KETTLE SEASON 2012

CASCADE DIVISION

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2012 Kettle SeasonCorps/Units/Service Extension will be

assembling their own Kettle Worker packets again this year.

All forms are found available under the R:\General Folder\General Folder\Human Resources Dept\A-Forms to Hire Kettle Workers

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2012 Kettle SeasonWe have an email address set up just

for Christmas. CSHR-Christmas 2009@usw.salvationarmy.org

Send Christmas Kettle Worker paperwork

to DHQ as an email attachment to this email.

Employee Names should be in the subject line

Do not send paperwork directly to any HR or Payroll employee

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2012 Kettle SeasonForms for Kettle Workers:

Local FilesGeneral Safety RulesAnti-HarassmentCode of EthicsReference Forms (2)Interview notesKettle Worker Application

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2012 Kettle SeasonForms HR/Payroll need:

For DHQI-9 with photo back-upBackground Disclosure and AuthorizationW-4

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2012 Kettle SeasonKettle Worker Information

Each Kettle Worker should be provided the following informationSupervisor’s (Contact) NameContact Phone NumberLocation of Corps/Christmas CenterCorps Officers’ Name

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2012 Kettle Season

Report Workplace AccidentsTo Supervisor within 24 hoursSupervisor to Sedgewick within 24 hours1.888.548.0157Account # 4618

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2012 Kettle SeasonEmployment of Minors

OregonHours of Employment

14 & 15 year olds16 & 17 year olds

Rest PeriodsEmployment Certificate

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2012 Kettle SeasonEmployment of Minors

Idaho16-17 years oldUnder 16

Working HoursRecord KeepingFines

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Kettle Season 200910

Kettle Season 200911

Kettle Season 200912

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2012 Kettle SeasonRetention of Records for Kettle

Workers

Handle like a regular employee

P&P Part 3 10-07 Directive No. 02-69

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2012 Kettle Season

Retention of Records for Kettle Workers

I-9

Electronic Storage

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Kettle Worker Paperwork Trail

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Corps

• Hiring• Reference• Interviews• Collection

of Data• Input of

Data• Submit to

DHQ• Work

Miracles

• Work • Get Paid

• Data Upload Ultipro

• W-2• Checks• Final

Checks

• Process Background Check

• Review of background hits

• Adverse Action and Termination

• Verification of Information

• Process for CFC

• Data Entry• Long List of

boring tasks

DHQ HR Child Safety Payroll Employee

Bi-Weekly Kettle Payroll

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NOVEMBERNovember 1-18Submit to DHQ as much and as often as you like

HR Goal is to have 24 hour turn around for paperwork in the email box by 8:00 a.m.

November 198:00 a.m. PST CUT

OFF for Input into the Kettle Program ( HR Functions)

November 19-27Still do data input

into the kettle program, monies, hours.

Sun Mon Tue Wed Thu Fri Sat        1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 Regular Payroll

20 21Employee payday

22thanksgiving

23thanksgiving

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25 26 Kettle Payroll 27 28 29 30Kettle PayDay

 

Bi-Weekly Kettle Payroll

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NOVEMBERFriday

8:00 CS Hire will have processed by 12:00

Payroll: pulling kettle worker information form Kettle program, upload into Ulitpro, export and upload employee numbers back into kettle program.

Sun Mon Tue Wed Thu Fri Sat        1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 Regular Payroll

20 21Employee payday

22thanksgiving

23thanksgiving

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25 26 Kettle Payroll 27 28 29 30Kettle PayDay

 

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Bi-Weekly Kettle Payroll December

December 1-6Submit to DHQ as

much and as often as you like

December 78:00 Cut off for

Input into the Kettle Program

December 218:00 a.m. PST CUT

OFF for Input into the Kettle Program

Area’s In RedStill do data input

into the kettle program, monies, hours, etc.

Sun Mon Tue Wed Thu Fri Sat            1

2 3 4 5 6 7 8

9 10 Kettle Payroll

11 12 13 14 Kettle Pay Day

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16 17 18 19 20 21 22

23 24Kettle Payroll

25 Christmas 26 27 28 Kettle Pay Day

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30 31          

I-9

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Date Entered in to the Federal E-verify System

2012 Kettle Season

Paying Kettle Workers

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2012 Kettle Season Kettle Program VS UltiPro

Kettle ProgramTime ClockEmployee Information HolderReport Keeper/Generator

UltiProPayroll ProgramCalculates CheckW-2Corps have no access to this program

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2012 Kettle SeasonAn Employee will not be set up to:

Work in Kettle Payroll and Regular Payroll

Kettle Coordinator, Drivers, etc., will be input on the Regular Payroll Group

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2012 Kettle SeasonKettle hours must be submitted

by 10:00 a.m. on the Monday following Payroll End Date

How to handle missed hours

Additional income for Kettle Workers 26

2012 Kettle Season

HR needs to be notified immediately when terminating an employeeEmail to CSHR-Christmas 2009 with:

NameFile NumberFinal HoursDates for which the work occurred.

Never hold an employee’s check

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2012 Kettle SeasonKettle employees will be paid every other

Friday

November 30, 2012

December 14, 2012

December 28, 2012

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2012 Kettle Season

Child Safety

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2012 Kettle Season DHQ generates background request from

Kettle Program data, verification of release and submits to Abso for processing

Abso returns results to DHQ

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2012 Kettle SeasonNOT SENT > DHQ has not submitted

yetPENDING > DHQ has submitted

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What happens with an alert? DHQ reviews for precluded offenses If no precluding offenses, No contact from

DHQ If precluded offenses are listed, Child

Safety Coordinator will contact Corps Officer; may refer to THQ for review

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What happens with an alert?Corps Officer Correspondence

InformationalTermination

Cover LetterLetter to ApplicantBackground Check

Warrants

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2012 Kettle Season

QUESTIONS AND ANSWERS

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