KERALA TOURISM DEVELOPMENT CORPORATION LIMITED

KTDC/CM/RD-Chennai/Lease/15 30/03/2015

RE-TENDER FOR LICENSING SPACE

Sealed competitive tenders are invited for licensing of space at Rain Drops, Chennai,

located in the heart of the city of Chennai, for the following purposes in the locations

specified and with approximate area.

1) Operation of Travel & Requisite Shop – Cabin in Reception Lobby in front of the

restaurant entry

Approx. Area – 103.94 sq:ft.

2) Operation of Spa/Ayurveda - 1345 sq:ft. approximately in the 2nd

floor

3) Operation of Curio Shop - The vacant space adjacent to the capsule lift

Approx. Area – 79.09 sq:ft.

4) Display Area to display the products - The right side area, enroute to the basement

Of the bidder two wheeler Parking from the main entry near

ring main guard room

Approx. Area – 214.23 sq:ft.

The bids are invited initially for a period of 3 years. The premises are ready for

occupation. Tender forms are available at the office of the Commercial Manager, KTDC

Ltd, Corporate Office, Vikas Bhavan. P.O., Thiruvananthapuram. PH. 0471-2721243.

upto 1.00 P.M. on 27/04/2015 during office hours on payment of Rs.1,041/- inclusive

tax. The EMD will be Rs.50,000/- by D.D. for each shop. Tender forms should be

submitted on or before 3 P.M. on 27/04/2015. The same will be opened at 4.p.m on

27/04/2015. The under signed reserves the right to accept or reject any tender with out

assigning any reason whatsoever.

For more details: www.ktdc.com/announcement.php

Managing Director

KERALA TOURISM DEVLOPMENT CORPORATION LIMITED

MASCOT SQUARE, VIKAS BHAVAN.P.O.THIRUVANANTHAPURAM

RE-TENDER FORM FOR THE LICENCE OF SPACE

1. Name of the Organization/Individual :

2. Full Address with PIN CODE :

Telephone (O) (R)

Fax:

E. mail.

3. Type of Organization.

Proprietor ship Partnership Private Ltd. Public Ltd.

Plicense tick appropriate box.

4. Details of the Properties / Partners / Directors

(Attach sheets if required)

5. Date of registration of the firm or incorporation of the company.

6. Income Tax PAN No.

7. Name and address

8. The purpose for which the accommodation is taken on license : (please tick)

(separate bids to be submitted if more than one purpose is required)

1) Travel & Requisite – Cabin in Reception Lobby in front of the restaurant entry

Shop Approx. Area – 103.94 sq:ft.

2) Spa/Ayrveda Centre – 2nd

floor, Approx. area 1345 sq:ft.

3) Curio Shop - The vacant space adjacent to the capsule lift

Approx. Area – 79.09 sq:ft.

4) Display Area - The right side area, enroute to the basement two wheeler

Parking from the main entry near ring main guard room

Approx. Area – 214.23 sq:ft.

(Contd..2..)

….2..

9. Relevant experience in the field :

(Proof for the relevant experience to be enclosed)

10. We agree to abide by all terms and conditions given in Annexure - A.

11. Details of EMD: Name of Bank: Amount: No. & Date.

I/We hereby certify that the details given above are correct to the best of my / our

knowledge.

Date: Name and designation of authorized signatory.

….3..

CONDITIONS FOR THE LICENSE OF SPACE.

1. The licensee will enter into an agreement of license for a period of three years

with the Licensor within ten days after the receipt of the communication of the

acceptance of the tender by the Licensor, and deposit a security deposit equivalent

to 6 months rent. The deposit is interest free and is to be repaid to the licensee, on

final vacation of the premises by the licensee after the recovery of all the arrears

of the rent, electricity charges, water charges, and amount payable for the

common services. The licensee shall pay monthly rent to the Licensor before 5th

of every month with the annual increase agreed to in the tender.

2. The licensee shall use the said building exclusively for the purpose stated in the

tender.

3. The licensee shall continue to pay the rent in respect of the said building regularly

and punctually without any delay or default, and is entitled to obtain receipt

thereof from the Licensor. In case of defaults exceeding 3 months, the Licensor

may immediately terminate the license.

4. The licensee shall pay electricity and water charges without any delay or default.

5. The licensee shall pay bills presented by Licensor in relation to maintenance of

the common areas, water supply and security as applicable to the said building

regularly and punctually without any delay or default.

6. At all times during the term of the license, the licensee shall keep and maintain

the said building with all its fittings and fixtures in proper condition.

7. The licensee will keep the area licensed to them neat and tidy at all times .

(Contd..4)

..4..

8. The licensee shall not make any alterations in the said building without the

previous written consent of the licensor.

9. The licensee shall not use the building so as to destroy or reduce its value or

utility in any manner.

10. The licensee shall neither transfer his right, (Sub license) nor allow the building

or any part thereof to be occupied by anybody else.

11. On the expiry of the aforesaid period of 3 years or earlier by three months

notice on either side, the licensee shall vacate and hand over the building to the

Licensor in good condition as it was at the time of taking the building on license

after removal of all fixtures if any owned by the licensee.

12. The licensee shall permit the Licensor, his servants and agents, at all reasonable

times to enter into the building to inspect the conditions thereof and to point out

any defects to be repaired.

13. The original of this license agreement, executed shall be retained by the licensor

and a true photocopy of the original retained by the licensee.

14. If the licensee commits any breach of the conditions or covenants herein, the

license shall be terminated at the option of the Licensor, who shall be entitled to

recover all the arrears of the rent, electricity charges, water charges, and amount

payable for the common services. All damages for breach of contract will be

levied from the licensee and evict the licensee with out further notice and to

resume possession of the said space.

(Contd..5.)

….5..

15. The licensee may keep their sign boards exhibited in front of the space allotted

after getting the approval from the licensor.

16. All decisions taken by the licensor represented by the Managing Director or

Board of Directors of KTDC regarding this license shall be binding on the licensee.

17. No explosive or unlicensed items of any kind shall be stocked in the space

licensed.

18. Taxes if any liable to be paid by the licensee to the Central Government/State

Government/Local bodies shall be paid by the licensee then and their and the

licensee will be solely responsible for any legal action due to non remittance of

the taxes.

19. The licensee will be solely responsible for collection and deposit of vat/ taxes etc.

20. In the event of failure to pay the license fee on the stipulated date, an interest at

18% shall be charged.

21. The licensee, in connection with carrying on his business in the licensed

premises, will only appoint persons having good character, well-behaved skill-full

in the business.

22. The licensee shall furnish the licensor a list of his / their employees indicating

name, age, residential address, permanent address, and specimen signature.

23. Any encroachment of space over and above the space allotted to the license as per

the agreement shall lead to termination of the agreement/contract.

(Contd..6..)

…6..

24. The licensee shall be required to adopt fair business practices and to exhibits

prizes in respect of each item of sale and the prize so exhibited should be

competitive.

25. The licensee shall not store, display, exhibit any books, magazines, newspapers or

periodical, status, idols, or other articles which are repugnant to moral or indecent

and immoral, in proper or otherwise objectionable in character, it being expressly

agreed that the decision of the licensor shall be conclusive in this behalf and

absolutely binding on the licensee and shall not be subject o any dispute or

review. The licensee shall immediately remove such items from the premises, if

decided by the licensor as objectionable in any manner.

26. The licensee shall be responsible to obtain approval for all necessary licenses

from the concerned authorities which are required from the State, Municipal or

any other authority for the purpose for carrying on the business.

27. The licensee shall not stock any inflammable or otherwise dangerous materials,

goods, narcotics, drugs, articles so as to injure or damage the premises or keep

goods of combustible nature etc. in any part of the area.

28. The licensee shall not cause or be the cause of loud or noisy conduct nor indulge

in anything what so ever which may constitute a source of nuisance or annoyance

to the licensor or other licensees or occupants or the visitors of the hotel.

29. The licensor may at any time at their discretion call upon the licensee to remove

his goods from the licensed space and give him alternative space for the purpose

of his business. The licensor shall endeavor to give such alternative space on

license which is reasonably equivalent to the licensed space. In case the

alternative space is not acceptable to the licensee, he will have the option to

terminate the contract by giving one month notice.

(Contd..7..)

…7..

30. The licensee shall comply with all the directions, general or special, as may be

given by the licensor from time to time, which shall be deemed to be part of this

contract. The licensor may vary, delete and withdraw such directors from time to

time.

31. The Courts at Chennai shall have jurisdiction to try any suit or legal proceedings

arising out of or concerning the terms of this agreement. The Indian laws and any

modifications thereto shall be applicable and binding on both parties hereto.

32. The KTDC Ltd. will not be responsible for any loss of goods due to theft,

burglary or fire etc.

33. The Licensee shall not hold or permit to be held any public or private auction in

the space.

I / we the undersigned having gone through the tender documents, inspected the site /

premises conducted due diligence and having read all terms and conditions thereof,

submit the tender documents.

a) The tender format and terms and conditions in the annexure thereto duly signed

by me/ us in token of having read understood and agreed to the same .

b) we agree to abide by all the terms and conditions as contained in the tender

documents.

Authorized signatory.

Name and Address

Phone No.

…8..

KERALA TOURISM DEVELOPMENT CORPORATION LIMITED

PRICE BID

Sl.

No.

Area License fee per

month

Area taken Remarks

1 Operation of Travel

& Requisite Shop

2 Operation of

Spa/Ayurveda

3 Operation of Curio

Shop

4 Display area to

display the products

of the bidder

Name , Signature &

Address of the Licensee

with Phone No.

Place:

Date:

NOTE: The Licensee should marked “√” symbol for the required area.

Enclosed schedule of space in separate sheets.