ensure implementation of legal agreements and contracts in liaison with relevant

divisions/departments; 5. Draft legal documents and negotiate contracts, leases, formal agreements and other legal

instruments between the placement service and other parties; 6. Manage legal implications of the policies, procedures and projects of the Service including

attend to court cases on behalf of the service and prepare reports; 7. Develop effective defence strategies, arguments and testimony in preparation for legal

proceedings on behalf of the Placement Service and prepare reports; 8. Conduct legal research, develop concept papers, prepare legal briefs and opinions; 9. Develop a data bank of the litigation status of the organization; 10. Plan and budget for the unit; and

Minimum Requirement

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For appointment to this grade, a candidate must:

1. Have served in the grade of legal officer for a minimum period of five (5) years in comparable and relevant position in the Public Service or Private Sector;

2. Have Bachelor’s degree in Law or equivalent qualification from a recognized institution; 3. Be a certified public secretary of good standing; 4. Be an advocate of the High Court of Kenya; 5. Have a current Law Practicing Certificate; 6. Have attended a Management Course lasting not less than three (3) weeks from a recognized

institution; 7. Be proficient in the relevant computer applications; and 8. Have demonstrated a high degree of integrity, professional competence and ability in the

administration and management of the legal function as reflected in work performance and results.



INFORMATION COMMUNICATIONS TECHNOLOGY OFFICER – DATABASE ADMINISTRATOR, KUCCPS 7/8 (Ref. Code KUCCPS 015/16) - 1 POSITION

Reporting to the Manager ICT – Infrastructure, the officer will support and maintain the varied number of databases running within the Placement Service.


1. Support of production database services to ensure the highest standards of availability, resilience, integrity, security and performance as required by the Placement Service and other dependent business systems;

2. Design, develop and administer the Placement Service databases and database packages and procedures;

3. Performance monitoring, reporting, and tuning of the Placement Service databases. 4. Review and tune SQL or database logic code or scripts; 5. Ensure security and access control; 6. Provide technical support to ICT development team in the design, development, testing,

tuning and implementation of their various database applications and or projects; 7. Create and maintain SQL queries and routines; 8. Provisioning of (database) development and testing environments;

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9. Write ad-hoc queries based on schema knowledge for various reporting requirements and data extract requests;

10. Deal with complex data models and object relational database mapping, while producing complex reports;

11. To ensure all servers are configured correctly with regard to security patches, software versions, security configuration, and recoverability and that, all servers are backed up correctly and to carry out regular test restores; and

12. Support staff in execution of difficult technical tasks, including data extracts and the creation of specialized reports.

Minimum Requirement


1. Have served for a minimum of two (2) years in the grade of ICT Officer in public or private sector;

2. A degree in Computer Science or equivalent experience; 3. Experience and training in MySQL, and Microsoft SQL; 4. Experience and knowledge in Unix based operating systems; 5. Knowledge of XML and other related data formats; 6. Experience in database design, development and integration technologies; 7. Have met the requirements of Chapter Six (6) of the Constitution of Kenya on leadership and

accountability. Applicants should have clearance certificates from the following bodies: a. Kenya Revenue Authority; b. Ethics and Anti-Corruption Commission; c. Higher Educations Loans Board; d. A Licensed Credit Reference Bureau; e. Director of Criminal Investigation

INFORMATION COMMUNICATIONS TECHNOLOGY OFFICER – DEVELOPER & USER SUPPORT, KUCCPS 7/8 (Ref. Code KUCCPS 016/16) - 1 POSITION

Reporting to the Manager, ICT – MIS, the officer is responsible for supporting the Placement Service’s application environment by creating and modifying in-house applications as well as modifying open source solutions. Also, provide technical support on networks and ensure the continuous provision of ICT services at all times


1. Responding promptly and professionally to bug reports. Review and repair legacy code; 2. Expected to conduct system analysis and development, with limited support from

professional staff, to keep our systems current with changing technologies;

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3. Responsible for analysis of current programs including performance, diagnosis and troubleshooting of problem programs, and designing solutions to problematic programming;

4. Responsible for development of new programs, analyzes current programs and processes, and making recommendations which yield a more cost effective product;

5. Document code consistently throughout the development process by listing a description of the program, special instructions, and any changes made in database tables on procedural;

6. Design, install, operate and maintain information systems technology including local and wide area networks and associated peripheral devices;

7. Operate and coordinate telecommunications systems including automated networks and the full spectrum of data links and circuits and diagnose equipment failures and replace faulty parts and telephony equipment;

8. Assess users’ hardware and software requirements, prepare costings, and participate in the selection of all general hardware;

9. Responsible for distribution of new equipment and for ensuring the return of faulty goods to suppliers for repair / replacement;

10. To support the server infrastructure and provide preventative maintenance on the server infrastructure;

11. Create new network user accounts, alter user system details and remove past user accounts and ensure all servers are backed up correctly and to carry out regular test restores;

Minimum Requirement


1. Have served for a minimum of two (2) years in the grade of ICT Officer or in a comparable position in public or private sector;

2. A degree in Computer Science or equivalent experience; 3. Technical work experience in PHP, MySQL and related Open Source Technologies

additional Oracle certificate is preferable; 4. Excellent customer support and communication skills 5. Expert knowledge of computer languages, computer logic and flow-charting and computer

program design methods and techniques; 6. Expert knowledge of maintaining and debugging live software system and of writing and

editing program documentation; Experience of supporting a 20+ server environment 7. Experience of installing and supporting Windows 200x 8. Good understanding of: Networking concepts, firewall concepts, network based storage

solutions, and server hardware 9. Have met the requirements of Chapter Six (6) of the Constitution of Kenya on leadership and

accountability. Applicants should have clearance certificates from the following bodies: a. Kenya Revenue Authority; b. Ethics and Anti-Corruption Commission; c. Higher Educations Loans Board;

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d. A Licensed Credit Reference Bureau; e. Director of Criminal Investigation

ADMINISTRATIVE ASSISTANT, KUCCPS 9/10 (Ref. Code KUCCPS 017/16) – 1 POSITIONS

Provide overall and effective coordination and administrative support to the department. This includes: secretarial, security, departmental procurement, travel arrangements and events coordination.


1. Manage good office environment and ensure maintenance and security of all items entrusted with and establish and maintain stock management and control system;

2. Schedule and coordinate meetings and arrange and participate in meetings, conferences and placement/career talks and other activities;

3. Identify issues and provide advice regarding policies and standard practices; 4. Prepare and periodic reports on departmental assets, procurement trends, projections and

challenges; 5. Working in liaison with the procurement section in the Placement Service, oversee efficient,

value for money, well-coordinated and timely procurement to the department through periodic procurement planning and maintenance of a procurement database ;

6. Facilitate the approval of travel and expense claims and requisitions; 7. Liaise with relevant finance personnel to follow up on raised expense claims

reimbursements; 8. Manage and follow up on departmental staff leave applications and maintain leave calendar;

and 9. Supervise support staff.

Minimum Requirement


1. Have served for a minimum of two (2) years in a Secretarial position in public or private sector;

2. A Diploma in Office Administration or Secretarial Studies or equivalent; 3. Computer literate; proficiency in email and Microsoft Applications; 4. Strong in office management and administration; 5. Good planning and organisational ability; 6. Consultative approach with the ability to work under pressure and to prioritise; 7. Ability to work independently with minimal supervision; 8. Good interpersonal and communication skills; and

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HOW TO APPLY

Interested applicants should post or hand deliver their applications in sealed envelopes clearly marked with the position applied for and reference code to:

The Chief Executive Officer Kenya Universities and Colleges Central Placement Service ACK Garden House, 3rd Floor, 1st Ngong Avenue, Community P. O. Box 105166-0101, NAIROBI

Or

Email to [email protected] with the reference code and the position applied for as the subject line.

The Placement Service is an equal opportunity employer. People with disabilities, women and people from marginalised regions are encouraged to apply.

The deadline for receipt of the applications is March 4, 2016 at 5.00 pm.

mailto:[email protected]

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