key requirements doc- mm

7/31/2019 Key Requirements Doc- MM

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KEY

SYSTEM

REQUIREME

NTS

Key System Description Rating Response

Material Master Data Creation

The system should:

Be able to maintain information in different functional areas such as

accounting, purchasing, sales and distribution, warehouse,

forecastin materials lannin etc.

Y/M

Be able to group similar products together. Y

Be able to define units of measure and its corresponding conversion Y

Have a common master data at the client level. Y

Be able to identify if new material to be created already exist in the

s stem to avoid du lication.

Y

Be able to create the material in the system Y

Be able to generate a report for the listing of all materials per:

a. Plant

b. Storage Locationc. Material T e

Y

Material Master Change or Update

Be able to change or update the material in the system based on the

functional area required.

Y/M

Be able to identify fields that are not changeable due to open

transactions such as:

a. Base unit of measure

b. Valuation Class

Y

Material Master Data Cancellation

Be able to generate the transaction history of the material to validate

if there is any open transaction.

Y/M

Be able to view if the material to be blocked has existing stock. Y

Be able to cancel the material in the system.

Y/M

General Business Process Requirements

MASTER DATA PROCESS

Y - Yes, without SW modification N - No, cannot hY/M - Yes, with m inor modificationY/TP - Yes, integrated to a 3rd party

package

Vendor Response Ke

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KEY

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NTS


Y - Yes, without SW modification N - No, cannot hY/M - Yes, with minor modificationY/TP - Yes, integrated to a 3rd party

package

Vendor Response Ke

Be able to prevent the material from perspective transactions once it

is blocked in the systemY

Vendor Master Data CreationBe able to identify vendor terms and discounts (including credit

memo terms)Y

Be able to maintain different contacts (i.e., invoicing party, payment,

recipient, goods supplier) and addresses (local branches, remit to

Y

Be able to include vendor specific information on purchasing

documents where requiredY

Be able to maintain one vendor database for both A/P vendors and

Purchasing vendors without duplicationY

Be able to generate a report for vendor master list. Y

Be able create the vendor in the system. Y/M

Vendor Master Data Extend or Chan e

Be able to extend the Vendor Master for Purchasing YBe able to extend the Vendor Master for Accounting Y/M

Vendor Master Data CancellationBe able to block the vendor on the system YBe able to restrict the vendor blocked on prospective transactions Y

Goods Receipt from PO to Unrestricted

Area Processinge a e o propose a a rom e purc ase or er urng en ry o e

goods receipt (for example, the material ordered, its quantity, and so

on). This simplifies both data entry and checking (over deliveries and

under deliveries).

Y

Be able to marks delivery in the purchase order history. This allows

the Purchasing department to monitor the purchase order history

Y

PROCUREMENT PROCESS

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KEY

SYSTEM

REQUIREME

NTS



package

Vendor Response Ke

be valuated on the basis of the purchase order price or the invoice

priceY

capable to produce transaction documents for both material

movements and accounting recordsY

be adept to generate the following reports:

a.stock movement report Yb.list of transaction documents posted Y

c.warehouse stock availability YGoods Receipt from PO to Restricted

Area (QI) Processing

Be able to place into a blocked stock area first. YBe able to monitor goods receipt blocked stock without affecting the

inventory or manage as part of the inventory but it should be

recorded in the purchase order history

Y

Be able to capture and print QA findings

Y/M

Be able to goods issue samples for QI. YBe able to return samples to QI Stock type for items failed in QA.(virtual storage location)

Y

Be able to carry out transfer postings between the various stock

types such as:

a.Blocked stock to stock in quality inspection Yb.Blocked stock to unrestricted-use stock Yc. Stock in quality inspection to unrestricted-use stock Y

Return to Vendor

Be able to receive goods as full or partial. YBe able to return rejected materials to vendor Y

Be able to monitor which vendor is responsible for the delivery ofgoods.

Y

Be able to generate a report to view list of purchase order status YBe able to monitor the stocks on the warehouse as well as the stocks

returned to vendor.Y

Be able to monitor vendor performance. Y

Outri ht Re ectionBe able to receive goods as full or partial Y

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KEY

SYSTEM

REQUIREME

NTS



package

Vendor Response Ke

Be able to monitor which vendor is responsible for the delivery of

goodsY

Be able to generate a report to view list of purchase order status.Y

Be able to monitor the stocks on the warehouse as well as the stocks

returned to vendor.Y

Storage of MaterialBe able to manage and maintain the stock quantities at storage-

location levelY

Issuance to Expense

Be able to initiate and approve request in the system Y/M

be able to reserve material to the warehouse and ensure that a

material will be available when it is neededY

Be capable to generate list of reservation YBe able to display the request details YBe capable to view list of request by requestor, warehouse, material,

and requirement date and goods movementY

Be able to display requirement and difference quantity YRequestor should be able to know the stock availability Y

Should be able to set no of days for release of unserved reservationY

Issuance to ScraBe able to reduce the relevant stock YBe capable to post the value of the scrapped material from stock

account to expense account

Y

Be able to capture the costs of the scrapped material and assigned to

the cost center specifiedY

Be able to print hard copy of the document for acknowledgement

purposes

Y/M

Be adept to generate the following reports:

a.stock movement report Yb.list of transaction documents posted Y

Inventory Management

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KEY

SYSTEM

REQUIREME

NTS



package

Vendor Response Ke

c. warehouse stock availability YBe able to carry out transfer postings between the various stock

types such as:

a.Blocked stock to stock in quality inspection Yb.Blocked stock to unrestricted-use stock Yc. Stock in quality inspection to unrestricted-use stock Y

Plant to Plant TransferBe able to reduce the relevant stock of issuing warehouse Y

Be able to record the stock transfer form (STF) reference number Y/M

Be able to cater the following entries:

Issuing plant:Dr. InterBA clearing - Material in transit

Cr. Inventory

Receiving plant:Dr. Inventory

Cr. InterBA clearing - Material in transit (of sending plant)

Be able to increase the relevant stock YBe capable to post the value of the material transferred YBe adept to generate the following reports:

a. stock movement report Yb. list of transaction documents posted Yc.warehouse stock availability Y

d. comparisons report of transferred versus received quantity Y/M

Storage Location to Storage LocationTransfer

Be able to reserve material to the warehouse and ensure that a

material will be available when it is neededY

Be capable to generate list of reservation YBe able to display the request details YBe capable to view list of request by requestor, warehouse, material,

and requirement date and goods movement.Y

Be able to display requirement and difference quantity Y

Y/M

Y/M

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KEY

SYSTEM

REQUIREME

NTS



package

Vendor Response Ke

Cater to display cancelled and open reservations Y

Be able to record the stock transfer form (STF) reference number Y/M

Be able to transfer inventory to different storage location based on

the reservation made by the requestorY

Not create an accounting document during transfer Y

Handles partial transfer YBe able to print hard copy of the document for acknowledgement

purposes

Y/M

Be adept to generate the following reports:

a. stock movement report Yb. list of transaction documents posted Yc. warehouse stock availability Y

Physical InventoryCater the physical inventory preparation such as:

a. creation of physical inventory document Y

b.allows freeze book or blocking of material posting during count Y

Be able to display the overview of the progress of the physical

document createdY

Be able to print the physical inventory document YBe capable to record the count results in the system YBe able display and post the inventory differences YBe capable to conduct recount for items with supposed error made

during countingY

Creates material document that records the adjusted stock balancesand an accounting document that contains the necessary account

activities

Y

Be able to list of physical inventory differences Ybe able to display physical inventory status Y

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KEY

SYSTEM

REQUIREME

NTS



package

Vendor Response Ke

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KEY

SYSTEM

REQUIREME

NTS



package

Vendor Response Ke

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KEY

SYSTEM

REQUIREME

NTS



package

Vendor Response Ke

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KEY

SYSTEM

REQUIREME

NTS



package

Vendor Response Ke

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KEY

SYSTEM

REQUIREME

NTS



package

Vendor Response Ke

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KEY

SYSTEM

REQUIREME

NTS



package

Vendor Response Ke

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Remarks

With minor modifications if

includes workflow and adobe

form



form



form



form

andle requirement in proposal

y

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Remarks




form



form

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Remarks


y

With minor modifications

depending on business

re uirements

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Remarks




re uirements



re uirements

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Remarks


y



re uirements



re uirements


depending on businessre uirements



re uirements

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Remarks




re uirements



re uirements

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Remarks


y

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Remarks


y

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Remarks


y

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Remarks


y

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y


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Remarks


y

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y


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Remarks


y

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key requirements doc- mm

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