kiocl limited...kiocl limited (a govt. of india enterprise) kudremukh block ii, koramangala,...

KIOCL Limited (A Govt. of India Enterprise)

KUDREMUKH Block II, Koramangala,

Sarjapur Road, Bengaluru -560 034

GROUP INSURANCE MEDICLAIM POLICY FOR RETIRED EMPLOYEES AND THEIR

SPOUSES

1

No: KIOCL/TS/MED.INS – RTD.EMP/F-409/215 Date: 04/10/2018

Sub: “Providing Medical Facilities to the retired employees of KIOCL Limited and

their spouses under Group Insurance Mediclaim Policy”.

--------------

INDEX

Sl.No. Particulars Page Nos.

1.

Invitation to Tender at Section – Section -A

3-8

2.

Terms and Conditions at Annexure - I

9-18

3.

Salient Features of the Medical Scheme for KIOCL

employees retired employees at Annexure – II

19-30

4. Declaration sheet at Annexure –III

31

5. Certification of Declaration of Confirmation of IRDA

guidelines at Annexure - IV 32

6. Age profile of retired employees and their spouse who

have opted for medical insurance scheme at Annexure - V

33

7. Format for submitting technical bid at APPENDIX - A

34

8. Un-price bid at Appendix - B 35

9. Price –Bid at Section - B 36

10. Check list of essential conditions at Appendix – C 37

11. Criteria for Technical evaluation at Appendix - D 38

12. Business Rule and Terms & Conditions of online price

bidding cum reverse auction at Section -C 39-49

13. Integrity Pact at Section – D 50-57

14. Form of Bank Guarantee for Earnest Money Deposit at

Section - E 58-60

15. Form of Bank Guarantee for security Deposit at Section - F 62-664





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KUDREMUKH

KIOCL Limited

(A Government of India Enterprise)

CIN-L13100KA1976GO1002974,

II Block, Koramangala, Bangalore – 560 034.

( An ISO 9001-2008, ISO 14001-2004 & 18001-

2007Company)

www. Kioclltd.in, Email: [email protected]

No: KIOCL/TS/MED.INS .RTD.EMP/F-409/215 Date: 04/10/2018

OPEN TENDER NOTICE

KIOCL Limited invites sealed bids from reputed, resourceful & competent

General Insurance companies Public Sector / Private Insurance Companies

/Agencies who are Licensed and Registered with IRDA dealing with Health

insurance and having introduced Insurance Policies for “Providing Medical

Facilities to the retired employees of KIOCL Limited and their spouses under

Group Insurance Mediclaim Policy”.

Pre-bid meeting is scheduled on 11/10/2018 at 10.30 AM.

The last date for submission of the offers is 25/10/2018 till 05.00 PM.

For more details and downloading tender documents please visit websites

www.kioclltd.in & www.eprocure.gov.in Corrigendum, if any, would be

published in KIOCL website only.

Deputy General Manager (CP&TS)

Mobile No: +91 8105133993

mailto:[email protected]

http://www.kioclltd.in/

http://www.eprocure.gov.in/





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Section - A

INVITATION TO TENDERERS

No: KIOCL/TS/MED-INS/F-343/215 Date: 04/10/2017

Sub: “Providing Medical Facilities to the retired employees of KIOCL Limited

and their spouses under Group Insurance Mediclaim Policy”.

01 Pre-bid meeting 11/10/2018 till 11.00 AM at KIOCL Limited,

Koramangala II Block, Bangalore – 560 034

02 Last date of receipt of tender 25/10/2018 till 05.00 PM

03 Date and time of opening of

technical bid

26/10//2018 at 11.00 AM

04 Venue of Tender opening Office of the DGM (CP&TS), KIOCL Limited,

Koramangala II Block, Bangalore – 560 034.

05 Earnest Money Deposit Rs. 3,00,000/-

06 Tender Document Fee Rs. 3,000/- (Rupees Three Thousand Only)

KIOCL Limited (Formerly Kudremukh Iron Ore Company Limited):

KIOCL Limited the country’s prestigious, A Government of India Enterprises, 100%

export oriented unit and Mini Rathna Company, having its Pelletisation Complex and

Pig Iron Complex at Mangalore is engaged in the business of manufacturing and

exporting high quality Iron Oxide Pellets and Supply of pig iron for domestic

market. An ISO – 9001; 2008, ISO – 14000:2004 certified company also compliant

with OHSAS: 18001:2007 certifications for Occupational Hazards and Safety

Management System. The Company Registered under Companies Act 1956 having

their Corporate Office at II Block, Koramangala, Bangalore – 560 034.

KIOCL Limited invites sealed tenders under two bid system reputed, resourceful &

competent General Insurance companies Public Sector / Private Insurance

Companies /Agencies who are Licensed and Registered with IRDA dealing with

Health insurance and having introduced Insurance Policies for “Providing Medical

Facilities to the retired employees of KIOCL Limited and their spouses under Group

Insurance Mediclaim Policy”.

Bidders can collect the tender documents on all working days from the office of the

DGM (CP&TS), KIOCL Limited, Bangalore from 04/10/2018 to 25/10/2018 till 02.30

PM on payment of a non-refundable tender document fee of Rs.3,000 /- (Rupees

Three Thousand only) in the form of Demand Draft from any Nationalized Bank,

Scheduled Bank or any other Bank acceptable by company in favour of “KIOCL

LIMITED” payable at Bangalore.

The tender documents are also available on our website www.kioclltd.in and on

central public procurement portal www.eprocure.gov.in. The same can be

downloaded from the website and the tender document fee has to be submitted

along with the offer.

http://www.kioclltd.in/

http://www.eprocure.gov.in/





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Quotations shall be submitted in accordance with the tender terms and in

accordance with the specified format. KIOCL Limited reserves the right to reject any

or all the bids without assigning any reasons whatsoever and without any liability.

A pre-bid meeting has been scheduled on 11/10/2018, 11.00 AM at KIOCL Limited,

Koramangala 2nd Block, Bengaluru.

Clarifications required may be forwarded in advance and clarifications issued

during the pre-bid meeting, amendments to NIT terms, if any, shall be uploaded in

the form of Bulletins on the KIOCL’s website only and the same will not be published

in the Newspaper. Any changes will be notified only on KIOCL’s website. Offers

shall be submitted in accordance with the tender terms and conditions and the

amendments issued, if any. The last date for submission of bids is 25/10/2018,

5.00 PM. Bidders are requested to check KIOCL website from time to time before

submitting their bids.

1. Proforma for Technical evaluation of Bidders: The agencies who are submitting

their offers must furnish the following details along with documentary evidence of

their claims. However, any surrogated submission in any form will disqualify

them from consideration.

Generic

Name of the Agency

Postal Address

Bangalore office Address

Name of the Contact Person with

Mobile No. / Telephone No./ Email Id/

FAX No.

2. Qualifying Requirements for the Insurance Companies: 1.

2.1 The bidder should be a registered Indian Insurer in accordance with the

Insurance Act, (registered and licensed by IRDA (Insurance Regulatory

Development Authority) as Medical/Health Insurer and should have a license to

carry out Medical insurance business on a Pan India basis.

Guideline issued by IRDA/TAC from time to time with regard to Insurer’s

responsibility & liability towards insured, shall be automatically applicable to this





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Insurance contract to the extent stipulated by KIOCL LIMITED.

2.2 The Insurance Company shall be in the Medical Insurance business in India at

least for ten years as on scheduled date of tender opening.

2.3 The turnover in the medical insurance business during any of the last three

financial years (FY 2014-15 to FY 2016-17) should have been Rs. 5000 crore or

higher.

2.4 The Insurance Company should be having Medical insurance participation in

a minimum of three major companies/institutions/ organizations etc. Major

Institutions here implies at least 1500 insured employees or more. (Documentary

evidence to be furnished).

2.5 Tenderer has to submit declaration along with unpriced technical bid

(Part-1) stating that they have not been Black-Listed/De-listed or are put to any

holiday by any Indian Institutional Agency/Government Department/Public Sector

Undertaking in the last three years. In case they have been black listed by any of the

Institutions, details of the same be furnished. Moreover, no restraint order has been

passed by the competent court of law.

2.6 For financial bid it is mandate for the companies that they must submit the

quotation for Rs. 4.00 Lakh, Sum assured for primary members and Spouse. i.e., the

quotation should be specific w.r.t. age of retired employees of KIOCL LIMITED.

2.7 Bidder shall have established office in Bangalore to liaise with KIOCL as when

required. Details shall be enclosed.

3. Tender documents: The tender document consists of:

Sl.No. Particulars

1) Invitation to Tender at Section – A

2) Terms and Conditions at Annexure - I

3) Salient Features of the Medical Scheme for KIOCL employees retired employees

at Annexure – II

4) Declaration sheet at Annexure – III

5) Certification of Declaration of Confirmation of IRDA guidelines at Annexure - IV

6) Age profile of retired employees and their spouse who have opted for medical

insurance scheme at Annexure - V

7) Part – I (Un-priced Technical Bid) at Appendix - A

8) Un-price bid at Appendix - B

9) Price – Bid at Section -B

10) Check list of essential conditions at Appendix – C

11) Criteria for Technical evaluation at Appendix - D

12) Business Rule and Terms & Conditions of online price bidding cum reverse

auction at Section -C

13) Integrity Pact at Section – D

14) Form of Bank Guarantee for Earnest Money Deposit at Section - E

15) Form of Bank Guarantee for Security Deposit at Section at Section - f





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4. Sealed bids shall be submitted in the manner as mentioned below:

I. First sealed Envelope superscribed as: “Un priced – Providing Medical

Facilities to the retired employees of KIOCL and their spouses under Group

Insurance Mediclaim Policy” shall contain TWO (2) sets of all the tender

documents listed at sl.no 3 above, duly filled-in and pre-qualification details,

Technical Details, Declarations & Annexure and other relevant certificates

documents in support of your bid with official seal & signature on all pages but

without any mention of rates & prices.

First envelope shall also contain “EARNEST MONEY” and “COST OF

TENDER”(If tender documents are down loaded from company website) in the

form of Demand draft as per clause- 5 below.

II. Second sealed Envelope superscribed as: “Priced – Providing Medical

Facilities to the retired employees of KIOCL Limited and their spouses under

Group Insurance Mediclaim Policy” shall contain prices filled in strictly as per

price Bid format at Section – B with official seal & signature and no other

additional papers to be enclosed there in. The price quote shall be exclusive

of applicable GST.

III. Both the above envelopes should be kept in another cover and sealed and

superscribed as: “Bid – Providing Medical Facilities to the retired employees

of KIOCL and their spouse under Group Mediclaim Insurance Policy” shall be

addressed to the Deputy General Manager (CP&TS), KIOCL Limited, Bangalore

– 560 034.

5. The bid shall be accompanied by an Earnest Money Deposit of Rs. 3,00,000/-

(Rupees Three Lakh only) and cost of the Tender document Rs. 3,000/- (Rupees

Three Thousand only) in the form of;

i. Demand draft from any Nationalized Bank in favour of “KIOCL LIMITED”

payable at Bengaluru.

ii. Pay Order in favour of “KIOCL LIMITED” payable at Bengaluru.

iii. Through RTGS : UNION BANK OF INDIA

PBS (KORAMANGALA) BANGALURU -560 034

ACCOUNT NO. 515401010022015

IFSC CODE: UBIN0551546

Bank Guarantee (BG): The BG towards EMD shall be from any Nationalised Bank/

Scheduled Bank. The EMD from Co-operative Bank will not be accepted. The

Original BG shall be directly received from the Bank. Copy of BG shall be

enclosed with the offer.

No other form of EMD will be accepted. Bids not accompanied with EMD are





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liable for rejection.

6. EMD shall be returned without interest, after completion of the Medical Insurance

services as per the LOI/ Work Order, in the case of successful bidder. However,

the same shall be returned to the unsuccessful bidders immediately after the

award of work to the successful bidder without interest.

7. FORFEITURE OF EMD: EMD will be forfeited, if the tenderer withdraws or

alter/modify the tender terms in any respect within the period of validity

specified in the tender document after the due date of submission of bids.

Tenders submitted without EMD will not be considered. The EMD shall be

forfeited if they withdraw their bid or raise the price of their offer within the

validity period.

8. The sealed bids shall be submitted to Technical Services Department, KIOCL

Limited, II Block, Koramangala, Bangalore – 560 034 till 05.00PM on 25/10/2018.

9. Further to the submission of the bids, un-priced bids will be opened on the next

day in presence of the tenderers who wish to be present to witness or their

authorized representatives. After ascertaining the techno-commercially

suitability of the offers, the price bids of techno-commercially acceptable bids

will be opened on a specified date which will be communicated to the bidders

for participation to witness the same.

10. Bidders are advised to participate in the opening of Technical Bid and also price

Bid. In the event, bidders or their authorised representatives are unable to

witness the same, shall have to inform KIOCL in advance by letter / mail / fax.

11. In case the date of opening of tender becomes a holiday, the Tenders will be

opened on the next working day.

12. All those techno-commercially acceptable bidders who have accepted business

rules provided by our service provider would be required to participate in the

online bidding cum e-auction, on a date and time to be intimated by service

provider. After the online bidding cum reverse auction, KIOCL will collect final

price bid comparative statement from service provider.

13. After the receipt of the price comparative statement from the service provider,

the price-bids of the bidder(s) who meet the techno-commercial terms and other

evaluation criteria would be opened separately and the eligible bidders

would be intimated about place, date and time of opening of the price

bids. The opening of the price bids can be witnessed by the bidder or his

authorized representatives at the place, time and date of opening of the price-

bid.

14. Acceptance of the bid will be intimated to successful bidder through a Letter of





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Intent (LOI) and this letter will be treated as authorization for award of work. The

bidder shall sign with seal the said copy of LOI and send to KIOCL within Ten

days (10) from the date of receipt of the same. In the event of failure on the part

of the bidder to sign and return the LOI within the specified time, the EMD shall

be liable to be forfeited at the sole discretion of KIOCL Ltd.

15. Bidders shall abide by all the details of “Instruction to Tenderers” enclosed with

the tender documents.

16. The detailed work order shall be issued after the acceptance of the Letter of

Intent.

17. The Bids shall be valid for acceptance by KIOCL for a period of three months

from the due date of submission of the bid.

18. KIOCL reserves the right to reject any or all the tenders without assigning any

reason.

19. For further details please contact the following officers;

Sl. No. Name & Address Phone No. Fax No.

1. Shri. Shankar Karnam

Deputy General Manager(HR&A)

KIOCL Limited

2nd Block, Koramangala,

Bangalore – 560 034.

E-mail: [email protected]

Mobile

+91 9449861682

Phone No:

080-25532168

25531461 to 5531470

Extn.: 487

080-

25532153/

25535941

2. Smt. Malavika Gulavady

Deputy General Manager(Finance)

KIOCL Limited




+91 9060988544

Phone No:

080-25532168

25531461 to 5531470

Extn.: 234

080-

25532153/

25535941

3. Shri. Noor Ahmed

Deputy General Manager (CP & TS)

KIOCL Limited




Mobile:

+91 8105133993

Phone No:

080-25532168

25531461 to 5531470

Extn.: 283

080-

25532153/

25535941

4. Dr. M Ramappa

Chief Medical Officer

KIOCL Limited,




Mobile

+91 9449861677

Phone No: 25531461

to 25531470

Extn.: 444

080-

25532153/

25535941

Sd/-

Deputy General Manager (CP & TS)








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ANNEXURE - I

TERMS & CONDITIONS




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1. DEFINITION:

1.1 Title: The scheme is called as “Group Insurance Mediclaim Policy for the

retired employees of KIOCL Limited and their spouses” aimed at providing

Medical facilities to retired employees and their spouses of the Company for In

Patient treatment through Group Insurance Mediclaim Policy.

1.2 Insurer: Insurance company.

1.3 Company / Organisation : means KIOCL Limited.

1.4 Locations: Retired employees of KIOCL Limited settled at different location

across India as would be indicted by KIOCL from time to time.

1.5 “Retired Employee”: An retired employee means any person retired from

the services of the company excluding a casual employee.

1.6 Family/ Spouse: means retired employee’s wife/ husband (one only).

1.7 Competent Authority: means the Chairman – cum- Managing Director or any

other authority prescribed by the Chairman – cum – Managing Director.

1.8 Controlling officer: means the officer who may be delegated powers as

Controlling Officer in respect of these rules by the Competent Authority.

2. Offers shall be submitted with proper documentary evidence to substantiate

fulfillment of the qualifying requirements as specified above.

3. Notwithstanding anything stated above, KIOCL LIMITED reserves the right to

assess the Medical Insurer’s capacity and capability to perform the Medical

Insurance business should the circumstances warrant or such an assessment is

thought to be in the overall interest of KIOCL LIMITED. If required, the past

performance of the insurers may be taken into consideration for evaluation of offers

to award & distribute the medical insurance business.

4. KIOCL LIMITED shall have absolute right to consider or not consider any of the

offerer / Insurance Company.





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5. Incomplete offers would be summarily rejected.

6. No extension of time shall be permitted for the collection of Tender Documents

and/or Tender opening date.

7. Any cutting or overwriting should be attested by the tenderer with full signature

and seal.

8. Offers submitted against tender documents only will be considered and the offer

shall be in the name of the insurer on whose behalf the tender document has been

issued. The insurer has to give an undertaking they have submitted their bid as a

single entity only and have not formed a consortium for the scheme.

9. Any request for clarification received after the stipulated date and time will not be

considered. KIOCL LIMITED will issue clarification in writing only if deemed fit.

10. While submitting the bid, tenderers are requested to ensure that bids are in

compliance to the regulations applicable under various statutes. Any fine, penalty

or expenses due to breach arising thereon will be borne by the tenderer, KIOCL

LIMITED will bear no financial implication on this account.

11. KIOCL LIMITED takes no responsibility for delays, loss or non-receipt of tender

documents or any letters sent by post/courier either way and also reserve the right

to reject any offer in part or full without assigning any reasons thereof.

12. KIOCL LIMITED shall always be at liberty to reject or accept any offer or offers or

part thereof at its sole discretion. The submission of offer shall have no cause of

action or claim against KIOCL LIMITED for rejection of offer. The Insurer, whose

offer is not accepted shall not be entitled to claim any costs, charges and expenses

incidental to or incurred in connection with submission of offer or its consideration

by KIOCL LIMITED, even though KIOCL LIMITED may opt to modify/withdraw the

Invitation to Tender or does not accept the offer or cancel the tender as a whole.

13. Canvassing, Fraud and Corrupt practices:

Bidders are hereby informed that canvassing in any form for influencing the process

of notification of award would result in disqualification of the Bidder. Further, they

shall observe the highest standard of ethics and will not indulge in any corrupt,

fraudulent, coercive, undesirable or restrictive practices, as the case may be.

“Corrupt practice” means the offering, giving, receiving or soliciting of anything of

value to influence the action of the public official. “Fraudulent practice” means a

misrepresentation of facts in order to influence Tender process or an execution of a

contract to the detriment of the scheme and includes collusive practice among

bidding Insurers/Authorized Representative (prior to or after bid submission)

designed to establish bid prices at artificially non-competitive levels and to deprive

the scheme the benefit of free and open competition;





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KIOCL will reject a proposal for award if it determines that the Insurer/Insurers have

engaged in corrupt or fraudulent practices.

KIOCL will declare a firm ineligible, either indefinitely or for a stated period of time,

to be awarded a contract if it at any time determines that the bidding

Insurer/Insurers have engaged in corrupt and fraudulent practices in competing for,

or in executing, a contract.

14. Any conditional bid or a bid that is not in the prescribed Performa will not be

accepted.

15. Each paper of Bid Document must be signed by the competent authority of the

Bidder. Any document/ sheet not signed shall tantamount to rejection of Bid.

16. The salient feature of the policy is as per Annexure-II enclosed.

17. The Premium to include cost of services offered by Third Party Administrator (TPA)

for all claims settled by the insurance company. For claims prepared by insurance

company but to be reimbursed by KIOCL due to exhaustion of buffer amount, fee

per transaction for preparation of claim can be quoted.

18. During the validity of the current policy, no revision in premium shall be

considered by KIOCL on the basis of actual claim ratio or any enhancement in the

premium pointed out by any statutory or other authority.

19. Period of Contract: The period of insurance contract will be for one year from the

effective date of commencement of contract which may further be extended for a

period upto three years (additional two years) on the discretion and review of the

KIOCL, depending upon the performance.

20. In case the insurance company wants to modify the premium for the extended

period i.e., beyond one year, it has to give a notice of at least 4 months prior to the

expiry of the current contract period. The terms and conditions regarding the

premium may be reviewed in parlance with the norms applicable and enforced by

IRDA and regulatory bodies.

21. Premium shall be paid on quarterly basis. Insurance company should raise an

invoice for every quarter in advance and KIOCL would make the payment within

30 days of raising of the invoice. This invoice should be accompanied by an

electronic list (soft copy) of all the insured with their employee code number as

well as age. Adjustments to the premium for the previous quarter due to

additions/deletions should be invoiced separately. Reconciliation of the premium

paid to the insurance company would be carried out at the end of the contract

period.





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22. The insurance company will have no right to reject membership of a retired

employee and their spouse as defined by KIOCL whose membership has been

approved by KIOCL.

23. Once assigned the medical insurance for any given period, the insurance company

shall have no right to unilaterally terminate the operation of the policy during this

period. In case the insurance company fails to provide the service (implying

reimbursements) to the community at large (not referring to odd individual

disputed claims) for a period of time of say two months as per the terms of this

agreement, KIOCL reserves the right to levy a penalty of 100% on all premiums

paid.

24. Bid Evaluation Process:

24.1 The financial bids must be furnished only as per Price – Bid format. All the

bids should be unconditional. Conditional bids would be summarily rejected.

24.2 KIOCL may opt for any or none of the policy based on the premium quotes

received. The evaluation of financial bids shall be done on L-1 basis among all the

companies that qualify the technical bid. Rates to be quoted are exclusive of all

applicable taxes.

24.3 Technical bids would be evaluated by a committee constituted for this

purpose. Whether a bidder qualifies or not would depend on the following eight

factors:

i. Panel of recognized hospitals including all major specialties throughout INDIA

(List of hospitals recoganised by bidder to be provided )

ii. All India coverage in terms of recognized hospitals, i.e., All Hospitals of

State/ CGHS recognized/ public undertaking/ autonomous bodies/municipal

bodies/private hospitals etc across India shall also be eligible for

reimbursement/settlement.

iii. Coverage of ailments/surgeries etc. requiring one day or more of hospitalization.

iv. Coverage of other procedures/surgeries/ailments etc that require one day or less

of hospitalization.

v. Exclusions (if any) from the reimbursable expenses.

vi. Ceilings (if any) within the insured amount under individual expense heads (like

room rent etc.) including the minimum period of pre and post hospitalization

expenses covered in the scheme. Note that the pre and post hospitalization

reimbursement shall be for a minimum of 30 and 60 days respectively.





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vii. Nature of non-empanelled hospitals where expenses are reimbursable in case

of emergency treatment and ceiling if any.

viii. Any other terms & conditions not included in the factors listed above but looks

significant to the committee once technical bids are opened.

25. KIOCL Limited retains the right to seek clarification after the technical bids are

opened. A pre-bid conference is scheduled to clarify the tender document clauses.

The bidders may also be asked to make presentations. Each of the technical bids

after opening would be evaluated by a committee and marked “acceptable” or

“unacceptable” for each of the above mentioned factors (item 13.3). Only those

bids that score “acceptable” on all the factors would be considered to have

passed the technical screening. The decision of the evaluation committee in this

regard would be final.

26. Notwithstanding anything contained in this document, the acceptance of tender will

rest with KIOCL Limited and KIOCL Limited reserves full right to reject any or all

tenders without assigning any reason whatsoever.

27. The tenderers are not entitled to any compensation for the expenses incurred in

connection with the preparation and submission of tenders.

28. Currency for financial bids and payments shall be made in Indian Rupees only.

29. Action against the Tenderer

Furnishing incorrect information in the offer, failure to act according to tender

condition, non-fulfillment of any or whole of the contract may entail black listing of

Insurer in addition to taking other appropriate action against the Insurer.

30. General

31.1 Each page of the bid shall be signed by a representative legally authorized to

enter into commitment on behalf of the bidder. Tenders received without

signatures shall be summarily rejected.

31.2 Insurer/Bidder/Tenderer shall mean the company who submits the tender

and enters into contract with KIOCL Limited and shall include their executors,

administrators, and successors and permitted assignees.

31.3 It may be noted that no advisor/broker is involved in the tender.

31. TPA services being offered by the Insurance Co. should be able to provide a 24x7

telephone facility to cater to all the members.

32. Confidentiality of all KIOCL Limited information/documents to be ensured at all

times.





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33. EVALUATION AND COMPARISON OF BIDS: The detailed process for BID Evaluation

is as follows:

a) First Stage : Techno-Commercial Bid Evaluation :

The techno-commercial offers received from the bidders will be

evaluated as per the tender terms and conditions of the NIT. The

Tender Committee may call the bidders/bidders representatives for

detailed techno-commercial discussions, clarifications, presentation if

required. The names of techno-commercially qualified vendors will

be intimated for participation in the online price bidding cum reverse

action and for opening of the Price bids (i.e., sealed price bid

received along with the bid).

b) Second Stage : Online Price bidding cum Reverse Auction and

Collection of online final price bid history from service provider:

As per prevailing guidelines, KIOCL shall be conducting Online Price

bidding cum Reverse Auction prior to opening of price bids. All

techno-commercially acceptable bidders those who have accepted

business rules provided by our service provider are eligible to

participate in the online price bidding cum reverse auction.

After the online price bidding cum reverse auction, KIOCL will collect

the final price comparative statement from service provider.

Note: All Techno-commercially qualified bidders are required to

submit the Process Compliance form duly singed prior to online

bidding and reverse auction to the service provider. However, please

ensure that the price-bid shall not be submitted alongwith the process

compliance form before start of auction.

c) Third Stage : Composite price comparative statement

After the receipt of final online price bid cum reverse auction

comparative statement from the service provider, the sealed price

bids of all the Techno-commercially acceptable tenderers,

irrespective of whether they have participated in the Online price

bidding cum Reverse Auction or not, shall be opened within a short

duration i.e., within 2 to 4 working days.

Based on the prices so received, through Online price bidding cum

Reverse Auction and the Sealed price bids received along with the

techno-commercial offer, a composite price comparative statement

shall be made considering the lower of the prices (i.e., sealed price

bid prices & final online prices) of all the tenderers. Placement of the

order shall be considered on the L1 price so arrived.





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ALL PRICE BIDS WILL BE EVALUATED BASED ON THE TOTAL AMOUNT AT

SL.NO.1 QUOTED BY THE BIDDER AT SECTION–“B” THE PRICE BID

EXCLUDING GOODS AND SERVICE TAX (GST). ONLY LOWEST BIDDER

WOULD BE CONSIDERED FOR AWARD OF WORK.

Note:

a) During the online price bidding cum reverse auction, if no bid is received

within the specified time, then KIOCL, at its discretion may scrap the online

price bidding cum reverse auction process and open only sealed price bids

of those bidders who are techno-commercial qualified for opening of Price

bids.

b) In case of offers which contain price details / partial price details of the prices

in the Techno-Commercial bid, sealed price offer only shall be considered for

evaluation.

c) In case two or more firms quote exactly same rates in e-reverse action; In such

cases, the firm who has quoted the lowest price in the hard copy of the price bid

shall be considered as L1.

d) If no participation for online price bidding :

(c) In case if, no bidders participate in the online price bidding cum reverse

auction within the specified time & duration, only `Sealed Price Bid’ received

along with techno-commercial bid will be opened and Price bids will be

evaluated.

(d) In case of Reverse auction is conducted, where there is a response from

bidders, composite price comparative statement shall be made.

34. PENALTY FOR NON-COMPLIANCE; In the event of Non-Performance of the

contractor, KIOCL Limited reserves the right to avail the services from alternate

source at the bidder risk and cost apart from recovery / encashment of EMD/

SD/BG.

35. BREACH OF CONTRACT: KIOCL may, without prejudice to any other remedy for

breach of contract, by written notice of default sent to the contractor terminate this

contract in whole or part thereof;

a) If the contractor fails to provide any or all of the services within the period(s)

specified in the Contract, or within any extension thereof granted by the KIOCL.

b) If the contractor fails to perform any other obligation(s) under the contract.

c) In the event of KIOCL terminates the contract in whole or in part, it may procure,

upon such terms and in such manner as it deems appropriate, service similar to





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those un-delivered, and the contractor shall be liable to KIOCL for any excess

costs for such similar services. However the contractor shall continue

performance of the contract to extent not terminated.

36. TERMINATION OF CONTRACT: KIOCL shall exercise the option to terminate

the contract within one month notice in the event of Non-Performance/ Poor

Performance and en-cash the EMD. KIOCL also reserves the right to review and

modify the contract at any point of time during the contract period.

37. OBLIGATION OF THE INSURANCE COMPANY: The Insurance Company shall

perform the Services and carryout their obligations with all due diligence,

efficiency, and economy in accordance with generally accepted professional.

38. CONFIDENTIALITY AND NON-DISCLOSURE AGREEMENT: Each party shall

not without prior written consent of the other party at any time divulge or disclose

to any person or use for any purpose unconnected with the implementation of the

Policy, any information concerning the policy, the services, Proprietary Material

except to their respective officers, directors, employers, agents, representatives

and professional advisors on a need to know basis or as may be required by any

law, rule, regulation or any judicial process.

This clause shall not apply to information;

i. Already in the public domain, otherwise than by breach of this Agreement.

ii. Already in the possession of the receiving party before it was received from

the other party in connection with this agreement and which was not obtained under

any obligation of confidentiality; or

iii. Obtained from a third party person who is free to divulge the same and which

was not obtained under any obligation of confidentiality.

The Insurance Company shall obtain KIOCL’s prior approval in writing wherever

necessary.

Documents prepared by the Insurance Company on the subject to be the property

of KIOCL. All plans, charts, specifications, design, reports, and other documents and

software submitted by the Insurance Company shall become and remain the

property of KIOCL, and the Insurance Company shall, not later than upon

termination or expiration of this contract, deliver all such documents and software to

KIOCL, together with a detailed inventory thereof. The Insurance Company may

retain a copy of such documents and software provided the future use of these

documents, if any, shall be subject to the prior written approval of the KIOCL.

39. OBLIGATIONS OF KIOCL: KIOCL shall provide the Insurance Company such

reasonable assistance as may be required in order to carryout the assistant.





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40. FRAUD PREVENTION POLICY: Fraud Prevention Policy is being followed at

KIOCL, which provides a system for prevention / detection / reporting of any fraud.

It also forbids everyone from involvement in any fraudulent activity and that where

any fraudulent activity is suspected by anyone, the matter must be reported to the

‘Nodal Officer’ (Chief Vigilance Officer) as soon as he / she comes to know of any

fraud or suspected fraud.

41. CORRUPT OR FRAUDULENT PRACTICES: KIOCL strictly follows and expects

the highest standard of ethics during the selection and executions of such contracts.

In pursuance to this objective, the following defines, for the purposes for this

provision, the terms set forth below as follows;

42. “Collusive Practice” means a scheme or arrangement between two or more

Insurance Company, with or without the knowledge of KIOCL (prior or after

proposal submission ) designed to establish bid prices at artificial non-competitive

levels

43. “Coercive practice” means harming or threatening to harm, directly or indirectly,

persons or their property to influence their participation in a procurement process,

or affect the executive of conduct.

44. Elements of proof:

i. An arrangement between two or more parties: An “arrangement” means an

agreement, explicit or implicit, based o the conduct of the parties. The parties can

be private or public entities, companies, individuals, or public officials. A company

and its employees are considered to be one party and cannot collude with

themselves.

The arrangement can be proven directly through witness statements or

incriminating documents that record the illicit agreement, or circumstantially

through, for example, evidence showing the rotation of winning bidders in a

collusive bidding scheme, which indicates concerted action by more than one party.

ii. Designed to achieve an improper purpose: An “improper purpose” means a

purpose prohibited by law, regulation, procurement or International Financial

Institutions (IFI) Guidelines, and includes attempts as well as completed offenses.

More specific examples of an improper purpose include efforts to defeat

competition and artificially raise prices in a collusive bidding scheme.

The design to achieve an improper purpose, like the arrangement between two or

more parties, can be proven by direct evidence or inferred from the circumstances,

such as unusual bidding patterns, the exclusion of other bidders or the quotation of

unreasonably high bid prices.

iii. Including to influence improperly: Covers agreements to pay bribes or





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commit other offenses, such as fraudulent or collusive practices, even if not

successful.

iv. The actions of another party: The other party can be a company, individual,

government agency or other entity.

It is further provided that KIOCL will reject the proposal and band the Insurance

Company as per KIOCL policy, if it is found that the Insurance Company of has

engaged in corrupt or fraudulent activities in competing for the contract in

question. KIOCL shall be free to take any other action also.

45. SECURITY DEPOSIT: The successful bidder has to furnish 10% of the order value

as Security Deposit as specified by way of payment of DD or by way of Bank

Guarantee from Indian Nationlised Banks/ Scheduled Banks in favour of KIOCL

Limited within 15 days from the receipt of order. The Bank Guarantee shall be

strictly as per KIOCL format. Bank Guarantee should be valid for the specified

period. Bank Guarantee issued by Co-operative Banks and Gramin Banks will not

be accepted.

The Security Deposit shall be released after successful completion and obligation

of Work Order.

46. JURIDICATION: Only courts in Bangalore shall have jurisdiction regarding the

matters relating to this Contract.

47. INTEGRITY PACT(IP) will also be part of this contract document. Copy of

Integrity Pact Agreement format is enclosed at Section – D. This agreement duly

signed needs to be submitted along with the bid documents. The following

Independent External Monitor (IEM) is nominated for the above job.

Shri. Kumar Jitendra Singh, Ex-CMD, MOIL,

1 MOIL VATIKA,

Chicholi Road, Fetri KajolRoad

Nagpur – 441 501.

Mobile: 09665083386.

e-mail: [email protected]

sd/-







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ANNEXURE-II

SALIENT FEATURES OF THE MEDICAL SCHEME FOR KIOCL RETIRED

EMPLOYEES & THEIR SPOUSES




-------------

1.0 Objective of the Scheme: To extend the Medical Benefits to the retired

employees and their spouses.

2.0 DEFINITIONS:

2.1 HOSPITAL/NURSING HOME means any institution in India

established for indoor care and treatment of sickness and injuries and

which has been registered either as a Hospital or Nursing Home with

the local authorities and is under the Supervision of a registered and

qualified Medical Practitioner.

Note: The term “Hospital” shall not include an establishment

which is a place of rest, a place for the aged, a rehabilitation centre

for the drug addicts or alcoholic, a hotel or a similar place.

2.2 SURGICAL OPERATION means manual and operative procedures for

correction of deformities and defects, repair of injuries, diagnosis and

cure of diseases, relief of suffering and prolongation of life.

2.3 HOSPITALISATION (Inpatient):

a) Hospitalization facility can be availed from any hospital or

Registered Nursing Home in India. However, the Mediclaim

member can avail Cashless Facility under Hospitalization only in

Hospitals empanelled by the Insurance Company for the purpose.

b) When treatment such as Dialysis, Chemotherapy, Cataract,

Lithotripsy, Angiography, Radiotherapy and Microsurgery is

taken in the Hospital/Nursing Home and the insured is discharged

on the same day, the treatment will be considered to be taken

under Hospitalization Benefit Section.

2.4 REGISTERED MEDICAL PRACTIONNER: Means a person who holds

a minimum degree in allopathic medicine of a recognized institution and

is registered by Medical Council of respective state in India. The term

Registered Medical Practitioner would include Physician, Specialist

Surgeon.

2.5 QUALIFIED NURSE: Means a person who holds a certificate of

recognized Nursing Council and who is employed on recommendations

of the attending Medical Practitioners.

2.6 ANY ONE ILLNESS: Any One illness will be deemed to mean continuous

period of illness and it includes relapse within 45days from the date of last





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consultation with the Doctor/Hospital/Nursing Home/Clinic. Occurrence

of same illness after lapse of 45days as stated above will be considered as

fresh illness for the purpose of the mediclaim policy.

3.0 TYPES OF RISKS COVERED :

Hospitalization, Pre & Post hospitalization, pre-existing diseases will be

covered from the day one of members joining initially and also joining later

date, with floater facility to the member & spouse.

4.0 SCHEME:

The Scheme will be managed by a Trust with the approval of CMD

The beneficiaries will be covered through Group Insurance Mediclaim Policy

operated through General Insurance Company [Public/Private Sector] with a

Third Party Administrator (TPA) registered with IRDA. The insurance agency

will be selected through transparent tendering process.

5.0 PERIOD OF COVERAGE:

The period of coverage of the policy is one year with effect from xx/xx/2018

with a provision to extend for a period(s) of six months on satisfactory

performace.

6.0 POLICY COVERAGE:

The Policy covers reimbursement of Hospitalization charges/expenses within

the prescribed limits under the policy for illness/diseases contracted or injury

sustained by the insured person. In the event of any claim becoming

admissible under the policy, the Insurance Company will pay to the insured

member/Corporate Hospital/any other Hospital (as mutually agreed) in which

the insured member is admitted, the amount of such expenses as reasonably

and necessarily incurred anywhere in India, but not exceeding, in any one

period of insurance, the amount under the respective category in the

BENEFITS mentioned at Clause-9. The Policy coverage will be subject to

review and modifications, every year.

Thus the policy covers the following:

a) Hospitalization :

In-patient Benefits: The Insurance Scheme shall pay all expenses in

course of medical treatment availed of by the beneficiaries in an

empanelled Hospitals/ Nursing Homes (24 Hrs. admission clause)





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within the country, arising out of either illness / disease / injury and or

sickness. This also includes daycare procedures.

Day care Procedure: Given the advances made in the treatment

techniques, many medical treatments, formerly requiring

hospitalization, can now be treated on a day care basis. The scheme

would also provide for day care facilities (less than 24 hours

hospitalization) for such identified procedures.

Note: In the case of organ transplant, the expenses incurred for the

donor are also payable under the scheme.

(c) Pre & Post Hospitalization Benefit:

Benefit up to 30 days Pre Hospitalization & up to 60 days Post

Hospitalization respectively which would cover all expenses related to

treatment of sickness for which hospitalization was done.

c) Treatment of pre- existing diseases :

All diseases under the scheme shall be covered from day one. A person

suffering from any disease prior to inception of the policy shall also be

covered.

7.0 MEDICAL/ HOSPITALISATION BENEFIT

Sum assured would be Rs.4,00,000/- per family (i.e. Rs.2,00,000/- per

person)with floater facility.

8.0 Medical Expense Limit:

Treatment expenses of actual charges upto Rs.2,00,000/- per member and

Rs.4,00,000/- per family (with clubbing facility between employee & spouse)

per policy period incurred towards following:

8.1 Hospitalization(IP): Room rent, IC Unit, Nursing expenses, Surgeon &

Anesthesia charges, Consultation fee, Diagnostic investigations

(Laboratory & Radiological), Cost of blood, Blood transfusion,

Oxygen/Gas, Operation theatre charges, Surgical appliances/implants,

Medicines & Drugs, Dialysis, Chemotherapy, Radio-therapy, Cost of

pace maker, Artificial limbs and similar other expenses is permissible.

Claim under hospitalization benefit shall be admissible only when the

patient is admitted in a hospital for a minimum period of 24 hours.

8.2 Day Care Procedure : When treatment/surgeries such as Dialysis,

Chemotherapy, Radiotherapy, Opthalmic Surgeries (Cataract/





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Glaucoma Surgeries etc.), Lithotripsy, Laproscopic surgeries,

Microsurgery etc., is taken in the Hospital/Nursing Home and the

insured is discharged on the same day, the treatment will be

considered to be taken under Hospitalization (IP) Section. Indicative

List of such procedures is as under.

1. Suturing – CLW –under LA or GA

2. Surgical debridement of wound

3. Therapeutic Ascitic Tapping

4. Therapeutic Pleural Tapping

5. Therapeutic Joint Aspiration

6. Aspiration of an internal abscess under ultrasound guidance

7. Aspiration of hematoma

8. Incision and Drainage

9. Endoscopic Foreign Body Removal – Trachea /- pharynx-larynx/

bronchus

10. Endoscopic Foreign Body Removal –Oesophagus/stomach /rectum.

11. True cut Biopsy – breast/- liver/- kidney-Lymph Node/-Pleura/-

lung/-Muscle biopsy/-Nerve biopsy/- Synovial biopsy/-Bone/

trephine biopsy/ pericardial biopsy

12. Endoscopic ligation/banding

13. Sclerotherapy

14. Dilatation of digestive tract strictures

15. Endoscopic ultrasonography and biopsy

16. Nissen fundoplication for Hiatus Hernia /Gastro esophageal reflux

disease

17. Endoscopic placement/removal of stents

18. Endoscopic Gastrostomy

19. Replacement of Gastrostomy tube

20. Endoscopic polypectomy

21. Endoscopic decompression of colon

22. Therapeutic ERCP

23. Brochoscopic treatment of bleeding lesion

24. Brochoscopic treatment of fistula /stenting

25. Bronchoalveolar lavage & biopsy

26. Tonsillectomy without Adenoidectomy

27. Tonsillectomy with Adenoidectomy

28. Excision and destruction of lingual tonsil

29. Foreign body removal from nose

30. Myringotomy

31. Myringotomy with Grommet insertion

32. Myringoplasty /Tympanoplasty

33. Antral wash under LA

34. Quinsy drainage

35. Direct Laryngoscopy with or w/o biopsy

36. Reduction of nasal fracture





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37. Mastoidectomy

38. Removal of tympanic drain

39. Reconstruction of middle ear

40. Incision of mastoid process & middle ear

41. Excision of nose granuloma

42. Blood transfusion for recipient

43. Therapeutic Phlebotomy

44. Haemodialysis/Peritoneal Dialysis

45. Chemotherapy

46. Radiotherapy

47. Coronary Angioplasty (PTCA)

48. Pericardiocentesis

49. Insertion of filter in inferior vena cava

50. Insertion of gel foam in artery or vein

51. Carotid angioplasty

52. Renal angioplasty

53. Tumor embolisation

54. TIPS procedure for portal hypertension

55. Endoscopic Drainage of Pseudopancreatic cyst

56. Lithotripsy

57. PCNS (Percutaneous nephrostomy)

58. PCNL (percutaneous nephrolithotomy)

59. Suprapubiccytostomy

60. Tran urethral resection of bladder tumor

61. Hydrocele surgery

62. Epididymectomy

63. Orchidectomy

64. Herniorrhaphy

65. Hernioplasty

66. Incision and excision of tissue in the perianal region

67. Surgical treatment of anal fistula

68. Surgical treatment of hemorrhoids

69. Sphincterotomy/Fissurectomy

70. Laparoscopic appendicectomy

71. Laparoscopic cholecystectomy

72. TURP (Resection prostate)

73. Varicose vein stripping or ligation

74. Excision of dupuytren’s contracture

75. Carpal tunnel decompression

76. Excision of granuloma

77. Arthroscopic therapy

78. Surgery for ligament tear

79. Surgery for meniscus tear

80. Surgery for hemoarthrosis/pyoarthrosis

81. Removal of fracture pins/nails

82. Removal of metal wire





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83. Incision of bone, septic and aseptic

84. Closed reduction on fracture, luxation or epiphyseolysis with

osetosynthesis

85. Suture and other operations on tendons and tendon sheath

86. Reduction of dislocation under GA

87. Cataract surgery

88. Excision of lachrymal cyst

89. Excision of pterigium

90. Glaucoma Surgery

91. Surgery for retinal detachment

92. Chalazion removal (Eye)

93. Incision of lachrymal glands

94. Incision of diseased eye lids

95. Excision of eye lid granuloma

96. Operation on canthus & epicanthus

97. Corrective surgery for entropion&ectropion

98. Corrective surgery for blepharoptosis

99. Foreign body removal from conjunctiva

100. Foreign body removal from cornea

101. Incision of cornea

102. Foreign body removal from lens of the eye

103. Foreign body removal from posterior chamber of eye

104. Foreign body removal from orbit and eye ball

105. Excision of breast lump /Fibro adenoma

106. Operations on the nipple

107. Incision/Drainage of breast abscess

108. Incision of pilonidal sinus

109. Local excision of diseased tissue of skin and subcutaneous tissue

110. Simple restoration of surface continuity of the skin and

subcutaneous tissue

111. Free skin transportation, donor site

112. Free skin transportation recipient site

113. Revision of skin plasty

114. Destruction of the diseases tissue of the skin and subcutaneous

tissue

115. Incision, excision, destruction of the diseased tissue of the tongue

116. Glossectomy

117. Reconstruction of the tongue

118. Incision and lancing of the salivary gland and a salivary duct

119. Resection of a salivary duct

120. Reconstruction of a salivary gland and a salivary duct

121. External incision and drainage in the region of the mouth, jaw and

face

122. Incision of hard and soft palate

123. Excision and destruction of the diseased hard and soft palate

124. Incision, excision and destruction in the mouth

125. Surgery to the floor of mouth





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126. Palatoplasty

127. Transoral incision and drainage of pharyngeal abscess

128. Dilatation and curettage

129. Myomectomies

130. Simple Oophorectomies

131. Coronary Angiography & Angeoplasty

132. Dental Surgery (following Accident)

133. Hysterectomy

134. Laproscopic Therapeutic Surgeries

Any other surgeries / procedures agreed to by KIOCL Ltd., / TPA

requiring less than 24 hours hospitalization will also be considered

under Hospitalization.

8.3 Pre-hospitalization: Relevant medical expenses incurred during the

policy period upto 30 days prior to the hospitalization specifically for

that particular disease/illness, for which hospitalization has taken place,

shall be considered as part of claim under hospitalization.

However, during pre-hospitalization period, medicines prescribed

under regular treatment for diseases/illness not related to the said

hospitalization, shall not be reimbursable under hospitalization claims.

8.4 Post-hospitalization: Relevant medical expenses incurred during the

policy period, upto 60 days after the hospitalization, specifically for that

particular disease/illness for which hospitalization had taken place,

shall be considered as part of claim under hospitalization.

However, during post-hospitalization period, medicines prescribed

under regular treatment for diseases/illness not related to the said

hospitalization, shall not be reimbursable under hospitalization claims.

8.5 Cashless: Insurance Company shall offer Cashless Service to the

Insured, where treatment can be obtained without payment, subject to

the terms and conditions of the policy, from empanelled hospitals.

Insurance Company to settle the hospital bills directly on behalf of

Insured.

8.6 In cases where the beneficiary is admitted in a hospital during the

current policy period but is discharged after the end of the policy

period, the claim has to be paid by the insurance company under

operating policy in which beneficiary was admitted.





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MANDATORY CLAIM INTIMATION / SUBMISSIONS:-

11.1 Claim Intimation for Hospitalization treatment on Cashless/

Reimbursement basis.

a) The Mediclaim member shall be required to inform/intimate, in writing,

the Insurance Company at least 48 Hrs prior to any elective/planned

Hospitalization/ Admission.

b) In case of Emergency Admission/Hospitalization, the Insurance

Company to be informed by the Mediclaim member in writing

within 24 hrs of such hospitalization.

c) The Claim Intimation by the Mediclaim member is mandatory for both

Cashless & Reimbursement claims.

d) Claim Intimation can be sent via Letter/Email/fax / personally

delivered at the office of the Insurance Company.

The above must be adhered to, so that the claims are not rejected.

11.2 Claim Submission for Hospitalization treatment on Cashless/

Reimbursement basis

a) The reimbursement claims with respect to IP/Hospitalization to be

submitted to the Insurance Company within 30 days from the date of

discharge from the Hospital.

b) The reimbursement claims pertaining to Post Hospitalization (IP

treatment), to be submitted to the Insurance Company within 30 days

after the completion of permissible post Hospitalization treatment

period of 60 days.

The above must be adhered to, so that the claims are not rejected.

12.0 CAPPINGS IN MEDICLAIM SCHEME:

Capping in the area of room rent charges, the Implants/Stents used

under various procedures like cataract surgery, coronary angioplasty

and joint related disorder requiring knee/hip joint replacement

excluding the associated procedure charges under the Scheme will be

as given below:

12.1 Maximum entitlement of room to be restricted to:

• For Metro Cities (Hyderabad, NCR, Bengaluru, Mumbai, Chennai,

Kolkata) – Ceiling of 2% of the sum insured per member or a single

AC non-deluxe room per day, whichever is lower,





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• For non-metro cities which are State capitals – Ceiling of 1.5% of

the sum insured per member or a single AC non-deluxe room per

day, whichever is lower,

• For rest of the country – Ceiling of 1% of the sum insured per

member or a single AC non deluxe room per day, whichever is

lower,

In case a member goes for a higher category room, the consultation

charges/investigationcharges/proceduralCharges/surgical

Charges/package rates etc. shall be limited to ctual or as per their

corresponding rates for single AC non-deluxe room of the concerned

hospital, whichever is lower.

12.2 Ceiling rates for different types of Intra Ocular Lens (IOL) Implants to

be as per actual or Rs.10,000/- whichever is lower and shall be

reimbursable in addition to the package rates for cataract surgery

procedure. It should be mandatory for the operating surgeon of all

hospitals to attach the empty lOL sticker, bearing the signature and

stamp of the operating surgeon on it along with the bill in support of the

type of IOL used containing its batch number. In case the same is not

followed, the claim with regards to IOL implant may be rejected.

12.3 Ceiling rates for different types of Coronary Stents to be as per the

actual or the rates as mentioned below, whichever is lower.

S.No Name of Drug Eluting

Stent / Bare Metal Stent

Ceiling Rate

1 Cypher Stent Rs.95,000+VAT

2 Taxus Stent Rs.67,300 + VAT -.-

3 Endeavor Rs.85,000 + VAT

4 Xience V EECSS Rs.95,000 +VAT

5 Yukon choice Rs.55,000 + VAT

6 Pronova&S Rs.50000 + VAT

7 Supralimus &S. Rs.55,000 + VAT

8 Bare Metal Stent Rs.45,000 (all inclusive)

12.4 A maximum of three Coronary Stents shall be permitted on the advice

of the specialist, of which not more than two shall be of Drug Eluting

Stents (DES). However, DES shall be permitted only for patients where

restenosis will involve high risk to patient’s life i.e

a) Osteal/Proximal LAD lesions;





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b) Stenosis of a coronary artery, which is giving collaterals to

another blocked artery, thus supplying a large area of

myocardium; and,

c) Stenting of restenotic lesions after previous angioplasty.

It is essential for the hospital to quote the batch number when a

Coronary Stent of any type (ordinary metal/Drug Eluting Stent) is

implanted in the case of a beneficiary. In addition to this, the outer

pouch of the Stent packet along with the sticker on it on which the

details of the stent are printed shall also be enclosed with the medical

bill for claiming reimbursement In case hospital has not given the batch

number and/or outer pouch of the stents in a particular case, the claim

with regards to the implant, may be rejected.

12.5 Ceiling rates for different types of Knee and Hips implants, to be as per

the actual rates or the rates as mentioned below, whichever is lower.

i. Maximum ceiling for Knee implant to be Rs.75,000/-

(including cost of Bone cement)

ii. Maximum ceiling for Hip implant to be Rs.75,000/-

(including cost of Bone cement)

12.6 In addition to the aforementioned cappings on Implants / Stents,

cappings on procedures/packages as given below, shall also be a

applicable:

S.NO Disease / Treatment Capping

1 Hernia repair Rs.40,000/-

2 Cholecystectomy Rs.45,000/-

3 Haemorroids Rs.25,000/-

4 Appendicetomy Rs.35,000/-

5 Hysterectomy Rs.45,000/-

12.7 The overall ceiling shall be Rs.2,00,000 per member and Rs.4,00,000/-

to the member and spouse (with clubbing facility between member &

spouse) per policy period.

Note: The cappings indicated above from 11 (b) to (f) are applicable in case of

Medical Treatment availed in other than empanelled / approved

hospitals of Insurance Company.

13.0 IMPORTANT EXCLUSIONS:

Under Medical Scheme for Retired Employees, the Insurance Company shall not be

liable to make any payment in respect of any expenses whatsoever incurred by the insured

person in connection with:





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i) Any Disease / complication caused due to alcohol intake.

ii) Any disease / injury caused by War / Nuclear Weapons / Radiations.

iii) Circumcision, cosmetic or Plastic Surgery unless necessitated by an

accident or as a part of any disease / illness.

iv) All health check – ups, routine eye examinations and cost of glasses

and contact lenses.

v) Cost of dentures, hearing aid, spectacles etc.

vi) Convalescence, general debility, “Run-down” condition or rest cure,

congenital diseases or defects, sterility, venereal diseases, intentional

self injury and use of intoxicating drugs.

vii) The Hospitalization charges in which Radiological / Laboratory

investigations/ other diagnostic studies have been carried out which

are not consistent with or incidental to the diagnosis of treatment of

positive existence or presence of any ailment, sickness or injury for

which confinement at any Hospital / Nursing Home, has taken place.

viii) Expenses on vitamins and tonics unless forming part of treatment for

injury or disease as certified by the attending physician.

ix) Treatment traceable to pregnancy/ child birth, voluntary medical

termination of pregnancy during first 12 weeks of conception.

x) Naturopathy Treatment.

xi) External and/ or durable Medical/ Non-Medical equipment of any kind

used for diagnosis and/ or treatment including CPAP, CAPD, Infusion

pump etc. Ambulatory devices, i.e. walker, crutches, belts, collars,

caps, splints, slings, braces, stockings etc., of any kind. Diabetic foot

wear, Glucometer / Thermometer and similar related items etc., and

also any medical equipment which subsequently used at home etc.

xii) Any kind of service charges, attendant food charges, surcharges,

admission fees/ registration charges & Non-Medical expenses levied

by the Hospital.

xiii) Treatment for age related Macular degeneration with Injection Avastin/

Lucentis / Macugen.

xiv) Cytotron Therapy

xv) Ozone Therapy

xvi) Rejuvenation Therapy

xvii) Enhanced External Counter Pulsation Therapy (EECP)

xviii) Any unproven therapy

The above exclusions are only indicative and not exhaustive. However,

exclusions will be discussed with the Insurance and additions/ deletions will

be made while finalizing the Policy.





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14.0 PROCEDURE FOR SETTLEMENT OF CLAIMS:

On receipt of complete Claim Form along with relevant documents &

discharge voucher, the insurance company shall process the claim. If the

documents are found to be in order and other relevant information is

complete, the claim is to be settled and the payment is to be made through

RTGS/NEFT as early as possible but within 15 days of receipt of all claim

documents mentioned by the insurance company.

16.0 15.0 It is expected that Insurance Company will have arrangements with

an extensive network of reputed Hospitals all across the country for treatment

with cashless facility.

17.0 The number of retired employees and their spouse, may change over

time and thus the quotation should clearly indicate the premium for different

age groups.

18.0 For the new member who may join the Scheme from time to time, identical

coverage has to be made available from the day one of joining though the premium paid may be based on the fractional period involved.

19.0 In case the insured obtains treatment from a non-network hospital during

emergency, the claim shall be reimbursed as per terms of the contract.

Sd/-






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ANNEXURE-III

DECLARATION SHEET

I, ___________________________________________________________________ hereby certify that all the information and data furnished by me with regard to

this tender specification_____________________ are true and complete to the

best of my knowledge. I have gone through the specification, conditions and

stipulations in details and agree to comply with the requirements and intent of

specification.

I, further certify that I am the duly authorized representative of the under

mentioned tenderer.

I, further certify that my company meets all the conditions of eligibility criteria

laid down to take part in the tender.

I, further specifically certify that my company meets/is having Medical

Insurance participation in minimum three major companies/ institutions/

organizations etc in the last five years. (Clause 2.4 of Section - A).

I, further specifically certify that my company has not been Black Listed/De

Listed or put to any Holiday by any Institutional Agency/ Govt. Department/

Public Sector Undertaking in the last three years. (Clause 2.5 of Section - A).

(Signature of the Tenderer)





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ANNEXURE-IV

CERTIFICATE OF DECLARATION FOR CONFIRMATION OF

IRDA GUIDELINES

I, ______________________________________________________________________

hereby certify that our offer no.____________________ dated_____________

against tender specification No. _________________ does not amount to any

breach of IRDA guidelines. I further confirm that in the event of disclosure at a

later stage that the same are not in line with IRDA Guidelines and KIOCL is put

to any disadvantage or face cancellation of the Policy or any claim becomes

substandard/untenable, the whole liabilities arising out of this shall lie

squarely on us.

I, further certify that I am the duly authorized representative of the Insurer and competent to agree as above.

(Signature of the Tenderer)





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ANNEXURE-V

AGE PROFILE OF RETIRED EMPLOYEES AND THEIR SPOUSE WHO HAVE

OPTED FOR MEDICAL INSURANCE SCHEME

Retired Spouse of

Age (Years) Employees Retired

Employees

Up to 45

46-50

51-55

56-60

61-65

66-70

71-75

75 and above

Total





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APPENDIX A

Part-I (Un-priced Technical Bid)

Format for submitting technical bid

The technical bid consists of three parts.

General qualifying criteria as listed in para -2 under Section - A of the tender

document. Bidder should support documentary evidence to support their claims.

This is the checklist of essential conditions to be satisfied as per KIOCL LIMITED

requirements.

Technical Bid Details (Reference to documentation to evaluate technical bids– Item

24.3 of Annexure I)





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APPENDIX – “B”

UNPRICED BID

Format for submitting financial bid



Sl.No. Item Description Unit Total Amount(Rs.)

1 Up to 45 years Premium

Per

Person

Per

Year

Quoted

Age 46-50 Quoted

Age 51-55 Quoted

Age 56-60 Quoted

Age 61-65 Quoted

Age 66-70 Quoted

Age 71-75 Quoted

Age 76 and above Quoted

Total Quoted

2 Applicable GST:

IGST………… % OR

CGST…………% and

SGST………….%

Quoted

3 Total amount (Rs.) (1+2)

Quoted

(Rupees in words: ……………………………… QUOTED …………………..) excluding

GST.

Signature with Seal of the Bidder

Name:

Address:

Telephone No:





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Section - B

PRICED BID





1 Up to 45 years

Premium

Per

Person

Per

Year

Age 46-50

Age 51-55

Age 56-60

Age 61-65

Age 66-70

Age 71-75

Age 76 and above

Total

2 Applicable GST:



SGST………….%


(Rupees in words: ………………………………………… ……………..) excluding GST.

Signature with Seal of the Bidder

Name:

Address:

Telephone No:





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APPENDIX – C

Checklist of Essential Conditions

Please ensure acceptance of the following conditions by checking ‘yes” against

each of them

S.No. Item Check

1 Coverage for pre-existing diseases/conditions without any waiting time

2 Day one coverage for new retired employees and their spouses

3 The pre and post hospitalization reimbursement shall be for a minimum of 30 and 60 days respectively

4 No age limit for the insured

5 Cashless facility up to the assured amount in all

panel hospitals

6 Acceptance of the condition to prepare claims for KIOCL LIMITED reimbursement even when the buffer is exhausted

Signature of the Tenderer





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APPENDIX -D

Criteria for Technical Evaluation

Technical bids would be evaluated by a committee constituted for this purpose.

Whether a bidder qualifies or not would depend on the following ten factors

(Refer to item 13.3, Annexure I). Either supply separate annexures to your

technical bid document or specifically indicate which section of your tender

document explicitly addresses these.

S.No. Item Reference

1 Panel of recognized hospitals including all

major specialties throughout INDIA

2 All India coverage in terms of recognized

hospitals, i.e., All Hospitals of State/

public undertaking/ autonomous bodies/

municipal bodies/private hospitals etc

across India shall also be eligible for

reimbursement/settlement.

3 Coverage of ailments/surgeries etc.

requiring one day or more of

hospitalization.

4 Coverage of other procedures/surgeries /ailments etc that require day care procedures.

5 Exclusions (if any) from the reimbursable expenses.

6 Ceilings (if any) within the insured amount under individual expense heads (like room rent etc.)

7 Whether you allow insured to top-up their cover through additional payment

8 additional payment. If yes, then maximum limit for the cover (figure in Lakh of Rupees) Incremental cover amounts (figure in Lakh of Rupees).

9 Nature of non-empanelled hospitals where expenses are reimbursable in case of emergency treatment

10 Other terms & conditions not included in the

factors listed above.





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Section – C

BUSINESS RULE AND TERMS & CONDITIONS OF ONLINE PRICE BIDDING

CUM REVERSE AUCTION



their spouses under Group Insurance Mediclaim Policy”. -------------------

Note :

The bidders are requested to note that they should have a valid digital Certificate

issued by any of the valid certifying authorities to participate in the online bidding

or as specified by KIOCL’S authorized service provider. Those vendors who are not

in possession of a valid digital certificate are requested to apply for the same well in

advance to avoid any last minute hassles. The bidders may contact the service

provider/KIOCL if they are not in possession of a valid digital certificate.

BUYER NAME KIOCL LIMITED,

(Formerly M/s KUDREMUKH IRON ORE COMPANY

LIMITED)

TECHNICAL SERVICES DEPARTMENT,

KORAMANGLA

BANGALAORE – 560 034.

AUCTION TO BE

CONDUCTED BY

M/s Bob eProcure Solutions Pvt. Ltd #3/4, 3rd Floor, Maruthi Towers,

Hosur Main Road,

Madiwala, Bangalore - 560068 .

Ms. Marita Ravi, Mob: 9739490066


Ph. No. : 080 4900213

Fax Nos : 080 49000211 / 42001251

DATE OF AUCTION

Online bidding cum ereverse auction Date:

(will be specified at later)

(** Auto extension as applicable)

DOCUMENTS

ATTACHED

Business rule for online bidding e-reverse auction

(Annexure-(A))

Terms & conditions of online bidding cum e-reverse

auction (Annexure-(B))

Process Compliance form (Annexure-(C))

Price Confirmation (Annexure-(D))






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ANNEXURE – (A) BUSINESS RULES FOR ONLINE BIDDING CUM e-REVERSE AUCTION

GENERAL TERMS AND CONDITIONS:

1) Against this Enquiry for the subject item/system with detailed scope of supply as

per our specification, KIOCL Limited, hereinafter referred to as KIOCL, may resort

to “REVERSE AUCTION PROCEDURE” i.e. ON LINE BIDDING CUM e-REVERSE

AUCTION on INTERNET.

2) For the proposed reverse auction, technically and commercially acceptable

bidders only shall be eligible to participate.

3) KIOCL will engage the services of a service provider who will provide all

necessary training and assistance before commencement of on line bidding on

Internet.

4) Business rules like event date, time, bid decrement etc. also will be communicated

through service provider.

5) Vendors have to fax the process compliance form in the prescribed format provide

by KIOCL, before start of online bidding cum e-Reverse auction. Without this the

vendor will not be eligible to participate in the event.

6) Online bidding cum e-Reverse auction will be conducted on schedule date & time.

7) At the end of reverse auction event, the lowest bidder value will be known on the

network.

8) The lowest bidder has to fax the duly signed filled-in offered price in the

prescribed format as provided on case-to-case basis to KIOCL through service

provider within 24 hours of action without fail.

BUSINESS RULE FOR FINALIZATION OF THE PROCUREMENT:

KIOCL shall finalize the procurement of the item against this Tender through reverse

auction mode. KIOCL has made arrangement with M/s BOB eProcure Solutions Pvt.

Ltd., (hereinafter referred to as M/s BOB eProcure ) who shall be KIOCL’s authorized

service provider for the same. Please go through the guidelines given below and

submit your acceptance to the same along with your Techno Commercial Bid.

1. Computerized Online bidding cum e-reverse auction shall be conducted by KIOCL,

on pre-specified date, while the vendors shall be quoting from their own offices/

place of their choice. Internet connectivity shall have to be ensured by vendors

themselves. In extreme case of failure of Internet connectivity, (due to any reason

whatsoever may be) it is the bidders’ responsibility / decision to send fax

communication immediately to M/s. BOB eProcure Solutions Pvt. Ltd., Furnishing

the price the bidder wants to bid online with a request to the service provider to

upload the faxed price on line so that the service provider will up load that price on

line on behalf of the Bidder. It shall be noted clearly that the concerned bidder

communicating this price to service provider has to solely ensure that the fax

message is received by the service provider in a readable / legible form and also

the Bidder should simultaneously check up with service provider about the clear

receipt of the price faxed. It shall also be clearly understood that the bidder shall

be at liberty to send such fax communications of prices to be up loaded by the

service provider only within the closure of Bid time and under no circumstance it

shall be allowed beyond the closure of Bid time / reverse auction. It shall also be

noted that the service provider should be given a reasonable required time by the





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bidders, to upload such prices online and if such required time is not available at

the disposal of the Service provider at the time of receipt of the fax message from

the bidders, the service provider will not be uploading the prices and either KIOCL

or the service provider are not responsible for this unforeseen circumstances. In

order to ward-off such contingent situation bidders are requested to make all the

necessary arrangements/ alternatives whatever required so that they are able to

circumvent such situation and still be able to participate in the reverse auction

successfully. Failure of power at the premises of vendors during the Reverse

auction cannot be the cause for not participating in the reverse auction. On account

of this, the time for the auction cannot be extended and neither KIOCL nor M/s. BOB

eProcure Solutions Pvt. Ltd., is responsible for such eventualities.

2. M/s. BOB eProcure Solutions Pvt. Ltd., shall arrange to train your nominated

person(s), without any cost to you. They shall also explain you, all the Rules related

to the online bidding cum e-reverse auction to be adopted along with tender. You

are required to give your compliance on it before start of bid process.

3. BIDDING CURRENCY in INDIAN RUPEES (INR), UNIT OF MEASUREMENT in

LUMPSUM.

4. BID PRICE: in INDIAN RUPEES (INR).

5. The technical & commercial terms are as per KIOCL Tender No.:

KIOCL/TS/MED.INS – RTD.EMP/F-409/215, Date: 04/10/2018 6. VALIDITY OF BIDS: The Bid price shall be firm specified in the tender document

and shall not be subjected any change whatsoever.

7. The detailed process for online bidding cum e-reverse auction is explained

below:

The online bidding cum e-reverse auction event will be conducted in

three stages :-

STAGE -I : Online Bidding

At scheduled time, the screen for On-line bidding will be launched wherein

the techno-commercially qualified bidders will be allowed to submit their

price through online. The bidders would be required to quote price only on the basis of price terms

indicated in their sealed price bid submitted along with techno-commercial bid.

STAGE –II : Start Bid Price for e- Reverse auction After the expiry of the time for submission of Online bidding, the lowest Price will

be frozen by the system as the Start Bid Price (SBP) for Stage – III on line bidding.

Stage – III : e-Reverse Auction

a. In Stage III, computer screen will display Start Bid Price and which shall

be visible to the all vendors participated in the initial online bidding. You

will be required to start bidding after announcement of Start Bid Price

and decrement amount. Also, please note that the start price of an item in

e-reverse auction is open to all the participating bidders. Any bidder can

start bidding, in the e-reverse auction, from the start bid price itself. If

the start bid price is your own price, you still need to bid in the e-

reverse auction. Also, please note that the first online bid that comes in

the system during the e-reverse auction should be lesser than the

auction's start bid price by one decrement or should be lesser than the

auction's start bid price by multiples of decrement and so on.





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Those vendors who have participated in the Stage –I Online Bidding

will only be eligible to participate in the subsequent e- Reverse

Auction.

b. Stage –I online bidding will be for 30 minutes and Online e-Reverse (no

ties) Auction shall be for a period of one hour. If a bidder places a bid in

the last 10 minutes of closing of the e-Reverse Auction and if that bid gets

accepted, then the auction’s duration shall get extended automatically for

10 minutes, for the particular Event/Lot. Please note that the auto-

extension will take place only if a bid comes in those last 10 minutes and

if that bid gets accepted. If the bid does not get accepted, the auto-

extension will not take place even if that bid might have come in the last

10 minutes. In case, there is no bid in the last 10 minutes of closing of e-

Reverse Auction, the auction shall get closed automatically without any

extension. However, the bidders are advised not to wait till the last

minute or last few seconds to enter their bid during the auto-extension

period to avoid complications related with internet connectivity, network

problems, system crash down, power failure, etc.

c. The weightage factor (multiplication factor), bid decrement amount shall

be specified by KIOCL before start of online bidding. The bidder can bid

lower than the start bid price in e-reverse auction by a bid decrement or

multiple of Bid decrement.

d. Any commercial loading shall be intimated to bidders in advance and it

shall be added to price during Stage –I online bidding. Only for price

evaluation & Comparison of bids purpose, commercial loading if any,

shall be added to the quoted price of respective bidder. However, while

ordering these commercial loadings will not be considered.

e. Bidder will be able to view the following on your screen along with the

necessary fields in the English Reverse (no ties) {Reverse Auction}:

a) Leading Bid in the Auction (only total price)

b) Bid Placed by you

c) Your Own Rank

d) Start Bid Price & Bid Decrement value.

f. After the completion of e- Reverse (no ties), the Closing Price (CP) shall

be available.

g. At the end of the e-Reverse Auction, Service Provider will evaluate all the

bids (final price) submitted and final price comparative statement will be

forwarded to KIOCL for further processing.

h. The bidders who have participated in the event, shall be required to

submit the final prices, quoted during the e-Reverse (no ties) in

Annexure D Format after the completion of Auction to Service Provider /

KIOCL duly signed and stamped as token of acceptance without any new

condition other than those already agreed to before start of auction.

i. Final price received from bidder will be taken as an offer to supply as

per terms and conditions of tender document. Bids once made by the

bidders, cannot be cancelled / withdrawn.

j. During the Online bidding cum e-reverse auction, if no bid is received in





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the auction system/website within the specified time duration, then

KIOCL, at its discretion, may scrap the online price bidding cum e-

reverse auction process and open only sealed price bids of all

technically and commercially acceptable bidders submitted earlier

along with techno-commercial bids.

k. KIOCL shall be at liberty to cancel the reverse auction process / tender at

any time, before ordering, without assigning any reason.

KIOCL’s decision on award of Contract shall be final and binding on all

the Bidders. KIOCL shall be at liberty to cancel the reverse auction

process / tender at any time, before ordering, without assigning any

reason. KIOCL shall not have any liability to bidders for any interruption

or delay in access to the site irrespective of the cause. Other terms and

conditions shall be as per your techno-commercial offers and other

correspondences till date.

Bidders are required to submit their acceptance to the terms/ conditions/

modality given above before participating in the reverse auction.





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ANNEXURE- (B) TERMS & CONDITIONS OF ONLINE BIDDING CUM e-REVERSE AUCTION

1) LOGIN NAME & PASSWORD: Each Bidder is assigned a Unique User Name &

Password by M/s. BOB eProcure Solutions Pvt. Ltd., The Bidders are requested to

change the Password after the receipt of initial Password from M/s. BOB eProcure

Solutions Pvt. Ltd. All bids made from the Login ID given to the bidder will be

deemed to have been made by the bidder.

2) BIDS PLACED BY BIDDER: The bid of the bidder will be taken to be an offer to

execute the work. Bids once made by the bidder cannot be cancelled. The bidder

is bound to execute the work the as mentioned above at the price that they bid.

Should any bidder back out and not make the supplies at per the rates quoted,

KIOCL and / or M/s. BOB eProcure Solutions Pvt. Ltd., shall take action as

appropriate.

3) LOWEST BID OF A BIDDER: In case the bidder submits more than one bid, the

lowest bid will be considered as the bidder’s final offer to execute the work

4) AUCTION TYPE: 1). English Reverse No Ties

5) DURATION OF AUCTION: The duration of Reverse Auction will be for one hour. If a

bidder places a bid in the last 10 minutes of closing of the e-Reverse Auction and if

that bid gets accepted, then the auction’s duration shall get extended automatically

for 10 minutes, for the particular Event/Lot. Please note that the auto-extension will

take place only if a bid comes in those last 10 minutes and if that bid gets accepted.

If the bid does not get accepted, the auto-extension will not take place even if that

bid might have come in the last 10 minutes. In case, there is no bid in the last 10

minutes of closing of e-Reverse Auction, the auction shall get closed automatically

without any extension. However, the bidders are advised not to wait till the last

minute or last few seconds to enter their bid during the auto-extension period to

avoid complications related with internet connectivity, network problems, system

crash down, power failure, etc. (THIS SCHEDULE IS TENTATIVE. IF ANY CHANGE

IN SCHEDULE, THE SAME SHALL BE COMMUNICATED TO YOU)

6) BID DECREMENT: The minimum Bid decrement shall be available to the Bidders at

the start of the auction. The bidder can view the same by clicking on the Item

details at the start of the auction. The bidder can bid lower than the Lowest Bid in

the auction by a decrement or multiple of the Bid decrement.

7) VISIBLITY TO BIDDER: The Bidder shall be able to view the following on his screen

along with the necessary fields during English Reverse – No ties Auction:

Leading Bid in the Auction

Bid Placed by him

Your rank

8) PROXY BIDS: Proxy bidding feature is a pro-supplier feature to safe guard the

supplier’s interest of any Internet failure or to avoid last minute rush. The Proxy

feature allows Bidders to place an automated bid against other Bidders in an

auction and bid without having to enter a new amount each time a competing

Bidder submits a new offer.

The bid amount that a Bidder enters is the minimum that the Bidder is willing to

offer. Here the software bids on behalf of the supplier.

The proxy amount is the minimum amount that the Bidder is willing to offer. During

the course of bidding, the Bidder cannot delete or change the amount of a Proxy

Bid.





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Bids are submitted in decrements (decreasing bid amounts). The application

automates proxy bidding by processing proxy bids automatically, according to the

decrement that the auction originator originally established when creating the

auction, submitting offers to the next bid decrement each time a competing Bidder

bids, regardless if competing bids are submitted as proxy or standard bids.

This feature can be used only once during a particular Reverse Auction and only

after the L1 rate is equal to or less than the minimum bid amount that the bidder has

put in the system will he get the option to manually bid for the same. In no case

during the bidding till the L1 rate or less is not reached as equivalent to the

minimum bid amount offered by the bidder, will the bidder get the option to

manually bid for the same.

GENERAL TERMS & CONDITIONS: Bidders are required to read the “Terms and

Conditions” section of the auction website (https://eauctions.bobeprocure.in)

using the Login IDs and passwords given to them.

OTHER TERMS & CONDITIONS:

1) The Bidder shall not involve himself or any of his representatives in Price

manipulation of any kind directly or indirectly by communicating with other

suppliers / bidders.

2) The Bidder shall not divulge either his Bids or any other exclusive details of

KIOCL to any other party.

3) KIOCL’s decision on award of Contract shall be final and binding on all the

Bidders.

4) KIOCL along with M/s. BOB eProcure Solutions Pvt. Ltd., can decide to extend,

reschedule or cancel any Auction. Any changes made by KIOCL and / or M/s.

BOB eProcure Solutions Pvt. Ltd., after the first posting will have to be accepted

if the Bidder continues to access the site after that time.

5) M/s. BOB eProcure Solutions Pvt. Ltd., shall not have any liability to Bidders for

any interruption or delay in access to the site irrespective of the cause.

6) M/s. BOB eProcure Solutions Pvt. Ltd., is not responsible for any damages,

including damages that result from, but are not limited to negligence.

M/s. BOB eProcure Solutions Pvt. Ltd., will not be held responsible for

consequential damages, including but not limited to systems problems,

inability to use the system, loss of electronic information etc.

Note

All the Bidders are required to submit the Process Compliance Form duly signed to M/s.

BOB eProcure Solutions Pvt. Ltd., before start of online bidding cum e-reverse auction.

After the receipt of the Process Compliance form, our authorized service provider will

provide the modalities to conduct online bidding cum e-reverse auction and Log in ID &

Password.

https://eauctions.bobeprocure.in/





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ANNEXURE – (C)

Process Compliance Form

(The bidders are required to print this on their company’s letter head and sign, stamp

before faxing)

To


Hosur Main Road,

Madiwala, Bangalore – 560 068

Sub: Agreement to the Process related Terms and Conditions for the Reverse Auction

Dear Sir,

This has reference to the Terms & Conditions for the Reverse Auction mentioned in

the Purchase Enquiry No: KIOCL/TS/MED.INS–RTD.EMP/F-409/215,

Date: 04/10/2018 for “Providing Medical Facilities to the retired employees of

KIOCL Limited and their spouses under Group Insurance Mediclaim Policy”.

This letter is to confirm that:

1) The undersigned is authorized representative of the company.

2) We have studied the Commercial Terms and the Business rules governing the online

bidding cum e-Reverse Auction as mentioned in your letter and confirm our

agreement to them.

3) We also confirm that we have a valid digital certificate which will be valid for the

subject tender whenever we sign on the bid submission or as specified by KIOCL’s

authorized service provider.

4) We also confirm that we have taken the training on the auction tool and have

understood the functionality of the same thoroughly.

5) We also confirm that we will fax the price confirmation & break up of our quoted

price as per Annexure- & the price bid format in the tender document.

6) We, hereby confirm that we will honour the Bids placed by us during the auction

process.

7) We hereby confirm that we have neither informed nor mentioned any price in this

form and also not attached any price bid along with this form.

With regards

Signature with company seal

Name –

Company / Organization –

Designation within Company / Organization –

Address of Company / Organization –

Scan & email this document to M/s Bob eProcure Solutions Pvt. Ltd .





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ANNEXURE – (D) Price Confirmation

To


Hosur Main Road,

Madiwala, Bangalore – 560 068

Sub: Final price quoted during e-reverse auction and price break up for “Providing

Medical Facilities to the retired employees of KIOCL Limited and their spouses

under Group Insurance Mediclaim Policy”.

Ref: 1. Tender Enquiry No: KIOCL/TS/MED.INS – RTD.EMP/F-409/215 ,

Date: 04/10/2018,

2. Online bidding cum e-reverse Reverse auction dt. ……………………………

3. Our Offer No. dt.

Dear Sir,

We confirm that we have quoted.

Rs …………………… for “Providing Medical Facilities to the retired employees of

KIOCL Limited and their spouses under Group Insurance Mediclaim Policy”, as our

final prices during the online bidding cum e-reverse auction conducted on dtd

xx.xx.2018

1) Final Price quoted Break-up is as under :

PRICED BID





1 Up to 45 years Premium

Per

Person

Per

Year

Age 46-50

Age 51-55

Age 56-60

Age 61-65

Age 66-70

Age 71-75

Age 76 and above





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Total

2 Applicable GST:



SGST………….%


(Rupees in words: …………………… QUOTED ……………..) excluding GST.

Thanking you and looking forward to the valuable order from KIOCL.

Yours sincerely,

For _________________

Signature and Name

Company Seal

IMPORTANT : Please quote UNIT PRICE at the time of PRICE BIDDING

Thanking you and looking forward to the valuable order from KIOCL.

Yours sincerely,

For _________________ Signature and Name & Company Seal





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CONTACT INFORMATION

M/s BoB eProcure Solutions Pvt Ltd.

# 3/4, 3rd Floor,

Maruthi Towers,

Madiwala,

Bengaluru - 560 068

Mrs. Marita Ravi : 080 4900213

E mail : [email protected]

Fax Nos : 080 49000211 / 42001251

KIOCL LIMITED,

TECHNICAL SERVICES DEPARTMENT

KORAMANGALA

BENGALURU – 560 034

Mr. Noor Ahmed

Dy. General Manager (CP &TS)

P&T: 080-25531461(Ext.-283)

Fax : (080) – 25532153

E-Mail : [email protected]






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Section - D

INTEGRITY PACT

No: KIOCL/TS/MED-INS/F-343/215 Date: xx/xx/2017

Sub: “Providing Medical Facilities to the regular employees of KIOCL Limited and

their and spouses under Group Insurance Mediclaim Policy”.

--------------

THIS AGREEMENT is entered into between the following Parties:

KIOCL Limited (KIOCL) hereinafter referred to as “The Principal”,

and

< Name of the Party > hereinafter referred to as “The Tenderer/ Contractor”

Preamble

The Principal intends to award a contract, following its laid-down organizational

procedures, for “Providing Medical Facilities to the retired employees of KIOCL

Limited and their spouses under Group Insurance Mediclaim Policy”. The Principal

values full compliance with all relevant laws and regulations and the principles of

economical use of resources and of fairness and transparency in its relations with its

Tenderer(s) and /or Contractor(s).

In order to achieve these goals, the Principal cooperates with the renowned

international Non-Governmental Organization, "Transparency International" (TI).

Following TI's national and international experience, the Principal will appoint an

External Independent Monitor (EIM) who will monitor the tender process and the

execution of the Contract for compliance with the principles mentioned below.

IT IS AGREED AS FOLLOWS:

Definitions:

a) “Principal” means KIOCL Limited (KIOCL), incorporated under the Companies

Act 1956, having their registered office at Koramangala, Bengaluru – 560 034 and

includes their successors.

b) “Tenderer” means the person, firm or company submitting a tender against the

Invitation to Tender and includes his/ its/ their staff, consultants, parent and

associate and subsidiary companies, agents, consortium and joint venture partners,

sub-contractors and suppliers, heirs, executors, administrators, representatives,

successors.

c) “Contractor” means the Tenderer whose tender has been accepted by the

principal or Company whose tender has been accepted and shall be deemed to





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include his/ its/ their successors, representatives, heirs, executors and

administrators unless excluded by the Contract.

d) "External Independent Monitor" means a person, hereinafter referred to as

EIM, appointed, in accordance with clause 8.a below, to verify compliance with this

agreement.

e) "Party" means a signatory to this agreement.

f) “Contract” means the contract entered into between the Principal and

Tenderer/Contractor for the execution of work mentioned in the preamble above.

Commitments of the Parties

Section 1 - Commitments of the Principal:-

The Principal commits itself to take all measures necessary to prevent corruption

(inducement to violate duty assigned to its employees) and to observe the following

principles;

i. No employee of the Principal, personally or through family members or

any third person, will in connection with all stages of tendering or the execution of

Contract, demand or take a promise, or accept, for him/herself or any third person,

any material or non-material benefit which he/she is not legally entitled to;

ii. The Principal will, during the tender process, treat all Tenderers with

equity and reason. The Principal will in particular, before and during the tender

process, provide to all Tenderers the same information and will not provide to any

Tenderer any information/ clarification through which the Tenderer could obtain an

advantage in relation to the tender process or the Contract execution;

iii. The Principal will not take, directly or indirectly, any steps, which could

unduly influence the functioning of EIM.

iv. If the Principal obtains information on the conduct of any of its employees

which is a criminal offence under the relevant Anti-corruption Laws of India/

guidelines of Govt. / guidelines of CVC/ guidelines of Principal, or if there be a

substantive suspicion in this regard, the Principal will inform its Vigilance Office and

in addition can initiate disciplinary actions.

v. If the Principal obtains information of conduct of a bidder, contractor or

sub-contractor or of an employee or a representative or an associate of a bidder,

contractor or sub-contractor, which constitutes corruption, or if the Principal has a

substantive suspicion in this regard, the Principal will inform the Vigilance

Department of the principal.





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Section 2 - Commitments of the Tenderer(s)/Contractor(s):-

2.1 The Tenderer /Contractor commits himself to take all measures necessary to

prevent corruption. He commits himself to observe the following principles during

his participation in the tender process and during the Contract execution;

i. The Tenderer / Contractor will not directly or through any other

person(s) or firm, offer, promise or give to the Principal, or to any of the Principal’s

employees involved in the tender process or the execution of the Contract or to any

third person any material or immaterial benefit which he / she is not legally entitled

to in order to obtain, in exchange, an advantage during the tender process or to

vitiate the Principal’s tender process or the execution of the Contract.

ii. The Tenderer / Contractor will not enter with other Tenderers into any

illegal agreement or understanding, whether formal or informal. This applies in

particular to prices, specifications, certifications, subsidiary contracts, submission or

non-submission of bids or actions to restrict competitiveness or to vitiate the

Principal’s tender process or the execution of the Contract.

iii. The Tenderer / Contractor will not commit any criminal offence under

the relevant Anti-corruption Laws of India; further, the Tenderer / Contractor will not

use improperly, for purposes of competition or personal gain, or pass on to others,

any information provided by the Principal as part of the business relationship,

regarding plans, technical proposals and business details, including information

contained or transmitted electronically.

iv. The Tenderer / Contractor of foreign origin shall disclose the name and

address of the agents/representatives in India, if any. Similarly, the Tenderer /

Contractor of Indian Nationality shall furnish the name and address of the foreign

principals, if any.

v. The Tenderer / Contractor will, when presenting his bid, disclose any

and all payments he has made, is committed to or intends to make to agents, brokers

or any other intermediaries in connection with the award of the Contract.

vi. The Tenderer/ Contractor will not take, directly or indirectly, any steps,

which could unduly influence the functioning of EIM.

vii. The Tenderer / Contractor will not instigate third persons to commit

offences outlined above or be an accessory to such offences.

2.2 Obligation to Ensure Compliance

a). Each Party will take all reasonable steps to ensure that the provisions of this

agreement which are binding on it are complied with by all of its staff, consultants,





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parent and associated and subsidiary companies, agents, consortium and joint

venture partners, sub-contractors and suppliers.

b). Each Party will appoint an appropriate senior manager with responsibility for

ensuring that the provisions of this agreement are complied with.

Section 3 - Disqualification from tender process and exclusion from future

contracts

a). If the Tenderer, before award of Contract, has committed a transgression through

violation of any of the terms under section 2 above or in any other form such as to

put his reliability or credibility as Tenderer into question, the Principal is entitled to

disqualify the Tenderer from the tender process or to terminate the Contract, if

already signed, for such reason.

b). If the Tenderer / Contractor has committed a transgression through a violation of

any of the terms under section 2 above or in any other form such as to put his

reliability or credibility into question, the Principal is entitled also to exclude the

Tenderer / Contractor from future Contract award processes. The imposition and

duration of the exclusion will be determined by the severity of the transgression.

The severity will be determined by the circumstances of the case, in particular the

number of transgressions, the position of the transgressors within the company

hierarchy of the Tenderer /Contractor and the amount of the damage. The exclusion

will be imposed for a minimum of six (6) months and a maximum of three (3) years.

c). If the Tenderer / Contractor can prove that he has restored/ recouped the

damage caused by him and has installed a suitable corruption prevention system,

the Principal may revoke the exclusion before the expiry of the period of such

exclusion.

d). A transgression is considered to have occurred if, in light of all available

evidence, a reasonable doubt is possible.

Section 4 - Compensation for Damages

a). If the Principal has disqualified the Tenderer from the tender process prior to the

award according to Section 3 above, the Earnest Money Deposit (EMD) furnished, if

any, along with the offer as per the terms of the Invitation to Tender (ITT) shall be

forfeited. This is apart from the disqualification of the Tenderer as may be imposed

by the Principal as brought out at section 3 above.

b). If the Principal has terminated the Contract according to Section 3 above, or if

the Principal is entitled to terminate the Contract according to section 3 above, the

EMD/Security Deposit furnished by the contractor, if any, as per the terms of the

ITT/Contract shall be forfeited. This is apart from the disqualification of the

Tenderer, as may be imposed by the Principal, as brought out at section 3 above.





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Section 5 - Previous Transgression

a). The Tenderer hereby declares that no previous transgressions with respect to

provisions of Integrity pact occurred in the last three (3) years with any other

Company in any country or with any other Public Sector Enterprise in India and, as

such, there is no case for his exclusion from the tender process.

b). The Tenderer hereby agrees that if he has made/makes incorrect statement in

regard to this aspect, he can be disqualified from the tender process or the Contract,

if already awarded, can be terminated for that reason.

Section 6 - Equal treatment of all Tenderers/Contractors/ Sub-contractors

a) The Tenderer / Contractor undertakes to obtain from all sub-contractors a

commitment consistent with this integrity pact, and to submit it to the Principal at the

time of seeking approval of the principal for appointment of sub-contractors.

b) The principal will enter into agreements with identical conditions as that of this

Integrity Pact, with all Tenderers / Contractors

c) It is essential for all tenderes / contractors to sign the Integrity Pact with the

company if the value of the transaction is more than 50 lakhs. The principal will

disqualify from the tender process all tenderers/ contractors who do not sign this

Pact or violate its provisions.

Section7 - Breaches of this Agreement

a). In the event that any Party believes that there is prima facie evidence that there

has been a failure by a Party to comply with any provision of this agreement, such

Party will take the following actions:

i. It will report full details of such suspected non-compliance to the EIM and CVO

with copies to the Chief Executives of each of the Parties.

ii. If any such non-compliance has been carried out, or assisted by an individual

who is a member of a professional association, and such non-compliance may

constitute a breach of any disciplinary code of such professional association, such

Party may report such matter to the professional association.

iii. If such non-compliance may constitute a criminal offence, either in the country in

which the Contract is being carried out, or in the home country of the organization or

individual which carried out or assisted such non-compliance, such Party may report

such matter to the appropriate criminal authorities in those territories.

b). In the event that any Party breaches any provision of this agreement, the other

Parties may, in addition to the rights under this agreement, claim damages against

the defaulting Party, and exercise any other rights they may have against the

defaulting Party.

c). The Parties will take appropriate disciplinary or enforcement action against any





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of their staff, consultants, parent and associated and subsidiary companies, agents,

consortium and joint venture partners, sub-contractors and suppliers who cause or

assist in any breach of any provision of this agreement.

Section 8 - External Independent Monitor/Monitors (EIM)

a). The Principal, will appoint a competent and credible EIM/Number of EIMs for

the duration of this agreement from the panel of EIMs appointed in consultation with

the Central Vigilance Commission (CVC).

b). The EIM will assess, on an independent and objective basis, the extent to which

the Parties comply with their obligations under this agreement.

c). The Parties will, after submission of a tender; after the award of any contract to

them and for the duration of the contract:

i. allow the EIM unrestricted access to all books, records and staff relevant to such

tender;

ii. ensure that the EIM has unrestricted access to the relevant books, records and

staff of their consultants, parent and associated and subsidiary companies, agents,

consortium and joint venture partners, sub-contractors and suppliers.

d). In the event that the EIM believes that there is prima facie evidence that there is a

violation of this agreement, the EIM will report the same to CEO of the Principal.

e). Upon receipt of a report from the EIM, CEO of the Principal and the Board will

discuss and try to agree upon the appropriate action to be taken in line with sections

3,4 & 5 above to deal with such violation.

f). The EIM has no power to inquire any of the Parties to undertake any actions. No

statement by the EIM, whether oral or in writing, is binding on any of the parties.

Any Party in legal or dispute resolution proceedings can use all reports and other

documentation issued by the EIM. The EIM can be called as a witness in legal or

dispute resolution proceedings.

g). Fee and /or any other incidentals including traveling/conveyance expenses, if

any, payable to EIM shall be borne by the Principal.

h). The EIM can only be removed from his appointment, if:

1. all parties agree in writing to remove him: or

2. he resigns: or

3. he is removed from his office by order of a Court having appropriate

jurisdiction.

i) If the EIM is removed from his appointment, the Principal will appoint another

EIM as per section 8.a above for the remaining duration of this agreement.





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Section 9 - Duration of Agreement

a). This agreement comes into force as soon as it has been signed by all the Parties

have signed it. It cannot be terminated or varied except by the written agreement of

all the Parties.

b). This agreement will expire after 12 months from the date of last payment under

the respective Contract for the Contractor, and for all other Tenderers 6 months after

the award of the Contract.

Section 10 - Other Provisions

a). The Principal will disqualify from the tender process all Tenderers who do not

sign this Pact or violate its provisions.

b). Should any occasion arise entailing EIM to undertake any investigation under the

provisions of this agreement, the venue for such investigation shall generally be at

KIOCL Ltd’s Corporate Office, Kormangala, Bangalore –560 034.

c). This agreement is subject to Indian law. Place of performance and jurisdiction is

the corporate office of the Principal. In case of any dispute, the courts at Bangalore

only shall have jurisdiction.

d). Changes and supplements as well as termination notices need to be made in

writing. Side agreements have not been made.

e). Addresses along with other relevant details of the Chief Executives of the Parties

are as given under;

f). Should one or several provisions of this agreement turn out to be invalid, the

remainder of this agreement remains valid. In that case the parties will strive to

come to an agreement to their original intentions.

g). If the contractor is a partnership or consortium, all partners or consortium

1. Principal:

Chairman-cum-Managing-Director,

KIOCL Limited,

II–Block,Koramangala,

BENGALURU – 560 034.

INDIA.

Tel : 080-25531322 (O)

: 080-25531272 (O)

Fax : 080-25521584 (O)

2. < Details of Tenderer are

to be filled in by Tenderer concerned >





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members must sign this agreement.

------------------------------------------ ---------------------------------------

For the Principal For the Tenderer/ Contractor

Place …………………..

Date …………………..

Witness 1: ………………………………….

(Name & address) -----------------------------------------------------------------

-----------------------------------------------------------------

---------------------------------------------------------------

----------------------------------------------------------------

Witness 2: ………………………………….

(Name & address) ---------------------------------------------------------------

-----------------------------------------------------------------





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Section – E

Form of Bank Guarantee for Earnest Money Deposit





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FORMAT NO. KIOCL/B/TS/QF-04/REV-O

Form of Bank Guarantee for Earnest Money Deposit

In consideration of KIOCL Limited (hereinafter called "Company") having agreed to

exempt...... ... (hereinatter called the said "Bidder") from demand under the terms

and conditions of the tender documents vide No dated of Earnest Money Deposit for

the due fulfilment by the said Bidder of the terms of conditions contained in the

tender document on production of Bank Guarantee of Rs ………………………………..

(Rupees……………………………………………………. ………………………. only).

1. We, ...................................... …… (hereinafter referred to as "the Bank") at the

request of Bidder do hereby guarantee the payment to the Company an amount not

exceeding Rs

............................................. (Rupees………………………………………………………

…. ......................................... only) and interest thereon at 15.5 percent per annum

from the date of demand till payment against any loss or damage caused to or

suffered, would be caused to or suffered by the Company by reason of any breach

by the said Bidder of any of the terms and conditions contained in the said Tender

Documents.

2. ............................................. We,……………………………………………………………

……. ....................................... do hereby unconditionally and irrevocably undertake

to pay to the Company an amount to the extent of Rs……………(Rupees

............................................... …………………………………………………………………

……………………………….. only) and interest thereon at 15.5 percent per annum

from the date of demand till payment without any demur, merely on a demand from

the Company stating that the amount claimed is due by way of loss or damage caused

to or suffered or would be caused to or suffered by the Company by reason of breach

by the said Bidder of any of the terms and conditions contained in the said Tender

Documents. Any such demand made on the Bank shall be conclusive as regards the

amount due and payable by the Bank under this Guarantee. However, our liability

under this Guarantee shall be restricted to an amount not exceeding

Rs……………………………………………………………….. (Rupees.

only) and interest thereon as mentioned above from the date of demand till payment.

3. Our liability under this present Guarantee is absolute and unequivocal and we undertake

to pay the Company the amount so demanded notwithstanding the Bidder raising any

dispute and/or disputes or filing any suit or proceeding before any court or tribunal or

other Authority. The payments so made by us under this Guarantee shall be a valid

discharge of our liability for payment thereunder and the Bidder shall have no claim

against us for making such payment.

4. We, ....................................................... . ..................................... further agree that the

Guarantee herein contained shall remain in full force and effect during the period as

required by the Company. Unless a demand or claim under this Guarantee is made on

us in writing on or before……………………………, we shall be discharged from all

liability under this Guarantee thereafter.





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5.This Guarantee shall not be revocable by us except with the written consent of the

Company and shall continue to be enforceable till …………………… Should it be

necessary to extend this Guarantee beyond the said date, we undertake to extend the

validity of this Guarantee for such further period as may be required by the Company

and such extension shall be given one month before the expiry of this Guarantee,

failing which the amount covered under this Guarantee shall become forthwith

payable.

6. We, ......................... ……………………………….. further agree with the Company

that the Company shall have the fullest liberty without our consent and without

affecting in any manner our obligations hereunder to vary any of the terms and

conditions of the Tender Documents or to extend time of finalising the bid from

time to time and to forbear or enforce any of the terms and conditions relating to

the Tender Documents and we shall not be relieved from our liability by reason of

any such variation or extension being granted to the said Bidder or for any

forbearance, act or omission on the part of the Company or any indulgence by the

Company to the said Bidder or by any such matter or thing whatsoever which

under the law relating to sureties would, but for this provision, have effect of so

relieving us.

7. This Guarantee shall not in any way be affected due to change in our

constitution or by your taking or varying or giving up any securities from the

Bidder or any other person, firm or Company on its behalf or by the change in

the constitution, winding up, dissolution, insolvency or death as the case may

be of the Bidder.

8. In order to give full effect to the Guarantee herein contained, you shall be

entitled to act as if we are your principal debtors in respect of all your claims

against the Bidder hereby Guaranteed by us as. aforesaid and we hereby

expressly waive all our rights of suretyship and other rights, if any, which are

in any way inconsistent with the above or any other provisions of this

Guarantee.

9.We, ………………………………………………………………. also undertake not to revoke this

Guaranteeduring its currency except with the previous consent of the Company in writing.

.

Dated the ............... ..... ………… day of………………………… 20

For

…………………………………………………………………………………….

(indicate the name of Bank)





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IMPORTANT NOTE

The following points should be taken care of while submitting the Bank Guarantee:

1. The Bank Guarantee should be on non-judicial stamp paper having a value as per

Rules in force.

2. The stamp paper should be purchased in the name of the Bank, who give the

Guarantee and not in the name of the Bidder.

3. The Bank Guarantee should be strictly as per the proforma.

4. The Bank Guarantee should be from any of the Nationalised Banks or Scheduled Banks.

5.If any correction is made on the Guarantee, the same should be endorsed by the bankwith

its official seal. . .





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Section – F

Form of Bank Guarantee for security Deposit





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FORMAT NO. KIOCL/B/TS/QF-03/REV-1

FORM OF BANK GUARANTEE FOR SECURITY DEPOSIT

In consideration of KIOCL Limited (hereinafter called Company) having agreed to

exempt........(hereinafter called the said Supplier (s) / Contractor(s)) from demand under the

terms and conditions of LOI/Work Order No...................... Dated............... made between

.................... and .................. for ............. (hereinafter referred to as ‘contract’) of security

deposit for the due fulfillment by the said suppliers(s) / Contractor (s) of the terms and

conditions contained in the said contract on production of a Bank Guarantee for Rs.........

(Rupees..........................only). 1. We,.............................. (hereinafter referred as "the Bank") at the request of Supplier, (s)

Contractor (s) do hereby guarantee the payment to the Company an amount not exceeding

Rs.............. (Rupees............only) and interest thereon at 15.5 percent per annum from the

date of demand till payment against any loss or damage caused to or suffered or would be

caused to or suffered by the Company by reason of any breach by the said Supplier(s)/

Contractor(s) of any of the terms and conditions contained in the said Contract.

2. We.............. do hereby unconditionally and irrevocably undertake to pay to the Company

an amount to the extent of Rs. .................. (Rupees ............only) and interest thereon at 15.5

percent per annum from the date of demand till payment without any demur, merely on a

demand from the Company stating that the amount claimed is due by way of loss or damage

caused to or suffered or would be caused to or suffered by the Company by reason of

breach by the said Supplier(s) / Contractor(s) of any of the terms and conditions contained

in the said Contract or by reason of the Supplier(s)/ Contractor(s) failure to perform the said

contract. Any such demand made on the Bank shall be conclusive as regards the amount due

and payable by the Bank under this Guarantee. However, our liability under this Guarantee

shall be restricted to an amount not exceeding Rs......................

(Rupees.................................................................only) and interest thereon as mentioned

above from the date of demand till payment.

3. Our liability under these presents is absolute and unequivocal and we undertake to pay to

the Company the am7ount so demanded notwithstanding the Supplier(s)/Contractor(s)

raising any dispute and / or disputes or filing any suit or proceeding before any Court or

tribunal or other Authority. The payment so made by us under this Guarantee shall be a

valid discharge of our liability for payment there under and the Contractor(s) Supplier(s)

shall have no claim against us for making such payment.

4. We.............................further agree that the guarantee herein contained shall remain in

full force and effect during the period that would be taken for the performance of the

contract and that it shall continue to be enforceable till all the dues of the Company under or

by virtue of the said contract have been fully paid and its claims satisfied or discharged or

till the Company certifies that the terms and conditions of the said contract have been fully

and properly carried out by the said Supplier(s) / Contractor(s) and accordingly discharges

this Guarantee. Unless a demand or claim under this Guarantee is made on us in writing on

or before...........................we shall be discharged from all liability under this Guarantee

thereafter.

5. This Guarantee shall not be revocable by us except with the written consent of the

Company and shall continue to be enforceable till.........................should it be necessary to

extend Guarantee beyond the said date, we undertake to extend the validity of this

Guarantee for such further period as may be required by the Company, and such extension





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shall be given one month before the expiry of this Guarantee filing which the amount

covered under this Guarantee shall become forthwith payable, notwithstanding that the

Contract is continuing and /or the Company has or has not terminated the Contract or

preferred any claim against the Supplier (s) Contractor(s).

6. We................................. further agree with the Company that the Company shall have the

fullest liberty without our consent and without affecting in any manner our obligations

hereunder to vary any of the terms and conditions of the Contract or to extend time or

performance by the said Supplier(s)/ Contractor(s) from time to time or to postpone for any

time or from time to time in exercise of any of the powers exercisable by the Company

against the said Supplier(s) Contractor(s) and to forbear or enforce any of the terms and

conditions relating to the Contract and we shall not be relieved from our liability by reason

of any such variation or extension being granted to the said Supplier(s)/Contractor(s) or for

any forbearance, act or omission on the part of the Company or any indulgence by the

Company to the said Supplier(s)/Contractor(s) or by any such matter or thing whatsoever

which under the law relating to sureties, but for this provision, have effect of so relieving us.

7. This Guarantee shall not in any way be affected due to change in our constitution or by

your taking or varying or giving up any securities from the CONTRACTOR(S)/ SUPPLIERS or

any other person, firm or Company on its behalf or by the change in the constitution,

winding up dissolution, insolvency or death as the case may be of the

CONTRACTOR(S)/SUPPLIER(S).

8. In order to give full effect to the Guarantee herein contained you shall be entitled to act as

if we were your principal debtors in respect of all your claims against the CONTRACTOR(S)/

SUPPLIER(S) hereby Guaranteed by us as aforesaid and we hereby expressly waive all our

rights of suretyship and other rights if any which are in any way inconsistent with the above

or any other provisions of this Guarantee.

9. We............................. also undertake not to revoke this Guarantee during its currency

except with previous consent of the Company in writing.

Dated the ..............day of ..................20

For...........................................................................

(Indicate the name of Bank)

IMPORTANT NOTE

The following Points should be taken care of while submitting the Bank Guarantee:-

1. The Bank Guarantee should be on non-judicial stamp paper having a value of Rs.

200/-or as applicable in the State of Karnataka.

2. The stamp paper should be purchased in the name of the Bank, who give the

guarantee and not in the name of the Supplier.

3. The Bank Guarantee should be strictly as per the profoma.

4. The Bank Guarantee should be from any of the Nationalised Bank, Scheduled Bank or

any other bank Acceptable to owner

5. If any correction is made on the guarantee the same should be endorsed by the Bank

with its official seal.