kitsap coordinated grant application - 2014 technical assistance training may 30, 2013 9am – noon
TRANSCRIPT
Kitsap Coordinated Grant Application - 2014
Technical Assistance TrainingMay 30, 20139am – Noon
Welcome!
You are at the Technical Assistancesession for the 2014 Coordinated
GrantApplicationHousekeeping
IntroductionsKitsap County CDBG StaffBonnie TuftsShannon Bauman
City of Bremerton CDBG StaffMarie VilaAlyce Fierro
Kitsap Regional Coordinating Council StaffKirsten Jewell
Around the room
AgendaOverview of Funding StreamsReview of On-line ApplicationApplication Review and Awards
ProcessGetting Help and Questions
2014 Coordinated Grant Application – Timeline
5/28 & 6/5
Application and Policy approval
5/30 Mandatory Technical Assistance
6/6 Application goes Live
5/31-7/9 One-on-one assistance
7/10 Applications Due
9/4-9/13 GRC Interviews with applicants
9/20 Funding Recommendations Posted
10/22 & 11/6
KRCC and City Council adoption of GRC funding recommendations
OVERVIEW OF OVERVIEW OF FUNDING STREAMSFUNDING STREAMS
2014 Coordinated Grant Application
FEDERAL FUNDS - US Dept. of HUD fundsCommunity Development Block Grant (CDBG)
HOME Investment Partnerships (HOME)
LOCAL FUNDS – WA legislation, document recording surcharge
Affordable Housing Grant Program (AHGP)
Homeless Housing Grant Program (HHGP)
Consolidated Homeless Grant Incentive Program (CHGIP)
Federal – Community Development Block Grant (CDBG)
Benefits low- and very low-income households
Flexible program that addresses a wide-range of unique community development needs.
Funds assist in the development of:decent housing
creating suitable living environments
expanding economic opportunities primarily for persons of low- and moderate-income.
Federal – HOME Investment Partnership (HOME)
Benefits low- and very low-income households
Funds can be used for housing activities, including:◦Acquisition◦Rehab◦Homebuyer assistance◦New construction
Federal - PrioritiesPriority needs and strategies are
listed in the2011-2015 Bremerton-Kitsap
Consolidated Plan
Five Focus Areas:•Housing•Homeless•Special Needs (non-homeless)•Community Development•Economic Development
Local – Affordable Housing Grant ProgramBenefits households below 50%
AMIEligible uses, in priority order:
1. Operations and maintenance of low-income and homeless housing
2. Acquisition, construction and rehab of affordable housing (below 50% AMI)
3. Rental assistance (below 50% AMI)4. Emergency Shelters
Priority Uses: Operations and Maintenance; Capital
Local - HHGPBenefits homeless householdsEligible uses: limited to activities listed
in the Kitsap Homeless Housing Plan
Priorities—1) Applications demonstrating:
Partnering & collaboration, leveraging resources, specific outcomes & metrics, innovation
2) Grants to balance existing & new programs
3) Equally weighted: Prevention, Crisis, Stabilization
Local – CHG Incentive FundsBenefits low income households Eligible uses of the funds include:
Rental assistanceProgram operationsFacility support
Priority uses for Kitsap are:Permanent Supportive HousingPrograms serving clients exiting systems
of care
General Eligible Activities Matrix
Grant General Eligible Activities
Public Services
Operations and
Maintenance Capital: Housing
Capital: Economic Development
Capital: Public Facilities
CDBG
HOME
AHGP
HHGP
CHGIP
Estimated Fund Availability
Application Type Funds Available Funding Sources
Public Services and Operations & Maintenance
$173,504Bremerton/Kitsap CDBG, CHG Incentive Program
Capital $1,246,784Bremerton/Kitsap CDBG & HOME
Flexible Funding (could be any of the above application types)
$1,525,000Homeless Housing Grant Program, Affordable Housing Grant Program
Total $2,862,563 All funding sources
2014 COORDINATED 2014 COORDINATED GRANT APPLICATION GRANT APPLICATION
2014 Coordinated Grant Application
Application is 100% ONLINE
Step 1: On or after June 6th go to the Kitsap Coordinated Grant Application website:
www.kitsap.myreviewroom.com
Step 2: Set up an account
Follow the instructions to set up an account. An e-mail will be sent to you from “KCGA Automated Email” to confirm your registration; please click the link in the e-mail to finalize registration. Now log in with your e-mail and password, and follow the instructions.
Step 3: Get started!
Save your work often! You may save, log out, and resume later where you left off. Multiple members of your agency may contribute at different times to the application.
2014 Coordinated Grant Application
If you need assistance…
Technical Assistance: Review Room
For technical assistance with web-related issues like uploading or downloading files, how to review or print your application, trouble with the site, or other website related troubles. Use the various “Help” links throughout the site, or by calling Review Room toll-free at 888-438-3749
Application Assistance: Coordinated Grant Staff
If you don’t understand what the application is requesting, how the forms or attachments work, whether your project is eligible, or any other issues related to agency or project information, contact one of us.
APPLICATIONAPPLICATION
2014 Coordinated Grant Application
Instructions and Resources…
General Instructions
General info about navigating the online application, downloading/uploading, submitting, reviewing and editing. We recommend printing these instructions for easy reference.
Application Instructions
Question-by-question guidance on answering the questions.We recommend printing these instructions for easy reference.
Resources
Click here for copies of downloadable forms, census info, links and maps, HUD Area Median Income data, etc. This is a pop-up window, so you can keep it open while you work on the application.
REVIEW AND REVIEW AND AWARDS PROCESSAWARDS PROCESS
Review & Award Process
1. Eligibility Review:Is submission from an eligible
applicant?
Is it an eligible activity?
Does it serve the funding source’s target population?
Does the project meet the funding source’s priorities?
Review & Award Process2. Completeness Review:Online application will perform a
completenesscheck prior to submission, however, other factors may disqualify your application:Agency must attend mandatory Technical
Assistance meetingApplication must be submitted by Noon, July
10, 2013Application is submitted with incomplete or
badly completed sections or forms
Review & Award Process3. Application Review
Organizational Capacity Financial Capacity Project Design & ReadinessAlignment with funding priorities
Roles and ResponsibiltiesRoles: Coordinated Grant Staff & Auditor
Reads and reviews applications for:
• Completeness and Eligibility
• Organizational Capacity
• Financial Capacity (Auditor)
• How well project/program addresses community priorities and goals
• Funding match & Subsidy Layering Review
Review and Award ProcessRoles: Grant Recommendation Committee
• Reads applications & completes independent, scored reviews
• Review projects for community need & benefit.
• Reviews staff evaluations
• Conducts interviews
• Discusses, ranks and recommends projects for funding.
Review and Award ProcessInterviews
•Interviews will be scheduled during the weeks of Sept. 4-13th.
•Capital interviews are 35 minutes.
•Public Service / O&M interviews are 20 minutes.
•You may bring anyone you like, but include those who can best answer questions about the overall agency and the specific project.
NewThis Year!
Review and Award ProcessGRC Recommendations
• GRC ranks projects & recommends project funding
• Staff works with GRC to match funding sources to ranked projects based on eligibility
• GRC finalizes funding recommendations
• GRC recommendations are forwarded to KRCC and Bremerton City Council for public hearing and approval
APPLICATION APPLICATION SUBMITTALSUBMITTAL
Submittal Instructions
Start your application early and APPLY ONLINE!
You may make changes to your application up to the deadline of July 10, 2013, Noon
ASSISTANCEASSISTANCE
Getting HelpTechnical Assistance for Online
Application
• Review Room Online application staff will provide technical assistance for web application related issues.
• Look for “Help” links, or call, toll-free,
888-438-3749
Getting Help◦ Kirsten Jewell
Kitsap Regional Coordinating [email protected]
◦ Marie VilaCity of Bremerton CDBG/HOME Programs
◦ Bonnie TuftsKitsap County CDBG/HOME Programs
◦ Shannon BaumanKitsap County CDBG/HOME Programs
5 TIPS FOR A GREAT APPLICATION
Give the full story about your project
Have someone else read it – checking for clarity, content & continuity
Double check your mathMake sure you have uploaded the
correct formsDon’t wait until the last minute to
submit your application!
APPLY ONLINE
http://kitsap.myreviewroom.com
Application Goes Live June 6th!