kig passporttraining supervisor portal final aug14

Seton Hall University College of Education and Human Services

Passport Training for Supervisors

of 11 Copyright by Seton Hall University © 2014

Last Updated on 9/2/2014

Passport Training for Supervisors Portal System





TABLE OF CONTENTS

TABLE OF CONTENTS ............................................................................................................................................ 3

OVERVIEW ................................................................................................................................................................ 4

COURSE DESCRIPTION ................................................................................................................................................ 4 CONTACT INFORMATION FOR PASSPORT ASSISTANCE ................................................................................................ 4 SUGGESTED WEB BROWSERS ..................................................................................................................................... 4 WAYS TO ACCESS PASSPORT ...................................................................................................................................... 4 LOGGING INTO PASS-PORT ......................................................................................................................................... 5 NAVIGATING WITHIN PASSPORT ................................................................................................................................. 6

Within the Non Portal System ................................................................................................................................ 6 Within the Portal System ....................................................................................................................................... 6

PASSPORT PROCESSES .......................................................................................................................................... 7

SHU PASSPORT PROCESS FOR FIELD EXPERIENCE FORMS – PORTAL PROCESS .......................................................... 7





OVERVIEW

Course Description This session will provide instructions for supervisors to submit field experience evaluations for students using the Portal system within Pass-Port. For the 2014-15 school year, students using the Portal system are as follows: ESED/DVSL Sophomores and Juniors, SCED Sophomores and all students in the CEAS graduate program.

Contact Information for Passport Assistance Angela Caruso and Karen Grove are the co-support administrators for supervisors in terms of Passport. Following is the contact information for both Angela and Karen. Please note that if at any point you have a question or are unsure of any aspect of submitting a form within Passport, contact either Angela or Karen first. In order to keep the database as clean as possible with no duplicate or inaccurate forms, it is better to ask the question first. Thank you for your cooperation and assistance as we strive to create an improved process and communication for our students, faculty and supervisors. It is always best to reach us via email first as our office location varies each day. Angela Caruso Seton Hall University, CEHS Jubilee Hall, Room 433 (O) 973-275-2721 (C) 908-456-2055 [email protected]

Karen Grove Seton Hall University, CEHS Jubilee Hall, Room 434 O(1) – 973-275-2721 O(2) – 908-637-4969 [email protected]

Suggested Web Browsers If you have a choice of browsers, we strongly suggest you access Passport using Google Chrome, Mozilla Firefox or Safari. Users accessing Passport via Internet Explorer have experienced difficulties in the past. To avoid these issues, we do not recommend Internet Explorer for use with Passport. The printing and saving instructions provided in this manual are applicable to Google Chrome.

Ways to Access Passport The Passport program for Seton Hall University is accessible at the following URL - https://shu.pass-port.org/. It is suggested you bookmark the URL in your web browser for future reference. If you forget the URL and have not bookmarked the page, it is also accessible by Googling or Searching for “SHU Passport” from a browser’s search field.

mailto:[email protected]

mailto:[email protected]

https://shu.pass-port.org/






Logging into Pass-Port

FIRST TIME USERS:

Log into shu.pass-port.org

Use your SHU short name (e.g. grovekar) into the username box

Use pass-port (all lowercase) in the password box

You will receive an email from PASSPORT that provides you with a temporary password. Use your short name and temporary password to sign into PASSPORT.

When you do this you will immediately be taken to a screen that offers you the chance to customize your password. You will use PASSPORT throughout your years in the education program so please create your own meaningful password.

RETURN USER-FORGOT PASSWORD:

Log into shu.pass-port.org

Use your SHU short name (e.g. grovekar) into the username box

Right under the password box there is a place to click if you forgot your password.

You will receive an email from PASSPORT with a temporary password. Return to the login page and sign in; you will be taken to a screen that allows you to customize your password. You will use PASSPORT throughout your years in the education program so please create your own meaningful password.





Navigating within Passport

Within the Non Portal System

As a best practice, when you need to return to a previous screen within Passport. Use the Back button within Passport NOT the Back button on your browser. This will minimize the number of issues you may encounter navigating within the system.

Within the Portal System

As shown in the image below, there is no Back button in the right hand corner within the Portal System. In this process, one needs to use the browser back button to move around within the pages and go back. Once you have completed submitting any forms for students in the Portal system (for the Spring 2014 semester this applies to Sophomores only), you need to click on the Return to Passport button in the left navigation bar to return to the Passport Main Menu.





PASSPORT PROCESSES

SHU Passport Process for Field Experience Forms – Portal Process PLEASE NOTE: You can not partially complete a form and come back and edit it later. Once you begin the submission of the form, you must complete it. Please keep this in mind when you begin the process of submitting forms. Step One: Log into Passport with your username and password using the following URL - https://shu.pass-port.org/. Step Two: Select Unit Assessment.

Step Three: Select the letter that your intern last name starts with.






Step Four: Select the student for whom you want to submit a Field Experience Evaluation.

Step Five: Scroll down to the heading External Rubrics and select the Evaluate button next to the corresponding experience. (The EDST 2500 Rubric is for an evaluation in the Fall Semester. The EDST 2600 Rubric is for an evaluation in the Spring Semester.)





Step Six: Complete the entire form and click Submit. DO NOT choose the Save Responses for Later option. The Save Responses for Later option has not functioned correctly in the past and it is against SHU best practice. Therefore, we are requesting you complete the form at one time and click Submit.

If you are using Google Chrome as your browser, these are the steps and screens you will see in order to SAVE your evaluation as a PDF to your desktop. If you are using Internet Explorer or Mozilla Firefox, you will not be able to follow these steps as they are written. These steps are not required. However, they are helpful if you want to keep a copy of your evaluation and do not want to print it out. Step Seven: Once you have submitted the form, the popup box will close and the link for the form you just submitted will be available to click on. Go back into the form you just submitted by clicking on the name of the form. This will open up the completed evaluation.





Step Eight: With the window open with the completed survey in it, click CONTROL + P on your keyboard. This will open the following dialogue box. Click the Change button.





Step Nine: This will open the following dialogue box. Choose Save as PDF.

Step Ten: From here please create a folder (or save the file to an already existing folder) on your computer where you are able to save the form you have submitted. This is critical in providing a backup of your evaluation both for you and in case there are any issues within Passport. Save the file to a folder on your computer.

kig passporttraining supervisor portal final aug14

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