kit carson county commissioners minutes ......bev joliffe, second by dave hornung. the motion...

20201110_kcccommissioner_mn.docx 1 | P a g e

KIT CARSON COUNTY COMMISSIONERS

MINUTES

NOVEMBER 10, 2020

8:00 AM PRE-DEPARTMENT HEAD MEETING

8:30 AM DEPARTMENT HEAD MEETING – HOST – DHS, TIFFANY RAMOS

10:00 AM TERRY HUBBELL – WEED DISTRICT FOREMAN – EVALUATION

10:30 AM TIFFANY RAMOS – DHS DIRECTOR – TRAININGS AND COUNTY BURIAL

11:00 AM JEFF CURE – COUNTY ATTORNEY

12:00 PM LUNCH

1:00 PM MEETING TO CONVENE WITH PLEDGE OF ALLEGIANCE

• REVIEW CONSENT AGENDA ITEMS: PAYABLES, MINUTES, SIDE ITEMS 1:30 PM MEETING TO ADJOURN WHEN BUSINESS IS COMPLETE

AGENDA:

• Minutes – November 4, 2020 • Accounts Payable

NEW ITEMS:

• Resolutions – Cancel Treasurer’s Sales (3) • County CAPP and CWCP Loss Trending Anaylsis • CVRF Approval Letters

PURCHASE ORDERS:

MONTHLY REPORTS:

• CAPP & CWCP – October Reports • Clerk’s October Reports

• Clerk’s Report with Warrants – Driver License, Motor Vehicle & Marriage License • ERTF Report & Transfer

OLD ITEMS:

• Sawyer Brown Contract with addendum • Master Road Use Agreement - Thumper

PERSONNEL ITEMS:

• Wage Change Sheets: • Jeff Challis • Mike Vance

FYI:

• Thank you from Vince’s GMC • Solid Waste Inspection Report

TABLED:

ADDITIONAL ITEMS

• CVRF Approval Letters

BOARD OF PUBLIC HEALTH: • PO#20-00088 Abbott ID Now PH $5,045.00 ID Now Starter Pack to test for COVID

BOARD OF DEPARTMENT OF HUMAN SERVICES: • Domestic Violence Skills and Safety Training • Burial Request

The Department Head Meeting was called to order at 8:35 AM in the Ambulance

Building meeting room hosted by Department of Human Service Director, Tiffany Ramos who

was unable to attend. The Pledge of Allegiance was recited. Those present were Collin Koop,

Della Calhoon, Korena Laue, Paula Weeks, Terry Hubbell, Abbey Mullis, Cory Wall, Dave

Hornung, Gary Koop, Stan Hitchcock, and Susan Corliss.


DEPARTMENT HEADS MEETING

Collin Koop – Grounds & Buildings – reported that all air conditioner and heating units

have been installed in the Annex. A thermostat has been installed in a room not just the hall ways

to hopefully maintain a better temperature. They have started putting units in the Jail. There are

a few issues with the difference of tank heater and the new tankless; the hot water in the sink and

showers isn’t fast enough. Jail social distancing is going okay as most of the work so far has

been outside the pods. Low on inmates right now is helping with the installation. GOCO grant

results will be coming in a week, hoping that the county receives a grant for the fairgrounds.

Ruben is off for a week. Contact Collin when needed. A building sign is to be installed at the

courthouse on November 19th.

Della Calhoon – OEM – shared that she has not been very busy but attending meetings:

Health Care Coalitions and the CDOT winter meeting. Cory Stark met with Lincoln, Yuma,

Morgan, Cheyenne, and Kit Carson Counties in Burlington for training. He will be planning

meetings with elected officials and department heads starting January for emergency

preparedness. Dave Hornung shared that County Rd E between Road 20 to Hwy 59 (County Rd.

15) is closed due to a wind tower blade that was put on wrong and the high winds. The road will

remain closed until the blade is replaced.

Korena Laue-Ambulance – stated that AEDs have been ordered for the courthouse and

they are shipped. She will get with Collin about the installation in the courthouse and there will

be training with department heads. With several tragic calls in the last few weeks, the staff will

be going through a debriefing. Inspections will be starting for the ambulance certification.

Paula Weeks – Administration – explained the EAP - Employee Assistance Program.

It would not be located in a county building for privacy reasons. Ryon Medical is working

through Schaal Physical Therapy & Gym, with an on staff therapist and they would bill the

county insurance. This is already in place but will be in policy for 2021. Paula explained the

new sick leave policy that will go in place in 2021 that will include part time employees, they are

working on how this will work. The Family Leave Ballot Measure that passed, so starting in

2023 the FMLA will be similar to withholdings for social security with an employer match.

Local governments are exempt from this. Benefits won't start until 2024. Inventory - emails sent

out starting to get feedback; please don't wait until the last minute (Dec 31). Inventory items are

under $5,000. Phil will send out Capital Asset Inventory lists for review as well. COVID sick

leave is up to 80 hours for state or local orders and doctor orders. There is a FMLA portion of

this for if you are taking care of children or family member. This would not make the employees

use sick leave. Reminder that employees that are out more than three days need to have a release

to come back to work.

Terry Hubbell – Weed District – reports that he is working on the equipment and the shed for

next year. Noxious weeds some do really well in a drought and chemicals didn’t get enough rain to do

their job this year. Enjoy hearing the information from the other Department Heads.

Abbey Mullis – Assessor – shared that all is good in her office. The Treasurer is having the

tax sale for 2019 today. Abbey and her office are finalizing the 2020 tax roll for next month that will

be collected in 2021. There have been over 600 Property inspections in the past year. She is waiting

on info from the state to prepare for the reappraisal for 2021.

Gary Koop – Commissioner District 1 – reported that things are going well at the shop.

Trying to get some things update during the cold months, which is a good time to work on it.


Dave Hornung – Commissioner District 3 – shared the Road & Bridge District 3 are

working on County Road 5 getting back into condition now that the interstate project is

completed. There were sometimes 200-300 loads of gravel a day at times. The bridge on County

Road 5 will be replaced with culverts in the spring. They are looking at replacing the bridge with

culverts on County Road 4 as well if there is time. The EDP - Crossing Plains Wind Project is

pretty much on schedule and should be completed by the end of this year.

Susan Corliss – Clerk and Recorder – shared the end of the election process. The final

ballot count will be done completed on Friday, November 13th, for the UOCAVA (Overseas and

Military) ballots, Signature Discrepancy Cures, and any ballots that were turned in to another

county by Election Day at 7:00 PM. The Risk Limiting Audit (RLA) will begin with the first round

on Monday, November 16th, followed by the Canvas which will certify the 2020 General Election.

The RLA is completed when all counties successfully pass; additional rounds could be necessary.

There may be a delay in this process depending on how the counties are affected by the COVID

restrictions. It’s time to start reviewing items that will be in the 2021 Reorg. Department Heads will

be receiving emails with portions that apply to them soon.

Cory Wall – Commissioner District 2 – indicated that Road & Bridge District 2 have

been navigating the COVID issue by working independently and not going into the shop.

Seismographic work in south part of District 2. Helium wells may begin drilling starting in as

early as January, which will be permitted from the state. Board of Health has been on calls every

couple of days concerning COVID. The Board of Health will not close schools that decision

comes from each school board. Cory reminded everyone to think of the Veterans tomorrow.

The Kit Carson County Department Head Meeting adjourned at 9:20 AM.

Next meeting is Wednesday, December 9, 2020, with Extension, Scott Stinnett, as host.

The Board of County Commissioners meeting was called to order at 9:54 AM. Those present

were Cory Wall, Gary Koop, Dave Hornung, Paula Weeks, Stan Hitchcock, and Susan Corliss.

BOARD OF HUMAN SERVICES:

Dave Hornung moved to go into the Board of Human Services meeting at 9:54 AM,

seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall. Those present

were Cory Wall, Gary Koop, Dave Hornung, Melissa Ross, Kristi Janousek, Stan Hitchcock,

Paula Weeks, and Susan Corliss.

BURIAL REQUEST

Melissa Ross and Kristi Janousek presented a request for county burial.

Dave Hornung moved to deny the county burial request based on Colorado State

Burial Criteria and Kit Carson County guidelines, seconded by Gary Koop. The motion carried

by unanimous vote by Cory Wall.

Dave Hornung moved to adjourn the Board of Human Services meeting at 10:20 AM,

seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.

The Board of County Commissioners meeting reconvened at 11:12 AM.


COUNTY ATTORNEY

Jeff Cure has concerns about the Burial Policy proposed by the Department of Human

Service. It will be discussed further with the Board of Human Services.

The Board of County Commissioners meeting recessed at 12:00 PM for lunch.

The Board of County Commissioners meeting reconvened in work session at 1:05 PM.

Those present were Cory Wall, Gary Koop, Dave Hornung, Stan Hitchcock, Paula Weeks, and

Susan Corliss.

The Board of County Commissioners meeting reconvened at 1:20 PM.

CONSENT AGENDA

The following items were reviewed by the Board of County Commissioners: Minutes of

November 4, 2020, and Accounts Payable.

Dave Hornung moved to approve the minutes of November 4, 2020, and to pay the

Accounts Payable in the amount of $102,445.93, seconded by Gary Koop. The motion carried by

unanimous vote by Cory Wall.

CORRESPONDENCE

The Board of County Commissioners received a thank you from Vince’s GM Center.

20-069 RESOLUTION 20-069 – CANCELATION OF TAX LIEN SALE CERTIFICATE

Gary Koop moved to approve Resolution 20-069 to cancel number 2019-000177 in the

amount of $163.85 on a mobile home that has been moved out of the county owned by Aaron

Thew, second by Dave Hornung. The motion carried by unanimous vote by Cory Wall.



Gary Koop moved to approve Resolution 20-070 to cancel number 2019-000175 in the

amount of $163.85 on a mobile home that has been moved out of the county owned by Wayne &

Bev Joliffe, second by Dave Hornung. The motion carried by unanimous vote by Cory Wall.



Gary Koop moved to approve Resolution 20-071 to cancel number 2015259 in the

amount of $337.08 on a mobile home that has been destroyed owned by Donald W. Schott,

second by Dave Hornung. The motion carried by unanimous vote by Cory Wall.


CAPP & CWCP REPORT FOR OCTOBER

Gary Koop moved to approve October CAPP & CWCP Report as presented, seconded by

Dave Hornung. The motion carried by unanimous vote by Cory Wall.

CLERK’S OCTOBER FINANCIALS

The following report was submitted by the Clerk and Recorder’s Office, including a list

of warrants that need approved by the Board of County Commissioners for the month of

October 2020 report for the County Clerk’s office:

Dave Hornung moved to approve the Clerk’s October Report as presented and pay the

following list of Electronic Funds Transfers and Warrants for the month of October 2020 for the

County Clerk’s office, seconded by Gary Koop. The motion carried by unanimous vote by Cory

Wall.

OCTOBER

To General To Towns Warrants

COUNTY STATE STATE TOTAL

BURLINGTON CITY SALES TAX 10,468.51$ 10,468.51$

CERTIFICATES OF TITLE 1,088.00$ 870.40$ 1,958.40$

MISC ELECTIONS -$

CONFIDENTIAL MV/DL/VT -$

ERTF $2 ST FEE 358.00$ 358.00$

ESCROW DEPOSIT 245.00$ 245.00$

DRIVERS LICENSE 1,634.00$ 1,987.18$ 3,621.18$

DUP'S (REG & TITLE) 77.00$ 17.00$ 94.00$

E-RECORDING SURCHARGE 179.00$ 179.00$

COUNTY REVENUE (SHORT CHECKS) -$ -$

-$

MARRIAGE LICENSE 35.00$ 115.00$ 150.00$

MISCELLANEOUS 2,190.25$ 2,190.25$

MOTOR VEHICLE AUTO TAX 601.00 89,186.16$ 89,787.16$

MV LICENSE FEE/PERMITS 4,474.60$ 91,642.61$ 96,117.21$

RECEPTION MOTOR VEHICLE 1,070.00$ 1,070.00$

ROAD $1.50 / $2.50 FEES 3,990.33$ 3,990.33$

SB03-103 PD/SAFETY 48.32$ 48.32$

SB09-108 LATE FEES 840.00$ 840.00$

SEIBERT SALES TAX 905.09$ 905.09$

STATE DOCUMENTARY FEE 215.32$ 215.32$

STATE SALES TAX 36,498.47$ 36,498.47$

STRATTON SALES TAX 19.33$ 19.33$

RECEPTION RECORDING 4,977.00$ 4,977.00$

VENDOR FEES 1,649.69$ 1,649.69$

REFUNDS 2,018.13$ 2,018.13$

OVERPAYMENTS 2.00$ 2.00$

GRAND TOTAL 21,344.31$ 105,042.42$ 131,015.66$ 257,402.39$

KIT CARSON COUNTY COMMISSIONERS REPORT

236,058.08$

92,530.01$ Colo Dept of Rev MV/LIC - ELT PMT

36,498.47$ Colo Dept of Rev Sales Tax - ELT PMT

10,468.51$ City of Bulrington Sales Tax

19.33$ Town of Stratton Sales Tax

905.09$ Town of Seibert Sales Tax

21.00$ State Treasurer - M/L $3.00

140.00$ Colo Dept of Health - M/L $20.00

1,987.18$ State Treasurer - Dr Lic - ELT PMT

358.00$ ERTF $2 ST FEE - Transferred out of EBT Payment

142,927.59$

93,130.49$ Difference Collected VS Paid Out

93,176.49$ SOT & R/B Fee Paid Out By Treasurer

(46.00)$

Marriage Licenses

9.00$ PAID 3 SEPT

60.00$ PAID 3 SEPT

(3.00)$ WAITING 1 OCT

(20.00)$ WAITING 1 OCT

46.00$

Warrants written in NOVEMBER for OCTOBER


CLERK’S ELECTRONIC RECORDING TECHNOLOGY FUNDS REPORT

The following report was submitted by the Clerk and Recorder’s Office for Recording,

including the Electronic Recording Technology Funds Report to be approved by the Board of

County Commissioners for the month of October 2020 from the County Clerk & Recorder’s

office:

Dave Hornung moved to approve the Clerk’s October ERTF Report as presented that will

be transfer and pay $358.00 via ACH to the State Treasurer, seconded by Gary Koop. The motion

carried by unanimous vote by Cory Wall.

2021 RIDER FOR FAIR CONCERT RIDER WITH ADDENDUM

The Board of County Commissioners reviewed for the 2021 Kit Carson County Fair and

Pro Rodeo Saturday night entertainment. The Rider contains set up information, advertising,

merchandise, payment, artist comps, etc.

Gary Koop moved to approve the signing of the Rider and Addendum for Department

036 – Rodeo for the 2021 Kit Carson County Fair and Pro Rodeo Saturday night entertainment

on July 31, 2021, seconded by Dave Hornung. The motion carried by unanimous vote by Cory

Wall.

MASTER ROAD USE AGREEMENT – THUMPER

The Board of County Commissioners reviewed the Road Use Agreement with The

MapSnapper Group, Inc. Commissioner Cory Wall went on a road tour and had the project

explain in the field .

Dave Hornung moved to approve the signing the Road Use Agreement with The

MapSnapper Group, Inc., seconded by Gary Koop. The motion carried by unanimous vote by

Cory Wall.

ORANGE SHEETS – CHALLIS & VANCE

Gary Koop moved to approve District 2 Road & Bridge 6 Month Evaluation Raise

Orange Sheet for Jeff Challis at $18.27 per hour for Step 00 and Grade 38 with annual wage of

$38,000.00 as a Non-Exempt Full Time Employee with Benefits effective November 1, 2020,

seconded by Dave Hornung. The motion carried by unanimous vote by Cory Wall.

Dave Hornung moved to approve District 2 Road & Bridge 6 Month Evaluation Raise

Orange Sheet for Michael Vance at $18.27 per hour for Step 00 and Grade 38 with annual wage

of $38,000.00 as a Non-Exempt Full Time Employee with Benefits effective November 1, 2020,

seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.

KIT CARSON COUNTY COMMISSIONERS REPORT - ELECTRONIC FUNDS TRANSFER

20-Oct

In Person

less IRS eRecording IRS Total Escrow/Adjust

Copies In Person & Escrow (PH) 531.00$ 531.00$

Online Credit Card Copies -$ -$

Documentary Fee (DF) 215.32$ 215.32$

ERT Funds (ES) 234.00$ 148.00$ 2.00$ 384.00$

Escrow Deposits (EP) 200.00$ 200.00$

Marriage Application (ML) 150.00$ 150.00$

Online - Monthly Subscription 50.00$ 50.00$

Recording Fees (RC) 2,478.00$ 2,705.00$ 5.00$ 5,188.00$

Recording Surcharge (EC) 117.00$ 74.00$ 1.00$ 192.00$

Totals 3,975.32$ 2,927.00$ 8.00$ 6,910.32$ -$

ERT FUNDS RECORDED FOR THE CURRENT MONTH 384.00$

LESS ERT FUNDS NOT COLLECTED FOR THE CURRENT MONTH (Outstanding ES $$ from recording reports) (60.00)$

PLUS PREVIOUS MONTH ERT FUNDS RECEIVED IN CURRENT MONTH (From recording copies of checks and reports) 34.00$

CURRENT MONTH ERT FUNDS Drives Report 358.00$ 358.00$

CURRENT MONTH ERT FUNDS Escrow Pmt -$

Amounts for Documents Recorded / Total Business


CVRF APPROVAL LETTERS

Dave Hornung moved to approve payment of CARES funds to Prairie Family Center, The

Paw Spa, and Flatlanders M/C, seconded by Gary Koop. The motion carried by unanimous vote

by Cory Wall.

BOARD OF PUBLIC HEALTH: Dave Hornung moved to go into the Board of Public Health meeting at 1:35 PM for the purpose of

a purchase order only, seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall. Those present were Cory Wall, Dave Hornung, Gary Koop, Paula Weeks, Stan Hitchcock, and Susan Corliss.

PURCHASE ORDERS Purchase Order #20-0088

Dave Hornung moved to approve the Purchase Order #20-0088 for Public Health to Abbott ID Now PH PO#3808 for ID Now Starter Pack for testing COVID totaling $5,045.00, seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.

Dave Hornung moved to adjourn The Board of Public Health at 1:38 PM, seconded by Gary Koop. The motion carried by unanimous vote by Cory Wall.

The Board of County Commissioners meeting adjourned at 1:45 PM.

Submitted by: Susan Corliss, County Clerk and Recorder

11/18/2020

Cory Wall, Chairman Date

Attest:

Susan Corliss, County Clerk and Recorder