kettle season 2011

KETTLE SEASON 2011KETTLE SEASON 2011

CASCADE DIVISIONCASCADE DIVISION

11

2011 Kettle Season2011 Kettle SeasonCorps/Units/Service Extension will be Corps/Units/Service Extension will be

assembling their own Kettle Worker assembling their own Kettle Worker packets again this year.packets again this year.

All forms are found available under All forms are found available under the R:\General Folder\General Folder\the R:\General Folder\General Folder\Human Resources Dept\A-Forms to Human Resources Dept\A-Forms to Hire Kettle WorkersHire Kettle Workers

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2011 Kettle Season2011 Kettle SeasonWe have an email address set up just We have an email address set up just

for Christmas.for Christmas. CSHR-Christmas [email protected] [email protected] tionarmy.org

Send Christmas Kettle Worker paperwork to Send Christmas Kettle Worker paperwork to

DHQ as an email attachment to this email.DHQ as an email attachment to this email. Employee Names should be in the subject Employee Names should be in the subject

lineline Do not send paperwork directly to any HR Do not send paperwork directly to any HR

or Payroll employeeor Payroll employee

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2011 Kettle Season2011 Kettle Season

Forms for Kettle Workers:Forms for Kettle Workers:Local FilesLocal Files

General Safety RulesGeneral Safety RulesAnti-HarassmentAnti-HarassmentCode of EthicsCode of EthicsReference Forms (2)Reference Forms (2)Interview notesInterview notesKettle Worker ApplicationKettle Worker Application

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Forms HR/Payroll need:Forms HR/Payroll need:For DHQFor DHQ

I-9 with photo back-upI-9 with photo back-upBackground Disclosure and AuthorizationBackground Disclosure and AuthorizationW-4W-4

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2011 Kettle Season2011 Kettle SeasonKettle Worker InformationKettle Worker Information

Each Kettle Worker should be Each Kettle Worker should be provided the following informationprovided the following informationSupervisor’s (Contact) NameSupervisor’s (Contact) NameContact Phone NumberContact Phone NumberLocation of Corps/Christmas CenterLocation of Corps/Christmas CenterCorps Officers’ NameCorps Officers’ Name

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Report Workplace AccidentsReport Workplace AccidentsTo Supervisor within 24 hoursTo Supervisor within 24 hoursSupervisor to SRS within 24 hoursSupervisor to SRS within 24 hours1.888.548.01571.888.548.0157

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Employment of MinorsEmployment of MinorsOregonOregon

Hours of EmploymentHours of Employment14 & 15 year olds14 & 15 year olds16 & 17 year olds16 & 17 year olds

Rest PeriodsRest PeriodsEmployment CertificateEmployment Certificate

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Employment of MinorsEmployment of MinorsIdahoIdaho

16-17 years old16-17 years oldUnder 16Under 16

Working HoursWorking HoursRecord KeepingRecord KeepingFinesFines

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Kettle Season 2009Kettle Season 200910

2011 Kettle Season2011 Kettle SeasonRetention of Records for Kettle Retention of Records for Kettle

WorkersWorkers

Handle like a regular employeeHandle like a regular employee

P&P Part 3 10-07 Directive No. 02-P&P Part 3 10-07 Directive No. 02-6969

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Retention of Records for Kettle Retention of Records for Kettle WorkersWorkers

Electronic StorageElectronic Storage

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Kettle Worker Paperwork TrailKettle Worker Paperwork Trail

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CorpsCorps

• Hiring• Reference• Interviews• Collection

of Data• Input of

Data• Submit to

DHQ• Work

Miracles

• Hiring• Reference• Interviews• Collection

of Data• Input of

Data• Submit to

DHQ• Work

Miracles

• Work • Get Paid

• Work • Get Paid

• Data Upload Ultipro

• W-2• Checks• Final

Checks

• Data Upload Ultipro

• W-2• Checks• Final

Checks

• Process Background Check

• Review of background hits

• Adverse Action and Termination

• Process Background Check

• Review of background hits

• Adverse Action and Termination

• Verification of Information

• Process for CFC

• Data Entry• Long List of

boring tasks

• Verification of Information

• Process for CFC

• Data Entry• Long List of

boring tasks

DHQ HR Child Safety Payroll Employee

Bi-Weekly Kettle Bi-Weekly Kettle PayrollPayroll

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NOVEMBERNovember 1-21

Submit to DHQ as much and as often as you likeHR Goal is to have 24 hour turn around for paperwork in the email box by 8:00 a.m.

November 228:00 a.m. PST CUT OFF for Input into the Kettle Program ( HR Functions)

November 23-28Still do data input into the kettle program, monies, hours.

Sun Mon Tue Wed Thu Fri Sat

1 2 3 4 5

Regular

Payroll ending

6 7 8 9 10 11 12

13 14 15 16 17 18 19

Regular

Payroll ending

20 21 22

8:00 am HR

Cut-Off Kettle

Workers

23 24

Thanks giving

25

Thanksgiving

26

Christmas

Payroll Ending

27 28

Email From

Payroll

29 30

Bi-Weekly Kettle Bi-Weekly Kettle PayrollPayroll

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NOVEMBERFriday

8:00 CS Hire will have processed by 12:00No Kettle Access Between 1:30-3:00

Payroll: pulling kettle worker information form Kettle program, upload into Ulitpro, export and upload employee numbers back into kettle program.


1 2 3 4 5

Regular

Payroll ending

6 7 8 9 10 11 12

13 14 15 16 17 18 19

Regular

Payroll ending

20 21 22

8:00 am HR

Cut-Off Kettle

Workers

23 24

Thanks giving

25

Thanksgiving

26

Christmas

Payroll Ending

27 28

Email From

Payroll

29 30

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Bi-Weekly Kettle Bi-Weekly Kettle PayrollPayroll December

December 1-7Submit to DHQ as much and as often as you like

December 812:00 Cut off for Input into the Kettle Program

December 2112:00 a.m. PST CUT OFF for Input into the Kettle Program

Area’s In RedStill do data input into the kettle program, monies, hours, etc.


1 2 3

Regular Payroll

Ending

4 5 6 7 8

12:00 HR Cut-

Off

9 10

Christmas

Payroll ending

11 12

Email From

Payroll

13 14 15 16 17

18 19 20 21

12:00 HR Cut-

Off

22 23

24

25 26

Email From

Payroll

27 28 29 30 31

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Bi-Weekly Kettle Bi-Weekly Kettle PayrollPayroll December


1 2 3

Regular Payroll

Ending

4 5 6 7 8

12:00 HR Cut-

Off

9 10

Christmas

Payroll ending

11 12

Email From

Payroll

13 14 15 16 17

18 19 20 21

12:00 HR Cut-

Off

22 23

24

25 26

Email From

Payroll

27 28 29 30 31

I-9I-9

2020

Date Entered in to the Federal E-verify System


Paying Kettle WorkersPaying Kettle Workers

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Kettle Program VS UltiProKettle Program VS UltiPro Kettle ProgramKettle Program

Time ClockTime ClockEmployee Information HolderEmployee Information HolderReport Keeper/GeneratorReport Keeper/Generator

UltiProUltiPro Payroll ProgramPayroll Program Calculates CheckCalculates Check W-2W-2 Corps have no access to this programCorps have no access to this program

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An Employee will not be set up to:An Employee will not be set up to:Work in Kettle Payroll and Regular Work in Kettle Payroll and Regular

PayrollPayroll

Kettle Coordinator, Drivers, etc., will Kettle Coordinator, Drivers, etc., will be input on the Regular Payroll be input on the Regular Payroll GroupGroup

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Kettle hours must be submitted by Kettle hours must be submitted by 10:00 a.m. on the Monday 10:00 a.m. on the Monday following Payroll End Datefollowing Payroll End Date

How to handle missed hoursHow to handle missed hours

Additional income for Kettle Additional income for Kettle WorkersWorkers

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HR needs to be notified immediately HR needs to be notified immediately when terminating an employeewhen terminating an employeeEmail to CSHR-Christmas 2009 with:Email to CSHR-Christmas 2009 with:

NameNameFile NumberFile NumberFinal HoursFinal HoursDates for which the work occurred.Dates for which the work occurred.

Never hold an employee’s check

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Period EndingsPeriod Endings

November 26, 2011November 26, 2011

December 10, 2011December 10, 2011


Kettle employees will be paid Kettle employees will be paid every other Fridayevery other Friday




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Child SafetyChild Safety

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DHQ generates background request from DHQ generates background request from Kettle Program data, verification of release Kettle Program data, verification of release and submits to Abso for processingand submits to Abso for processing

Abso returns results to DHQAbso returns results to DHQ

3333


NOT SENT NOT SENT > DHQ has not submitted > DHQ has not submitted yetyet

PENDING PENDING > DHQ has submitted > DHQ has submitted

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What happens with an alert?What happens with an alert?

DHQ reviews for precluded offensesDHQ reviews for precluded offenses If no precluding offenses, No contact from If no precluding offenses, No contact from

DHQDHQ If precluded offenses are listed, Child If precluded offenses are listed, Child

Safety Coordinator will contact Corps Safety Coordinator will contact Corps Officer; may refer to THQ for reviewOfficer; may refer to THQ for review

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What happens with an alert?What happens with an alert?

Corps Officer CorrespondenceCorps Officer CorrespondenceInformationalInformationalTerminationTermination

Cover LetterCover LetterLetter to ApplicantLetter to ApplicantBackground CheckBackground Check

WarrantsWarrants

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Outside VendorsOutside Vendors

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Using outside vendors:Using outside vendors:

CFC APPROVAL FOR CONTRACTCFC APPROVAL FOR CONTRACT

SCREENING MUST INCLUDE:SCREENING MUST INCLUDE:Must be a completed Background Must be a completed Background

CheckCheckMust have a sex offender checkMust have a sex offender check

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QUESTIONS AND ANSWERSQUESTIONS AND ANSWERS

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We look forward to a successful 2011 We look forward to a successful 2011 Kettle Season.Kettle Season.

Because we are all…….Because we are all…….

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kettle season 2011

Documents

kettle workershandle

kettle seasonwe

kettle programdecember

kettle access

kettle worker packets

kettle worker paperwork

payroll employee

email attachment